WILMA TOWN BOARD OF SUPERVISORS MEETING. JUNE 3, 2009

Chairman Glenford Williamson, Sr. called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.   Also present were Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Joe Vink, Mark Pallow, and Mark and Lisa Sisterman.

Paul read the record of the May meeting; Gary moved to approve; Glen seconded.

OLD BUSINESS:   Fire Hall Heating: Gary moved that we bill the Duxbury Volunteer Fire Dept. for half of our propane costs for 2008, $2,618, ½:  $1,309.   Glen seconded.   The Fire Dept. business meeting is June 9 at 4 p.m.  Paul said he spoke to Supervisors from New Dosey and Arna at Jim Allen’s funeral reception and they both said their townships pay the full cost for heating their fire halls.  In New Dosey, the Township half of the garage isn’t even heated.

Kelch Trailer: Although they said they would move the trailer and Paul sent them the relevant Minnesota laws, they still have not moved the trailer in Crooked Lake Road’s right-of-way.  Gary said that since Danforth Township has taken charge of the roads, it is their responsibility to enforce the law and get Kelch’s to move the trailer.  Glen agreed and asked Paul to send a letter to Danforth’s board asking them to act on this matter, and to send a copy to the Kelch’s.

Town Hall Siding: Mark had the foundation checked out, and to really raise and repair the foundation would cost $7,000-8,000.  Kenny Coveau said the foundation as it is could last another 30 years.   So far there has been no cracking or sagging of the floor or walls.  Glen asked Mark to get a bid or estimate for re-siding the Town Hall, steel and vinyl, and including Styrofoam insulation and new windows for the next meeting.

South Duncan Road Damage: Gary and Glen went to the South Duncan Road to document and photograph the damage done by T & T Logging.  They estimate the damages will require at least two tandem loads of gravel and three hours of blading and ditching to restore the road, at least $720.   They directed Paul to write to T & T and send a bill for the damages, and to specify that this is over and above the damages they did to the South Duncan Road which was deducted from their escrow payment for this road, and then they came back and did more damage.

Range Line Roadwork Billing: Arna Township for Pete Anderson and Langstrom Roads:  3 hours blading on June 2, $450, Arna’s half $225.

New Dosey Township, Heller Drive, 1.5 hours blading, $225, ½ = $112.50.

NEW BUSINESS:   Arna Township Road Inspection Request: Glen got an email from David Drake requesting a joint road inspection of Pete Anderson and Langstrom Roads.   Glen moved that Gary set up an appointment to meet with their representative.  Gary seconded.  They also wanted to coordinate recharging our Fire Hall and Town Hall fire extinguishers.  They asked that we move our V-blade; Joe said he already moved it.  He owns one of the plow blades that we have; Glen asked why we don’t sell the other one if we don’t need it.  Glen moved that Mark Pallow be authorized to research the value and selling the old blade and grader, up to one hour, and to report at the July meeting.  Gary seconded.

N. Duncan Road: Alan Thiry wrote asking that more gravel be put on the N. Duncan Road by his place.   Gary said that spot is so bad the grader got stuck and a truck couldn’t get in.   Glen said it is a Catch-22; it needs more gravel so a truck can get in but a truck can’t get in to put more gravel.  Glen said we should tell Thiry that we are aware of the need for gravel and as soon as it is feasible to get in to there we will do it.

Town Hall Ramp: Gary said we should stain and water seal the new ramp.  Glen said why not hold off until we do the whole Town Hall siding/painting project and do it then; he thinks the ramp would look good painted white to match the hall.

BILLS AND TREASURER’S REPORT:  Patrice gave the Treasurer’s Report (attached) and presented the bills:

Mark Pallow                                     $        406.34

Patrice Winfield (stamps)                                         8.80

ECE                                                              39.13

Paul Raymond                                            110.82

Gary Vink                                                  228.56

Patrice Winfield                                            73.88

GlenWilliamson, Sr.                                     56.56

Joe Vink                                                       49.75

Glen Williamson, Sr. (mileage)                             5.50

Total all bills:                          $        979.34

Gary moved to pay all the bills and to approve the Treasurer’s Report, and to transfer $980 from savings to checking.

Gary moved to adjourn the meeting; Glen seconded.   Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING  5-6-09

Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.   Also present was Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

Paul read the record of the April Board meeting.   Gary moved to approve; Glen seconded.

OLD BUSINESS:   Kelch Trailer: They have agreed to move the trailer out of the right-of-way of Crooked Lake Road.   Paul measured it and it is now 17 feet, and needs to be at least 33 feet from the center of the road.  They also have a dumpster or bin in the right-of-way.   Paul agreed to send them a copy of the law relating to obstructing rights-of-way.  Gary found the relevant law, MN Statutes 160.04 and 160.27:   “It shall be unlawful to obstruct any highway or to place or maintain any building or structure within the limits of any highway.  The road authorities may take down, remove, or destroy any building or structure in or upon the highway in violation of this section.”

Short Course Report: Glen attended the Spring Short course at Fortune Bay Resort.   Donna Filler did not go.  Glen gave a report on legislative actions relating to townships, like the Green Acres Bill and another proposal the Association is fighting which would take powers from townships and give them to the cities.  Glen said there are 58,000 miles of township roads in Minnesota.  He reported that every township has to have a plan for reflective street and road signs by 2015.  The Summer Short course was to be held at the Black Bear Casino in Carlson on July 31, but because the Hell’s Angels may be there, it may be moved.   Glen and Gary and possibly Mike may need to attend the Summer Short course to be recertified for Boards of Review.   Paul will call the County Assessor to see if theirs has expired.  Glen said all new homes will be required to have sprinkler systems in 2014.  Our coverage by MAT for township lawsuits is going up from $1.2 million to $1.5 million.  Glen said that for worker’s comp, anyone doing volunteer work for the township should sign a form saying that they are volunteering and not employees.  Glen said that our Inland Marine coverage will not cover township equipment that is stored away from the town hall.  He said if we borrow or lease equipment or vehicle, we will be covered up to $20,000.

NEW BUSINESS:   Propane prebuy:   Federated is offering a prebuy price for 2009 of $1.49/pound.   Gary moved that we purchase 1,000 pounds on the prebuy.   Glen seconded.  Glen said that most of our propane is used in the Fire Hall, and that the Fire Department should pay for part of this.  We do store the grader in the Fire Hall.   Glen said maybe we should write a letter to the Duxbury Volunteer Fire Department telling them that we just paid $1,499 for propane, in addition to our annual payment of $3,500 to them, and ask them if they will pay part of the propane.  Glen said we should first find out if Arna and New Dosey pay the entire costs to heat their Fire Halls.

Town Hall Siding:  The bid for vinyl siding we got from the builders who did our ramp was $6,089, and for steel, $8,762.  Glen said we should get another bid, and we should ask them what the cost would be if they put up Styrofoam insulation between the walls and the siding, and also if they installed new, double-hung insulated windows.  Gary said he spoke to a professional painter to get a bid for scraping and repainting the Town Hall, but that he has not gotten back to Gary yet.  Glen moved that Mark contact the contractors and get a new proposal for both steel and vinyl and which includes insulation and windows.   Gary seconded.

Township Zoning Ordinances: The County Dept. of Planning and Zoning sent us a form indicating that they thought we had a zoning ordinance, but that they don’t have it on file as recorded.   We don’t.   Glen directed Paul to return the verification form and tell them that we currently do not have any zoning.

Duxbury Store 3.2 Beer License: The Chairman and Clerk had to sign the application for a 3.2 beer license for the store.  Glen moved that the Board adopt a resolution granting the Duxbury Store a 3.2 license for 2009; Gary seconded.   Paul signed it as a notary public and as the Clerk.

Resolution Authorizing Contract with Interested Officer: Glen moved that since Gary does periodic work for the Township outside of his duties as Supervisor, that we adopt a resolution authorizing him to do this work (such as lawn mowing and ground maintenance) for a one year  under Minnesota Statute 471.88, subdv. 5, rather than having to pass a resolution every time Gary gets paid.  This resolution will be reviewed for renewal at the first meeting after the next annual meeting in March.  Gary seconded.

Spring Road Inspection Report: The Supervisors did the spring road inspection this morning.   Gary gave the report (attached).  Glen moved that he and Gary document and photograph the damages done by T & T Logging on the South Duncan Road, and that we send this documentation to T & T with a bill for the cost to repair these damages.  Gary seconded.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached).   Bills were presented:

ECE                                                            $           41.44

The Evergreen                                                         56.00

Mark Pallow (mileage for road inspection)             33.00

Glen Williamson (mileage)                                   210.00

Paul Raymond                                                     258.58

Patrice Winfield                                                       92.35

Gary Vink                                                            117.74

Mark Pallow                                                        170.85

Federated Propane                                               1,499.00

Total all bills                           $       2,692.52

Gary moved to approve the treasurer’s report and to pay all the bills, and to transfer $2,700 from savings to checking.  Glen seconded.

Glen moved to adjourn the meeting; Gary seconded.   Meeting adjourned at 9 p.m.

Paul Raymond, Clerk