WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, OCT. 3, 2012
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Eldon and Marg Schmedeke and Joe Vink.
CLERK’S REPORT: Paul read the record of the September meeting. Eldon said he had some corrections and clarifications of the record: On Steve Chaffee’s claim that the county had put $30-40,000 into the Schmedeke Lane extension, Eldon said at most they paid $30,000. The record says that Archie Schmidt helped Eldon survey Schmedeke Lane originally; in fact it was Joe Vink who surveyed it, with Eldon going behind him. And when Eldon said he had paid almost $5,000 in taxes to the township, the actual figure is $4,994 in a 6-year period on the west half of his property. Gary moved that with these corrections and amendments, that the record be approved. Mike seconded.
OLD BUSINESS: Dump Truck: Mike brought it into G&D Auto because Mark had a medical appt. andGary didn’t want to wait 3 hours. Mike got a written checklist from Mitch, which said it has a strong motor and strong tranny, may need U-joints and some adjustment in the shift. Denny Vork said he would ask $9,000 if he were selling it, and Mike said he paid $7,000 and only used it a few months. Joe said he feels that if we’re going to get a truck, that we should get a larger one that could haul gravel as well. Eldon said we paid so much for the plow that he couldn’t see the town spending another $6,000 for a truck when the plow does a good job on roads and private drives. He is concerned that the truck may be used like a toy and end up parked at private residences. He believes Mike could get more from a private sale than from the township. Glen said if the town would buy it, the price should be the original offer of $5,000, not $6,000. Mark said the positives would be getting drives plowed faster, but he didn’t think it was a good investment. Patrice and Paul made observations about the truck doing less damage to drives. Marg said the clerk and treasurer should not be allowed to speak under Robert’s Rules since they are paid employees. Glen said he has freedom as Chairman to conduct meetings however the board wants, and they have decided to allow citizens the right to speak and have input into township issues, although by law they do not have to. He is not bound by Robert’s Rules of Order. Eldon said he hopes the board never tries to restrict speech by the public in our meetings and run them like dictators. Gary said we have no place to park the truck indoors, and he would rather this money be used to repair the fire hall from the grader and wind damage. Joe said the hall heaved, which moved the center divider. SinceGary did not make a motion to proceed, the matter died.
Legal Seminar Report: Paul gave a summary of the topics at the legal seminar our attorney’s office held on Sept. 29. He got two extra books for the supervisors, and made copies of the section on fire contracts for Patrice. They had a lot of information on ordinances; we need to record our ordinance and publish a summary in the paper, and file it in the county law library.
Town Hall Addition: Ron Proffit from Proffit Lumber is going to come out to see about a plan for an addition. He can also check the fire hall damage and see what is needed for repairs. Patrice said next Wednesday is not good for her, but she will check her schedule and let Paul know so they can set a time and date. We will have Gary come to show the fire hall damage.
10-Ton Weight Limit Ordinance: Robert Ruppe read the whole ordinance and background documents at the legal seminar for free. He said we should strengthen the language of the need and objectives for the ordinance, but it was good. Gary said we need to make it clear that if the hauler does not send a representative for the road inspections before and after hauling, that our road manager can made decisions. Paul will fix these issues for the final signed ordinance. Gary said we should wait to order signs.
Garysaid Sommerland has been hauling sand on theNorth Duncan Roadand they have damaged the road. By law, anyone damaging a public township road is liable for any repairs caused by their damages. Glen moved that Gary and Mark inspect the damages and write a bill. Paul will send a copy of the ordinance with the bill. Mike seconded.
Lost River Road Mail Delivery: Paul made a formal request to Postmaster Renee Leaf for an extension of Kenny’s mail route to allow deliveries to the end of the road. She said the USPS is not granting any extensions now. At the legal seminar Paul showed Engineer Shane Nelson a map of Lost River and Shane said they could make a turnaround for the deliveryman a little way past the entrance sign for Lost River Hideaway, and it could stay within our right-of-way, or they could get permission from the parcel owners on both sides of the road to widen the right-of-way. No culverts would be required, and not much gravel. Glen said we should wait until we get a decision from the USPS before we decide on the turnaround.
Back Door Lock: Mark said he will get the lock fixed. Paul made a copy of the key to replace his.
NEW BUSINESS: Fall Fest: Patrice and Toni and Glen are working on donations of prizes. Glen is working on a casino package, and hoping to get a concert prize. No band has been booked. Patrice will try to contact Fran Levings to get bands that play at the art shows. Glen said in worst case, he can DJ, or we can have Karaoke with Glen’s machine. Toni made posters with the pot-luck part of the dinner emphasized.
Snowplowing: The deadline is next meeting, November 7. Paul will publish and post this.
Fire Contract: Glen moved to approve the contract and to pay the Duxbury Volunteer Fire Department $4,500. Gary seconded.
County Township Officers’ Meeting: Saturday, October 27. Gigi asked that we come at 8:30 for the donuts. Officers need to help set up chairs. Glen can’t attend, but Paul will serve as treasurer and secretary. Paul will propose that the County Officers send a delegate to the State MAT Conference in St. Cloud, and will volunteer Glen to go.
Road Damages: Mike said that weekenders and some cabin owners are tearing up our roads. He asked Paul to write a generic letter warning people that they are legally liable for damaging roads and that we can assess damages on their property taxes. He can place the letters at their gates or at the cabins. He said to state the Minnesota statutes that apply, like with Sommerland.
TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached). Claims were presented:
Patrice Winfield $ 94.35
Glen Williamson 33.85
Mike McCullen 33.97
Paul Raymond 305.69
Gary Vink 149.07
G&D Auto 100.00
Paul Raymond (expenses) 244.87
Mike McCullen (mileage) 19.80
Patrice Winfield (expenses) 10.00
Total Bills: $ 1,408.18
Gary moved to approve the report and to pay all the bills, and to transfer $1,400 from savings to checking. Mike seconded. Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk