Regular Board Meeting, July 2, 2008

JULY 2, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisor Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon and Marjorie Schmedeke, Mark Pallow, and a township citizen.

Paul read the record of the June meeting. Eldon asked that the record be amended to not say that Schmedeke Lane is a minimum maintenance road. Glen moved to approve the record as amended. Gary seconded.

OLD BUSINESS: Sisterman Easement: Paul had the resolution and all the paperwork from Sisterman’s to send to the DNR. Glen has reservations about the commitments Sisterman’s have made since we do not have a signed agreement with them. Glen asked Paul to send the Sistermans a copy of our resolution and ask them to both sign it and have it notarized, and to write them that the gate issue is not part of the agreement, in case the board eventually wants it moved. Glen moved that once we get the signed agreement back from the Sistermans, that we send the application and resolution and paperwork and the $500 check to the DNR. Gary seconded.

Town and Country fuel: They have an offer that if we pay within 5 days we will get the diesel fuel for $4.15/gal. We got 288 gallons @ $4.14 =

$1,303.56 — $28.80. There was a discussion on whether we are tax exempt and need to pay the tax. Gary said the tax exemption does not apply to tires. Patrice spent a lot of time with the State Auditor’s office trying to find out if we were tax exempt for the checks and found out that we were not. The tax exemption only applies to road and bridge materials.

Eagle Head/Crooked Lake Road: Gary said that a few days after our June meeting, someone bladed Eagle Head and Crooked Lake Roads and scraped off the crown. Kelch’s complained that the grader tore up rocks and knocked them into their property.

Joint-road billing: Gary asked Paul to bill Danforth for 5 miles mileage and ½ hour for inspecting Eagle Head and Crooked Lake Roads on 6/7 for the complaints: Their half, $12.50. Also to bill New Dosey Township for ½ hour of blading Heller’s Drive on 6/26, $75.

Culverts: Gary hasn’t received an answer from the County on culvert prices. Also he called Hopkins to get a quote for hauling grave. He also inspected the cul-de-sac at River Cabin Road where Thielman’s complained and he said it has degraded since the road inspection and does need gravel. Glen sent Theilmans a copy of our meeting record from June.

Escrow Account Deductions: Gary said to take $300 from T & T Logging’s Escrow Account for 2 hours of blading the South Duncan Road on 7/2/08 to restore the crown they had flattened out. Ditching will be required and possibly other restorative work. We also need to take $300 from Tri-State Logging’s account for road work on 7/2/08 on the North Duncan Road to restore the crown. The road also needs more gravel.

HAVA Grant: When the Secretary of State notified us in November that we had been awarded a $6,000 grant to build a ramp for the Town Hall, they sent a contract that we needed to sign and return. No action was taken, but they recently faxed another copy of the contract and we still have time to do the work; it has to be completed by August 1st. We cannot start the work until they receive the signed contract and they send us a letter authorizing us to start the work. Paul will fax and mail the contract and Mark can start the work as soon as we receive the letter. All receipts and billing needs to be sent to them by August 1st.

Building Committee: Glen said that the Building Committee was supposed to present a report at the June meeting with estimates to build a new town hall at the park site. Eldon said they did not pursue the building study because there was no point if we will not have a clearing at the park site, if Duane Glienke gets a back access to the wood in the park. He said that they would get an estimate if there was some interest in actually building a new town hall. Marg said that when Eldon brought up the hall that Gary laughed. Eldon said that we should all be looking out for what benefits the township. Gary said that Duane Glienke always wanted to get to the wood from the back and that he does not receive any personal benefit and resents the implication that he is looking out for his own interests and not the town’s. Glen said that Eldon is only intimating that there was a conflict of interest, and that whenever there is an appearance of impropriety or confict of interest in township business that the parties should abstain or step back.

NEW BUSINESS: Automark Voting Machine: The County Auditor wants us to bring the Automark machine to the courthouse on July 18 for cleaning and inspection. Patrice will take care of it.

August Town Board Meeting: Paul asked it the meeting in August could be moved to the second Wednesday, August 13, as he will be on vacation. Glen said this would be better for him also and he moved that the meeting be changed to 8/13. Paul will post and publish this.

Duxbury Days: Glen said he and his family always enjoyed coming up for Duxbury Days and the parade and dinner and games. He would like to restore this holiday. Glen suggested moving it to October to coincide with our anniversary like last year when we celebrated the 100th birthday. We could have a potluck dinner and party like we did last year. It could be called Wilma Days. Glen said that we could have a dance at the town hall, with a live band. Gary said Dennis Hanson may still have a band. Glen said if we’re going to have a Duxbury Days dance or party that we need to start the planning soon.

Bills and Treasurer’s Report:

ECE $ 48.41

FNBN 2,000.00

US Treasury (2nd quarter) 343.60

DNR Division of Land and Minerals 500.00

Askov Deep Rock 52.00

Federated Coop 10.65

Mark Pallow 36.00


Paul Raymond 115.44


Town and Country Oil 1,274.76

Gary Vink 253.90


Glen Williamson 27.70

Patrice Winfield 110.82


Joseph Vink 237.34

Total all bills: $ 4,353.94

Glen moved to approve the Treasurer’s Report (attached) and to pay all the bills, and to transfer $4,400 from savings to checking. Gary seconded.

Gary moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:30.

Paul Raymond, Clerk