Category Archives: Treasurer’s Report

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story and Steve Menth.

CLERK’S REPORT: Paul read the record of the June Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Steve Menth has gone out with the grader and done some roads. Alden gave Paul the range-line road report for Crooked Lake and Eagle Head Roads, and Heller Drive for billing. Alden got an estimate from Hopkins for our ditching job on the Pete Anderson Road. They want to ditch 4/10 of a mile and it will take two days at about $2,000 per day, including 1 1/2” x 4′ trees to be pushed back along with spoil. Paul will contact Cheryl Wickham of Arna to get their board’s permission to go over their $3,000 limit at their July 11, board meeting.

Town Hall Parking Lot: Hopkins gave an estimate of $6,480 to subcut aproximately 6,600 square feet of the lot 6” deep and replace it with compacted recycled concrete including a shallow ditch on the west side. Alden said he did not think this was a good investment. Mike asked Alden if he couldn’t just put down 3 – 4 loads of crushed granite over the parking area like was done in front of the fire hall several years ago. That is still in good shape. There was a discussion on the boundaries and if the survey marker is an accurate mark of our border; the township has a very narrow piece of land, not much wider than the townhall and grader hall together. Alden asked Mike to ask the snowmobile club to move their fuel tank and said he’d get a price for the crushed granite and do that.

Roads to get Gravel: McCullen Drive: 3 loads crushed red rock. Dollar Lake Road: 6 loads red rock. Little Tamarack Lake Road: 3 loads regular gravel and 1 load 1 1/2” dirty gravel at the boat landing and entrance and at the first private dock area. River Cabin Road: 6 loads of regular gravel at the cul-de-sac and just before it. Pat said the fire numbers cannot be read on that road as the brush is so high. Alden said we will get the brush cutter the third week of July and brush that road and others. Crooked Lake Road: Alden said he thinks he has to ditch at Jason’s side of the road south of Jason’s to drain the water. Greg Summerland will determine if a culvert in there will drain in the right direction or if he needs to ditch the road. Mike moved and Gary seconded to authorize Alden to do whatever work he feels is best. North Duncan Road: Alden said he has to put gravel on three soft spots on the North Duncan Road.

Eagle Head Road Culvert: The culvert was plugged and Duane Glienke was able to push a log through the culvert and clear out the blockage.

Schmekeke Lane: Alden was able to get more of the extension smoothed out and graded, but it has kept raining so he hasn’t completed it.

Brushing Roads: Alden said Sandstone and Danforth rent a brush rig the third week of July and we will get to use it one or two days.

Grease Gun: Alden said he decided not to purchase the automatic grease gun and will continue to use his own gun. He will get Goop and paper towels and any other needed supplies. He said he’s getting #2 diesel fuel soon, so the fire department should use what they need now. He still hopes the fire department will get their own tank.

OLD BUSINESS: Election Judge Training: Paul took the Clerk/Head Judge Training, last Wednesday in Askov. Paul also took Clerk’s election judge training at the Summer Short Course last Thursday, and Patrice and Paul had training on election judge payroll. They said no board members need to have Social Security or Medicare deducted for any hours related to elections, including hours spent transporting ballots or ballot boxes. W2’s or 1099’s do have to be given if total wages, election and non, totals $600 or more, and the person is responsible for income tax.

Summer Short Course: Was Thursday, June 28 at the DECC in Duluth. Glen took the Board of Appeal and Equalization training and he is now certified. Gary took sessions on gravel road maintenance and design and weight limits. Patrice took Best Practices for Treasurers and responsibilities. Gary gave Alden all the road documents and training materials on building gravel roads.

Garage Door Repairs: MATAT said they would pay for repairs to the grader/fire hall doors and will not increase our premiums. MAT Adjustor Deb Provence said “Wilma Township’s Commercial Property coverage for the fire hall has a limit of $70,219 with a $1,000 deductible.  The fire hall has Replacement Cost Coverage.  The policy provides for like kind and quality repairs.” She said, “If the township elects to upgrade, that is fine, however MATIT does not pay for the upgrade.” Since the deductible is almost the full cost of the repairs, we will not submit a claim.

MATAT Consolidated Coverage for Fire/Grader Hall: At the June meeting Glen had said the fire hall is uninsured at $70,000 and the board voted to increase coverage to $100,000. (The town hall is insured for $170,000.) Dawn Zimmerman of MATAT said, “Valuation expert at OSI says the $70,000 amount that the Fire Hall is currently insured for is accurate for today’s market.  OSI is a national survey company and we trust that they provide us with the most accurate information available.  If there were to be a total loss of the Fire Hall, because it is insured for “replacement cost”, we would have to make the township whole again.”

NEW BUSINESS: Election Judge Training: Patrice, Toni and Gary will take the regular judge training Wednesday, August 8, 1 – 3 pm, Askov Community Center. Patrice will drive and they will car-pool.

Roof Leak: Steve said he will get a chimney cap and seal the pipe this week. He wants a partner when he is up the ladder; Mike said they can use the firetruck hook ladder.

Town Hall upgrade: Alden and Pat are on the committee to upgrade the town hall with better insulation and heating and heating in the outhouse. Pat spoke with two contractors, and they want to know what is the wall insulation in the hall, is it newspaper? Since the hall was moved to its current location well over 60 years ago, no one knows. Paul said the board wanted blown insulation put in the ceiling, but not the walls. Alden asked what the foundation is. We don’t know but there has been no warping or sagging or cracks in the hardwood floor, so it appears to be solid. He said they suggested having an infra-red analysis done when it is cold outside and warm inside to see where the hot spots are that can be improved. The cost is around $600.

Fire Hall: Pat asked what we mean by Fire Hall; the one behind the Town Hall? Mike said yes. All three townships maintain a fire hall even though the fire department is independent, and all three towns pay the utilities and maintenance, but because the fire trucks damaged the doors, the fire department will pay for them.

Road Maintenance Written Schedule: Pat wants to see a written schedule for road work and repairs and a written policy on how the town maintains roads and deals with vegetation, etc. He said there are schedules on the MAT manual that we can adapt to our use, Schedule P-2000 he believes. Glen told Paul to research this and we should have an answer in 60 days. Alden said we try to grade or plow every road at least monthly, but much is dependent on the weather and the most pressing road needs.

Recognition of Eldon Schmedeke: Glen said our township lost an important and respected member of our community recently. On behalf of the Board, Glen said we recognize the outstanding contribution Eldon made to our local government and our area. Eldon and Marjorie Schmedeke will be missed, he said. She is currently in the Sandstone nursing home.

Area Robberies: Gary was able to get trail camera photos of an Askov man who robbed the cabin twice, and he is now in jail. Another man on the Duxbury Road had a camping trailer stolen.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for July are $3,643.43 and she requests a transfer of $3,700 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

CLERK’S AND TREASURER’S REPORTS: New Payroll Reporting Forms: Patrice explained the new gross payroll reports as per MAT and the Attorney General. The public will get a report with gross payroll; the Treasurer and Clerk will get the traditional report.

Paul read the record of the April Board of Reorganization and board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he graded about half of our roads, but most were still too wet. Markville’s Road Inspection will be scheduled at their board meeting on Wednesday, May 9, and hopefully Alden can meet them at Pete Anderson Road. Alden is going back to work so we may need to send a supervisor. Clerk Cheryl Wickham will call with the date and time.

Weight Limit Ordinance: The Ordinance has been amended to include a $25 service fee for all escrow payments; new notices drafted and posted.

John Deere Grader Inspection: Alden said he contacted the John Deere maintenance engineer and he said the cost of a trip down and a routine inspection would be more than it’s worth, and to contact them if we have problems with the grader.

Road Construction and Maintenance Training: Alden said he did not attend the University of Minnesota training workshop on gravel road maintenance and construction in Duluth on April 10. He said without the equipment to do ditching and major repairs, the training would be a waste of time.

Off Road Fuel for Fire Trucks: Alden said he has no problem sharing the fuel with the fire department but in the summer he moves to heavier grade fuel that the fire trucks can’t use. He will be ordering new fuel soon. He said the fire department should get their own tank.

Town Hall Driveway Repair Project: Alden said to do the driveway properly, we need to scrape off the clay base and put down a good rock base before we spend the money on the very expensive crushed rock. Mike said Alden has the authority as road manager to have Hopkins come out and give an estimate on what it will cost to scrape off and build a base and to order crushed rock. Alden said he could put down one load of crushed rock before the pancake breakfast along the hall where the mud is worst. He said to do the driveway job the fuel tank and the aluminum can-cage have to be moved because the drainage would be where they are now; discussion on where they can be moved since they are right on the edge of Duane Glienke’s land, if not already on it. Alden said he can talk with Duane and Mike said he can get the snowmobile club to move their fuel tank.

OLD BUSINESS: County-wide Zoning: Kelly Schroeder, Land Services Director, will draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out. She sent a survey for us to indicate our choice in zoning. Gary moved that we opt out of the zoning ordinance but still ask to be included in deliberations and planning of the ordinance. Glen seconded. Passed. Alden said we want to ensure that unlike the septic ordinance that the county not require that local governments have zoning at least as strict as theirs.

Spring Short Course: Glen and Paul attended at the DECC in Duluth. Paul had clerk’s training on CTAS payroll and publishing and posting notices, and Glen had supervisor training on roads, maintenance and what constitutes a township road, plus how to read and understand CTAS reports. Reviews of big mistakes town boards have made and how to avoid them. Paul brought back materials and study documents for Patrice and for Gary; Glen has extras on the supervisor’s road sessions for Alden and Mike, but he forgot them at home.

NEW BUSINESS: Road Inspection: Glen moved to have the road inspection on Tuesday, May 22 at 10 a.m, the day of the fire department business meeting. Paul will publish and post this. We can notify Jason Palme to meet us at the west range-line roads, and can pick up Eldon Schmedeke when we do Schmedeke Lane and pick up Pat Story when we inspect Lost River Road. Alden said he will ask for the day off, but Hopkins had a late start this year and he may not get it. He asked if he could take Gary out with him before the road inspection to show him the places he feels are priorities for repairs and gravel to show him where his flags are if he can’t make the road inspection. Glen moved to approve that; Mike seconded.

Pine County Board of Commissioners Local Govt. Meeting: Tuesday, May 29, 2018, 6 pm, Pine County Courthouse. Any interested board members may attend and we may car-pool.

Election Judge Training: Clerk/Head Judge Training, Wednesday, June 27, Askov Community Center, 9 am – noon. Regular judge training Wednesday, August 8, 1 – 3 pm, Askov. The primary is August 14. Jeff and Jeanne GrandPre have said they will no longer serve as judges, so Paul said he needs to find a third judge willing to be trained to serve with Toni Williamson and Patrice Winfield. Alden said Laurie is working nights and can’t do it. Gary said he would get the training and Patrice said she will drive and pick up him and Toni on August 8. All judges must be trained every two years.

Pressure-wash Hall: Paul asked for permission to pressure-wash the town hall before the pancake breakfast. Mike moved to approve; Glen seconded.

Town Hall Insulation and Improvement: Glen moved that Alden be authorized to investigate getting insulation blown into the roof of the Town Hall and possibly a new heater, plus some adequate heating in the outhouse for winter and sealing the hall so flies can’t get in. A bird somehow got into the hall and died. Patrice said our windows are not good, but Paul said they are double paned and relatively new.

Duxbury VFD Pancake Breakfast: Will be Sunday, May 27, from 7 to 1 pm. Glen moved to allow the fire department to use the hall. Gary seconded. Passed.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,433.98 plus $150 for debits, and she requests a transfer of $3,600 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF REORGANIZATION: Elected Supervisor Mike McCullen was sworn to a three year term by Clerk Paul Raymond, who had been sworn into office by Toni. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Glen moved that the wages and salaries for 2018 as voted and approved by the townspeople at the March 13th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $54.5/mile. Mike seconded; passed. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Gary no.

Snowplowing 2018/2019: Mike moved that we keep our private drive snowplowing rates for the 2018-2019 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

Paul read the record of the March 7 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed one more snowfall, and he did driveways since it was over a foot of snow. He will not plow driveways any more since they are so soft he is digging them up and could get stuck. Dave Storvik wrote Glen to ask to be snowed after the last big storm; Glen explained that Alden had said he couldn’t do driveways because they were soft, but Alden did go out and plow out Storvik, but he also made a rut in the road. He will repair it when it dries out.

Potlatch Escrow: Alden said Potlatch is finished on the Mayfield Road and he inspected it while plowing and there is no damage as the road was frozen. He asked if he could tell them their $500 escrow will be returned. Gary said he thinks we have a policy to take administrative costs from the escrow and we should deduct something. Mike moved to add a $25 administrative fee to our hauling permit on township roads; Gary seconded. Passed. Paul will rewrite the notice and add an addendum to the ordinance and notify the DNR and county.. Mike moved to refund Potlatch’s escrow; Glen seconded; Gary no.

Wilma Arna Rangeline Road Agreement: Arna Township’s Board signed an addendum to our agreement for maintenance of the range-line roads Pete Anderson and Langstrom, which states that Wilma Township will do all snowplowing and regular blading and Arna Township will do all the road brushing, in all service years. Each town will bill the other town for half of their costs. 2018 is Arna’s year for repairs They will notify us when they schedule their road inspection so our road manager Alden can inspect the roads with them. They authorized us to spend only $3,000 on road repairs in 2017, but by then it was too late and we did not do any of the work, and 2018 is their year. Paul will find out when their road inspection is.

Road Construction and Maintenance Training: University of Minnesota is offering a training workshop on gravel road maintenance and construction. Glen said Alden should go and the town will pay the tuition plus his meeting pay and mileage. It is in Duluth on April 10 at the Radisson Hotel, 505 W. Superior Street, all day. Registration 8:30, workshops from 9 am to 4 pm, with lunch provided.

John Deere Grader Inspection: Alden said he would like to have a John Deere maintenance engineer come down and inspect our grader and go over the brakes and everything. Mike questioned if it would be cheaper to have the grader hauled up to them, especially if they have to raise it on a hoist; Alden will check. Glen said Alden can do what he thinks is best.

OLD BUSINESS: Public Payroll Records: The MAT Attorneys say we would be violating Data Privacy laws if we reveal net pay data.  “Do not put the actual names of township officers or employees on any report other than the CTAS gross pay report.”.  The MAT Attorneys said we can publish the gross payroll each month with names.  |Patrice will add that to the monthly report from now on.

Wilma Township Website: Mike said we wouldn’t have the payroll reporting issue if we didn’t have the internet and the website. Discussion on ending the website and no longer publishing meeting records or financial information. Pat said he’d be heartbroken if we removed the website and he knows many people who read it and rely on it to know what is happening. Mike also said he has people from the cities who read it and talk to him about issues. The consensus was to keep the website because ending it would cause a big problem and controversy. Glen said we are doing much better with taking care of township business efficiently; our meetings used to go until 10 pm or later.

Lost River Road Postal Service: Postal Service will not deliver packages to Pat Story’s door. They won’t deliver to a mailbox at this home; he had to put a box on the Markville Road. They have the same policy on River Cabin Road. The reason given is that Lost River Road is too narrow for two vehicles to safely pass. Glen drove down Lost River Road to check it and also the Fleming Logging Road, and all the mailboxes were on the main road. Crooked Lake and Sand Creek Roads were the same. Glen said the board sympathizes with Pat but doesn’t think the Post Office will change, and the width of the road is not a factor. Pat said he and some neighbors may make an appeal and he talked with Rick Nolan’s representative, Rick Olstein.

Board of Appeal/Equalization: For voters to appeal 2019 property tax assessments, Monday, April 9, 2018, 1 p.m. Glen’s certification has expired but Gary is certified and we only need one Supervisor to be certified.

Pine County Township Officers Mtg: Was Saturday, March 24, 2018, in Hinckley. Four board members were in attendance, Glen, Patrice, Gary and Paul. Paul gave a detailed report on the speakers: Commissioner Steve Hallan; Sheriff Jeff Nelson; Assessor Kelly Schroeder; ECRDC Rep. Jordan Zeller; Brett Grundemeier of the DNR; Rick Olstein from Rick Nolan’s office; District 7 MAT Director; Mike Roupe of Couri/Roupe Law Firm and Representative Jason Rarik. Paul was re-elected to the Board, so Wilma has two people on the Board with Glen as Secretary-Treasurer. NEW BUSINESS: Spring Short Course: At the DECC in Duluth on April 6, two days after our April Board Meeting. Glen, Toni, Paul and Gary will attend. Glen will drive for all of us, leaving at 7 a.m.

Culverts: Land and Cabins has a new price list for culverts.

County-wide Zoning: The Board of Commissioners met on March 16 and according to Kelly Schroeder, she was asked to draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,277.99 plus $150 for debits, and she requests a transfer of $3,400 from savings to checking. Gary moved to approve; Glen seconded. 

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Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond, Attest: Glen Williamson, Chair_____________________