WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015
Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.
Paul read the record of the December meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS Schmedeke Lane Extension Recording: New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni. They will read “My Term is Indeterminate” so we won’t have to order new ones. The road extension will be recorded this week.
Wilma Weight Limit Ordinance Notices: Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun, Co. Highway Dept., Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner. The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.
Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited. He said he believes this is what the original ordinance stated. There was no second. Glen said it is important that we document and justify any deductions from the escrow payments.
Road Report: Gary gave the road report for Mark Pallow, Road Manager. Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive. Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it. This should be deducted from Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged. The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.
CTAS Download and Update: Paul was able to download and update CTAS V.7 on his new computer. The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out. Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)? Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.
NEW BUSINESS: U.S. Census Boundary and Annexation Survey: Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.
Affadavits for Township Election March 11, 2015: Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13. Patrice and Mike are up for re-election, and both filed. Annual Meeting will follow the election at 8 p.m. March 11. Judges: Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge. Polls will be open 5 – 8 pm.
Board of Audit: The board needs to schedule the auditing of the clerk’s and treasurer’s books. In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting. It will not be paid as a separate meeting. Mike seconded.
2016 Budget and Levies: Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting? Mike said we can vote on this at the February meeting.
2015 Cigarette License for Duxbury Store: Gary paid the $10 fee for Joe Vink and Paul issued the license.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached). The hall was so cold that her computer and printer were frozen so no checks could be written. Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.
JP Cooke (Notary Stamps) $ 84.90
Pine Co. Courier 19.78
Bruno Deep Rock 350.00
U.S. Treasury (4th quarter withholding) 511.72
Paul (expenses) 19.80
Randy Beurman (cleanup) 250.00
Mark Pallow (expenses) 48.07
Mike McCullen 50.00
Pine Co. Truth in Taxation 45.80
MAT Pine Co. Township Officers’ Assc. 337.36
Patrice (expenses) 31.79
Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims. Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report. Mike seconded.
Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8:30 p.m.
Paul Raymond, Clerk