NOTICE WILMA TOWNSHIP: Due to insufficient time for Wilma taxpayers to appeal their 2016 property evaluations, they may appeal at Sandstone City Hall on Tuesday, April 14, from 2 to 4 p.m., or at the Pine Co. Courthouse on April 15thfrom 2 to 4 p.m. Wilma’s Board of Appeal held on April 6th has been continued to Wednesday, April 22, 2015 at 12 noon by conference call of the Supervisors and Assessors to vote on any appeals. Parties wishing to be part of this conference call notify Clerk Paul Raymond 320-245-2579.
WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING 4-1-2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jeane GrandPre, Alden Shute, and Eldon Schmedeke.
Paul read the record of the March meeting. Glen said that Toni Williamson will also be attending the short course on Friday. With this correction, Gary moved to approve; Mike seconded. Gary said he will not be going to the short course after all.
Former Supervisor Joseph E. Vink: Glen took a minute to acknowledge the great debt the town owes to Joseph Vink who died earlier this week. He was Chairman of the Board of Supervisors for decades and one of the founders of the Duxbury Volunteer Fire Department. Glen asked that we observe a minute of silence in honor of Joe.
BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2014-15 season; Glen seconded; passed.
Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Alden Shute said he and other voters have expressed a fear that this could snowball to supporting dozens of organizations. He would like to have the board set a limit on how many we support and for how much. Paul said we have never had any requests from anyone but these three. Glen moved that Wilma Township support just three civic organizations and that our donations not exceed $100 each. Mike seconded. Gary voted nay; Passed.
OLD BUSINESS: Pine County Township Officers’ Meeting. Paul gave a report on the meeting last Saturday. Glen said it was very well attended (over 85 officers) and much good information given out. Glen, Toni, Patrice and Paul all attended. Highlights: Jeff Nelson, new Co. Sheriff, gave out direct line to his office: 320-591-1409, and email firstname.lastname@example.org. He is hiring new deputies and moving to 12 hour shifts and better FTO training. He wants to attend another Wilma Board Meeting.
Kelly Schroeder, Land Services Director, will draw up clear guidelines for recording documents to avoid repeat rejections. Assessor training will be only online (Twp. Association still subsidizes training to $1,000). The Twp. Assn. will still offer Board of Appeal training.
Jason Rarick, new Representative: Email email@example.com. He wants to attend a Wilma Board Meeting later this summer.
Steve Hallan, Commissioner: Pine Co. has aprox. 700 miles of County Roads and 700 miles of Township Roads. Proposals to have county-wide zoning. Some townships like Wilma do not want any zoning, and the county has to balance these concerns. Not all towns and districts will be zoned the same.
Lenny Bonander: New hospital will cost Sandstone $2 million. $230 K for 22.5 acre campus; $300 K for utilities and road upgrade. $250 from State, $500 K. from Sandstone. Bills in house and senate to get more state funding for infrastructure and a new bridge. High Speed Rail: Concern that corridor will need costly upgrade and will need federal subsidies. $400 Million partnership.
Brent Grundmeier, DNR: Invasive species, mandatory training before boats can be moved from lake to lake, can be done online. Bad wolf problem now and control taken from state and farmers. Only the DNR can remove nuisance wolves. Trying to get legislation for reimbursement for livestock. 246 wolves harvested in 2014 before Federal ban went back into place in Minnesota. May have restricted deer season and lottery this fall as very few deer.
Retro-reflectivity Sign Ordinance: The deadline for compliance with retro-reflectivity has been removed, and we only have to comply as we replace signs.
East Central Regional Development Corporation: Frank Grundemeier from Dell Grove will not be on the Township Officers Board after next year so can’t serve on the ECRDC Board, and Glen was elected unanimously to serve for life on the board starting in June. Five counties are included, Pine, Kanabek, Isanti, Mille Lacs, and Chisago.
Schmedeke Lane Extension: Eldon asked that the board agree that the land bordering the east and west sides of the existing Schmedeke Lane have a 33′ easement both directions from the center of the road, for utilities. He has also said that a slope and ditch easement be provided on the west side of Schmedeke Lane. Eldon also asked the board to pass a resolution stating that “Be it resolved that anyone cutting or harvesting timber for market shall clear cut all trees 3” or larger in diameter within 33′ from the center of any township road they are logging on, for ditch and slope and easement purposes”. The board thanked Eldon for his input and participation in the meeting.
Town Hall: Alden said he loves our town hall, and only realized at the annual meeting how really nice it is. He said if we invested a few thousand into properly blowing some insulation into the ceiling and upgrading the furnace we could make it more comfortable in the winters. Paul urged him to attend our annual Wilma Fall Fest so he could see the hall with a band on the stage and people dancing and enjoying great food and entertainment.
North Pine Hospital District: Glen said Fran Levings has asked to speak to the board at our May meeting to encourage our township to become a member of the district. Glen said he approved this. Gary said we have voted on this several times and it has always been defeated.
NEW BUSINESS: New computer and printer. Patrice and Glen got CTAS V.8 loaded on our new computer and a new wireless printer hooked up. They were able to migrate all the data from our old CTAS V.7, and Paul was also able to download CTAS V8 on both his computers and all the old records and data migrated with Patrice’s flash drive. Patrice said the new program is more difficult to use and it will take longer to write all the checks tonight.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and also presented a list of all the claims and payroll for approval (also attached). The bills total $3,055. Gary moved to approve her report, to pay all the claims, and to transfer $3,000 from savings into checking.
Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 10 p.m.
Paul Raymond, Clerk
Attested: Glen Williamson, Chair
WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 10, 2015
Clerk Paul Raymond called the meeting to order at 8:15, following the township election and the Board of Canvass. 14 citizens voted and Mike McCullen was re-elected Supervisor and Patrice Winfield was re-elected as Treasurer. Glen, Mike and Gary canvassed and approved the votes. Ten citizens attended the Annual Meeting: Eldon Schmedeke, Alden Shute, Patrick Story, Glen and Toni Williamson, Mike McCullen, Patrice Winfield, Ben Glocke, Gary Vink and Paul Raymond.
Nominations for Moderator for the meeting: Mike nominated Ben Glocke; Patrice seconded. Paul nominated Patrice; Toni seconded. Vote was tied; Patrice said she deferred to Ben and Ben took the floor as moderator.
Paul read the record of the March 2014 Town Meeting. Glen moved to approve; Gary seconded.
Patrice presented the 2014 Wilma Township Financial Statement. She explained how she broke down payroll and other compensation for officers to show what each officer is receiving in salary, and for other compensation like insurance, conferences, short courses, mileage, internet, and for judging elections. At the end of the year the township carried over a balance of $129,849.47 in all funds and CD’s. Balance starting 2014: $113,758.07; receipts in 2014: $67,229.12 in total revenues; disbursements: $51,137.72.
Paul said he had wanted to submit a supplemental report of all the governmental workers our taxes support, from the President of the United States to our Senators and State Senators and Representative, and our county officials like the Sheriff, Auditor, Jailer and Assessor, including all perks and benefits, but Pine County no longer discloses what our county officials receive, and he would have to file a freedom of information act request to see them. He said there is no doubt that township officials are at the very very bottom of the totem pole in compensation, yet they most directly benefit our citizens in our most important needs, roads, security, and community support. Patrice was commended for her good report. Glen moved to approve the report; Alden seconded.
Road Report: Road Manager Mark Pallow is in San Francisco, so Gary gave the Road Report for 2014. Gary said we used up all of our gravel pile at Alden Shute’s, and put gravel on several roads, mostly on the Mayfield Road where a new culvert was put in. Schmedeke Lane extension was adopted by the Township as a township road, and in the spring the county will pay us $10,000 to build up the road with class 5 gravel and reinforcement of the culvert. Gary said there have been some problems with escrow bonds with truckers, partly them trying to use one permit for multiple roads, and two loggers, Hayward and T&T both logging on Tamarack Pine Drive and the Mink Farm Road, but not both paying deposits. Ben thanked Gary for the road report, which he had to assemble on short notice.
LEVIES AND BUDGET FOR 2016: Road and Bridge Fund: Pat asked what comes under this fund; Mike said gravel, grading, snowplowing, culverts, grader operators, repairs and equipment. Pat asked why the fund was not being increased, when expenses in so many areas are going up. Our funds have remained stable for several years. Mike said we still have a balance of $76,625 in the Road & Bridge fund, plus over $20,000 in R&B CD’s, plus we’ll be getting the $10,000 from the county. Mike moved to leave the fund at $16,000 for 2015; Patrice seconded; passed.
Building Fund: Gary moved to keep the fund at $5,000 for 2015. Mike said there is still some electrical and other work on the fire hall. Mike seconded; passed.
Fire Fund: This amount is fixed, and what the Duxbury Volunteer Fire Department requests from all three participating townships, $4,500. Gary moved to fund that amount; Mike seconded and said the Fire Dept. doesn’t intend to increase the request soon. Passed.
General Fund: Patrice said the General Fund pays for all payroll and insurance and mileage and training, and it may come up short. Mike said we spent less than our budget last year, so we’re ahead and he moved to keep the General Fund at $10,000. Gary seconded. Passed.
Park Fund: As we don’t have any expenses with our park, Toni moved to keep the fund at $100 for 2015. Pat seconded. Passed. The State Legislature and Senator Tony Lourey are passing legislation to allow the state to give the north 20 acres of our park to Wilma township under conditional use. Just this year our south 16.5 acres passed from conditional use to full ownership. Mike said the Duxbury Volunteer Fire Department is trying to get ownership of the Eagle Head Fire Station that they now have under lease. He said there may be a stipulation that MN Dot can give the land and buildings to a township but not to a fire department, so Wilma would have title to Eagle Head, as we do now for our Duxbury Fire Hall. Wilma could lease it to the fire department for $1 year, and the fire department would be willing to invest in heating and insulation. Patrice asked if the house site would be included, and Mike said they’re asking for that. Patrice said it would make a nice cleared site for a new town hall, and is already leveled off. We would have to put in water and septic for the one MN Dot destroyed. Ben moved that the fire department be encouraged to go ahead with the plans to get the land, even if it involves the township getting ownership. Patrice seconded; passed.
Wages for Reports, Moderator, Meetings, Judges, Mechanic, Grader Operator: Glen moved that we keep all wages and meetings and other paid duties the same as in 2014. Patrice seconded.
Snowplowing: Patrice moved that snowplowing rates and policies remain the same for the 2015-16 season as this past season. Toni seconded. Passed.
Wilma Fall Fest: Toni moved that the fund remain at $500 for 2015. Paul seconded. Paul said we need more local participation in Fall Fest; most of the people who come are from outside our township. It’s a fun, free night of great live music and wonderful food. Motion passed.
Donations to Old School Art Center, Pine County Historical Museum, and The Seven County Senior Federation: The Board was proposing that we give each of them the same as we did last year, $100 each. Long discussion on what each group does and how it is related to our township’s citizens. Alden said he supports the Historical Society with a paid membership, plus paying admission, but he doesn’t think taxpayers should be forced to support them. Paul said they sponsored the election debates this past fall, and that with our tax base, the actual tax each one will be paying will be tiny for $100. Alden said that’s not the point. Glen said the Historical Museum helps people in Pine County to know our past and where we came from. Glen said the board has been very frugal on our donations and they are not squandering money for the township. Eldon questioned how the Old School Art Center benefits our township. He said support for them should be voluntary. Toni said OSAC features our township and area artists and it brings people together. They also have classes on art and woodworking and pottery. Pat said we should expect our local government to help fund some community benefit associations to make a better community for us all to live in and he moved that all three be funded again in 2015 by $100 each. Patrice seconded. Hand vote: 6 aye, 3 nay; passed. Paul reminded them that the Board of Supervisors has final authority on these expenditures at the Board of Reorganization.
Wilma Septic Ordinance: The Board of Supervisors held a public hearing on our new ordinance on March 4th, plus it has been posted online for over 6 months. They passed the ordinance unanimously at the March 4th meeting, and it will take effect on April 1st. Gary said the township’s only alternative was to turn over all our local assessments and hearings to the county. Our ordinance is no stricter than the county’s but is is also not weaker. One major addition is that inspections are required whenever properties with septic systems are sold or pass to other owners
Board of Reorganization: Gary moved that we hold the Board of Reorganization, to swear in the two officers and make other decisions for the township on wages and notice and posting sites and bank of deposit at the regular Board of Supervisor’s meeting on Wednesday, April 1st. Toni seconded. Passed.
Board of Appeal and Review: For taxpayers to appeal their property assessments for 2016 taxes, Monday April 6, 1 p.m. At the Town Hall. There was a question of whether it is ever worth appealing. Mike said definitely. Our Board knows the people and the area and often get assessments changed. Ben said his gravel pit got taken off and that Alden should if his is also gone. They may not check for 5 years otherwise.
Eldon asked for the floor to thank Patrice for her thorough treasurer’s reports, and Mike for his wonderful, patient response as First Responder when Marjorie needed the ambulance. He also thanked Paul for his good meeting reports he provides every month. He said it seems like properties that are sold are appraised at higher rates if they have trees; he would have clear-cut his if he’d known. He says he pays $12,000 a year in property taxes. He also said we should change the name of the Road and Bridge fund to the Road fund since we have no bridges. Gary said we do share a bridge/culvert with New Dosey Township on Heller Drive. Eldon said he feels very strongly that we should have a road log in the grader so the Road Manager/Grader Operator could document thoroughly what work and gravel is being done on each road. He also believes the grader should have a log so any damages to it could be documented. We need to spend more of our funds on improving our roads, he said. He said he didn’t think a fire truck could make it to the end of most of our township roads, they’re in such bad shape.
Eldon said we need to investigate getting some kind of cell tower in Wilma Township so we can have cell-phone service. Mike said the state won’t put one on the Eagle Head Tower and it’s not economically feasible for any phone companies. Gary said MN Dot and Homeland Security don’t want to share their tower. Patrice echoed Eldon’s concern for cell service. She said companies don’t want to invest here.
Glen said it is concerns like this that make it so important that we attend state law meetings and township association meetings and lobby days at the state legislature.
Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk
Glen Williamson, Chair.
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MARCH 4, 2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall in Duxbury. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Mark and Lisa Sisterman.
Paul read the record of the February Board meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS: TOWN OF WILMA SUBSURFACE SEWAGE TREATMENT SYSTEMS ORDINANCE
HEARING: Glen opened the floor for discussion on the ordinance before the Board takes action. He said the ordinance had been posted on our website, wilmatownship.com for several months. We are essentially copying the Pine County Ordinance which went into effect one year ago. By law, we cannot be weaker than the county. The county retains control of systems within shoreland areas like the Sistermans’ (300′ from rivers/creeks and l,000 ft. from lakes).
Mike said one difference in the new ordinance is inspection is required whenever properties are sold. Mike moved that Wilma Township adopt the Subsurface Sewage Treatment Systems Ordinance, effective April 1, 2015, and that Paul forward a copy of our ordinance and the SST Checklist to the Minnesota Pollution Control Agency and record it with the County Recorder. Gary seconded; passed.
Pine County 2014 Routine Bridge Inspection Report: The only township bridge in Wilma Township is the culvert-bridge on Heller Drive. R.O.W. Manager Todd Lindstrom filed an inspection report of their inspection of the culvert-bridge and the board studied it. No action was requested.
Town Park Auditor Cathy Clemmer gave us an update from the county on progress on legislation to allow Wilma to get conditional use title to the north 20 acres of our Park in Section 8. Because the Tamarack River runs through the north 20 acres, the County Board of Commissioners has brought this before the Minnesota State Legislature, who will have to approve a conveyance of the north 20 acres of our park to the township under conditional use. We own the lower half free and clear now.
NEW BUSINESS: East Central Minnesota Disaster Debris Management Course: East Central Solid Waste Commission is sponsoring free two-day course on planning, response and recovery from a major debris generating event. Cambridge, MN, at American Janes’ Grill and Bar Event Center, March 11 and 12, 8 am to 4 pm. The Board discussed sending a township official; Glen said he feels that we should be represented in case of a major debris event in Wilma Township, like the two severe windstorms and the tornado which caused significant debris. Paul said when the blowdown happened, people contacted the Fire Department, not the township. The town didn’t dispatch any trucks or workers, but the Fire Dept. did; he said that if anyone should attend, it is the fire dept. Mike said he was concerned about the taxpayers’ money; it would be a two-day all-day conference, plus mileage both days. No motion to attend. Gary said we should contact them to see if they give out any handouts or materials that we can get.
Township Short Course: Black Bear Casino, Carlton, Friday, April 3, 2015. Paul, Glen, Patrice and Gary will go. Paul said he’d drive, if four people can fit in a two-door. He’s never had a big enough car to drive the car-pool. He will pick up Glen at 7 a.m. and Patrice and Gary.
MN Association of Townships County Officers’ Meeting: Saturday, March 28, 2015, at American Legion in Hinckley, 9 a.m. The County Officers Association is going to subsidize township officers who wish to attend the MATAT State Conference in November, by $300 per officer. They have agreed to help Glen and Paul who have already registered. Mike moved that we send Glen and Paul to the State MAT Convention next November, with help from the subsidy from the County Township Association. Glen asked for clarification on whether Deputy Clerk Toni Williamson can attend the county officers’ meeting as a paid delegate. Mike moved that she be authorized; Gary seconded. Glen abstained.
Board of Appeal and Equalization: Will be on Monday, April 6, 2015, 1 p.m., Wilma Town Hall. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster will attend.
Board of Reorganization: Gary moved that the Board hold the Board of Reorganization as part of our April 1 Board Meeting. The board will swear in new officers; set wages and salaries for 2015; choose posting and publishing locations and bank of deposit. Mike seconded; passed.
Annual Town Meeting, Election and Board of Canvass: This will be next Tuesday, March 10, with the election from 5 to 8 p.m. at the Town Hall for Treasurer and Supervisor. Patrice and Mike have filed; Patrice said this will be her last term as Treasurer. Barb Smith and Toni Williamson and Paul Raymond will judge. We will need at least two Supervisors to attend the Annual Meeting to hold the Board of Canvass of the votes after the election.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and also presented a list of claims and payroll for March. The claims totaled $871.70. Gary moved that we pay all the bills, approve the Treasure’s Report, and to transfer $900 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
Attested by Glen Williamson, Chairman