March 2, 2023 Board of Audit and Board of Supervisors’ Meeting


Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisor Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Kim Felton, Rodney Sorgaard, Stan Riley, and Stefanie Williamson. Gary Vink was absent and Mike said he wants to pound on his door to see if he is home. Paul said we may need to call the Sheriff for a welfare check but he will first find out if Gary is at his sister Teri’s house.

BOARD OF AUDIT: Supervisors Glen and Mike reviewed the financial records and books of Treasurer Patrice and Clerk Paul; they matched and Mike moved to accept the records and reports. Glen seconded.

Glen moved to approve the proposed levies for 2023 with no changes to present to the voters at the Annual Meeting.

Wages and Salaries: No changes in meeting rates for Supervisors, Clerk or Treasurer. Hourly rate for extra work or for meetings that go over three hours increased from $22.50 for Chairman to $24.50; from $20 for Supervisors to $22; from $18/hour for Clerk and Treasurer to $20; from $16/hour for Election Judges to $18/hour. General labor increased from $16/hour to $20/hour, same for Mechanic Assistant. The Federal mileage rate for 2022 is $.58.5/mile. These rates are set by the Supervisors at the Board of Reorganization and take effect after that meeting and not subject to the voters, but we do allow them to vote to know that we have the public support for our wage rates. Wages have not changed for several years.

February Meeting Record: Paul read the record of the February board meeting. Mike moved to approve; Glen seconded.

ROAD REPORT: Alden has had to plow roads and driveways several times in February. He said he would like to straighten the last hundred feet of the South Duncan Road where it enters the Duxbury Road; the curve makes it very difficult for trucks to make the turn. The land on the west side of the road is county land. On the east side the owner is Diane Raasch. He thinks it would take 10 loads of gravel. Mike said we’d have to get permission from the owner and may have to pay for the easement. The proposed change is outside of our right-of-way. Issue tabled.

Snowplowing: Alden said there are two drives that he will not plow again in 2023 because of so many obstructions in the road: Lisa McCullen and David Storevick, on Mona Drive. Paul said he’d write to them to ask them to clear their drives.

Sauter Logging Escrow: Alden said Sauter is finished with South Duncan Road and wants to start a new project on North Duncan Road. He said they had no road damage on South Duncan and asked if the escrow could just be transferred to North Duncan Road. Mike moved to change the escrow; Glen seconded.

Jerry’s Roadside Mowing Proposal: Jerry sent a proposal to mow all our township roads in 2022 for $1,175.00. Some discussion. Mike moved that we not mow our roads this year. Alden asked to hold the proposal for another month.

Snow Berm in North Duncan Road: The DNR does snowmobile trail grooming on the trail that uses part of North Duncan Road. Alden said they groomed both sides of the road and built up a big snow berm in the middle of the road that he has to go out and plow down, and he wants us to charge the DNR $150 for the hours’ work.

NEW BUSINESS: Spring Short Courses: Will be online only. Monday, March 14, 8 a.m. To noon: New Officers (CTAS Introduction; MAT Resources) . Tuesday, March 15, 8 a.m. To 12:30: Supervisors (Legislative update; Conflict resolution; Harassment in Workplace; Right-of-way and Ditch Maintenance; CTAS reports;) Wednesday, March 16, 8 a.m. to noon, Clerks and Treasurers (Investments, Conflict Resolution; Wage theft; Transfers and Indebtedness)

Board of Review and Equalization: Will be Monday, April 11, 2022, 1 p.m. at the Hall. Lorri Houtsma and Bob Brewster will be there. Will be posted. Only Glen is certified on our Board and his will expire in July, so if we have our own Boards of Review at least one Supervisor has to be trained.

Elections: March 8, 2022 Election: Polls open 5 pm to 8, then Board of Canvass and then 2022 Annual Wilma Township Town Meeting. Glen and Paul are up for re-election. Patrice will be head judge. Tracy Riley and Kim Felton have both taken the election judge training (as has Stefanie) and have been certified and have agreed to serve. Wilma Town Hall is the designated polling place for 2022. All judges will need to take the election judge training later this year for the primaries and 2022 election. Automark: The county is scraping our old Automark machines and buying new ones and will train election judges this summer in how to use them. We need to bring ours back sometime but no hurry.

Pine County Township Officers’ Meeting: Will be Saturday, March 26, 9 am at the Community Center, Hinckley.

Meeting Change Next Year: Glen made a request to change our March, 2023 board meeting from March 1 to March 8, since he will be out of town. Mike moved to approve; Glen seconded. Paul asked Glen to bring this up again next year so he can post it. The Annual Meeting in 2023 is March 14.

Treasurer’s Report and Claims: Patrice gave treasurers’ report: Total bills for March, $1,702,57. Total to transfer, $1,000. Mike moved to approve her report and to transfer the funds. Glen seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45.

Paul Raymond Clerk _________________________________

Attest: Glen Williamson, Chair: _________________________