WEDNESDAY, APRIL 7, 2021 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

WEDNESDAY, APRIL 7, 2021  WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

Chairman Glen Williamson called the meeting to order at 7:30 p.m.  with the  Pledge of Allegiance.  Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Road Manager Alden Shute, plus Arna Supervisors Pam Berg and Jan Proffit.  Patrice made a pie and shared it with everyone before the meeting.

            BOARD OF REORGANIZATION:    Mike took the Oath of Office for Supervisor, Patrice for Treasurer. Mike nominated Glen Williamson to serve as Chairman; Gary seconded.  Passed.  Mike moved that Gary Vink be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places.  Mike moved that the wages and salaries for 2020 as proposed at the March meeting be adopted:   Chairman $105/meeting (over three hours, $22.50/hour);  Supervisors,  $100/meeting (over three hours additional $20.00/hour);  Clerk and Treasurer $100/meeting. Special reports and paperwork  $18/hour.  Election judges $16/hour (including head judge).  Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports;  Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.57.5/mile.  Hourly rate, Chairman $22.50; Supervisors $20 (Supervisor Labor $16/Hour) . Zoom meetings $20 per hour for all board members.   

            Mileage:  Federal rate for officers, judges, delegated township representatives, for judges training, township officers training, and association meetings, etc.  $.56/mi. For 2021. Gary seconded; passed.

             Monthly Board Meetings:    Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2021/2022.  Gary seconded.                                                      

Township Donations:  Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded.  Passed.

            Snowplowing 2021/2022:   Mike moved that we keep our private drive snowplowing rates for the 2021-2022 season the same as last year:  $75; Drives over 700′, $100;  1,000′ to ½ mile: $175/season; over ½ mile, $350.  Gary seconded; passed.

            BOARD OF SUPERVISOR’S MEETING:  March Meeting Record:   Paul read the record of the March 3 meeting.  Mike moved to approve; Gary seconded.

            ROAD REPORT:   Pete Anderson Range Line Road:   Arna Township Supervisors Jan Proffit and Pam Berg asked to speak about the invoice for road work on the Pete Anderson Road, to get clarification on the charges. Jan  said the copy she saw was so faint it could not be read, but it was for $1200 for ditching on Pete Anderson Road.  She said they were never contacted for approval for this project.  Alden said he took responsibility for that omission and will contact them from now on for major work.  Paul gave Cheryl the addendum to the old Arna Agreement that said Wilma would do all road work on Pete Anderson Road and bill Arna half. He said the invoice he sent Cheryl Wickham was very clear, so she may have made a copy that was faint. Paul apologized for misplacing his copy of the invoice he sent to Arna and will ask Cheryl to send him a copy. He will ask if Arna wants us to mow Pete Anderson Road or if they want to do it.  Alden  gave his report on plowing/grading, repairs, etc.   Alden inspected all roads for winter damage and bladed some roads but most were too wet.  We didn’t have too many frost boils this year.  Supervisor’s Road Inspection Meeting:   Date for inspection will be set at May 5 Board Meeting. Alden wants to put some gravel on some roads, to be finalized at the road inspection. 

            Jerry’s Roadside Mowing Bid:  Jerry Telker says his original bid of $1,000 to $1,500 will likely be lower depending on what roads we want done; closer to $550 – $750.  Mike moved that we hire Jerry’s Mowing to do our roads in 2021.  Gary seconded; passed.

            OLD BUSINESS: Escrow Accounts:   Patrice does not want to keep carrying over escrow accounts for long-completed road projects. Attached is a report of escrow accounts and roads they were for; some going back to 2013. Board decisions: T&T Logging was dissolved and the two Fornengo brothers formed a new company. The board directed Paul to contact the MAT Township Attorney about the $1,923.25 of their money we are holding, some for roads as long ago as 2009. Mark Sauter Logging, S. Duncan Road: He is still working on this project, so keep the escrow.  Carlson Timber, Schmedeke Lane;  return full $500 escrow.  Wermerskichen Timber: Gary said he remembers there was some damage 8 years ago. Mark Pallow was Road Manager then and no report of damages was given to Patrice or Paul. Gary moved to take their whole $500; Mike seconded.  Midwest Hardwood Corp.: S. Duncan Road.  Some damage was taken out in 2014; Glen moved to return the full balance of $276. Gary seconded.  Hayward Land & Logging, Tamarack Pine Drive, $500. Gary said he remembers there was some damage 7 years ago.  Gary moved to take their whole $500; Mike seconded. Patrice will put these escrow accounts into the regular R&B Fund.

            MAT Spring Short Course:  They were changed to online only.  All sessions were  free and are all still available on the MAT website, including downloads and power-points.   Supervisors Day 1:  Cyber security; Easiest Catch:  the Dark Net;   Weed Inspections & Noxious Weed Law;   Understanding Your Fire Department;  The Danger of Nature: Town Powers and Obligations with Noxious Weeds and Destructive Animals.  Clerks & Treasurers:  May – What a Typical Month in Clerking Looks Like?  “Treasurer 101;”  Junk Drawer of Questions & Technology Options.   All Officers Training: Special Meetings;   Personal Injury Claims Against the Town.

            Pine County Township Officers’ Meeting:   Was Saturday, March 27, 9 am at the Community Center, Hinckley, hosted by Wilma Township.  Four board members attended.  Good attendance with at least 50 officers and speakers and reports by Senator Jason Rarick and Representative Nathan Nelson,  County Attorney Reese Frederickson, County Auditor Kelly Schroeder, Caleb Anderson from Zoning and Septic; Commissioners Teri Lovgren and Steve Hallan, Brett Grundemeier from the DNR.

            NEW BUSINESS:   Board of Appeal/Equalization: For voters to appeal 2022 property tax assessments, will be Monday, April 12, 2019, 1 p.m. by Conference Call for County Assessor Lorri L. Houtsma and Supervisor Mike McCullen. Glen will have a speaker for his phone.  Wilma Assessor Bob Brewster will attend in person.  So far we have received no appeals.

            Garbage Pickup Increase:  The Tri-Township Disposal District Board has sent out a Notice of Proposal (attached).  They cannot refund payments on more than one parcel so are proposing restricting pickup to improved parcels only, with no refunds, at $80 per year, $3.08 per pickup day.  Our board has concerns that people who are used to having pickup after a weekend but who don’t have improved parcels will still put out their garbage and won’t know about the change.   Who picks up all this garbage, the county?

            Unemployment Accounts:  We are not being billed for unemployment this year so far, and may receive some help from the stimulus bill so we don’t have large payments if our appeals fail.  We won’t be billed until July.

            Application for Utility Permit on Vink Road by East Central Energy:  Starting at existing junction box on east side of road north 1,550 feet, 3 feet deep underground cable. Glen moved to approve the application but to ask for $1,000 escrow against any damage to the road.  Mike seconded.  Passed.  Glen and Alden signed the permit.

            3.2 Beer License for Duxbury Store:   Glen moved that Duxbury Store be given a beer license; Mike seconded; Gary abstained.  Glen and Paul signed the County permit and Gary will send it to the county.

             Treasurer’s Report and Claims:  Patrice gives the treasurer’s report.  Total bills for April are  $3,572.01. Total to transfer  from savings to checking, $3,500.00. 

 Motion to Adjourn:    Mike moved to adjourn the meeting; Gary seconded.  Meeting adjourned at 9 p.m.

                        Report by Paul Raymond ___________________________________

WEDNESDAY, APRIL 8, 2019 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

WEDNESDAY, APRIL 8, 2019 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

Chairman Glen Williamson called the meeting to order at 7:30 p.m. by telephone conference call, with the Pledge of Allegiance. Also present by phone: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.

Resolution to Hold Meeting by Conference Call: Mike moved that the board pass the resolution to hold this meeting by conference call. Gary seconded. Passed.

BOARD OF REORGANIZATION: Gary took his oath of office as Supervisor earlier today and Paul was sworn in by Gigi Everett. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Mike moved that the wages and salaries for 2020 as proposed at the March meeting be adopted: Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $20.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $18/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.57.5/mile. Hourly rate, Chairman $22.50; Supervisors $20 (Supervisor Labor $16/Hour)

Mileage: Federal rate for officers, judges, delegated township representatives, for judges training, township officers training, and association meetings, etc. $.57.5/mi. For 2020. Gary seconded; passed.

Monthly Board Meetings: Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2020/2021. Gary seconded. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Passed.

Snowplowing 2020/2021: Mike moved that we keep our private drive snowplowing rates for the 2020-2021 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Gary seconded; passed.

BOARD OF SUPERVISOR’S MEETING: March Meeting Record: Mike moved that since the report is posted online, that we waive the reading of the meeting record. Gary seconded. Passed.

ROAD REPORT: Alden gave Glen his report on any plowing/grading, repairs, etc. Alden inspected all roads for winter damage. There is a washed-out culvert on the Pete Anderson Road. Alden repaired the road but the culver will need to be replaced. Mayfield road will need gravel this summer. Supervisor’s Road Inspection Meeting: Date for inspection will be set at May 7 Board Meeting.

OLD BUSINESS: Wilma Septic Administrator: Caleb Anderson is asking the board to make a decision on whether to hire Denny Schlomka to do our septic inspections, with Patrice doing the paperwork. Patrice said she met with Gale Kespohl and that she will be willing to do the paperwork. Gale needs to download all her forms to a flash drive so Patrice can put it on her computer. She will be paid out of Denny’s fees for what we charge for the inspections. Mike moved that we hire Denny Schlomka as our septic inspector, with Patrice handling paperwork. Gary seconded. Passed.

NEW BUSINESS: Board of Appeal/Equalization: For voters to appeal 2021 property tax assessments, will be Monday, April 13, 2019, 1 p.m. by Conference Call. County Assessor Lorri L. Houtsma and Wilma Assessor Bob Brewster will attend by phone. We need two supervisors. So far we have received no appeals.

Tax-forfeited Land Sales in Wilma Township: Two parcels up for sale: 104 landlocked acres in Section 9, and 53 acres in Section 18 running west of Dollar Lake Road. We have 60 days to appeal or the sales will proceed. Board said to draft a resolution. (attached) Mike moved that the resolution be passed as written and sent to Mark LeBrun. “BE IT THEREFORE RESOLVED BY THE TOWN BOARD OF THE TOWN OF WILMA, PINE COUNTY, MINNESOTA that the Township of Wilma opposes any sales of county land in Wilma Township and affirms that the public’s right to use these lands not be impeded or restricted but protected.”

Possible County Tax Penalty Waiver: At the April 7th county board meeting, the Pine County Commissioners discussed the possibility of waiving penalties for late payment of the 2020 property taxes until a future date (possibly July 1st).If the county takes action it will likely be at the April 21st meeting or a special meeting called for that purpose.

CANCELLATIONS: The following meetings were canceled due to Covid-19. MAT Spring Short Course; Pine County Township Officers’ Meeting; MAT Summer Specialized Training; Chronic Wasting Disease Town Hall Meeting.

Mandatory Judge Training for 2020 Elections: Head Judge/Clerk, Monday, June 29, 9-11 a.m., Sandstone. Regular Judge Training: Monday, July 27, 2-4 p.m., North Pine Government Center, Sandstone. Patrice and Stefanie have agreed to be judges, and Pat Story and Gary Vink said they would like to be trained and would be willing to judge at either the August primary or the November general election. Paul and Patrice will judge both elections.

Frost Boils: Pat asked what Alden planned to do about frost boils and blisters on township roads. Gary said that when Mark Pallow was Road Manager he attended training on road maintenance and they affirmed Mark’s answer that you go around them, that they will heal themselves. Mike said the only way to cure them is to tear the road up, put down netting and class 5 gravel and rebuild the road. Mike said the county did that north of Duxbury on the Tamarack River Road, but it was only partly successful, and the boils would just move up the road.

Treasurer’s Report and Claims: Patrice gives the treasurer’s report. Total bills for April are $2,452.22. Total to transfer from savings to checking, $2,400.00.

Motion to Adjourn: Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8 p.m.

Report by Paul Raymond ___________________________________

Attest: Glen Williamson, Chair_______________________________

NOTICE WILMA TOWNSHIP APRIL 8 BOARD OF SUPERVISORS’ MEETING AND APRIL 13 BOARD OF REVIEW AND EQUALIZATION

NOTICE WILMA TOWNSHIP
APRIL 8 BOARD OF SUPERVISORS’ MEETING AND APRIL 13 BOARD OF REVIEW AND EQUALIZATION

BY CONFERENCE CALL

Due to the Peacetime Emergency declared by Governor Walz under Minnesota Statutes Chapter 12, the Health Pandemic that is COVID-19 as labeled by the Center for Disease Control, and the stay-home-order as declared by Minnesota Executive Order 20-20, the Wednesday, April 8 Wilma Township Board of Supervisor’s Meeting (7:30 p.m.) and the Monday, April 13 Board of Review and Equalization (1 p.m.) shall be conducted entirely through a telephone conference. If the public wishes to participate in the meeting the public should submit comments by email to pluther@localnet.com or pluther00@gmail.com, or by calling 320-245-2579 in advance so they can be on the agenda, or provided during the conference call. At the time of the meeting, the public may use a telephone line to dial the toll-free number (844) 855-4444 and enter access code 119726 followed by the pound (#).” The Chair Glen Williamson will conduct the meeting. Posted April 3, 2020, Paul Raymond, Clerk