February Meeting changed to February 9, 2009

NOTICE: WILMA TOWNSHIP
BOARD OF AUDIT AND
FEBRUARY MEETING CHANGE

Board of Audit (to check Treasurer’s and Clerk’s Books and propose Town Budget for 2010), Monday, February 9, 2009, 7:30 p.m., followed by February Board of Supervisors Meeting (Changed from Wednesday, 2/4/09)

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, January 7, 2009

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, 1/7/09

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Toni Williamson.

Paul read the record of the December, 2008, meeting. Glen moved to approve; Mike seconded.

OLD BUSINESS: Snowplowing Private Drives: The Township Attorney said that a township can restrict snowplowing of private drives to year-round residents if there is a compelling reason. Mike said the compelling reason the township has for this policy is the necessity to plow out residents first for school, jobs, and emergency vehicles, and it would be cost prohibitive to then backtrack and plow out cabin owners. Paul said Bob Jensen believes that he sent the Board a copy of the Minnesota Attorney General’s letter that said township services cannot be restricted to year-around residents. The Board said they had never seen this and Paul said he cannot find it in his files and does not remember seeing it. Glen said that we should ask Bob to send us this letter, especially if he wants to be plowed next season. Otherwise we will enforce the policy consistently.

Crooked Lake Road Culverts: Gary inspected the culverts on Crooked Lake Road and didn’t see any evidence that they had been blown out or cleaned. The culvert by Jason’s that has caused so many problems looks like it is still plugged. Gary said he doesn’t believe Dennis Slomka would say he cleaned them if he didn’t, but he would still like to see an itemized claim from Danforth Township on exactly what culverts were cleaned and when.

Terry Ann Derschel: We still have not received the $25 balance for her snowplowing. Paul said he would like to talk with her and advise her to attend the Joint Disposal District meeting to appeal the charge for illegal dumping, especially if it were done by someone no longer living with her. If she were to apologize and explain the situation, they may reduce the charge. This may be why she hasn’t paid the snowplowing. Paul said he doesn’t want to assess her for these on her taxes if it can be avoided. The Disposal Board meets at the Duxbury Store the last Tuesday of January.

Arna Joint Rangeline Road Proposed Work: Gary talked with Melvin Elliot before Christmas and he said the trees that need trimming are on Langstrom Road. He wanted Gary to go with him after the holidays to check it out, but no word yet. Gary said that 2009 is Wilma’s maintenance year for these roads and that this will wait until the joint road inspection this spring. Gary said that at the road maintenance school he and Mark Pallow attended they said the most important things in road maintenance are crown and drainage.

NEW BUSINESS: Grader: Gary said he got a load of fuel for the grader and put on a new cutting edge.

Snowplowing Billing: New Dosey: Snowplowing Heller Drive on December 15, 21, 24, 31 2008 and January 5, 20009; 5 plows, total 1.5 hours ($225), New Dosey’s half $112.50.
Arna: Pete Anderson and Langstrom Roads, same dates, 200 minutes (3 hours 20 minutes), $500 total; Arna’s half $250.
Escrow Accounts: Lost River Road: Same dates, 1 hour 15 minutes, $187.50. Mona Drive: Same dates, 1 hour 15 minutes, $187.50.

Steve Zanasko/McCullen Drive: Steve had a chain across McCullen Drive so the plow had to back up or drive into the woods to turn around. Steve said he removed the chain so the plow could go into his property to turn around. Gary said he’s not sure the grader will fit between the posts, and that it is easier to back up than to drive down the road.

March Township Election: Mike and Patrice are up for reelection. They both paid their fees to file affidavits of candidacy. Paul and Toni will judge and he will ask Donna Filler to also judge; voting hours are 5 to 8 p.m.

Board of Audit/Meeting Change: Glen moved that the Board of Audit, to check the Treasurer’s and Clerk’s books and propose a budget for 2010, be held Monday, February 9, 2009, at 7:30 p.m. He moved that we hold the Board of Supervisors meeting the same night, moving it from Wednesday, February 4. Mike seconded. Approved.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached). Bills for Janurary were presented:

Pine Co. Association of Townships Dues $ 323.79
Town and Country Oil                                          582.76
U.S. Treasurery (4th quarter withholding) 353.94
The Evergreen                                                            24.00
Pine Co. Courier                                                         16.92
ECE                                                                                  49.45
FNBNS                                                                    2,000.00
Patrice Winfield                                                       138.52
Glenford Williamson                                              20.77
Gary Vink                                                                  121.21
Paul Raymond                                                         106.20
Mark Pallow                                                              531.94
Mark Pallow                                                               70.00
Mike McCullen                                                          20.77

Total Bills                                                           $ 4,360.27

Mike moved to approve the Treasurer’s Report, pay all the bills, and to transfer $4,360 from savings to checking. Glen seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk

Regular Meeting, December 3, 2008

WILMA TOWN BOARD MEETING DECEMBER 3, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow, Toni Williamson, and a citizen.

Paul read the record of the November meeting. Mike moved to approve; Glen seconded.

OLD BUSINESS: Danforth/Wilma Range Line Road Agreement:

Danforth’s board approved the new joint-road agreement for maintenance of Crooked Lake and Eagle Head Roads, and returned our copy, signed. They also signed and mailed the letter to Marlene Kelch from both boards, asking her to move the trailer in the right-of-way on Crooked Lake Road. They paid all outstanding invoices, including the disputed one for Crooked Lake Road, total $549. They sent us a bill for cleaning culverts and for grading, for $178.50. The board asked Paul to send a letter with our payment asking them to provide more details when they send claims, like the dates and what exactly was done, and the hours involved. Also to remind them that the agreement specifies that screens must be installed on the culverts to keep out beavers now that they are cleaned out or Wilma will not be liable for future culvert cleanings.

New Dosey Claim: So far we have not received payment for our invoice to New Dosey Township.

Subcontactor taxes: Glen said that subcontractors who do work for Wilma Township, like brush cutting, do not have taxes deducted and do not need to receive a 1099 unless they do $600 worth of work in one year for the township. They are still responsible to report their earnings to the IRS.

Town Hall Siding: Mark got a bid for new siding for the Town Hall,

$6,089 for vinyl and $8,762 for steel siding. This bid includes tearing off the existing wood siding. Paul asked Mark if they could install the new siding over the wood siding for greater insulation. Mark said no, but we could ask them to put some Styrofoam insulation over the walls under the Tyvek wrap before they put the new siding on. We don’t have enough in the building fund yet, but will receive another check in December for our second half levies which should be enough. Gary said we should fix the foundation before installing new siding. Mike asked how bad it is; would it need to be jacked up or could it be repaired without that? Mark said it could be repaired either way.

Snowplowing: Pete Jensen send a check for snowplowing, although he is not a year-around resident. Glen asked if we ever got a decision from the Township Association attorneys about snowplowing. Paul said they said we could set our own policies, but we can’t lose money on plowing private drives. Gary said the attorneys said we could avoid all hassles and controversies if we eliminated all plowing of private drives. Paul will call the attorneys again and ask for a clarification on snowplowing, and to get an answer on whether we can charge a user fee for loggers using our roads; they have still not responded to several requests.

Terry Ann Derchel still has not paid the remaining $25 for her snowplowing. Paul will write her also, and ask her to move her car when Mark comes to plow. Mark said the plow has a loud horn and he can let her know. Mike asked for the same because in the past he didn’t have any warning to move his vehicles.

2010 Census: Gary got some preliminary information on the 2010 Census, asking if we had any road or boundary changes since 2000. Gary didn’t have the material with him, but he said he will respond. They did not have some of our roads named or marked on their maps.

Lost River Road: Everything has been done to record this road as a township road with the County Recorder. All expenses related to this road will be paid by Leighton Quinn.

NEW BUSINESS: Duxbury News: Tony Williamson is now writing a twice-monthly column in the Pine County Courier with Duxbury news. Glen thanked her on behalf of the board and township for writing this and said we also have a website: duxburynews.info, that carries the column and news of our town. This is besides the official township website: wilmatownship.com. Toni said they are talking with the Askov American about carrying the column. Glen asked that anyone with news should call or email Toni at DuxburyNews@gmail.com.

Grader: Gary said he and Mark Pallow got two new tires for the grader and Glen’s Tire mounted them and put on the chains, and he and Mark installed them on the grader. Mark said the grader is now ready to go, once we get some snow. The new tires and chains make a big difference.

Bills and Treasurer’s Report: Patrice gave the treasurer’s report (attached). Patrice gave all board members the new non-tax expense claim forms. Bills were presented:

Glen’s Tire $ 1,094.06

ECE 37.23

FNBNS 2,000.00

Danforth Township 178.75

John Finkle 30.00

Paul Raymond 209.00

212.40

Glen Williamson 34.63

Patrice Winfield 126.99

Gary Vink 190.47

Mike McCullen 34.63

Mark Pallow 117.74

42.50

Total Bills $ 4,308.40

Glen moved to approve the Treasurer’s report and to pay all the bills and to transfer $4,300 from savings to checking. Mike seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9 p.m.

Paul Raymond, Clerk