WILMA TOWNSHIP BOARD OF REORGANIZATION & BOARD OF SUPERVISORS’ MEETING, APRIL 2, 2014
Chairman Glen Williamson called the Board of Reorganization meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jean Grand Pre. Glen swore in Supervisor Gary Vink and Clerk Paul Raymond for a three and two year term.
Mike nominated Glen to serve as Chairman of the Board of Supervisors for 2014/5; Gary seconded; passed. Mike moved that the Board approve the wages and salaries that were voted in at the Annual Meeting March 11: One change from 2013, Mike moved that Supervisors be paid a fixed rate for meetings, instead of the hourly rate: $55/meeting for the Chairman, $50 for Supervisors, up to a three-hour meeting, not to include road inspections. Overtime at the current hourly rate of $22.50 and $18. Gary seconded. Passed. Glen moved an amendment to the motion, that if a Supervisor should leave the meeting early, that he be paid the hourly rate for the time attended. Mike seconded. Passed. Glen and Mike said that last year the Board voted that since the Supervisors are required to attend the Board of Canvass at the Annual Meeting, and because they should be at the meeting to answer questions from the public, that they should be paid the hourly rate for attending the meeting. There was a discussion about this, and Paul found the record where this was voted. Glen moved that the new meeting rate for Supervisors apply also to the annual meetings; Mike seconded; passed. Should a Supervisor be elected Moderator, the Moderator pay will apply instead.
Mike moved that these other salaries and wages remain the same for 2014: Clerk, Treasurer, Grader Operator, major mechanic and assistant, general labor, Annual Meeting Moderator; Gary seconded. Passed. One exception, Mike moved that, as approved by the voters, election judges be paid $12/hour, up from $10. Glen seconded; passed. One other change the voters had approved: Mike moved that half-day out of town meetings be raised from $50/half day to $75; and from $100 for full-day meetings to $150. Gary seconded.
Donations to area groups: Voters approved $100 donations to three county organizations: Seven County Senior Federation, the Pine County Historical Society, and the Old School Arts Center. Gary moved that the board approve these payments; Glen seconded. Mike abstained.
Bank, Notices, etc: Mike moved that we retain Northview Bank as our bank of deposit; Pine County Courier and the Evergreen for our published notices, and the Town Hall and Duxbury Store as our posting places for notices.
Glen moved that the Board of Reorganization be adjourned; Mike seconded. Glen called the regular Board Meeting to order with Paul reading the record of the March meeting. Gary moved to approve; Mike seconded.
OLD BUSINESS: County Land Sale: At the March meeting, the Board passed a resolution not to authorize any county or state land sales in Wilma Township, in order to preserve public access lands for future generations, and to avoid legal hassles from sales of no-access properties. County Auditor Cathy Clemmer wrote to and met with Glen and Paul at the County Officers Meeting and she objected to this resolution and asked that the board reconsider. She says there are already over 11,000 acres of state forest and tax forfeited lands in Wilma Township, with 2,300 acres forfeited this year. We had told her that there were two exceptions to the resolution: the twenty acres of our park land that we request a conveyance to the Township and people of Wilma, and the strip of land east of the new Schmedeke Lane Extension that the county is requiring Eldon Schmedeke to purchase for the road to be improved. She told Paul and Glen that the Board of Commissioners can overrule the township board and can approve the sales without our permission. Cathy said 1,288 acres are part of the Memorial Forest and will never be sold; 400 acres of the proposed sale are Conservation Lands, with mid-term management for timber and land sales, which the county will have logged off before it is sold; and 673 acres are non-conservation, which are labeled short-term, to be sold after being logged off within 8 years. Mike said his vote for the resolution stands. He does not want any more public lands to be sold in our township. Mike moved that the board re-affirm the resolution, and that Paul send copies to all the 5 County Commissioners, and notify the auditor. Glen seconded. Passed.
Township Septic Ordinance: We have drafted a revised Sewer and Septic Ordinance for Wilma Township, which basically duplicates the County ordinance which went into effect yesterday. We do not have to have a Shoreland Management Ordinance; we can go under the County’s. The board has a year from yesterday to adopt and implement the ordinance, and Glen said we will table the vote for now to give the Board and any Citizens time to study it. Glen said he will have a link to the new ordinance posted on the township website. Paul will send a copy of our new ordinance to Gail Kespohl, our septic inspector, so she will not have to write one for us. Paul has sent it to Cheryl Wickham and Fran Levings, so that Arna and New Dosey can adapt it for their townships.
Schmedeke Lane: Glen tabled the discussion on the Schmedeke Lane Extension build-up and development until Eldon can attend a meeting. Mike said he had a meeting with Eldon. The board will not release the $10,000 to the township for class-5 gravel to top to the road and to fix the culvert and ditches until the land sale is completed.
Town Hall Repairs: Mike said we can’t determine how bad the back door frame is until the frost goes out and the building settles. Issue tabled.
County Township Officers’ Meeting: Paul and Glen reported on the County Township Officers’ meeting last Saturday in Hinckley. Kelly Schroeder gave a report on the new septic ordinance and charts of land schedule for taxes payable in 2015. Cathy Clemmer gave out worksheets to determine tax impact with levy increase/decreases per property, and the 2014 certified net tax capacity values. Glen and Dave Baker were re-elected to the Executive Committee. Brett Grundemeier gave the DNR Report. The winter has been very hard on deer, and the DNR is working with the Deer Hunters Association to provide free deer feed for volunteers. They are not taking new volunteers now. Many lakes have died due to the hard winter, and the Walleye limits have been drastically reduced, which will cause the Tribes to declare more lakes as netting/spearing lakes, including Razor Lake in Pine County. Sheriff Candidate Brett Westbrook spoke about his qualifications and plans for the sheriff’s dept.
Eagle Head Station, Duxbury VFD: The MN DOT officials will meet with Mike and Pat Story at the new Eagle Head Fire Dept. Station on Thursday morning to discuss what the fire department wishes to do with the DNR House and to see what our plans are for the other buildings. Rep. Tim Faust says he is going to get the house for the Duxbury VFD if they want it, and Mike said the house could be used by the township for some training or other activities. He will represent both the Fire Dept. and the interests of the Township in acquiring the use of the house. Pat is going to try to get them to replace the well and septic that they filled in and bulldozed.
Mileage: Paul suggested that when officers could car-pool to meetings, but choose to drive separately, that they should be paid only for one-way. Glen said he doesn’t feel right about that suggestion, and Mike said there are sometimes good reasons why people need to drive separately. Also, for the short courses we always carpool. Issue tabled.
NEW BUSINESS: Town Cemetery: Glen gave a report on the Green Burial Seminar that was held at the New Dosey Town Hall last Friday. Cloverton gets funds from the state to bury paupers in their cemetery, plus get income from the payments citizens make for plots and upkeep. He said we could put a cemetery in our Park. Mike said this is an old idea, and has been discussed before. The Board suggested a Cemetery Committee with Jean and Jeff Grand Pre, Paul Raymond, and Patrice Winfield to research the requirements and feasibility of building a township cemetery. Gary said having a township cemetery could open up a can of worms with regulations and rules and cause problems for the township, and he opposes it. Patrice said we should at least do the research on the liabilities and regulations and what would be involved. Glen moved that a volunteer committee be appointed with Jeff and Jean Grand Pre, Patrice and Paul to research the regulations and costs and liabilities. Mike seconded. Passed. They will report to the Board in 90 days, at the August board meeting.
Board of Equalization and Review: Will be Wednesday, April 23, at 1 p.m. at the Town Hall.
Spring Short Course: Will be this Friday in Carlton. Glen will drive his 4-wheel drive truck as a lot of snow is predicted. So far, Toni, Paul and Patrice are going.
Election Judge Training: Thurs. June 19, Clerk/Head Judge Training, Sandstone Sr. Center, 9 a.m. to noon. Wed. Aug. 6, Regular judges, Askov Community Ctr., 1-3 p.m., or Thurs., Aug. 7, Hinckley Community Ctr., 9-11 a.m. or Pine Co. Courthouse, 1-3 p.m. All judges must have training. Glen appointed Jeff and Jean GrandPre to join the judge pool and to get training. We need four judges for our Fall elections.
Coure-Ruppe Free Legal Seminar: Covers township issues, roads, fire contracts, ordinances, and free legal advice. Albertville June 26 or Sept. 6, or Cotton, Oct. 4. All seminars 9 – 4 p.m. Paul said he would like to attend this year. We didn’t go last year.
TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached). Claims were presented:
Pine Co. Courier $ 17.90
Little Falls Machine 156.11
Bruno Deep Rock 1,123.84
Patrice (expenses) 128.20
Gary (expenses) 60.00
Antoinette Williamson (judge) 51.00
Glen (expenses) 33.60
Paul (expenses) 52.80
Barb Smith (judge) 45.00
US Treasury Withholding 497.40
Mike McCullen 71.11
Mark Pallow 265.96
Patrice Winfield 258.58
Glen Williamson 148.45
Antoinette Williamson 69.26
Gary Vink 111.28
Paul Raymond 366.63
Total all Bills $ 3,407.69
Gary moved top pay all the bills, to approve the Treasurer’s Report, and to transfer $3,400 from savings into checking. Mike seconded; passed. Glen moved to adjourn the meeting; Mike seconded; meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
NOTICE WILMA TOWNSHIP
BOARD OF EQUALIZATION & REVIEW
To Appeal 2015 Property Tax Valuations
Wednesday, April 23, 2014, 1 p.m.
Wilma Town Hall, Duxbury
Paul Raymond, Clerk
WILMA TOWNSHIP ANNUAL TOWN MEETING
March 11, 2014
Clerk Paul Raymond called the 107th Annual Town Meeting of the Town of Wilma to order at 8:20 p.m., following the Board of Canvass, with the Pledge of Allegiance. Also present were Patrice Winfield, Glen, Toni and Mason Williamson, Jeff and Jeane Grand Pre, Mark and Maureen Pallow, Gary Vink, Barb Smith, and Mike McCullen.
Paul asked for nominations for Moderator. Gary nominated Patrice; Mike seconded. Mike nominated Jeff; Patrice seconded. Patrice was elected Moderator.
Paul read the record of last years’ annual meeting. Gary moved to approve; Glen seconded. Approved. Patrice announced the election results: Supervisor, Gary Vink 12 votes, one blank, one write-in; Paul 13 votes, one write-in. Certificates of election given.
Patrice gave out the financial statement and fund balances for 2013. Paul moved that reading of all checks be waived. Gary seconded. Gary moved to approve the report; Jeff seconded. Passed.
ROAD REPORT: Road Manager Mark Pallow gave the road report. It’s been a hard year for snowplowing, and all township roads were plowed, and received routine grading and maintenance in 2013. Repairs were completed on Mayfield Road, for FEMA, and more repairs were done due to intensive logging activity on the road. The North Duncan Road project was completed with two culverts installed and gravel put down. Pat Story requested township approval to plant trees in his cul-de-sac on Lost River Road. 2013 was Wilma’s year for the east Range Line Roads, Pete Anderson and Langstrom. Mark would like to remove some trees shading and overhanging Mayfield Road.
LEVIES: Road and Bridge Levy: Gary moved and Glen seconded to keep the fund at $16,000 for 2015. Passed.
Building Fund: Mike said we still need repairs on the Fire and Grader Garage and some repairs on our town hall. Paul moved that it remain at $5,000 for 2015; Glen seconded. Passed.
Fire Fund: We don’t have discretion for this fund as all townships are billed $4,500. Glen moved that we set the levy at $4,500; Glen seconded. Passed.
Park Fund: Gary moved that we keep the fund at $100; Toni seconded; passed.
General Fund: We always run short on this fund, but we are able to transfer from other funds. Mike moved that we keep it at $10,000; Jeff seconded; passed.
WAGES: Although the Board of Supervisors has the final vote and decision on setting wages, we have always had a public voice and vote on these. Supervisors’ wages were changed to an hourly rate when we once had a long-winded Chairman and meetings would last many hours. Glen said other townships have a straight meeting rate, like we do for our Clerk and Treasurer. Mike moved that we set a meeting rate for Supervisors at $50 per meeting, $55 for the Chairman, for meetings up to three hours; overtime would be paid at the current hourly rate of $20.50 and $18.00. Jeff seconded. Passed. This applies to regular board meetings and Boards of Equalization, not for road inspections, which Gary said can last all day. Glen moved that other wages, Clerk, Treasurer, General Labor, Grader Operator, etc. remain the same as 2013. Toni seconded. Passed.
Out of Town Meetings: Discussion on the length of half-day meetings, which usually require more than half a day, and full-day meetings, which often run until late. Patrice moved that out of town meetings be raised to $75 for half-day meetings and $150 for full day meetings. Mark seconded. Passed.
Election Judges: This has stayed at $10/hour for many years. Glen moved that it be set at $12/hour for 2014. Mike seconded. Passed.
Mileage Rate: Glen moved that we continue to use the Federal Mileage Rate, which has gone down to $.56 for 2014. Toni seconded.
SNOWPLOWING: Discussion on whether we should increase this due to the heavy snows this year. Mike reminded us of the history of our grader and how it was purchased to serve the people of our township. We originally did private drives for free, until the law said the town could not lose money doing private drives. Mike said the citizens have already paid hundreds and thousands in taxes for maintenance, grader operators, fuel, and insurance for the grader. This year was an unusually heavy one, but other years we have had as few as one or two plows. Mike moved that we leave snowplowing for the 2014-15 season the same as this year, but that for driveways 1,000’ to ½ mile, the rate be $175, and for over ½ mile, $350 per season. Jeff seconded. Passed.
OTHER DONATIONS: The township received three requests from community groups for support. Seven County Senior Federation: Patrice explained the benefits and services Seven-County provides. Paul moved that we again donate $100, like last year. Glen seconded. Gary said the law says townships can only support groups that work within that township; Patrice said 7-County does work in Wilma, including meetings of the Pine County Wanderers. Passed.
Pine County Historical Society: They’re in their third year at the AskovMiddle School; we have given $1 per citizen in the past; Mike moved that we change it to $100 like the other groups. Jeff seconded. Passed.
Old School Arts Center: The OSAC had to close for the winter when Lourey’s couldn’t keep the building heated. They found a new buyer, and the OSAC will reopen with an exhibition on March 21. They also will be teaching pottery, with a kiln Barb and Rick Smith donated. Last year the people voted to donate $100, but when Gary said the Loureys had received a grant of $46,000, the Board rescinded the donation. Barb said the grant was actually $4,000, not $46,000. Glen moved that we donate $100 this year; Toni seconded; passed.
TOWNSHIP SEPTIC ORDINANCE: The County will adopt a revised Sewer and Septic Ordinance on April 1st. The Township must revise our ordinance to make it at least as strict as the County’s by April 1, 2015, or we can let the County take over all septic inspections and licenses. We have already drafted a new ordinance, but the board may not act on it until they have to, since our current ordinance is fine. Copies are available for inspection, or can be downloaded by email from the Clerk.
TOWN PARK LAND: The State, County and Wilma Township always believed that we owned the full 36.5 acre Park west of the Eagle Head VFD Station. When we were researching the Park last year when we were discussing building a new town hall, the County discovered that we only owned the bottom half of that 40, minus the School House and Eagle Head Station. The State Legislature and Pine Co. Board of Commissioners have to authorize a conveyance to the Township of the north 20 acres under conditional use, since the TamarackRiver runs through it. The Board has made this request. We will get full and clear rights to our lower half this year, no longer conditional use, and the Duxbury Fire Dept. has a lease on the Eagle Head Station.
COUNTY LAND SALES: The County has several parcels of County land in WilmaTownship that they want to auction off in the next few years, including our Park. The Board of Supervisors have passed a resolution that whereas there is a finite amount of public land; and whereas now any citizen has access to State and County public lands; and whereas some of these parcels are now landlocked and the township would have legal hassles granting and guaranteeing easement; and whereas any benefits obtained from adding these lands to our tax roles would be offset by denying our children and their children the freedom to use these lands, we oppose the sales of any public state or county lands, except for our public Park. The County has said that these parcels will be withdrawn from sale if the Township objects.
BOARD OF APPEAL AND EQUALIZATION: The meeting to appeal property tax assessments for 2015 taxes will be Wednesday, April 23, 1 p.m. at the Town Hall.
WILMA FALL FEST: We have authorized $500 the past several years for Fall Fest. The Procrastinators Band costs $300 to $350. All the prizes and labor and food and many supplies are donated, and it has been a successful celebration for our Township.
Glen moved that we authorize $500 again for 2014 Wilma Fall Fest; Barb seconded; Passed.
Jeff moved that the meeting be adjourned; Jeane seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 5, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Grader Assistant Ben Glocke, and Pat Story.
Paul read the record of the February meeting. No corrections. Gary moved to approve; Mike seconded.
OLD BUSINESS: County Septic Ordinance: Patrice made copies of the county’s new ordinance so the Supervisors could study it. We must adopt this ordinance as a township ordinance within one year of April 1, or we can give our jurisdiction to the county and go under their ordinance. Glen asked Paul to find out if we can retain our own septic inspector and permit issuing under the county ordinance, or if we need to pass our own. Issue tabled until April meeting.
NEW BUSINESS: County Tax-forfeited land sales: Greg Beck sent a list and maps for two sales of lands in WilmaTownship. One, a large parcel in Section 11, north of Jensen’s and west of the new Schmedeke Lane extension, to be auctioned off on Sept. 19, 2014. Another list of parcels adjacent to public waters in Sections 8, 9, and 17, including our park land the town and state and county always believed we already owned. The Legislature needs to rule on these, and will be auctioned in the next 3 -5 years.
Mike said he personally opposes the sale of any state or county public lands into private hands. He said any tax benefit we may gain by having these properties back on the tax roles is offset by the loss forever of public-access hunting and fishing lands. Pat Story said there is a finite amount of public land, and any sales decreases this. Patrice said she agrees with Mike, that those lands that now are publically owned, either by the county or the state, should remain public. Mike said another issue with the county’s proposed sale is that many of the parcels are landlocked, and this leads to a lot of lawsuits and hassles for the township so people can get easements through other people’s land to get to their landlocked parcels.
Glen moved to pass a resolution stating that because of the above reservations to losing public lands and for easement issues, that the Board of Supervisors of Wilma Township oppose any sales of county land in Wilma Township to private owners, with the sole exception of the north 20 acres of our park, which we believed we already owned, and which we want to receive for public access for our citizens by conveyance through an action of the Legislature and the Pine County Board of Commissioners. Mike seconded. Passed. Paul will write to Greg Beck opposing the sales. The Land Department letter states that if the township disapproves of these sales, they will be removed from the listings. Paul will write to Beck.
Board of Reorganization: Last year we held the board of reorganization at our April meeting. The law according to the Township Association calendar states that the last date for this is March 31, and our board meeting this year is April 2. Glen directed Paul to write to the township attorneys and get a decision whether we can hold our Board of Reorganization on April 2nd.
Board of Equalization and Review: Scheduled for Wednesday, April 23, at the town hall, 1 p.m., to challenge property assessments for 2015.
County Township Officers Spring Meeting: At Hinckley American Legion on Saturday, March 29, 9 a.m. Paul and Glen will attend the planning meeting tomorrow.
Spring Short Course: At Black Bear Casino in Carlton on Friday, April 4. Glen will drive a carpool. We can make final plans at the April 2 board meeting.
Annual Town Meeting and Election: Next Tuesday, March 11. Polls open at 5 p.m., Board of Canvass at 8 p.m., and Annual Meeting following. Toni Williamson is head judge, with Patrice and Barb Smith.
DNR Fire Warden Dinner: The township got a notice asking for a RSVP for the Fire Warden dinner at the AskovCommunity Center on March 27, 5 p.m. Joe Vink is our Township Fire Warden, and Gary said he already got the notice and will be going.
Green Burial Seminar: New DoseyTownship is hosting a day-long seminar on green burials, either on ones’ own property or in the public cemetery, Friday, March 28, from 10 to 2, with a lunch break. They ask people to bring sandwiches to share.
ROAD REPORT: Ben gave the road report as Road Manager Mark Pallow couldn’t attend. Ben said it has been a busy month for snow plowing. There are no loggers active in the township at this time, and no new equipment issues. Mark is researching what chains to get to replace the old chains. Plus cables for the swing blade. Mark took 3 days to get everyone plowed in the last big snowfall. Gary said it took him 3 hours to do the town hall and fire hall parking lot and driveway. We’ve had 78” of snow so far, and 59 days below zero temperatures.
Town Hall Back Door: Gary said that because of settling or some other reason, the door jams are not air tight any more, and we need to fix them. Cold air is coming in. Pat Story asked what is the status of getting a new town hall. Paul said we found out that we do not own the land on either side of the town hall/fire hall; the boundaries are at the edges of the halls, so there is no room to either expand the existing hall, or build a new one. Glen said there is a lot of sentiment towards keeping our old hall, and it has been adequate for pancake breakfasts, weddings, Fall Fests, and board meetings.
Eagle Head DNR/Fire Dept. Station: Pat asked if there is interest in the fire department getting state bonding to replace the well and septic that MN Dot destroyed at the Eagle Head Station, which is now the Duxbury VFD Eagle Head Station. Mike said no. Pat said he is making progress on getting some grants for the fire department. He is corresponding with Shane Chatlain, who is in charge of the tower and tower building. Pat said all his experience with state contracts is that they gave 20 year leases, but Shane insists they can only give the Duxbury VFD a 10 year lease. Mike said this will influence any decisions to upgrade the pole barn or buildings. They took out the heater that was in the side garages we would like to heat.
TREASURER’S REPORT AND CLAIMS: Patrice gave the Treasurer’s Report (attached). Bills were presented:
Paul (expenses) $ 10.00
MN Benefit Association (Life Insurance) 229.00
Bob Brewster 1,529.00
Patrice (expenses) 13.86
Gary (plowing) 150.00
Mark Pallow 494.54
Ben Glocke 34.63
Total Bills $ 3,032.33
Mike moved to approve the Treasurer’s Report, and to pay all the claims, and to transfer $3,000 from savings into checking. Gary seconded. Glen moved to adjourn and meeting; Mike seconded. Meeting adjourned at 9 p.m. Paul Raymond, Clerk
ANNUAL TOWN MEETING
Tuesday, March 11, 2014
For Supervisor and Clerk
Polls open 5 p.m. – 8 p.m.
Meeting starts at 8 p.m.
Wilma Town Hall
Bad Weather Date March 18
Paul Raymond, clerk