Emergency Meeting, April 12, 2013


APRIL 12, 2013

Chairman Glen Williamson called a special emergency Board of Supervisors Meeting as per MN. Statute 13D.04 Subd. 3, to authorize Wilma Road Manager Mark Pallow to get the township grader repaired.  At the regular meeting on Wed., April 3, the board had set a ceiling of $15,000, based on the phone estimate RDO in Sauk Rapids gave Mark when he explained the cylinder problem. When RDO actually got the grader, they gave Mark a revised estimate of $19,400 because there were other serious issues with the grader.  The board met at 2 p.m. at the Duxbury Store, with Supervisor Gary Vink, Supervisor Mike McCullen and citizens  Joe Vink, Mark Pallow, and Township Clerk Paul Raymond.

Mark said the repairs are more extensive than he had thought, and they will need to remove the engine to replace the oil gasket.  RDO wants to repair everything that is an issue, so that we do not need to have maintenance for a long time.  The total estimate now, including the shipping costs, is $21,122.  Glen said we should allow RDO do all required and preventative maintenance to avoid future trips to Sauk Rapids.  Considering that we have had the grader for 6 years, he said the averaged annual maintenance and repair costs aren’t that great.  Joe said the oil leak is serious and it cannot be repaired by him, and it will keep getting worse.

Mike suggested setting a new ceiling for the total repair without further authorization of $30,000.  Glen said we should set it no more than $25,000 and moved that the board authorize repairs up to $25,000.  Gary seconded.  Passed.   Mike moved to adjourn; Gary seconded.  Meeting adjourned at 2:25 p.m.

Paul Raymond, Clerk