Board of Audit and Regular Meeting, February 7, 2007


The Board of Audit and the Wilma Township Board of Supervisors met at 7:30 p.m., February 7th, 2007, at the Wilma Town Hall. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

The Board examined the Charts of Accounts, Cash Control and Summaries of the Clerk and Treasurer. Glen moved that the Supervisors approve the Treasurer’s and the Clerk’s books. Mike seconded, and all three Supervisors signed the Clerk’s and Treasurer’s Summaries.

Levy and budget proposals for 2008 taxes were discussed. The Building Fund levy was $1,200 for 2007, and there is currently $6,780 in the fund. There was a discussion on building a new, handicapped-accessible outhouse, scraping and painting the town hall, and the need for a new foundation for the town hall, which will require the building to be jacked up. There was a discussion on whether or not to have plumbing in the outhouse, which would require heating. The board decided to increase the Building Fund levy proposal to $1,600 for 2008, and to lower the Park Fund levy proposal to zero from its current $400 to make up the difference.

Road and Bridge Levy. The board was unsure whether the Debt Service Fund for the grader is a levy the voters will decide on or whether it was already set by the board when they did the certificate of indebtedness. Paul needs to contact the township association attorneys and the Pine County Auditor to find out if we need to add this to our levy proposals, and whether the County is automatically adding this to our township taxes for 2007. Patrice has been taking the grader payments out of the Road and Bridge fund, but when the Debt Service Fund is created, the payments will need to be transferred back to the road and bridge fund. We need to find out if we will be getting payments into this fund from the County this year, or if it will not show up until 2008. We will propose an increase in the Road and Bridge Levy to $25,200 for 2008, from the current $20,000.

There were no increases in the proposed levies for General Fund ($12,000); Fire Fund ($3,500); or in wages for 2007.

Paul read the Clerk’s report of the January meeting. Mike moved to approve the minutes; Glen seconded. Gary said that T & T logging has not started logging activities and they have not paid any money to the logging escrow fund.

Schmedeke Lane: Glen said this did not appear on the agenda for the County Commissioners’ meeting, so no board members attended.

` Website: Glen said he had to move the Wilma Township website to a donated server. We couldn’t use a free server to post information.

Glen said we ought to have a simple building ordinance so that we will be aware of construction in the township. We are a growing township and need to have some control over what is allowed to be built. He suggested we contact the township association attorneys to ask about asking for a registration fee. Mike asked what would be included, a deck, a shed, or what? He said we could be opening a can of worms. Glen suggested any building over 20′ x 20′ could require a building permit. Glen will call the township association attorney for feedback, and Gary said we can bring this up at the annual meeting.

Glen also said the board should be more active in promoting Duxbury Days. This was a fun activity that brought people from all over for the parade and dinner and games. Patrice said it requires volunteers, and she was unable to do the work last year due to work.

Bills were presented:

First National Bank $ 2,000.00

Pine Co. Courier 35.72

The Evergreen 14.75

East Central Energy 30.42

Joe Vink 41.56

Mike McCullen 20.77

Gary Vink 116.59

Patrice Winfield 167.97

Mark Pallow 124.21

Bob Brewster 1,340.00

Paul Raymond 161.61

Glen Williamson 20.77

Total all bills $ 4,074.37

Treasurer’s Report:

General Fund Receipts 867.35

Disbursements 1,353.33

Balance 21,569.53

Road and Bridge Rec: 50.00

Disb: 2,173.14

Bal: 4,072.13

Fire Bal: 3,702.88

Park Bal: 717.96

Building Bal: 6,779.99

Escrow Bal: 4,849.86

TOTAL ALL FUNDS $ 41,642.35

Glen moved to approve the Treasurer’s report and to pay all the bills, and to transfer $4,100 from savings to checking. Mike seconded. Gary moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9:40 p.m.

Paul Raymond, Clerk