Board of Supervisors, April 4, 2007

WILMA TOWNSHIP
BOARD OF SUPERVISORS MEETING
April 4, 2007

Chairman Gary Vink called the meeting or order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Glenford Williamson, Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Joe Vink, Headly Williamson, Mark Pallow , and two citizens.

Paul read the record of the March meeting; Mike moved to approve; Glen seconded.

OLD BUSINESS: Grader: Mark got hydraulic oil and a filter for the grader; the cost was close to $1,200.

Copier: Glen got a copier for the township and a printer cartridge. It will be kept at the treasurer’s home.

Towing: Wisconsin Truss delivered a 6-ton load of trusses to a home by Tamarack Lake before the road restrictions were lifted and got stuck in the mud. Joe had to tow them out with the grader. Paul will bill them for the towing, 1.5 hours = $150.00.

Arna Townline Road Reconciliation: Gary has reviewed Arna Township’s bill for work on the Pete Anderson and Langstrom Roads, and approved payment, $1,692.00.

Danforth Townline Road Payment: Danforth Township paid us for work we did on the Eagle Head and Crooked Lake Roads, and sent a bill for $120 for some culvert work they did. Gary did some more work on the road on the culverts and Paul will bill them for $45, plus ask them to put a screen on the culvert by Jason Palme’s place, ¾ mile down Crooked Lake Road. The culvert is plugged and Gary doesn’t know if it’s frozen or beaver-plugged. Mike said to wait until the thaw to take action.

NEW BUSINESS: Township Laptop Computer: Patrice said she learned at the Short Course that the clerk and treasurer have to use CTAS for the town books, and she doesn’t have a PC. Glen said Walmart has a C-M Step Note laptop computer for less than $500, with a Chinese processor, that should have more than enough power for CTAS. It will work with our printer. He said it would be better to get a new StepNote than a used IBM. We can get an extended warranty for a little more. Mike asked Patrice to investigate the StepNote and the cost of an extended warranty. Patrice asked for permission to buy a couple of file folder totes for her records. Mike moved that Patrice be authorized to buy what she needs; Gary seconded. Mike said misc. supplies don’t require a motion.

General Fund: Mike moved that the Board adopt a resolution that all interest on our savings account be deposited into the General Fund. Glen seconded. Mike moved that all PILT funds be deposited into the General Fund. Gary seconded. Mike moved that all Gas Tax revenues be designated to pay for the grader. Glen seconded. Mike then moved to recind the previous motion and made a new motion that all Gas Tax revenues be deposited in the Road and Bridge Fund for the upkeep of township roads. Glen seconded.

New Outhouse: Mark said that he estimates that an 8 x 8 ‘ outhouse will cost around $900 for labor and materials. Mike said he would like to investigate the cost of a handicapped-accessible porta-potty. Mark said he would check prices on holding tanks; he believes it would be about $3,000 installed. The fire department would like to have something in by the pancake breakfast, if possible.

In a related issue, Glen said he would like to see if we could make the town hall more attractive and available for more public events. As 2007 is the 100th anniversary of the founding of the Town of Wilma, Glen moved that Patrice be designated entertainment coordinator for the Duxbury Days celebration August 4th. Mike seconded and Patrice accepted.

Published Meeting Minutes: Donna Filler showed the board a copy of the public record of the meeting of the Pine County Commissioners, and said that no private citizen who attended the meetings was identified unless they spoke during the meeting. There was a discussion, and the clerk agreed to not publish any private citizen names in the minutes on the town website, unless they spoke during the meeting.

Payroll Deductions: Patrice said that at the short course we were told that separate checks had to be written for taxable and non-taxable payments, unless the Board passed a resolution otherwise. Mike moved that the board adopt a resolution that both taxable and non-taxable payments may be included on the same check. Glen seconded.

Bills for April:

Mike McCullen $ 41.56

Donna Filler 35.00

Mark Pallow 1,163.49

NAPA Auto Parts 59.96

Danforth Township 60.00

Town of Arna 1,692.00

Pine Co. Courier 20.68

East Central Energy 34.91

MN Benefit Association 165.00

U S Treasury 341.64

Paul Raymond 367.17

Mark Pallow 22.16

Joe Vink 89.46

Gary Vink 250.49

Patrice Winfield 336.17

Glen Williamson 236.27

Total Bills: $ 4,915.96

Glen moved to pay all the bills and to transfer $5,000 from savings to checking. Mike seconded. Passed.

Treasurer’s Report:

General Fund Disb./Transfer $ 10,425.62

Balance 9,833.47

Road and Bridge Rec./Transfer 10.245.00

Disbursements 2,822.61

Balance 9,831.60

Fire Disb: 3,500.00

Bal: 321.14

Park Bal: 719.53

Building Disb: 26.08

Bal: 6,790.95

Escrow Fund Bal: 4,864.87

TOTAL ALL FUNDS $ 32,361.56

Glen moved to approve the Treasurer’s Report. Mike seconded.

The Soil and Water Conservation District Meeting is Saturday, April 7th.

Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

Board of Reorganization, March 22, 2007

WILMA TOWNSHIP BOARD OF REORGANIZATION Thursday, March 22, 2007

The Board of Reorganization met at the Duxbury Store at 6:30 p.m., Thursday, March 22, 2007. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Clerk Paul Raymond, and Antoinette Williamson. Patrice Winfield had been sworn in earlier as Treaurer by the Clerk.

Paul swore in Glenford Williamson as Supervisor of the Town of Wilma for a term of three years.

Paul read the record of last year’s Board of Reorganization. Mike moved to approve the minutes; Gary seconded.

Gary moved that the wages for the Board of Supervisors as voted on by the citizens at last week’s annual Town Meeting be approved, including half and full-day meetings, mileage, special reports and election judges, and that next year that these wages not be put on the agenda at the annual Town Meeting for a vote as the the Supervisors set the wages. Mike seconded.

Mike nominated Glen to be Chairman of the Board. Glen declined the nomination. Mike nominated Gary to be Chairman, and said Gary has been doing a good job. Glen seconded. Glen moved that Mike be appointed Deputy Chairman; Gary seconded.

Mike moved that all official township legal postings, bank, notices, paper of record, meeting times, etc., be the same as 2006. Glen seconded.

Paul and Patrice will be attending the Township Short Course in St. Cloud on Monday, March 26. Glen and Gary and possibly Mike plan to attend the Grand Rapids Short Course on April 5th. The County Supervisors Meeting is in Hinckley on Saturday, March 31, and Patrice and some Supervisors will attend. The Board of Review is Wednesday, April 11, at 10 a.m. at the Town Hall.

Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 6:55 p.m. Gary said Supervisors will be paid for the full hour.

Paul Raymond, Clerk

Regular Meeting, March 7, 2007

WILMA TOWNSHIP MARCH 7, 2007 TOWN BOARD MEETING

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow and Eldon and Marjorie Schmedeke.

Paul read the record of the February meeting. Mike moved to approve the minutes; Glen seconded.

OLD BUSINESS: Debt Service Fund: Paul said that the Auditor’s office has included the Debt Service Fund to our 2007 taxes and revenues, so we will be receiving moneys from this levy this year instead of 2008. Eldon said this will be a big tax increase for him and for some other taxpayers, and he would like to see other levies cut, such as the Fire Fund.

Grader Operators’ Training Course: Mike moved that the Board authorize Mark and Gary to attend the grader operators’ training course offered by the University of Minnesota in Hutchinson on April 16th , and to pay their tuition and mileage expenses. Glen seconded. Mike asked Mark to get a professional opinion on snowplowing unused township roads. He thinks that there would be less damage and frost boils on ungraded roads, and doesn’t understand why we expend time and money snowplowing roads with no residents every time it snows. Eldon said that those who pay taxes should receive services, including cabin owners.

Short Course: Mike moved that any township officers who are able should be authorized to attend the spring Short Courses offered by the Minnesota Township Association. Glen seconded. Patrice, Paul and Glen all plan to attend the March 26th Short Course in St. Cloud.

County Township Officers’ Meeting: Glen moved that any township officers who are able should be authorized to attend the County Township Officers’ Meeting in Hinckley on March 31st at 9 a.m. Mike seconded. Eldon said he would like officers who attend to be more proactive in contributing to these meetings instead of sitting silently. He also asked that whoever attends take good notes to share at the town board meetings.

Soil and Water Conservation District Meeting. Glen said that the Soil and Water Conservation District’s annual meeting is April 7th at 9 a.m. at Tobies. Gary said he would like to go. Mike said the problem with these meetings is that their minds are made up and there is no opportunity for input in their decision-making. They don’t want to receive feedback. Eldon said he wants to see board members speak up if they are attending these meetings in an official capacity. Glen moved that any township officer who wants to attend be authorized to attend the Soil and Water Conservation District meeting. as a township representative. Gary seconded. Passed.

Hydraulic Oil for Grader: Gary said the grader needs to have hydraulic oil and filters installed every 2000 hours of grader use. Mark said we do not know when it was last done. He said he would like to get a 55 gallon drum of John Deere hydraulic oil and filters for the grader, and that he will keep good maintenance records in the future. Glen moved that we purchase the oil and filters and that Mark be authorized to pick it up. Mark said he will pay for it and get reimbursed at the April meeting. Gary seconded; passed.

Pete Anderson/Langstrom Road Maintenance Reconciliation: Arna Township has sent us a bill for work done on the townline road in 2006. Gary said he would like to take the bill and study it for the board to act on it at the April meeting.

Board of Audit/Board of Reorganization: The Board of Review is April 11th at 10 a.m. at the Town Hall. The Board of Reorganization will be Thursday, March 22nd at 6:30 p.m. at the Duxbury Store. Glen and Patrice will need to attend to be sworn in, and the Board will reorganize and vote on offices.

Township Copier: Glen moved that the township purchase a small, portable copier for use at town board meetings and for township use. He said he can get one for under $100. Mike seconded. Passed.

Townline Road Billing: Gary gave Paul the billing for Danforth and New Dosey Townships for their share of shared line road expenses. Paul will bill both townships.

Townhall/Firehall Pole Light: Mark said he will take care of calling East Central Energy to have the pole light repaired so it doesn’t continually cycle on and off.

Bills for March, 2007:

Glen Williamson $ 31.17

U, of Minnesota (Tuition) 120.00

Mark Pallow 502.38

1st National Bank 2,000.00

Mike McCullen 31.17

ECE 37.02

The Evergreen 8.00

Joseph Vink 182.42

Duxbury Volunteer Fire Dept. 3,500.00

Gary Vink 136.21

Paul Raymond 89.73

Patrice Winfield 136.21

Total Bills $ 6,774.31

Treasurer’s Report:

General Fund Receipts $ 521,98

Disbursements 1,832.42

Balance 20, 259.09

Road and Bridge Fund Rec: 629.03

Disb: 2,241.95

Bal: 2,409.21

Fire Fund: Rec: 118.26

Bal: 3,821.04

Park Fund Rec: 1.57

Bal: 719.53

Building Fund Rec; 37.04

Bal: 6,817.03

Escrow Fund Rec: 15.01

Bal: 4,864.87

TOTAL ALL FUNDS: $ 38,890.87

Gary moved to approve the Treasurer’s report, to pay all the bills, and to transfer $6,700 from savings to checking. Glen seconded and moved that the board transfer $10,000 from the General Fund to the Road and Bridge Fund for grader loan payments, to be reimbursed from the Debt Service Fund levies when these are received in May or June and in December. Mike seconded.

Mike moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

Pine County, Minnesota