WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 7, 2016

WILMA TOWNSHIP  BOARD OF SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 7, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marg Schmedeke.

Paul read the record of the August 3 board meeting.  Gary moved to approve; Glen seconded.

ROAD REPORT:  Little Tamarack Lake Road Erosion Control Project:  Alden said they’ve put a fence along the lake shore to prevent further erosion,, and Mark was able to grade the road and level the holes and ruts in the road. We still need a proposal that we can submit to the DNR. Without the proposal, they can’t approve it. No work can be done until we have all the permits.  Alden has all the paperwork and photos so he and Hopkins can make up an accurate proposal.

Flood Damage:  Eldon took Glen and Paul to see the flood damage on Pete Anderson Road, and the logging damage at the end of Schmedeke Lane.  Arna is responsible for repairs in even numbered years like 2016.  We have not received any  proposals from Arna to repair the  large culvert damage where it was washed out, or for the flooding in the first part of the Pete Anderson Road.  Alden said they put two loads of gravel on Heller Drive and one on McCullen Drive and on Mayfield Road for flood damage. Paul will send Arna the photos and ask them for their proposal for repair.

Glen said there was an oil spill or leak in the logging area at the end of Schmedeke Lane.  Gary said he saw a damaged oil barrel that was behind Carlson Timber’s logging equipment, but it’s gone now.  They also filled in the ditch on the west side of the road.  Paul had written a letter to Carlson Timber about these issues, but Glen said not to send it. He instructed Paul to write to Greg Beck and tell him about the damage and oil spill, and to also contact the Minnesota Pollution Control Agency and the Environmental Protection Agency and report the oil.  We need to inform Greg about the stop and road sign at Duxbury Road that Carlson moved to the other side of the road and raised about 10 feet, and about the damaged county culvert at the very beginning of the road that has been torn up by a grader.  Eldon said to ask them to replace it with a longer culvert.

It is important to document all the work and have Hopkins delineate which roads get gravel, especially on range line roads like Heller Drive and Pete Anderson Road. We will still try to get some federal assistance from the Homeland Security Emergency Management Agency.

Eldon said the water at the beginning of the Pete Anderson Road is aggravated by a beaver dam about a quarter mile or more south of Duxbury Road on Langstrom Creek.  He said Mel Elliot used to blow up the dam periodically, but no one has done it for years.  Paul called the DNR to see if they will do beaver abatement and dam destruction.  They said only on state land.  Eldon said this dam is past the private land south of Duxbury road and is on state land. Paul will contact the DNR again.

Carlson Timber Mayfield Road Escrow Account:  Along with their new escrow payment for Schmedeke Lane, we still have $500 from them for Mayfield Road in 2013. Gary had said he would look at his records from three years ago to see if he could document damages.  He said we put 35 loads of 13 yards of class 5 gravel on the Mayfield Road in 2013-14 for the logging damage, and the work was completed by March, 2014.  Paul will  check claims from 2013 and 2014 to document the repairs to send to both Carlson Timber and Berthiaume Logging to show our documented repairs done that were Carlson’s and Berthiaume’s fault.  Glen moved that we move the $500 escrow from both their accounts into the Road and Bridge Account to pay for the damages, and notify both logging companies.  There was a discussion on raising the escrow requirement to $1,000, because Carlson’s damage may be more than $500, but this was tabled.

OLD BUSINESS:  Wilma Township WIFI:  Report on WIFI Committee by Glen; The ECRDC and Glen signed the memorandum/contract to Wilma, guaranteeing Wilma $10,000 for expenses to install WIFI at our hall, to include internet hardware and professional service such as internet subscriptions.  Thus far, $1,014.14 of it has been used for equipment, and $7,346 is set aside for subscriptions to an internet provider (Exceed), and installation, for a total of $8,340 of the $10,000. This leaves $1,640 for administration and extra costs for the installation and unforeseen expenses o complete this project.  The ECRDC was only able to purchase three of the four needed dish antennas.  As soon as we get the deposit, Glen will order the fourth dish and will have Exceed deliver and install their equipment, and find an installer to put up the dishes on the pole, and we will have fast WIFI at our hall.  He asked Patrice to create a separate fund like the escrow fund for all ECRDC deposits and expenditures so we can account for every dime.

Township Records:   Mike had said he found a good fire-proof safe for reasonable prices at Sam’s Club and Glen had moved that Mike be authorized to buy a safe, with a top price of $600. No word if he bought it yet.

Sentence-to-Serve Work:  So far no response to the new request for the Pine County Jail Sentence to Serve Program to sand and poly the town hall floors. We can’t have this done until the roof-leak by the furnace pipe is sealed, since water damages the floor by Patrice’s table.  We don’t know if Mike repaired the leak, but there is no water under the exhaust pipe tonight after the rain.

NEW BUSINESS:  MAT 2016 Educational Conference and Annual Meeting:  Will be November 17, 18, and 19 at River’s Edge in St. Cloud .  The County MAT Association is giving 5 scholarships of $300, and Glen and Paul have applied.  Registration deadline is October 18. Glen said that he has brought far more financial benefit to the town from the training and conferences he’s been sent to than it cost to send him, including the $10,000 for the WIFI he got by being a member of the ECRDC, and the $600 tuition he got for being on the MAT County Township Officers Board.  He said to keep that in mind when he asks to go to the Urban Short Course or the District MAT Meeting.

International League of Cities:  Glen received an invitation to join for $250.  Gary moved to ignore this; Glen seconded.

Township Legal Seminar:  Saturday, September 17, 2016, Rutledge City Hall, 9-4 p.m.  Free. Paul plans to attend. Any legal issues or questions are answered free by our paid township attorneys. On agenda:  Contracts, encroachment and rights-of-way; road improvements and realignments; township costs for enforcement, etc.

Treasurer’s Report and Claims:   Patrice gave the Treasurer’s Report (attached). Claims totaled $8,665.89.  Glen moved to approve the report, and to pay all the claims, and to transfer $9,000.00 from savings to checking.  Gary seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned 9 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

 

 

 

 

 

 

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY AUGUST 3, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY AUGUST 3, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute.

Paul read the record of the July 6 board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: We have filed an application to fill in the eroded edge of Little Tamarack Lake Road, where storms and wake have cut into the road. Alden spoke with Heidi from the DNR office in Brainard. She says they are waiting for the comment period to end, which should have been July 27. She told Alden she didn’t think that the Army Corps of Engineers would be very involved with this project. Mark spoke with the Soil and Water District. Paul asked Alden to have Hopkins draw up a proposal that we can submit to the DNR, to replace the one Paul wrote up. Without the proposal, they can’t approve it. No work can be done until we have all the permits. Alden has all the paperwork and photos so he and Hopkins can make up an accurate proposal. Glen said he is getting complaints from Dave Parsons about the deep potholes and ruts in the road, and at the last meeting had authorized Alden to do work not in the erosion project area. Alden said he didn’t want to do any work on Little Tamarack Lake Road until they can do the whole job.

Mike said there was a timber auction and there will be some logging done on Little Tamarack Lake Road, but the road is too damaged for big logging trucks. If there is any logging activity, he said they need to have a joint inspection and pay an escrow when we find out who is doing the work.

Culvert and Ditch Projects: Alden said the culvert project at the end of Eagle Head Road required more rock and gravel than he had estimated. He got a bill from Hopkins, but they had left off the last load of gravel, and he wants to remind them about it. Patrice said they can’t be paid until next month anyway.

Flood Damage: Both Heller Drive and the McCullen Drive needed more gravel because of flood damage. Mike said the county may have funds to help with damaged roads. He talked with Denise Baran of the County Sheriff’s Department who said they may get FEMA funds, and Kelly Schroeder at the assessor’s office is collecting information about public and private damage. Mike said property owners may get a tax rebate, but not actual cash. Paul can write to them and ask.

Alden said Pete Anderson Drive had flood damage also. Gary said it is important to document all the work and have Hopkins delineate which roads get gravel, especially on range line roads like Heller Drive and Pete Anderson Road. Gary also had some billing for Arna and New Dosey for work he did on the roads, for Paul to bill them.

Carlson Timber Logging on Schmedeke Lane: Alden said Carlson has been logging without paying an escrow. Patrice said we are still holding their $500 escrow from 2013 for Mayfield Road, and we didn’t deduct any of it. We also did not schedule a joint inspection after they were done, to see if there was any damage. Gary said he will look at his records from three years ago to see if he can document damages. Alden said he will call Carlson to tell them they need a new escrow for Schmedeke Lane, and need to do a joint inspection when they are done. Paul said we needs to have claims that prove we did repairs or we shouldn’t take money from the escrow accounts. He can check claims from 2013 and 2014 to see if there is any documented repairs done that were Carlson’s fault.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Glen; The ECRDC has offered a memorandum/contract to Wilma, offering Wilma $10,000 for expenses to install WIFI at our hall, to include internet hardware and professional service such as internet subscriptions. The ECRDC spent $1,014.14 of the Blandin Foundation funds to purchase the necessary equipment for the Mesh Network project on behalf of Wilma Township (delivered). ECRDC: “This MOU is intended to formalize the understanding of the intended use of the funds since multiple year contracts are not available. It is understood and agreed that this MOU may be modified and amended as needed by the mutual consent of each party.” Paul said we need to include something in the memorandum that assures that Wilma will get the full $10,000. Thus far, $1,014.14 of it has been used for equipment, and $7,346 is set aside for subscriptions to an internet provider (Exceed), and installation, for a total of $8,340 of the $10,000. This leaves $1,640 for administration and extra costs for the installation and unforeseen expenses, which Wilma Township will need to complete this project.  The ECRDC was only able to purchase three of the four needed dish antennas. The installation of the antenna dishes and repeater on our pole will likely cost far more than the $149 budgeted.  (Exceed will only do indoor equipment installation). Glen asked Paul to write up these facts so he can amend the memorandum and sign and submit it to the ECRDC. Mike moved that Glen approve the amended memorandum; Gary seconded.

Township Records: Mike said he found a good fire-proof safe for reasonable prices at Sam’s Club, and the fire department has a membership there. He didn’t know the exact price. Glen moved that Mike be authorized to buy a safe, with a top price of $600.

Sentence-to-Serve Work: So far no response to the new request for the Pine County Jail Sentence to Serve Program to sand and poly the town hall floors. We can’t have this done until the roof-leak by the furnace pipe is sealed, since water damages the floor by Patrice’s table. Gary said it needs a cap. Mike volunteered to do the work.

NEW BUSINESS: Primary Election: We will have a primary election on August 9th for one judge position, from 10 to 8, with the Automark. Paul and Patrice will serve all day, and Jeff and Jeanne GrandPre and Barb Smith will split an all-day shift.

Election Judge Training: Four judges took the judge training today in Askov: Patrice Winfield, Barb Smith, Jeff and Jeanne. Cathy didn’t have our stuff, so Patrice will pick up our ballots for the primary and our ballot box and voter rosters in Pine City tomorrow. We will do the Automark test tonight.

2017 Certified Town Aid for Wilma: We get $3,525, paid on July 20, 2017 and December 26, 2017.

District 7 MAT Meeting: Wednesday, August 31, 2016 at Anoka Ramsey, with Lyle Johnson, Gary Pedersen, Steve Fenske. Glen said he may be too busy to attend. Gary said they will cover things in the MAT township magazine and at the annual conference, and he doesn’t think we should send anyone. Mike agreed.

MATIT Dividend: We got a workers’ comp dividend for $915.

MAT 2016 Educational Conference and Annual Meeting: Will be November 17, 18, and 19 at River’s Edge in St. Cloud . The County MAT Association is giving 5 scholarships of $300, and Glen and Paul have applied. Registration deadline is October 18.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $1,369.81. Glen moved to approve the report, and to pay all the claims, and to transfer $1,400.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9 p.m., but the open meeting continued with the public test of the Automark Machine, which went until 9:30.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JULY 6, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JULY 6, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute and Jeff and Jeanne GrandPre.

Paul read the record of the June 1st board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: We have filed an application to fill in the eroded edge of Little Tamarack Lake Road, where storms and wake have cut into the road. The Army Corps of Engineers is evaluating our application. We need an Individual Public Waters Work Permit. Alden and Hopkins are getting a proposal. No work can be done until we have all the permits. Alden had Hopkins look at it and they have a proposal which is quite a bit different from the one Paul submitted to the DNR. Paul said he had to send a proposal and didn’t know how much gravel, etc. it would take. Alden took all the paperwork and photos and proposal so he and Hopkins can make up an accurate proposal. Hopkins said the area is about 150′. Alden said Cameron from Hopkins said there may be funds from the DNR to protect waterways that we can get. Mark asked if he can do repairs and gravel on the rest of the road that is unaffected; Glen said yes. Culvert and Ditch Projects: Alden said he had bids to replace the culvert on Eagle Head Road for $1,575, including gravel. Hopkins asked if we want a culvert on North Duncan Road where they did ditching. Gary said that land is parking for state projects, and they can do a culvert; we’ve never done culverts for the state or for other entities. The South Duncan Road project will cost $900 for ditching and 3 hours of cat work and two loads of gravel. The Dollar Lake ditch project will cost $350

OLD BUSINESS: Schmedeke Lane and Extension: Paul said at the last meeting Eldon said that he was not asking to make the original Schmedeke Lane 66′ wide, but had requested that the township acquire the easement on both sides of the road to a full 66′ width. Paul asked if the township doesn’t already own the easement on both sides of the road, even if it is 28′ wide? On our other township roads, the town owns the full 66′ width, so we must own some of the right-of-way on Schmedeke Lane. Gary said that is determined by what maintenance the town has done in the right-of-way.

Wilma Township WIFI: Report on WIFI Committee by Glen. He was given ECRDC’s credit card and bought all the equipment to install on our pole, except for one antenna, and the equipment is now in his garage. The costs so far are about $1,200. Glen doesn’t have any more direction from ECRDC on the contract with Exceed or when and who will be installing the equipment. Glen said Exceed will only do the inside installation, not the pole or antennas. Glen said they have accounted for about $9,000 of our $10,000 grant. Paul said Glen will be reimbursed for his time and work from the remaining $1,000, plus Pat and Paul.

NEW BUSINESS: County Payments: Patrice said we get some checks from the county that aren’t broken down into different funds, and she has to do all the percentages herself. She asked that the board vote to allow all unallocated funds to be put into the general fund. Glen so moved; Gary seconded.

Summer Short Courses Mn Assn. Of Townships: Three board members attended on Thursday, June 30, in Carlton, Gary, Patrice and Paul. Gary got re-certified for Boards of Review, Paul got certified for clerk’s election judge training; Patrice took the supervisors/treasurers breakout sessions. Paul gave Glen handouts on conflicts of interest, roads and legal issues. Paul said he learned that he is a full notary, and can notarize non-township documents. Gary said all officers are under conflict of interest regulations and need to fill out affidavits every time they do work not in their regular duties. Gary said that tax-payers can only appeal their classifications and valuations at the boards of appeal.

Township Records: Mike had told Paul he had found some good fire-proof safes for reasonable prices, but there are no updates. Alden said that the Pine County Historical Museum is willing to store our books, but it’s not a secure storage, and a safe is probably better.

Primary Election: The Auditor said we must hold a primary election on August 9th for one judge position, from 10 to 8, with the Automark, plus hold a public Automark test. Paul has asked Cathy Clemmer to find out if we can get any government aid for the cost of this election. Jeanne GrandPre asked if it might not be time to move to mail ballots, to eliminate the costs for judge training and voting. Patrice said even mail-ballot towns have to have judge training, to count the ballots. Paul said some towns that moved to mail-ballots have regretted it and want to change back. Gary said he values the small-town democracy and community values that come from people voting at the town hall. Glen instructed Paul to put the mail-ballot issue on the agenda for the annual town meeting in March. Patrice picked up the Automark in Pine City today.

Election Judge Training: Five judges need to take the judge training in Askov, August 3, 2016, 1 – 3 p.m.: Patrice Winfield, Toni Williamson, Barb Smith, Jeff and Jeanne GrandPre. Jeff said they could drive and pick up Toni, Patrice and Barb. They will pick up our ballots for the primary and our ballot box and voter rosters.

Sentence-to-Serve Work: We changed our request to the STS program from painting the hall to sanding and poly-ing the town hall floors. Paul said we will have to move the tables and chairs out of the hall. Glen moved to authorize this project with a cost ceiling of $400 including all poly, sander rental, and Paul’s time.

2016 Assessment Contract: Bob Brewster has send a new contract. He is raising his fees from $5.50 per parcel to $6.50. 281 non-exempt parcels @ $6.50 = $1,826.50, for 2016 assessments. Glen moved to approve the new contract, since Bob has not raised his prices in nine years. Gary seconded.

Pull-behind Plow: Gary had a request to purchase our pull-behind plow parked in front of the hall. Gary said this may be valuable as an antique, but it is our town’s historical heritage and he opposes selling it. Glen agreed.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $2,675.50. Glen moved to approve the report, and to pay all the claims, and to transfer $2,700.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute and Eldon Schmedeke.

Paul read the record of the May 4th board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Alden gave the report; all roads have been graded, but so far no gravel has been applied. Alden wants to shape up the roads before gravel; he had to go back to some roads, Eagle Head, North and South Duncan Roads, and River Cabin Road. Alden said Mike wants McCullen Drive maintained all the way to the end by Zanoskos. Alden said he needs a load of pit-run gravel at the end for a turnaround. Glen moved; Gary seconded; approved. Mark said going up the hill on Tamarack Pine Drive the grader is pulling up big rocks and it needs a load of class 5 gravel. Glen moved; Gary seconded. Gary said the board already had authorized the Road Manager to use his judgment on where we need or don’t need gravel so we don’t have to vote on every load. Alden said the Supervisors authorized gravel on South Duncan Road at the wet spot, but if he applies any gravel there it will dam the swamp and make the water problem worse. Mark said we need Hopkins to dig a ditch there, but no gravel will be applied until it’s fixed.

Glen said that as of May 26, all county roads and ditches are open for class 1 and class 2 ATV use. He said townships can enact their own restrictions, but by law, if we don’t have a ditch ATV’s can use township roads.

Glen said both Mark and Alden are doing a fantastic job with the roads, and we have had no complaints.

Road Inspection Record Corrections: Paul made an error on the Road Inspection Report. The gravel he had on the Vink Road was actually authorized for Eagle Head Road: 4-5 loads of pit-run at the beginning, topped by two loads of class-5 gravel. The culvert at the end of Eagle Head road (not Vink road) needs to be replaced with a 30′ x 16” culvert. Eagle Head needs two loads of pit-run at the end. Paul will do the corrections and send the amended report to Glen for the web-site.

Road Inspection Pay: Glen said the pay for the Road Manager and grader operator for the road inspection meeting is $15/hour.

Township road rights-of-way: At the road inspection meeting, the board discussed brushing the full lengths of formerly used township roads like the Mayfield Road or Tamarack Pine Drive. Three years ago we got a decision from MAT Attorney Kyle Hartnett that township roads that were legally established many years ago, but have fallen into disuse, still remain public rights-of-way and private property owners cannot gate them off.  We had told him that many township roads used to be much longer, but over the years we stopped maintaining the entire roads. We had two cases (end of Eagle Head Road/Tamarack Pine Drive and Mayfield Road/end of Crooked Lake Road) where property owners gated off the non-maintained part of these roads by their land. We got a new decision from MAT Attorney Kent Sulem: Any road established by road order that has never been formally vacated remains a public-access township right-of-way. If no maintenance has been done for 25 years, the township cannot expend any money or work on the road without authorization by the voters at a Town Meeting. He said that for liability, the board can pass a resolution closing the road and post it Road Closed, and barricade the road. Glen said we should table this issue for now.

Schmedeke Lane and Extension: Eldon said he had put stakes on the road so that when the county brings more gravel they will know where to put it. He said someone stole his good stakes, but left the bad ones. Mark and Alden said they did not remove or steal any stakes. Paul needs to contact Mark LeBrun and Steve Chaffee to see if the county has made a decision on giving us more money for the extension. Eldon said Paul got it wrong again about what he has been requesting regarding the original Schmedeke Lane. He is not asking to make the road 66′ wide. It’s fine as it is as a 28′ wide road, although the culvert is only 28′ long, so the road almost covers the culvert. Eldon said he has repeatedly requested that the township acquire the easement on both sides of the road to a full 66′ width. Gary said if the township tries to acquire the land on the west that belongs to the Jensens we will need hearings. Alden asked how this would benefit the township.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Glen. He said Penny Simonson from ECRDC said they have approved our project and they want to purchase the equipment instead of having us do it. Glen will research sources and prices for the equipment, and contractors who can install it on our pole. His deadline is June 30. Eldon said Dell Grove Township is putting up a cell-phone tower, and he has been on the board’s case for many years to get a tower out here. Glen said we have the tower at Eagle Head, but telephone companies don’t think it’s profitable to put up repeaters there.

Stair Railing for Back Steps: Project completed by Mike.

Township Pressure Washer: Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer for $118, plus a 2-year Square Trade Warranty for $9.74. The board said to have Alden test it out to see if it is enough pressure to clean the grader. He did and said it was adequate for our needs. Paul used it to pressure-wash the town hall and it looks newly painted. Glen moved to purchase the pressure-washer; Gary seconded.

NEW BUSINESS: Summer Short Courses Mn Assn. Of Townships: Five board members going; Thursday, June 30, in Carlton. Registration starts at 1:30 so Glen said we can plan to leave at noon. Glen said that Kyle Johnson, District 7 MAT Director, said every town board that attends the short course will receive a copy of the gravel and maintenance guide.

Township Records: Mike told Paul he has found some good fire-proof safes for reasonable prices. Alden said that the Pine County Historical Museum is willing to microfilm all our records for a permanent record that they would store. They would be willing to store our books themselves, if we wanted. He said Gary Koland said they can do one or two books at a time, but they are too busy right now.

Sentence-to-Serve Work: We submitted a request for the Pine County Jail Sentence to Serve Program to paint the town hall. The existing paint is still good, but some trim needs painting which Paul could do. We could change the request to sanding and poly-ing the town hall floors. Paul said STS did this a few years ago. Gary and Patrice said it was a lot longer than a few years; it was before they were on the board. Patrice said polyurethane is very expensive. On ebay it is $102 for two gallons, which would cover our floor. Paul said he has waxed the floors, but it doesn’t coat. Mark said we need a buffer.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totalled $1,557.60. Glen moved to approve the report, and to pay all the claims, and to transfer $1,000 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ ROAD INSPECTION, MAY 11, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ ROAD INSPECTION, MAY 11, 2016

Chairman Glen Williamson called the meeting to order at the Duxbury Store at 10 a.m. Also present were Supervisors Gary Vink and Mike McCullen, Clerk Paul Raymond, Road Manager Mark Pallow and Assistant Road Grader Alden Shute.

Pit Run Gravel: Mike said Doug Wiita and Todd Elliot in Markville have the best source for pit-run gravel, and Alden or Mark should contact them for our pit-run. Alden will work with Hopkins for class 5 gravel.

EAGLE HEAD ROAD: Jason Palme, Danforth Supervisor, joined us for the Range Line Roads. The culvert ½ mile in is very short and needs to be extended or replaced with larger culvert some time in the future, not this year. The road needs 4 – 5 loads of pit-run at the beginning, and 2 loads of class 5. The culvert at the end needs to be replaced with a 30′ x 16” culvert, plus gravel; 2 loads pit-run at the end. Routine blading.

CROOKED LAKE ROAD: (3 loads Class 5) Routine blading. 1-2 loads class 5 at the beginning on frost boil. Area where the ditch was repaired has frost boils, 1 load. At the soft spot over the first hill 1 load. Discussion on Eric Ternes gate at end of Crooked Lake road entering old Mayfield Drive; did not check the lock. Road needs routine blading and building up from sides.

VINK ROAD: Two loads of class 5 at the start, at the culvert. Two loads pit-run at end of road for turnaround. Routine blading.

DOLLAR LAKE ROAD: (no gravel) Ditch the landing, and routine blading.

HELLER DRIVE: (1 load class 5) One load on the second (new) culvert. Regular blading.

MC CULLEN DRIVE: No gravel. Knock down berm where grader went off side of road. Routine blading. Mike told Alden or Mark to grade all the way to the end of the road at Zanoskos’. One load of pit-run gravel at the end for a turnaround.

TAMARACK PINE DRIVE: Regular blading. Mark says it needs a load of class-5 at the hill where rocks are being torn up.

PETE ANDERSON ROAD: (Wilma’s year. 8 loads: 4 pit-run, 6 class-5) One load class 5 at 57891 Pete Anderson Road. Three loads 58157, where the road is soft. Two loads pit run and 2 loads class 5 after that. Mike said Alden should prep all the roads that get gravel before it’s put down. Two loads pit run at end of road.

LANGSTROM LANE: (Wilma’s year; 2 loads class-5; two pit-run) Blade past Dennis’ driveway. Two loads class 5 at top of first hill. Alden to flag where the gravel goes. Dump two loads of pit run at the end of both range-line roads.

SCHMEDEKE LANE AND EXTENSION: Trim tree. (4 loads pit-run; 2 loads class-5). Two loads of pit-run at the end for turnaround. Two loads pit run where the extension starts on east side of road to make road straighter. Two loads class 5 on the hill on the extension. Marking stakes must be removed for grader; notify Eldon to remove them, or he can let us do it. Routine blading on Schmedeke Lane. Paul will contact Commissioner Steve Chaffee and Mark LeBrun about their assurances they would get the county to do more for the extension than the $10,000 budget allowed.

SOUTH DUNCAN ROAD: (3 loads class-5; 5 loads pit-run; 8 loads total) Two loads on top of the new culvert at the wet spot. Two loads pit-run where water is on the road. South of 56805 two loads class 5. One load pit run south of the wet spot. (We didn’t get mile markers).

NORTH DUNCAN ROAD: At the beaver pond the water is higher on the east side. Ditch on east side where wet. Have Hopkins use the backhoe to ditch road, at the same time they’re putting the culvert in at Eagle Head Road. Two loads class-5 at 56805 and two loads south of 56805. Two loads at 57073 where road curves to the east. Pull it back in and straighten it. The culvert past 57073 needs 1 load class-5. At end of Peno’s 6 loads pit-run spread out.

FUST LANE: Routine blading. No gravel.

LITTLE TAMARACK LAKE ROAD: One load class 5 at the landing. A hole before the eroded spot needs 1 load class-5 gravel. Stretch of road on lake side eroded due to waves and is caving into the lake. Gary cautioned to get permission before doing any work on a lake to avoid fines and penalties. Glen told Paul to contact the MAT Attorneys to see what our rights are to build up and repair roads on waterways that have eroded or are washing away, before we contact Soil and Water or the DNR. One load class-5 at the flag by Ludwig’s.

SHORT ROAD: (no gravel) Routine blading. DNR fire pit found on right-of-way and moved off the road. Mike said he’d notify the DNR.

LOST RIVER ROAD: (no gravel) Just routine maintenance.

RIVER CABIN ROAD: Routine blading.

MONA DRIVE: (no gravel) Routine blading.

KENNY PETERSON ROAD: Routine blading.

MAYFIELD ROAD: (3 loads class 5) 1 load class-five gravel at swamp. 1 load over the new culvert. 1 load after the culvert. Glen suggested we get a brush cutter to cut a trail on Wilma’s right-of-way which extends all the way to Crooked Lake Road, to retain our road-rights to the right-of-way. Mike said a bulldozer could do it in hours. Paul said the MAT attorneys said that Wilma retains the right-of-way of any recorded roads, even if no maintenance is done; he will get the info for Glen. Gary said brushing or dozing it is a waste of taxpayer money.

MINK FARM ROAD: (3 loads class-5) 1 – 2 loads class-five over culvert. One load class-5 at top of first hill.

Meeting adjourned at 3:30, no lunch break; 5 ½ hours.

Paul Raymond, Clerk_______________________________

Glen Williamson, Chair______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MAY 4, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING

MAY 4, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Steve Menth, and Assistant Grader Operator Alden Shute. Paul read the record of the April Board of Reorganization and town board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said he has graded the Vink Road, Crooked Lake road, and Dollar Lake Road, building the roads back up with a crown. He said the weight limits were lifted on Monday, and Hopkins has been hauling on county roads. Alden said the culverts on Mink Farm and the Vink Road need a couple of loads of gravel to cover them. There was no flooding on the Mink Farm culvert this year. Mike asked Alden to try to grade all the township roads before the road inspection which the board scheduled for next Wednesday, May 11, at 10 a.m. at the Duxbury Store.

OLD BUSINESS: Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Glen had made a new proposal and presented it to the ECRDC for approval, and at the ECRDC meeting, Penny said they were still considering our proposal. His proposal is limited to providing broadband internet for the Town Hall, with directional antennas to reach in all directions.

Schmedeke Lane: Paul corrected the record of the April meeting, which mistakenly said that Eldon Schmedeke said that the original Schmedeke Lane was recorded as a 66′ wide road. Eldon did not say this, and acknowledged that it was built and recorded as a two-rod cartway. But he wants the township to build up and widen the original Schmedeke Lane so it is the same 66′ width as the extension, instead of a two-rod cartway as it is now. We may need to acquire land on either side of the road or get landowners’ permission. The Board discussed this and decided to table this for now.

Town Hall Site: Eldon re-measured the boundaries of our town hall site based on the records Marjorie got from the County Recorder, and he found that we do not own the lawn between the fence on the east and the hall, and he came and reported this to Paul.

Stair Railing for Back Steps: This was authorized last year. Mike said he will pick up lumber and have this done before the pancake breakfast.

Township Officers and Outside Meetings and Trainings: Mike said he has heard from at least two citizens that they question why so many officers have to attend outside training and information meetings. One question was why the Deputy Clerk needs to attend meetings that the Clerk is already attending. Glen said we have to have a trained Deputy Clerk, and when Paul moved to Puerto Rico, Toni was thrown into the job of clerk with no training other than Paul’s briefings on the job. He said if she were not allowed to attend trainings, she would resign. Gary said if we’re going to have a Deputy Clerk, we need to allow them to be trained. Patrice said the issue as she sees it is not with training meetings like the Short Courses, but with informational meetings like the County Township Officers’ Meetings. If the Clerk is attending and taking notes, why does the Deputy need to attend?

NEW BUSINESS: Election Judge Training: All election judges must complete an election judge training course before they serve. They need to attend a class at least two hours in length, and certification is valid for two years. Head Judges are required to complete an additional hour of training. Paul, Patrice and Toni can take the judge training at the summer short course June 30, or get the regular judge training on Wednesday August 3, 1 to 3 at Askov Community Center, or Thursday, August 4, 9 – 11 at Hinckley Community Center or 1 – 3 at the Courthouse. Paul will notify Jeff and Jeane GrandPre and Barb Smith.

Summer Short Courses Mn Assn. Of Townships: Will be Thursday, June 30, in Carlton. Glen and Gary are signed up for the Assessor training. Paul, Toni and Patrice can take the election judge training, or Patrice can attend the Supervisor/treasurer workshop. Patrice said she will see the agenda for the Supervisor/Treasurer breakout session to decide; both Supervisors may be in the Assessor Training so she will be the only one in the breakout session.

Township Records:   Three years ago when we were researching the history of the Wilma Township Park land, we discovered that all our township meeting records from the founding of our township in 1907 to about 1984 were missing.  Two drawers in our filing cabinets were empty.  We debated hiring a safe cracker to see if the books were in there, but the cost was prohibitive.  We consulted all known living ex-clerks and board members to see if any of them might have borrowed the books, but no one had any information.

On Monday, Glen found three boxes left at the end of his driveway, containing the missing record books. It was garbage pickup day, so it is fortunate that he found them before the garbage truck. Glen brought the records to the meeting. There was discussion on storage options. It was agreed that we need to protect these priceless records so this never happens again, and the board agreed to check on fire-proof safes or gun-safes large enough for the records. They said two people will be required to remove any books from the safe, and no books should leave the hall. If we store the safe in the storage closet, we can get a padlock and hasp to double-secure the records.

Glen moved that Mike be paid for two hours to check stores in the cities for safes and gun-safes. Gary seconded. Passed. Steve Menth said implement dealers have good deals, like John Deere and International, and Alden said we should also check on the Banning Pawn Shop as they have reasonable prices.

Town Hall Rental: Duxbury Volunteer Fire Department requests to use the hall for the Memorial Day Weekend Pancake Breakfast, Sunday, May 29. Lucy Downing Hager has requested to reserve it for Saturday, July 16, for a family reunion. She has paid the $50 deposit and $25 rental fee. Glen moved that the Duxbury VFD and the Dowager/Storwoito family be allowed to use the hall. Gary seconded. Mike abstained.

Township Pressure Washer: Mark had asked permission to buy a pressure washer for cleaning the grader after use some time ago. None was purchased. Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer this week for $118, plus a 2-year Square Trade Warranty for $9.74. and will sell it to the Town if we are interested. Steve Menth said 2030 PSI may not be strong enough to pressure-wash grease and grime off of the grader. Mike said he has one with 2500 PSI, and we may need more than 2030 PSI. Paul said he would like to wash off the dirt from the hall outside walls before the pancake breakfast, at his regular pay, $12/hour. Glen moved that Paul be authorized to wash the Hall, and that Alden come over and take the grader out and see if the 2030 PSI is strong enough to wash the grader, before the board votes to purchase it. Glen moved that Paul be reimbursed for use of the pressure washer, $20, to be refunded if the township buys the washer. Paul said he would also like to clean out the storage closet in the hall and the file cabinets, so we can use it for storage. Glen amended his motion to allow Paul to both clean the outside hall and the storage closed. Mike seconded. Passed.

MATIT Consolidated Coverage: Our policy is up for renewal. Glen moved that we make no changes to our coverage or deductibles. Mike seconded. Passed.

Diesel Fuel for Fire Trucks: Mike said the Fire Department used 20 gallons of diesel fuel after the Kingsdale fire on Saturday, and Patrice needs to bill the department.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $4,082.23, and transfer $4,000 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

__________________________ Paul Raymond, Clerk

__________________________

Attested: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF APPEAL AND EQUALIZATION, APRIL 11, 2016

WILMA TOWNSHIP BOARD OF APPEAL AND EQUALIZATION, APRIL 11, 2016

Chairman Glen Williamson called the meeting to order at 1 pm at the Wilma Town Hall with the Pledge of Allegiance. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster attended, plus Supervisors Mike McCullen and Gary Vink and Clerk Paul Raymond, plus Micki Johnson Simicek.

Paul read the record of last year’s Board of Equalization from Glen’s smart phone. Gary moved to approve; Mike seconded.

Micki Johnson Simicek, Parcels 32.003000 and 32.003500. She inherited this land from her father Joe Vink after he died a year ago, some with joint-ownership. She said the taxes have doubled since it is no longer classified as agricultural/homestead. She also said she cannot access the 120 acres at the end of Vink Road, unless James Doody leaves his gate open and she can use his road.

Before he died, Joe had this land clear-cut, and the stumpage and brush make the land inaccessible, even if there is access. She asked if the value would change, now that the trees are gone, and if she can retain the agricultural status. Kelly said the tax difference is significant, from 1/2% for agricultural homestead to 1% for high ground. The county does not consider the value of trees in assessments, so a forested plot is the same as a clear-cut one. If a sibling or immediate family member farms 10 tillable acres of the land, it could be classified agricultural. But Bob said if you don’t have homestead status (because you have another homestead elsewhere), there is no advantage to agricultural status. Kelly said a better option for Micki is to get a forest management plan drafted on the property and enroll in one of the two forest management programs. There is a 2C classification for forest land management. Her taxes would only go up 15% instead of double. The other program is the sustainable forest program, which does not change her taxes, but would give a payment of $7 per acre, however if she sells the land, the new owners must stay in the forest management program and it takes 4 years to get out of it. She will give Micki the information how to enroll. The deadline to apply for the 2C plan is May 1, and for sustainable forest September 30. The deadline to get a separate appraisal and appeal to the county is June 20.

Mike said there is access into these acres from the end of Wilma’s Vink Road and the west end of the Tamarack Pine Drive. That was a township road all the way from Co. Rd. 24 across the Tamarack River to the Vink Road, and the township never vacated or abandoned the road. Gary said all the trails and paths in the land are gone because of the logging, and Micki said she had a forest agent come out to evaluate and confirm the timber sales, and he couldn’t even get in to count stumps. Gary said part of Doody’s road may be on the Vink side of the property line, but Joe was conservative with his fences. Bob said if you don’t have to cross any one else’s land to get to your land, it is not no- access.

Gary said that a property owner can get a real estate agent or private appraiser to come out and do an appraisal of their land, and file an appeal with the county. Gary said his land was worth $5,000/acre when it was forested, and is only worth $200/acre now.

Bob said one reason the county doesn’t differentiate between land with trees and clear cut land is because people would buy land, clear cut the trees, and then when the land was worth less they would stop paying taxes so the land went forfeit.

Bob says when the county sells tax-forfeited land they assess it differently from the tax assessment. He said after the big blowdown in 2011, the assessed value of land didn’t change, but in sales Markville is the lowest valued township in the county. Kelly said the St.Croix Boys Camp sold to Zachary Hanson for $213,000. The state originally wanted $1.1 million for the camp two years ago, and then went down to $839,000. It sold for $213,000. The county appraised it at $493,000, and Zach will pay taxes based on the county’s appraisal, not what he paid.

Kelly had one letter from a camper/RV at the Two Creeks Campground that had been charged for another person’s camper, and for out of date plates. They send proof of license and got the tax changed.

BOARD DECISIONS: Re: Micki Johnson’s land, inaccessible. Since she does have access from Wilma Township Roads, Glen moved that there be no change in the assessment, but that she can get into the Sustainable Forest Program. Mike seconded. Gary abstained. Re: Removal from Agricultural/Homestead status, Glen moved that since it is not homestead or agricultural, that there be no change. Mike seconded. Gary abstained.

Camper at Two Creeks: Since they documented that they were being taxed for neighbor’s trailer, and that they do have current plates, Mike moved that the correct trailer/RV be assessed; Gary seconded. Glen abstained.

Paul asked why his property value went from $92,000 to $99,000? Kelly said there were six sales in Wilma Township, which forced a change in everyone’s value to remain in the 95%-105% range. We were at 88% so she increased everyone by 6%, and we’re now at 94.4%. If she values too low, the state moves in and does the assessments. Dean and Carol Dixon’s cabin had been valued at $161,000 and sold for $177,000. A sale down by Tamarack Lake had been valued at $74,000 and sold for $94,000 for 2 ½ acres. Scott Jamieson’s near the lake was valued at $43,400 and sold for $63,000. A sale in Tamarack River Preserve on River Cabin road also sold for above appraised value.

Gary moved to adjourn; Mike seconded. Meeting adjourned at 2:30 p.m.

_____ _______________________

Paul Raymond, Clerk

_____________________________

Attested to: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff GrandPre, Alden Shute, and Eldon and Marge Schmedeke.

BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen and the township website, Wilmatownship.com, be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2015-16 season. Gary said that at the Township Short Course on Friday, they said townships cannot limit snowplowing to full time residents. Glen said they also said that we can charge residents different from non-residents. Mike amended his motion to keep snowplowing rates the same, except to designate that they are for full-time residents, and that non-residents will be charged the regular plowing rate of $150/hour.

Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Gary asked how the old high school could be deemed unsafe for students but it’s ok for the Arts Center? Paul said they cleaned it up and it is safe now.

TOWN BOARD MEEETING: Paul read the record of the March board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said little was done this month. Roads are still very wet. Glen asked if there were any trees down with all the wind we’ve had lately. Alden said none that he has seen, but he hasn’t driven out all the roads. The road inspection will be next month.

Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Pat Story is no longer on the committee. Glen made a new proposal and presented it to the ECRDC for approval. His proposal is limited to providing broadband internet for the Town Hall, but will have directional antennas to reach in all directions, so it would likely reach Alden’s, Glocke’s,the Duxbury Store, Duane Glienke, Fillers, and possibly even the campground. Glen’s proposal to Penny at the ECRDC totaled $9,000. Paul said we should still go for the full $10,000 grant to cover misc. unforeseen expenses and also for the wages and time of the committee, which can’t come out of Township funds as per the agreement. Paul said that at the Short Course and the County Township Officer’s Meeting, and at last fall’s MAT State Convention there was a lot of talk about bringing broadband internet to every rural household. They weren’t specific about how this can be done. Jeff and Patrice both worked for the phone company and said there is no way that Century Tel can afford to bring DSL to our area. We have a fiber-optic line running right through our town, but it won’t be used for internet.

Spring Short Course, Mn Assn. Of Townships: Was Friday, April 1, in Carlton. All board members attended but Mike. Paul gave Mike the Power Points and handouts for Supervisors. All the board members who attended said this year’s trainings and sessions were some of the most valuable and informative ever.

NEW BUSINESS: Pine County Environmental Assistance Grant: The County is applying for a grant to improve recycling facilities in the county and ask the board to send a letter of support. Glen moved that we send the letter; Mike seconded. Gary abstained. Glen signed it.

Board of Appeal and Equalization: Wilma Township’s Board will meet Monday, April 11, 1 p.m. At least two Supervisors needed. Both Glen and Gary are certified currently. Gary’s certification will expire after this year’s Board, so he needs to take the certification course at the Summer Short Course on Thursday June 30, 2016, starting at 1:30 in Carlton. Gary had the registration form for Paul to mail. This may be the last time certification is offered at a Short Course, so Glen also signed up to renew his certification.

Township Web Site: Mike moved to renew our contract for the WilmaTownship.Com website. Gary seconded. Glen abstained. Jeff said it is a very good site and he uses it a lot to keep up with announcements and township events.

Schmedeke Lane: Eldon said that Schmedeke Lane was recorded as a 66′ wide road and he insists that the road be widened to the full width. Paul will research the records.

Town Hall Site: Eldon and Marg went to the County Courthouse and got a document where Albert and Barb Glienke donated the site for the town hall filed May 29, 1980. Eldon said this document proves that the township owns the land all the way to the fence. Paul said he measured it out based on the documents the County gave us back in 2013, and our border ends at the edge of the town hall. Duane Glienke had said he put the fence further east only as a courtesy, but he never gave that land to the Town. Paul said he would take the new information and if necessary do another survey with his measuring wheel.

Meetings and Short Courses: Eldon said he thinks the board is wasting money with multiple officers going to training meetings and Township Officer’s Meetings and election judge training, and he wanted to know how much these last two meetings cost the town. He said one or two officers could go and report to the rest. Different board members spoke that the information gathered at these meetings is valuable and benefits the whole town. Some training is mandatory, such as judge training and assessor certification. Paul said that the township’s part of the total property tax bill is only about 11%, with almost 90% going to county and school district taxes, although the town does a lot more for our people with roads, etc. He said school officials and state and county officials also attend taxpayer-paid training conferences and meetings and events and we don’t question them.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $3,279.66, and transfer $3,300 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

________________________________

Paul Raymond, Clerk

_______________________________

Attested to by Glen Williamson, Chairman

Pine County, Minnesota