WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MAY 4, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING

MAY 4, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Steve Menth, and Assistant Grader Operator Alden Shute. Paul read the record of the April Board of Reorganization and town board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said he has graded the Vink Road, Crooked Lake road, and Dollar Lake Road, building the roads back up with a crown. He said the weight limits were lifted on Monday, and Hopkins has been hauling on county roads. Alden said the culverts on Mink Farm and the Vink Road need a couple of loads of gravel to cover them. There was no flooding on the Mink Farm culvert this year. Mike asked Alden to try to grade all the township roads before the road inspection which the board scheduled for next Wednesday, May 11, at 10 a.m. at the Duxbury Store.

OLD BUSINESS: Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Glen had made a new proposal and presented it to the ECRDC for approval, and at the ECRDC meeting, Penny said they were still considering our proposal. His proposal is limited to providing broadband internet for the Town Hall, with directional antennas to reach in all directions.

Schmedeke Lane: Paul corrected the record of the April meeting, which mistakenly said that Eldon Schmedeke said that the original Schmedeke Lane was recorded as a 66′ wide road. Eldon did not say this, and acknowledged that it was built and recorded as a two-rod cartway. But he wants the township to build up and widen the original Schmedeke Lane so it is the same 66′ width as the extension, instead of a two-rod cartway as it is now. We may need to acquire land on either side of the road or get landowners’ permission. The Board discussed this and decided to table this for now.

Town Hall Site: Eldon re-measured the boundaries of our town hall site based on the records Marjorie got from the County Recorder, and he found that we do not own the lawn between the fence on the east and the hall, and he came and reported this to Paul.

Stair Railing for Back Steps: This was authorized last year. Mike said he will pick up lumber and have this done before the pancake breakfast.

Township Officers and Outside Meetings and Trainings: Mike said he has heard from at least two citizens that they question why so many officers have to attend outside training and information meetings. One question was why the Deputy Clerk needs to attend meetings that the Clerk is already attending. Glen said we have to have a trained Deputy Clerk, and when Paul moved to Puerto Rico, Toni was thrown into the job of clerk with no training other than Paul’s briefings on the job. He said if she were not allowed to attend trainings, she would resign. Gary said if we’re going to have a Deputy Clerk, we need to allow them to be trained. Patrice said the issue as she sees it is not with training meetings like the Short Courses, but with informational meetings like the County Township Officers’ Meetings. If the Clerk is attending and taking notes, why does the Deputy need to attend?

NEW BUSINESS: Election Judge Training: All election judges must complete an election judge training course before they serve. They need to attend a class at least two hours in length, and certification is valid for two years. Head Judges are required to complete an additional hour of training. Paul, Patrice and Toni can take the judge training at the summer short course June 30, or get the regular judge training on Wednesday August 3, 1 to 3 at Askov Community Center, or Thursday, August 4, 9 – 11 at Hinckley Community Center or 1 – 3 at the Courthouse. Paul will notify Jeff and Jeane GrandPre and Barb Smith.

Summer Short Courses Mn Assn. Of Townships: Will be Thursday, June 30, in Carlton. Glen and Gary are signed up for the Assessor training. Paul, Toni and Patrice can take the election judge training, or Patrice can attend the Supervisor/treasurer workshop. Patrice said she will see the agenda for the Supervisor/Treasurer breakout session to decide; both Supervisors may be in the Assessor Training so she will be the only one in the breakout session.

Township Records:   Three years ago when we were researching the history of the Wilma Township Park land, we discovered that all our township meeting records from the founding of our township in 1907 to about 1984 were missing.  Two drawers in our filing cabinets were empty.  We debated hiring a safe cracker to see if the books were in there, but the cost was prohibitive.  We consulted all known living ex-clerks and board members to see if any of them might have borrowed the books, but no one had any information.

On Monday, Glen found three boxes left at the end of his driveway, containing the missing record books. It was garbage pickup day, so it is fortunate that he found them before the garbage truck. Glen brought the records to the meeting. There was discussion on storage options. It was agreed that we need to protect these priceless records so this never happens again, and the board agreed to check on fire-proof safes or gun-safes large enough for the records. They said two people will be required to remove any books from the safe, and no books should leave the hall. If we store the safe in the storage closet, we can get a padlock and hasp to double-secure the records.

Glen moved that Mike be paid for two hours to check stores in the cities for safes and gun-safes. Gary seconded. Passed. Steve Menth said implement dealers have good deals, like John Deere and International, and Alden said we should also check on the Banning Pawn Shop as they have reasonable prices.

Town Hall Rental: Duxbury Volunteer Fire Department requests to use the hall for the Memorial Day Weekend Pancake Breakfast, Sunday, May 29. Lucy Downing Hager has requested to reserve it for Saturday, July 16, for a family reunion. She has paid the $50 deposit and $25 rental fee. Glen moved that the Duxbury VFD and the Dowager/Storwoito family be allowed to use the hall. Gary seconded. Mike abstained.

Township Pressure Washer: Mark had asked permission to buy a pressure washer for cleaning the grader after use some time ago. None was purchased. Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer this week for $118, plus a 2-year Square Trade Warranty for $9.74. and will sell it to the Town if we are interested. Steve Menth said 2030 PSI may not be strong enough to pressure-wash grease and grime off of the grader. Mike said he has one with 2500 PSI, and we may need more than 2030 PSI. Paul said he would like to wash off the dirt from the hall outside walls before the pancake breakfast, at his regular pay, $12/hour. Glen moved that Paul be authorized to wash the Hall, and that Alden come over and take the grader out and see if the 2030 PSI is strong enough to wash the grader, before the board votes to purchase it. Glen moved that Paul be reimbursed for use of the pressure washer, $20, to be refunded if the township buys the washer. Paul said he would also like to clean out the storage closet in the hall and the file cabinets, so we can use it for storage. Glen amended his motion to allow Paul to both clean the outside hall and the storage closed. Mike seconded. Passed.

MATIT Consolidated Coverage: Our policy is up for renewal. Glen moved that we make no changes to our coverage or deductibles. Mike seconded. Passed.

Diesel Fuel for Fire Trucks: Mike said the Fire Department used 20 gallons of diesel fuel after the Kingsdale fire on Saturday, and Patrice needs to bill the department.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $4,082.23, and transfer $4,000 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

__________________________ Paul Raymond, Clerk

__________________________

Attested: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF APPEAL AND EQUALIZATION, APRIL 11, 2016

WILMA TOWNSHIP BOARD OF APPEAL AND EQUALIZATION, APRIL 11, 2016

Chairman Glen Williamson called the meeting to order at 1 pm at the Wilma Town Hall with the Pledge of Allegiance. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster attended, plus Supervisors Mike McCullen and Gary Vink and Clerk Paul Raymond, plus Micki Johnson Simicek.

Paul read the record of last year’s Board of Equalization from Glen’s smart phone. Gary moved to approve; Mike seconded.

Micki Johnson Simicek, Parcels 32.003000 and 32.003500. She inherited this land from her father Joe Vink after he died a year ago, some with joint-ownership. She said the taxes have doubled since it is no longer classified as agricultural/homestead. She also said she cannot access the 120 acres at the end of Vink Road, unless James Doody leaves his gate open and she can use his road.

Before he died, Joe had this land clear-cut, and the stumpage and brush make the land inaccessible, even if there is access. She asked if the value would change, now that the trees are gone, and if she can retain the agricultural status. Kelly said the tax difference is significant, from 1/2% for agricultural homestead to 1% for high ground. The county does not consider the value of trees in assessments, so a forested plot is the same as a clear-cut one. If a sibling or immediate family member farms 10 tillable acres of the land, it could be classified agricultural. But Bob said if you don’t have homestead status (because you have another homestead elsewhere), there is no advantage to agricultural status. Kelly said a better option for Micki is to get a forest management plan drafted on the property and enroll in one of the two forest management programs. There is a 2C classification for forest land management. Her taxes would only go up 15% instead of double. The other program is the sustainable forest program, which does not change her taxes, but would give a payment of $7 per acre, however if she sells the land, the new owners must stay in the forest management program and it takes 4 years to get out of it. She will give Micki the information how to enroll. The deadline to apply for the 2C plan is May 1, and for sustainable forest September 30. The deadline to get a separate appraisal and appeal to the county is June 20.

Mike said there is access into these acres from the end of Wilma’s Vink Road and the west end of the Tamarack Pine Drive. That was a township road all the way from Co. Rd. 24 across the Tamarack River to the Vink Road, and the township never vacated or abandoned the road. Gary said all the trails and paths in the land are gone because of the logging, and Micki said she had a forest agent come out to evaluate and confirm the timber sales, and he couldn’t even get in to count stumps. Gary said part of Doody’s road may be on the Vink side of the property line, but Joe was conservative with his fences. Bob said if you don’t have to cross any one else’s land to get to your land, it is not no- access.

Gary said that a property owner can get a real estate agent or private appraiser to come out and do an appraisal of their land, and file an appeal with the county. Gary said his land was worth $5,000/acre when it was forested, and is only worth $200/acre now.

Bob said one reason the county doesn’t differentiate between land with trees and clear cut land is because people would buy land, clear cut the trees, and then when the land was worth less they would stop paying taxes so the land went forfeit.

Bob says when the county sells tax-forfeited land they assess it differently from the tax assessment. He said after the big blowdown in 2011, the assessed value of land didn’t change, but in sales Markville is the lowest valued township in the county. Kelly said the St.Croix Boys Camp sold to Zachary Hanson for $213,000. The state originally wanted $1.1 million for the camp two years ago, and then went down to $839,000. It sold for $213,000. The county appraised it at $493,000, and Zach will pay taxes based on the county’s appraisal, not what he paid.

Kelly had one letter from a camper/RV at the Two Creeks Campground that had been charged for another person’s camper, and for out of date plates. They send proof of license and got the tax changed.

BOARD DECISIONS: Re: Micki Johnson’s land, inaccessible. Since she does have access from Wilma Township Roads, Glen moved that there be no change in the assessment, but that she can get into the Sustainable Forest Program. Mike seconded. Gary abstained. Re: Removal from Agricultural/Homestead status, Glen moved that since it is not homestead or agricultural, that there be no change. Mike seconded. Gary abstained.

Camper at Two Creeks: Since they documented that they were being taxed for neighbor’s trailer, and that they do have current plates, Mike moved that the correct trailer/RV be assessed; Gary seconded. Glen abstained.

Paul asked why his property value went from $92,000 to $99,000? Kelly said there were six sales in Wilma Township, which forced a change in everyone’s value to remain in the 95%-105% range. We were at 88% so she increased everyone by 6%, and we’re now at 94.4%. If she values too low, the state moves in and does the assessments. Dean and Carol Dixon’s cabin had been valued at $161,000 and sold for $177,000. A sale down by Tamarack Lake had been valued at $74,000 and sold for $94,000 for 2 ½ acres. Scott Jamieson’s near the lake was valued at $43,400 and sold for $63,000. A sale in Tamarack River Preserve on River Cabin road also sold for above appraised value.

Gary moved to adjourn; Mike seconded. Meeting adjourned at 2:30 p.m.

_____ _______________________

Paul Raymond, Clerk

_____________________________

Attested to: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff GrandPre, Alden Shute, and Eldon and Marge Schmedeke.

BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen and the township website, Wilmatownship.com, be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2015-16 season. Gary said that at the Township Short Course on Friday, they said townships cannot limit snowplowing to full time residents. Glen said they also said that we can charge residents different from non-residents. Mike amended his motion to keep snowplowing rates the same, except to designate that they are for full-time residents, and that non-residents will be charged the regular plowing rate of $150/hour.

Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Gary asked how the old high school could be deemed unsafe for students but it’s ok for the Arts Center? Paul said they cleaned it up and it is safe now.

TOWN BOARD MEEETING: Paul read the record of the March board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said little was done this month. Roads are still very wet. Glen asked if there were any trees down with all the wind we’ve had lately. Alden said none that he has seen, but he hasn’t driven out all the roads. The road inspection will be next month.

Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Pat Story is no longer on the committee. Glen made a new proposal and presented it to the ECRDC for approval. His proposal is limited to providing broadband internet for the Town Hall, but will have directional antennas to reach in all directions, so it would likely reach Alden’s, Glocke’s,the Duxbury Store, Duane Glienke, Fillers, and possibly even the campground. Glen’s proposal to Penny at the ECRDC totaled $9,000. Paul said we should still go for the full $10,000 grant to cover misc. unforeseen expenses and also for the wages and time of the committee, which can’t come out of Township funds as per the agreement. Paul said that at the Short Course and the County Township Officer’s Meeting, and at last fall’s MAT State Convention there was a lot of talk about bringing broadband internet to every rural household. They weren’t specific about how this can be done. Jeff and Patrice both worked for the phone company and said there is no way that Century Tel can afford to bring DSL to our area. We have a fiber-optic line running right through our town, but it won’t be used for internet.

Spring Short Course, Mn Assn. Of Townships: Was Friday, April 1, in Carlton. All board members attended but Mike. Paul gave Mike the Power Points and handouts for Supervisors. All the board members who attended said this year’s trainings and sessions were some of the most valuable and informative ever.

NEW BUSINESS: Pine County Environmental Assistance Grant: The County is applying for a grant to improve recycling facilities in the county and ask the board to send a letter of support. Glen moved that we send the letter; Mike seconded. Gary abstained. Glen signed it.

Board of Appeal and Equalization: Wilma Township’s Board will meet Monday, April 11, 1 p.m. At least two Supervisors needed. Both Glen and Gary are certified currently. Gary’s certification will expire after this year’s Board, so he needs to take the certification course at the Summer Short Course on Thursday June 30, 2016, starting at 1:30 in Carlton. Gary had the registration form for Paul to mail. This may be the last time certification is offered at a Short Course, so Glen also signed up to renew his certification.

Township Web Site: Mike moved to renew our contract for the WilmaTownship.Com website. Gary seconded. Glen abstained. Jeff said it is a very good site and he uses it a lot to keep up with announcements and township events.

Schmedeke Lane: Eldon said that Schmedeke Lane was recorded as a 66′ wide road and he insists that the road be widened to the full width. Paul will research the records.

Town Hall Site: Eldon and Marg went to the County Courthouse and got a document where Albert and Barb Glienke donated the site for the town hall filed May 29, 1980. Eldon said this document proves that the township owns the land all the way to the fence. Paul said he measured it out based on the documents the County gave us back in 2013, and our border ends at the edge of the town hall. Duane Glienke had said he put the fence further east only as a courtesy, but he never gave that land to the Town. Paul said he would take the new information and if necessary do another survey with his measuring wheel.

Meetings and Short Courses: Eldon said he thinks the board is wasting money with multiple officers going to training meetings and Township Officer’s Meetings and election judge training, and he wanted to know how much these last two meetings cost the town. He said one or two officers could go and report to the rest. Different board members spoke that the information gathered at these meetings is valuable and benefits the whole town. Some training is mandatory, such as judge training and assessor certification. Paul said that the township’s part of the total property tax bill is only about 11%, with almost 90% going to county and school district taxes, although the town does a lot more for our people with roads, etc. He said school officials and state and county officials also attend taxpayer-paid training conferences and meetings and events and we don’t question them.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $3,279.66, and transfer $3,300 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

________________________________

Paul Raymond, Clerk

_______________________________

Attested to by Glen Williamson, Chairman

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 2, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 2, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Assistant Grader Operator Alden Shute.

Paul read the record of the February meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS: ROAD REPORT: Alden said there is not much to report; he repaired a cable on the blade, and has another repair to do. We’ve only had two plows this season so far.

Road Brushing: We got a bill for $4,32.50 from Central Pine Lumber Co. for brushing our township roads last fall. Mike said he didn’t think they did such a good job, and some brush was cut pretty high. Alden said the roads hadn’t been brushed for 25 years, and you need to do it every five years to keep it down. Some of the brush and trees were very high and thick. Paul needs to bill Arna for 2 hours @ $125/hour for the east Range Line Roads, and New Dosey 1 hour for Heller Drive.

NEW BUSINESS: 2016 Election/Annual Meeting: Glen and Paul are up for election, Tuesday March 8, polls open 5 to 8 p.m. Patrice, Barb Smith, and either Jeff or Jeanne GrandPre will judge. Board of Reorganization can be at the April Board Meeting per MAT. 2017 Proposed Budget for Wilma. No changes were proposed by the Clerk and Treasurer for the budget to propose to the voters on Tuesday. The voters approve levies; board approves wages and other costs. Mike moved that we present the budget proposal with no changes at the Annual Meeting. Gary seconded.

WIFI Committee Report: Glen said we need to schedule another meeting of the WIFI Committee to discuss our options within the $10,000 grant the ECRDC has said we will likely get. Pat got a letter from Mesh Dynamics saying they didn’t think a WIFI system was feasible for our township due to the topology and distance. DSC Communications submitted an estimate of $47,000. Pat wrote that the tower installation is the single highest cost item. Mn DOT requires $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs, plus we’d need to pay for the equipment and installation. Last month, Pat gave the Board maps showing five nodes in Wilma Township which could reach every home in our town, at a projected cost of $10,300. Glen said we should see if we can beam a signal from the Eagle Head Tower that would reach the Town Hall, and which should also reach five or ten homes in the tower vicinity. He said he doesn’t want us to turn down the grant if there is any way we could put up even a limited system for that amount. Paul has a mailing list of all the registered voters in our town, most of whom would probably want WIFI, for when we are ready to survey people for interest.

Glen said WIFI would be a great selling point for our town. For the first two years, Glen said, we can use the grant to build and sustain the system, but after that runs out, we will either need to fund it ourselves without taxpayer money, or abandon it.

Annual Town Meeting Agenda: We have requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Mike moved that we put this on the agenda for the voters.

Pine County Comprehensive Plan Hearings: The County will be creating a Comprehensive Plan for Pine County. They have scheduled three public meetings to get input on priorities for the future of the county, including jobs, natural resources, agriculture, tourism, housing, education and recreation. The County hasn’t indicated how much control they want over township zoning. Dates: Tomorrow, Thursday, March 3, Pine Co. Public Health Bldg., Sandstone; Monday, March 7, Rutledge Community Center; and Thursday March 10, Pine County Courthouse. All meetings at 6 p.m. Our township has in the past wanted local control of blight, zoning, septic and subdivisions, with no county interference. We have no zoning presently except for septic. Paul wrote a resolution to present to the voters for approval, asking that Wilma Township be exempted from any county-wide comprehensive plan, and that we control our own zoning and planning. Mike moved that we have the people vote on it, and that Paul be authorized to attend the hearing on March 3rd in Sandstone as a township representative to find out how much control the county is seeking over local jurisdictions. Gary seconded. Passed.

Annual Meeting Wages: Mike said that several years ago we voted to pay the Supervisors for a full meeting for attending the Board of Canvass and the Annual Meeting. Patrice said she also has to be at the meeting to present the financial report; Mike moved that Patrice be paid by the hour for the Annual Meeting, as well as Alden or Mark, for presenting the road report. If a Supervisor is elected Moderator, they don’t get paid double. Gary seconded. Passed.

Minnesota Township Association Billing: Glen said as the secretary of the County Township Association, he is sent mailing labels for each township for their annual dues, but this year the addresses they used were the Treasurers’ and not the Clerks’, and seven towns have not paid their dues, possibly because the treasurers didn’t tell their clerks. He asked Paul to write or call the MAT to have the notices labels have the clerks’ addresses.

Spring Short Courses Mn Assn. Of Townships: Friday, April 1, in Carlton. Registration starts 8 a.m. Glen will drive, and can take five if Toni, Patrice, Paul and Gary all attend.

Board of Appeal and Equalization: For Wilma Township, Monday, April 11, 1 p.m.

Pine County Township Officers Association Meeting: Scheduled for the day after

Good Friday, March 26, 9 a.m., Hinckley American Legion.

Town Hall Mice: We have mice in the hall, tearing up paper towels. Mike asked Paul to pick up some traps or poison to get rid of them.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $5,431.22. Gary moved to approve her report, to pay all the claims, and to transfer $5,500.00 from savings to checking. Mike seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Assistant Grader Operator Alden Shute, and WIFI Committee Chairman Pat Story.

BOARD OF AUDIT: The three Supervisors held the Board of Audit before the regular business meeting, inspecting both the Clerk’s and the Treasurer’s financial records. They signed the Schedule 1, and approved the Cash Control for 2015. Both sets of books independently matched perfectly, but Patrice said one check from December has not been cashed, for the Park Falls Hardwoods escrow. Paul will write to them. Paul said he and Patrice are not recommending any increases or changes in the levy proposals for the Annual Town Meeting, when voters approve or change our taxes and levies for 2017. Mike said he didn’t want the board to act on this until our next meeting before the Annual Meeting, March 2nd. No action taken.

Paul read the record of the January meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS: Schmedeke Lane Extension. County Commissioners Steve Chaffee and Matt Ludwig inspected the Schmedeke Lane Extension last Wednesday before the Pine County Wanderers meeting. They reaffirmed what Mark LeBrun had told Mike last December, that they will work with Pine County to budget more funds for this extension to make the road the full width. Steve said, “Your town was shortchanged on that road and we’re going to make it right for you and for that road.” The county had originally said in 2013 that it would take $26,000 to build the road up to full county specs, but they did not want to spend this much, so they agreed to allow us to build the best road we could for $10,000. They said the road we did build with that budget is still a good road, and they want to help us make it better.

ROAD REPORT: South Duncan Road: Alden said he got a call from Tri-State Lumber saying they had been called by the DNR and told they needed a permit and escrow to log on Wilma Township roads. They told Alden they had been operating under the understanding that they did not need a permit or to pay any escrow, but they didn’t say who told them this. They said they were already done with all their logging activities on State land at the end of the South Duncan Road, so it’s too late to pay. Alden said he went down and inspected the road, and they had not done any damage, so the only thing we would bill them for is for his inspection, for which he charged $7.50. Mike said this time to just let it wash and not to bill Tri-State, but we need to make sure there is a joint inspection before and after any logging activities in our town, and we need permits and escrow payments from everyone. The DNR knows our policy now for sure since Paul sent them the ordinance and a letter.

North Duncan Road: Alden asked if the Board intends to put some more gravel at the end of the North Duncan Road, to build it up more. He said the road needs to settle for a few months before we apply any more gravel. Gary said if we put any down now, the groomer would just spread it out all over, so we should wait until spring or summer, when Mike said we will put down some pit run gravel.

Alden said they had a breakdown with the blade, but he has fixed it, and they snowplowed one more time this season. He also said the man-door into the fire hall was frozen shut because of drifting snow, and he almost could not get into the grader hall. He asked the board permission to build a berm or windbreak in front of the door to protect it. Glen said go ahead.

WIFI Committee Report: Pat and Glen and Paul met with Penny Simonsen from the East Central Regional Development Commission last Tuesday. The Blanden Foundation has awarded The ECRDC a grant for $14,000 to to bring broadband internet/WIFI to a rural township, and she said she is recommending that Wilma Township be awarded $10,000 of this, and they use the rest for their overhead and salaries. Pat has done a lot of research and gave a report on two possible providers, Motorola Canopy Systems and Mesh Dynamics out of Florida. He’s getting quotes on the cost of putting a satellite dish and antenna on the Eagle Head Tower. Mn DOT requires $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs. Pat gave the Board maps showing five nodes in Wilma Township which could reach every home in our town, at a projected cost of $10,300. Mark Schmidt of Motorola Canopy is getting topographical maps to show high and low spots in our town. ECE gave Pat maps showing all the power poles in the town, some of which we could mount equipment on. Pat wants a copy of the latest census report on how many people and households are in our town. Paul will get that, and also has a mailing list of all the registered voters in our town, most of whom would probably want WIFI, for when we are ready to survey people for interest.

Glen said whatever system we end up with, we want it to be sustainable and self-supporting, with subscription fees, which would probably require weekenders to participate. It would be a great selling point for our town, universal low-cost WIFI. For the first two years, Glen said, we can use the grant to build and sustain the system, but after that runs out, we will either need to fund it ourselves without taxpayer money, or abandon it.

NEW BUSINESS: Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency sent the results of their survey to accurately determine the value for coverage for the Town Hall and Fire Hall. Report with photos enclosed. We currently have a coverage limit of $97,500 for the Hall, and MATAT is offering us the option of insuring for the replacement cost, $170,694. We presently have $42,300 coverage for the Fire Hall, and the replacement cost would be $70,219. If the Board chooses replacement coverage, annual premiums would be $699; if they keep our current coverage the premium would be $406/year. Mike said he doesn’t like being over-insured, and the premium would be $300 more a year. Patrice said this is just the replacement cost; if something happened to our hall, we could not replace it for $97,000. Paul said for just $300, we will almost double our payment if something happened. Our deductible is now $1,000, saving 10%. MATAT offered an option to increase that to $2,500, which will lower our premiums by 15%. Mike moved to keep the deductible at $1,000; Gary seconded. Glen moved to change our coverage to replacement cost; Gary seconded. Passed. Paul will send MATAT the resolutions.

Annual Town Meeting Agenda: We have requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Mike moved that we put this on the agenda for the voters. We also have a

request from Fran Levings and North Pine Area Hospital District to put having Wilma join the district on the agenda again. When she gave her presentation last year, Glen said we will put it on the agenda, without recommending that Wilma join. Alden said Hinckley spent over $22,000 to try to divorce from the district, and they were not able to. Alden wants to present affidavits from voters in the two towns that tried to leave and couldn’t on the disadvantages of belonging to the district. Mike said that if at the beginning they had agreed to a 2% ceiling on annual fee increases, Wilma may have joined at the beginning, but they refused.

Red Cross Provided Smoke Detectors: Mike said the Red Cross people who helped us so much during the blowdown want to provide free smoke detectors to everyone in our three township fire department area. Instead of just giving us the boxes, they want to participate in the installation. Paul asked if they have carbon monoxide detectors also? Mike doesn’t know, but said these are very good self-contained detectors with a 10 year battery life.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $3,875.50. Gary moved to approve her report, to pay all the claims, and to transfer $4,000 from savings to checking. Mike seconded.

Pine County Township Officers Association Meeting: Scheduled for the day after Good Friday, March 26, 9 a.m., Hinckley American Legion.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

Minnesota, Sandstone, Pine County

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 6, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 6, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, Eldon Schmedeke, and Pat Story.

Paul read the record of the December meeting; Mike corrected the record that it is Tom Ackerman, not Mark as the record stated. With this correction, Gary moved to approve; Glen seconded.

OLD BUSINESS: Schmedeke Lane Extension. Mike inspected the Schmedeke Lane Extension with Mark LeBrun from Pine County on December 10. Mike was able to show Mark that we spent the full budgeted amount on the road for Class 5 gravel, plus $900 to repair and reenforce the culvert. The county paid us the contracted $10,000, but Patrice said she hasn’t deposited the check yet. Mark LeBrun told Mike that he will work with Pine County to see if they will budget more funds for this extension to make the road the full width. The county had originally said in 2013 that it would take $26,000 to build the road up to full county specs, but they did not want to spend this much, so they agreed to allow us to build the best road we could for $10,000. Eldon asked for the floor to express some of his dissatisfaction with the result. He said his marker posts were moved or removed, and he had them there for a purpose. He also wanted to know why any gravel was expended on the first part of Schmedeke Lane, and not all of it on the extension. Eldon had photographs showing gravel on Schmedeke Lane. Alden said they had to spread some gravel and build up the first part and grade the road to haul all the loads of gravel to the extension. Mike said the budget for that gravel came from our Road and Bridge Fund and not from the county. Mike showed Eldon invoices from Hopkins Gravel and from Duane Glienke to prove that the town used every bit of the money from the county on the Schmedeke Lane Extension, and that we know it needs more to be the full width, but the agreement with the county was that once we built a $10,000 extension and adopted it as a township road (part of Schmedeke Lane) we could not ask for any more funds.

Snowplowing: Patrice gave the board and the grader operators the final list of people who signed up for snowplowing. Glen said by law we have to break even on private drives and asked where we were now. Mike said it has to be averaged over 10 years, and everyone being plowed is already paying taxes for the grader and the operator, on top of the additional fees they paid.

Eldon said when he was plowed some gravel was moved that blocked his garage. Mark and Alden said they would fix it and not let him happen again.

Road Report: Alden said all the road brushing was done, and they plowed snow one time this season. Alden said Storviks widened their drive a bit and he was able to turn around when he plowed them. Alden said someone will be logging on state land at the end of South Duncan Road and they built a turnaround space. Mike told Paul to contact the DNR and let them know of our load limit and logging permit and escrow requirements before they go in with trucks. Paul said we had to make sure there is a joint inspection before and after, so we don’t keep having problems with loggers like with Midwest Logging.

Glen said he has been getting calls and emails from constituents, and almost all of them very favorable and approving of the job the board is doing, and especially the road manager and grader operator.

ECRDC GRANT: Pat has been in contact with Penny Simonsen from the East Central Regional Development Commission and he gave a report on her negotiations with the Blanden Foundation on how to bring broadband internet. They want to know about usage. Pat said MnDot has given permission to put a satellite dish and antenna on the Eagle Head Tower. They require $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs. Including the equipment and installation, it will add up to more than $22,000, so the township would have to pay $12,000 at east even if we got the $10,000 grant. Our equipment would be 2/3 up the tower, about 190′, and could have a reach of 30 miles.

Glen asked what signal we would get for that. Pat said from 10 to 150 gigabites bandwidth. Glen said for just 10 it would not be worth it; it would have to be 150. He will be getting 150 GB at the campground soon, for only $90/month. Mike said the township voters probably would not approve us paying $13,000. Glen asked Pat to get some more specific figures for the equipment.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency scheduled a survey or our halls to accurately determine the value for coverage. Rosa Brandon met with Paul on Tuesday to complete the survey.

NEW BUSINESS: Cigarette License: Glen moved to approve a 2016 cigarette license for the Duxbury Store. Mike seconded. Gary abstained. Approved.

Board of Audit: Will be part of the February 3 Town Board Meeting. Paul said both his and Patrice’s books have been reconciled and they will be ready.

Meeting Posting: Glen said we should put a notice in the Evergreen and the Courier stating our meeting times for 2016. Paul said he would.

Robbery Suspects: Pat said the Sheriff’s Dept. caught the people who were robbing and stealing homes and cabins, including Paul and Gary’s tires. Mike said the deputies told him this also. Paul said they haven’t been contacted yet about getting our tires back.

Town Board Meetings: Pat asked what are the rules of order for township meetings. Why does the board allow citizens to speak up and take the floor with complaints and issues? Sometimes it looks like the board is losing control. Glen said that because we are such a small town, it is his decision to allow citizens an opportunity to speak at board meetings, and this hasn’t been abused. We used to have a lot more complaints and issues, but knowing they will be heard increases trust and confidence. As long as the board elects him as chairman and moderator, Glen said he wants to have full representation.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $5,898.44. Gary moved to approve her report, to pay all the claims, and to transfer $6,000 from savings to checking. Mike seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

Glen Williamson is the current chair of Wilma Township, just east of Sandstone, Minnesota

Pine County, Minnesota