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Regular Meeting, March 5, 2008

WILMA TOWNSHIP MARCH 5, 2008
TOWN BOARD MEETING

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Duane Glienke, Eldon Schmedeke and two citizens.

Paul read the record of the February meeting. Glen moved to approve; Mike seconded.

We got a bill from Pine County Public Works for $177.57. The board directed Paul to find out what this is for before paying it.

T & T Damages: T & T Logging knocked down the stop and road signs on the Pete Anderson and North Duncan Roads. Gary said the cost for each sign is $250, and he directed Paul to bill T&T $500 to replace both signs.

Townline Road billing: Gary asked Paul to bill New Dosey $75 for their half of plowing the Heller Road on 2/16/08. Also to bill Arna Township $75 for their half of snowplowing Langstrom Road on 2/16, and Danforth $75 for their half of snowplowing the Eagle Head and Crooked Lake Roads on the same date. We received payments of $591.60 from Arna and $75 from New Dosey.

Town Park Logging: Duane Glienke presented a proposal to log off the poplar in the town park acreage, offering to pay the town $25 per cord. He estimated that there were at least 50 cords in the park. Mike said this should be a winter cut. Duane said he would be careful not to damage or rut up the roads. He said he could put the landing off of Joe Vink’s road so it wouldn’t scar the township road. Mike said there is already a driveway with a culvert from Duxbury Road to the town park and he would like Duane to put his landing there so that this cleared area could later be used for a wayside park site or even a future town hall. Glen moved that the Town of Wilma contract with Duane Glienke to log the poplar trees from the 38.5 acre town park land for a minimum of $25 per cord. Mike seconded. Mike said that a driveway and a cleared landing into the town park land that citizens could get access to the downed wood.

Septic Inspection Rates: Gail Kespohl sent a letter increasing her rates. Glen said that with all costs increasing that the town should add a surtax to the septic inspection fees so that the town can generate some revenues. Glen moved that the town retain Pine Septic and Design as our septic system inspector, and to ask for an added fee of $100 for a full system; $50 for a drainfield, and $25 for a tank only; and that the clerk send a letter with our contract notifying Gail of our added fees that she should pass on to the people she inspects. Mike seconded.

Tri-township Disposal District: Mike had a letter from the Tri-Township Disposal District reducing annual fees from $36 to $30 per year. The Chairman and Clerk signed the agreement.

Spring Short Course: Gary moved that any township officer who wanted to should be authorized to attend the Township Association Spring Short courses. Glen seconded. Paul and Glen and possibly Patrice will carpool to the St. Cloud short course on March 24. They will meet at the store at 6 a.m.

County Township Officers’ Meeting: Glen urged all township officers to attend the County Township Officers’ meeting on March 29 in Hinckley. Eldon said he has never seen a township officer speak up at any of these meetings; they just listen and applaud. He said that he has spoken up many times at these meetings and no one ever makes a motion or a resolution.

HR 2421: Eldon took the floor to urge the township to be aware and to speak up about James Oberstars’ proposed bill HR 2421, which Eldon said would vastly expand the Clean Water Act of 1972 to cover even mostly dry land. He said that clean fill like gravel would be considered a pollutant and putting clean fill on mostly dry land would be considered discharging pollutants and would be a felony federal offense. Eldon said that HR 2421 would expand federally protected waters to include small depressions that fill only one week a year and land in a 100 year floodplain that is wet only once in 100 years.

Treasurer’s Report and Bills: Bills were presented:

FNBNS $ 2,000.00

ECE 37.38

The Evergreen 10.00

Mike McCullen 34.63

Pine Co. Courier 45.12

Mark Pallow 118.20

Gary Vink 83.86

Paul Raymond 102.78

Patrice Winfield 225.18

Glen Williamson 34.63

TOTAL BILLS $ 2,691.78

Patrice gave the Treasurer’s Report (attached). Gary moved to approve the Treasurer’s report and to pay all the bills, and to transfer $2,700 from savings to checking. Glen seconded.

Mike moved that we purchase a new clock, not a battery-powered one. Gary seconded. Mike moved to adjourn; Glen seconded. Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk

Board of Audit and Regular Town Meeing, February 6, 2008

WILMA TOWNSHIP BOARD OF AUDIT AND TOWN BOARD MEETING
FEBRUARY 6, 2008

Chairman Gary Vink called the Board of Audit to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Glenford Williamson and Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Township Assessor Bob Brewster, Eldon Schmedeke and a citizen.

The Supervisors examined the financial records of the Clerk and Treasurer. Mike questioned a discrepancy between the Clerk’s and Treasurer’s figures for the Road and Bridge Fund. Paul’s books still showed orders paid and receipts in the Gas Tax Fund, but this fund was reabsorbed into the Road and Bridge Fund. When Paul made this adjustment the books agreed and Glen moved to approve the Summary Statements of the Clerk and Treasurer; Mike seconded, and the Supervisors signed off on the books.

Paul presented a proposed budget for 2009 which was the same as the 2008 budget adopted by the taxpayers last March. Paul suggested reducing the Park Fund to zero since there is a $1,000 balance in the fund and we don’t use the park, but Glen said he feels we should continue to fund this fund. Mike moved to recommend the mileage rate be raised from $.45 to $.50. Glen seconded. Mike noted that the board had already voted to increase the rate for special plowing to $150/hour, and the new budget should reflect that for 2009. Glen moved that the special plowing rate be $150/hour with a one hour minimum charge. Gary seconded.

Paul read the record of the January meeting. Eldon asked that the minutes be amended to say that he pays $5,000 every two years in township taxes, not every year. With that correction, Mike moved to approve the minutes; Glen seconded.

NEW BUSINESS: Review of the Pine County Sewer Code. Bob Brewster, who heads up Arna Township’s Zoning Commission, took the floor to discuss the proposed revisions to Pine County’s on-site sewer system rules to comply with the Minnesota Pollution Control Agency’s recent revisions to the 7080 sewer code. Dale Powers, Pine County’s zoning administrator, is soliciting feedback from townships. The county has two years to conform to the state rules, or February, 2010, and townships have one year from the county making the change for township ordinances to conform to the county code. The new rules are 7080, 7081, 7082 and 7083. 7080 applies to individual home sites. 7081 is for multiple homes using one tank. 7082 involves township regulations on how tough their regulations are. 7083 covers licensing of system inspectors and installers and designers like Gale Kespohl and Dennis Schlomka. Bob said that Dale Powers wants septic systems to be twice the size as currently required. Mike said that we as a board need to notify our Commisioner Roger Nelson and tell him that we do not want Dale Powers to be involved in our township or to impose his ordinances on our township. Bob said that Dale is claiming a conflict of interest with Gale and Dennis as they live together and Dennis installs systems and Gale inspects and approves them. Mike said Dennis does not sell holding tanks or septic tanks; he just buries them. There is going to be a meeting at Tobies on February 14 for contractors, not for townships, but Bob plans to attend. Eldon said this is right out of the United Nations playbook to abolish all private property rights. Eldon said that James Obestar is proposing new regulations, HR 24-21, that would define even dry areas as wetlands so the U.S. Corps of Engineers can control our property and he does not want the township to pass any ordinances that would take away his rights to manage his property.

T&T and Tri-State Loggers: Both T&T and Tri-State Logging paid escrow deposits; T&T paid two for both the North and South Duncan Roads.

Election Judges: Patrice will be the head judge for the township election on March 11. Margorie Schmedeke and Tony Williamson will also serve.

Fire Department Tower Funding: Mike said that the Federal Government is providing funds for local fire departments to put up radio towers for communication. If the Duxbury Fire Department put up a tower on the townsite, they would pay $1,000 and the Government would pay $9,000. Pine County got $540,000 from FEMA and other fire departments are taking cuts of it, especially Pine City’s. Mike said a tower could be used for cell phones so we can have cell-phone reception out here, and that they would pay to rent the towers. Gary asked if the township could get revenue from a tower that was paid for by the federal government. Mike said that because it would be on township property, that we could collect revenues. Glen said that in Grand Marais the tower also provides wireless internet service. The sheriff or Fire Department could put a repeater on the tower.

Mike said he wanted the board to be informed because he intends to really push for this money on the fire department since other fire departments are getting radios and towers.

Tri-Township Garbage Board Meeting: Mike said that at the Garbage Board meeting they voted to reduce the yearly fees from $36 to $30 per year, as they have so much revenue. Glen moved to approve reducing the garbage fee from $36 to $30 per year. Mike seconded. Mike explained to Glen how he can get a refund from multiple fees. Paul said he thinks the garbage board should inform property owners who are paying multiple fees that they only have to pay one and how to get refunds. Mike said they also have four new garbage dumpsters that they are not using, and he is going to get one for the town hall to replace the one we have that can’t be dumped. There will be no charge.

Cigarette License: In 1998 the Pine County Board passed an ordinance taking over tobacco license issuance and compliance requirements. The ordinance stated that it would “apply only where local jurisdictions have not adopted their own ordinance.” Wilma Township has always handled our own licensing of tobacco, but Auditor Cathy Johnson could not find a copy of our ordinance in their files and said we needed to adopt a new one to continue doing the licensing. Glen moved that Wilma Township adopt an ordinance that the Town of Wilma will continue to be the issuing authority all licenses for the sale of tobacco products within the Town of Wilma. Mike seconded. Passed. The Minnesota Department of Revenue and the County Auditor want to be informed of the names of any businesses that we license. Paul will send a copy of our ordinance and the business licensed to the Auditor and the report to the state.

Treasurer’s Report and Bills:

Bills were presented:

ECE $ 35.00

Mark Pallow 36.94

FNBNS 2,000.00

The Evergreen 8.25

Joe Vink 40.00

Mike McCullen 73.88

Paul Raymond 193.93

Gary Vink 112.72

Glen Williamson 27.70

Patrice Winfield 242.54

Bob Brewster 1,540.00

Totals $ 4,310.96

Patrice gave the Treasurer’s Report (attached). Glen moved to approve the report and to pay all the bills and to transfer $4,300.00 from savings to checking. Mike seconded.

Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 10:00 p.m.

Paul Raymond, Clerk

Regular Meeting, Wednesday, January 2, 2008

WILMA TOWN BOARD MEETING WEDNESDAY JANUARY 2, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen, Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke, Joe Vink, Mark Pallow, and a citizen.

Paul read the record of the December meeting. Glen moved to approve; Gary seconded.

OLD BUSINESS: Fire Hall Door Panels: The door panels are installed. Mike said he would have liked to speak to the door repair guy when he was here, but we didn’t have advance notice.

Range Line Road Plowing: Gary asked Paul to bill neighboring townships for townline roads: Arna Township: (all amounts are Arna’s half of the total cost): 10/25/07, 2 loads (8 yards) of gravel on the culvert on the Pete Anderson Road, $13.60; hauling and loading, $40. 11/15/07: 24 yards class 5 gravel on the Pete Anderson and Langstrom Road extensions, 12 yards per road, as per agreement: $88; blading $150. Snowplowing: 12/5/07, Pete Anderson and Langstrom Roads, 1.25 hours, $187.50 (Arna’s half); 12/24/07, ¾ hour, $112.50. Danforth Township: (all amounts Danforth’s half), 12/24/07 snowplowing Eagle Head and Crooked Lake Roads, 1 hour, $75. Escrow Account, Mona Drive: $75.00.

New Dosey Twp: Heller Drive was not plowed. Clay Heller spoke with Bev Vink and with Mike McCullen at the Duxbury Store and complained about the road not being plowed. He felt that since he pays taxes to pay for the new grader, the road should be plowed. Mike talked with Don Mischler of New Dosey Township to see what they wanted us to do; Don said that their road and bridge budget is already depleted and that if we didn’t have to plow out Heller Drive, that we shouldn’t. Eldon said that he pays $5,000 in taxes annually just to Wilma Township, and that for that he believes that more roads should be plowed. Joe said that in case of an emergency, he hopes that Mark or he are authorized to plow out a township road; for example, if there were a fire at Heller’s place the fire truck would not be able to get in. Mark said he could do all the roads with residents first, and then the next day do roads without residents. Mike said the board wanted to avoid backtracking and the double expense when they passed the motion last month to only plow roads with residents. Gary read the article in the latest Mn. Township News by attorney Eric Hedtke on closing or not plowing township roads. Eric’s point is that the only way to completely avoid having to maintain or plow a road is to close it by resolution and barricade it. This can’t be done if the road is the only access for property owners or roads that may be used during the winter. He says that if a road is not closed it must be “reasonably” maintained, including some snow and ice removal. However, he also states for gas tax purposes roads only have to be open and “reasonably passable” for 8 months of the year. Glen read the township lawbook regarding minimum maintenance roads, which some of our roads are. Eldon said that if someone wants a township road to be plowed that we should do it to maintain good relations with our citizens. Mike moved that at the next major snowfall that Heller Drive be plowed because it is a range line road. Gary seconded; Glen abstained.

Loggers and Escrow Account: Gary said that T&T Logging is going to be logging on three township roads, the Pete Anderson Road and the North and South Duncan Roads, and that Paul needs to write to them again and tell them that they need to pay a $500 escrow deposit for each road or we will barricade the roads to their logging activities, and to tell them that they cannot do any grading or plowing on our roads. If they need the road plowed to get their trucks in they need to hire the township grader and operator at our regular rates to do it. Gary said to give them 10 days from the receipt of the letter to pay the escrow deposit.

HAVA GRANT: Eldon had an article from the Pine City paper saying that Wilma Township did receive a $6,000 grant from the Mn. Secretary of State to upgrade our townhall to make it handicapped accessible with a new ramp. This is more than any other county township, and was based on the estimate Mark Pallow made for the cost. In a related matter, Eldon asked that the town outhouse be locked except during authorized townhall use so that the public cannot use it at other times. Gary said this is easily done; the key is in the townhall and it will be locked after the meeting.

Grader Tires: The tires are ordered but haven’t been received. We borrowed a spare from Sandstone Township. Gary hasn’t had a chance to ask the county if we can get tires with them under the joint purchasing venture.

NEW BUSINESS: Board of Audit: The Board of Audit will be part of the regular February town board meeting. Paul will post and publish this: 7:30 p.m. , Wednesday, February 6. Patrice’s books are all computerized now with CTAS; Paul is still doing the old way, but they can be compared and inspected.

BILLS AND TREASURER’S REPORT: Patrice gave the treasurer’s report (attached). Bills were presented:

FNBN 2,000.00

ECE 56.61

Pine Co. Courier 16.92

U.S. Treasury (4th qtr. Withholding) 306.19

Pine Co. Assn. Of Townships (dues) 335.92

Pine Co Treasurer (Truth in Taxation) 38.01

Hopkins Sand and Gravel 176.00

Mike McCullen 27.70

Mark Pallow 229.02

Paul Raymond 83.11

Gary Vink 334.76

Joe Vink 1,027.94

Patrice Winfield 96.97

Glen Williamson 27.70

TOTAL BILLS 4,756.85

Gary moved to pay all the bills and to approve the Treasurer’s report and to transfer $4,800 from savings to checking; Glen seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk