Category: Board of Audit

Board of Audit for the Township of Wilma, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF AUDIT & BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 10, 2021

admin Board Minutes, Board of Audit, Treasurer's Report

WILMA TOWNSHIP  BOARD OF AUDIT & BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 10, 2021

          Chairman Glen Williamson called the Board of Audit meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Kim Felton and Cindy Kleinschmidt.

             Board of Audit for 2020 Books:   Paul and Patrice had coordinated and cross-checked their books.  Board reviewed their Schedules for FY 2020. Mike moved to approve the two sets of books; Gary seconded; passed.  The Board all signed Schedules 1 and Cash Control Summaries for 2020.  Paul presented the proposed levies for 2022 taxes and wages for 2021 for any changes by the Board.  No increases were proposed. Gary moved to adjourn the Board of Audit; Mike seconded.

            Glen called the February, 2021 Board of Supervisors’ Meeting to order.

            Meeting Record:  Paul read the record of the January 6 board meeting.  Mike moved to approve; Gary seconded.

            ROAD REPORT:  Alden plowed  once since January. He got the grader wing repaired with Gary’s help, but then the boom pulley pin broke so the wing went out.  He got the part delivered, so he will be fixing it.  

            Alden said the fire department took diesel without writing it down.  Mike said he took 15 gallons and he was going to tell Patrice at the meeting tonight; the fuel was for Kim’s tractor which was needed because of the solid frozen ice drift in front of the fire hall so the trucks could not get out. Mike will have Patrice pay it to the town; Alden said it is $5/gallon.

            NEW BUSINESS:  Annual Town Meeting and Election:   Our regular March board meeting will be Wednesday, March  3.  The election for Supervisor and Treasurer and the Annual Town Meeting will be Tuesday, March 9.  Polls open  5 – 8 p.m.  Paul, Gary and Stefanie will judge. Absentee ballot period open February 5 to March 9.  Glen and Patrice up for re-election.

            Legislative & Research Committee Meeting:  Will be online this year, on Wednesday, February 17. Last year the board sent Patrice to the L&R meeting at the capitol, since she knew so many state officials.  “All town officers are welcome; registration is required: http://bit.ly/LRSpring2021 . There is no cost to attend this event. February 2021 Legislative & Research Committee meetings will be held via virtual Zoom meetings, instead of at the State Capitol.” Some sessions are not relevant to our town. Glen moved that any interested officers be allowed to attend relevant sessions; Mike seconded.

Schedule:

10:15: Transportation Committee legislative panel with Q&A.

10:45: Local Government Committee legislative panel with Q&A

1:00: Transportation subcommittee meeting

1:00: Government Operations subcommittee meeting

2:00: Environment subcommittee meeting

2:00: Taxes subcommittee meeting

2:00: Annexation subcommittee meeting

            Paul asked if we could set a flat hourly rate for all board members for attending Zoom meetings; right now we are paid at our own rate, so some get $18/hour and others $20-22.50.  Mike moved that all officers be paid $20/hour for internet and Zoom meetings and trainings.  Gary seconded.  Passed.

            Pine County Township Officers’ Meeting:   Will be Saturday, March 27, 9 am at the Community Center in Hinckley.  Wilma is hosting and setting up.

            Board of Appeal for Property Tax Valuation:   Will be Monday, April 12, 1 p.m. At the Wilma Town Hall, Duxbury.  To appeal assessment for 2022 taxes. Mike said he will be gone working so Gary and Glen will have to be here.  Glen has been certified, and Gary thinks he may still be also.

            MAT Spring Short Course:  Will be live, on Friday, April 2, at the DECC in Duluth.  No posting yet on schedule or times.   Patrice said the only training that she has found very helpful are the shortcourses.  Paul said we can carpool when we know more about it.

             Treasurer’s Report and Claims:   Patrice gave the Treasurer’s Report (attached). Total bills for February $3,589.87, for a transfer of $3,500.  Gary moved to approve her report and to make the transfer.  Mike seconded; passed.

021021WilmaTownshipTreasuresReportDownload

 Report by Paul Raymond _________________________________

Attest:  Glen Williamson, Chair______________________________

WILMA TOWNSHIP BOARD OF AUDIT AND BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 5, 2020

admin Board Minutes, Board of Audit

WILMA TOWNSHIP BOARD OF AUDIT AND BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 5, 2020

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Pat Story, Grader Operator Alden Shute, and Steve Menth.

Board of Audit for 2019 Books: The board inspected and compared the Clerk’s and Treasurer’s Schedule 1 Report and Cash Control for the year 2019. Mike moved to approve the books; Gary seconded; passed.

Meeting Record: Paul read the record of the January board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden got four new radial tires and installed them; he was able to give them our old tires with no charge. He scarred the Lost River Road to correct the icy condition. He said he didn’t think buying a scarifier for the grader would be worth it, but he will check out prices.

OLD BUSINESS: Little Tamarack Lake Road Shoreland Mitigation: Paul contacted Katie Petzel, District Technician of the Pine Soil & Water Conservation District. They said they do have grants for shoreland projects and we may qualify for some funding. She will come out and inspect the road after the freeze is over. Paul sent her photos of the erosion on the lake side of the road.

Relationship between Wilma and Ogema Township and the Contract with DVFD, Inc. Ogema Township and the Lake Lena Band have proposed a contract with the Duxbury VFD for $1,500 from Ogema and the Band. Mike will meet with the Ogema board again tomorrow.

County Assessment Takeover: Wilma Assessor Bob Brewster crafted a petition and explanation which Paul sent to all the county town boards requesting another meeting with the Commissioners.

County-wide Zoning: The County did pass county-wide zoning, but so far only three townships have opted in. Mike said the county cannot enforce local township ordinances like our weight-limit ordinance. We have enforced it on our own all these years by barricading roads until the loggers or truckers pay into the escrow account.

Workers’ Comp: Pat asked if the payment for Workers’ Comp last month was a monthly payment or for the whole year. Patrice said the year.

NEW BUSINESS: Presidential Primary 2020: There will be a Presidential Primary Election on March 3, 2020. All expenses will be paid by the county, including judge training and mileage. Each election judge will need one hour of additional training if working the primary, either this past Monday, February 3, or tomorrow, Thursday, February 6, 2020 3:00pm-4:00 pm at the North Pine Government Center, 1610 State Hwy 23. Patrice, Pat, Stefanie Rahn and Paul will get training. Paul told them to keep track of mileage.

Telcom Construction Ditching for CenturyLink: They asked if we have any permit requirements. Paul sent them our resolution on excavating in township rights of way, with provisions for a Supervisor or Road Manager to be paid for any time involved in inspecting or supervising their construction work. The Board directed Paul to write to them to contact the clerk and to require a joint inspection before and after doing any ditching in Wilma roads.

2020 Garbage Pickup Schedule: Copies available and posted on website.

MAT Spring Short Course: Will be Friday, April 3, at the DECC in Duluth. No posting yet on schedule or times. MAT Summer Specialized Training: Will be Thursday, June 25, at the DECC in Duluth. No schedule released yet.

Pine County Township Officers’ Meeting: Will be Saturday, March 28, 9 am at the American Legion Hall in Hinckley.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for January are $8,898.86 and she wants to transfer $9,000 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned 9:30 p.m.

020520WilmaTownshipTreasuresReportDownload

Report by Paul Raymond _________________________________

Attest: Glen Williamson, Chair______________________________