Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story and Steve Menth.

CLERK’S REPORT: Paul read the record of the June Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Steve Menth has gone out with the grader and done some roads. Alden gave Paul the range-line road report for Crooked Lake and Eagle Head Roads, and Heller Drive for billing. Alden got an estimate from Hopkins for our ditching job on the Pete Anderson Road. They want to ditch 4/10 of a mile and it will take two days at about $2,000 per day, including 1 1/2” x 4′ trees to be pushed back along with spoil. Paul will contact Cheryl Wickham of Arna to get their board’s permission to go over their $3,000 limit at their July 11, board meeting.

Town Hall Parking Lot: Hopkins gave an estimate of $6,480 to subcut aproximately 6,600 square feet of the lot 6” deep and replace it with compacted recycled concrete including a shallow ditch on the west side. Alden said he did not think this was a good investment. Mike asked Alden if he couldn’t just put down 3 – 4 loads of crushed granite over the parking area like was done in front of the fire hall several years ago. That is still in good shape. There was a discussion on the boundaries and if the survey marker is an accurate mark of our border; the township has a very narrow piece of land, not much wider than the townhall and grader hall together. Alden asked Mike to ask the snowmobile club to move their fuel tank and said he’d get a price for the crushed granite and do that.

Roads to get Gravel: McCullen Drive: 3 loads crushed red rock. Dollar Lake Road: 6 loads red rock. Little Tamarack Lake Road: 3 loads regular gravel and 1 load 1 1/2” dirty gravel at the boat landing and entrance and at the first private dock area. River Cabin Road: 6 loads of regular gravel at the cul-de-sac and just before it. Pat said the fire numbers cannot be read on that road as the brush is so high. Alden said we will get the brush cutter the third week of July and brush that road and others. Crooked Lake Road: Alden said he thinks he has to ditch at Jason’s side of the road south of Jason’s to drain the water. Greg Summerland will determine if a culvert in there will drain in the right direction or if he needs to ditch the road. Mike moved and Gary seconded to authorize Alden to do whatever work he feels is best. North Duncan Road: Alden said he has to put gravel on three soft spots on the North Duncan Road.

Eagle Head Road Culvert: The culvert was plugged and Duane Glienke was able to push a log through the culvert and clear out the blockage.

Schmekeke Lane: Alden was able to get more of the extension smoothed out and graded, but it has kept raining so he hasn’t completed it.

Brushing Roads: Alden said Sandstone and Danforth rent a brush rig the third week of July and we will get to use it one or two days.

Grease Gun: Alden said he decided not to purchase the automatic grease gun and will continue to use his own gun. He will get Goop and paper towels and any other needed supplies. He said he’s getting #2 diesel fuel soon, so the fire department should use what they need now. He still hopes the fire department will get their own tank.

OLD BUSINESS: Election Judge Training: Paul took the Clerk/Head Judge Training, last Wednesday in Askov. Paul also took Clerk’s election judge training at the Summer Short Course last Thursday, and Patrice and Paul had training on election judge payroll. They said no board members need to have Social Security or Medicare deducted for any hours related to elections, including hours spent transporting ballots or ballot boxes. W2’s or 1099’s do have to be given if total wages, election and non, totals $600 or more, and the person is responsible for income tax.

Summer Short Course: Was Thursday, June 28 at the DECC in Duluth. Glen took the Board of Appeal and Equalization training and he is now certified. Gary took sessions on gravel road maintenance and design and weight limits. Patrice took Best Practices for Treasurers and responsibilities. Gary gave Alden all the road documents and training materials on building gravel roads.

Garage Door Repairs: MATAT said they would pay for repairs to the grader/fire hall doors and will not increase our premiums. MAT Adjustor Deb Provence said “Wilma Township’s Commercial Property coverage for the fire hall has a limit of $70,219 with a $1,000 deductible.  The fire hall has Replacement Cost Coverage.  The policy provides for like kind and quality repairs.” She said, “If the township elects to upgrade, that is fine, however MATIT does not pay for the upgrade.” Since the deductible is almost the full cost of the repairs, we will not submit a claim.

MATAT Consolidated Coverage for Fire/Grader Hall: At the June meeting Glen had said the fire hall is uninsured at $70,000 and the board voted to increase coverage to $100,000. (The town hall is insured for $170,000.) Dawn Zimmerman of MATAT said, “Valuation expert at OSI says the $70,000 amount that the Fire Hall is currently insured for is accurate for today’s market.  OSI is a national survey company and we trust that they provide us with the most accurate information available.  If there were to be a total loss of the Fire Hall, because it is insured for “replacement cost”, we would have to make the township whole again.”

NEW BUSINESS: Election Judge Training: Patrice, Toni and Gary will take the regular judge training Wednesday, August 8, 1 – 3 pm, Askov Community Center. Patrice will drive and they will car-pool.

Roof Leak: Steve said he will get a chimney cap and seal the pipe this week. He wants a partner when he is up the ladder; Mike said they can use the firetruck hook ladder.

Town Hall upgrade: Alden and Pat are on the committee to upgrade the town hall with better insulation and heating and heating in the outhouse. Pat spoke with two contractors, and they want to know what is the wall insulation in the hall, is it newspaper? Since the hall was moved to its current location well over 60 years ago, no one knows. Paul said the board wanted blown insulation put in the ceiling, but not the walls. Alden asked what the foundation is. We don’t know but there has been no warping or sagging or cracks in the hardwood floor, so it appears to be solid. He said they suggested having an infra-red analysis done when it is cold outside and warm inside to see where the hot spots are that can be improved. The cost is around $600.

Fire Hall: Pat asked what we mean by Fire Hall; the one behind the Town Hall? Mike said yes. All three townships maintain a fire hall even though the fire department is independent, and all three towns pay the utilities and maintenance, but because the fire trucks damaged the doors, the fire department will pay for them.

Road Maintenance Written Schedule: Pat wants to see a written schedule for road work and repairs and a written policy on how the town maintains roads and deals with vegetation, etc. He said there are schedules on the MAT manual that we can adapt to our use, Schedule P-2000 he believes. Glen told Paul to research this and we should have an answer in 60 days. Alden said we try to grade or plow every road at least monthly, but much is dependent on the weather and the most pressing road needs.

Recognition of Eldon Schmedeke: Glen said our township lost an important and respected member of our community recently. On behalf of the Board, Glen said we recognize the outstanding contribution Eldon made to our local government and our area. Eldon and Marjorie Schmedeke will be missed, he said. She is currently in the Sandstone nursing home.

Area Robberies: Gary was able to get trail camera photos of an Askov man who robbed the cabin twice, and he is now in jail. Another man on the Duxbury Road had a camping trailer stolen.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for July are $3,643.43 and she requests a transfer of $3,700 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 6, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 6, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story and Steve Menth.

CLERK’S REPORT: Paul read the record of the May 2nd Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he graded several roads, but most were still too wet. Steve Menth was going to go out grading today, but it rained last night. Alden attended Arna’s road inspection and they plan to put two loads of pit-run gravel on Langstrom Road and as many as 15 loads on the Pete Anderson Road to cover the corduroy that’s poking up. Alden still hasn’t gotten anyone to give an estimate for our $3,000 ditching job on the Pete Anderson Road. Alden said he has not been putting the two loads of pit-run on the end of the range-line roads and Arna hasn’t either. He says there is no way to spread it if he does. Mike said we can lose roads if we don’t keep extending them beyond the amount that we maintain and claim for gas-tax. Paul said these roads are recorded as certain lengths, and we only own what we have claimed and recorded. If Alden grades the full length of township roads, this satisfies our obligation to maintain the roads. Doug Wiita will remove a tree on Pete Anderson Road.

Road Inspection: Alden asked if the board could review the road inspection report with him. Crooked Lake Road: Alden said the part of the road where the water pools has to be ditched so it will drain. He will have Hopkins come out and ditch Crooked Lake Road and also Pete Anderson Road. He said he would like to try the black matting under the gravel bed, but said you need a cat to push the gravel over the matting.

Brushing Roads: Alden said Sandstone and Danforth sometimes rent a brush rig and he will call Jeff Shute to see if we could go in with them so we can use it for a day or two to brush roads.

Little Tamarack Lake Road: The board recommended we put three loads gravel on the boat landing and the entrance to the landing. Glen said to use ¾ “ crushed rock at the landing. Alden said even better would be to use 1 1/2” dirty screened rock for the landing; it’s cheaper.

McCullen Drive: Alden said a 24′ culvert is long enough instead of 30′.

Grease Gun: Steve Menth went over the grader and greased some fittings using his own grease and grease-gun. Glen said Alden can use his judgment to buy grease and paper towels and supplies. Alden said we need an automatic grease-gun and it would make it much easier to grease the grader. Steve said they cost around $200. Glen said Alden has the discretion to buy it.

OLD BUSINESS: Pine County Board of Commissioners Local Govt. Meeting: Was Tuesday, May 29, 2018, 6 pm, Pine County Courthouse. Glen and Paul attended. Very good presentation about the Mille Lacs Band Mille Lacs Corporate Ventures which oversees the Mille Lacs Band’s gaming and non-gaming business enterprises to assure a secure economic future for the tribal members. Before the casinos, the unemployment rate on the Mille Lacs Reservation was more than 80 percent, making it one of the poorest reservations in the nation. Today, the unemployment rate is approximately 14 percent. The tribal spokesman shared a vision for diversifying the Band’s economy beyond gaming including a housing development, printshop, laundry, a bakery, many hotels, a soap factory and other businesses He said the Band’s non-gaming businesses are becoming an increasingly important part of the Band’s economic enterprise.

The tribal representatives addressed the boarded-up and abandoned homes on the Lake Lena Reservation and said the big problem is transportation; it’s too far to drive to work so people abandon their homes, and they have built new low-income townhome housing near the reservation that people are moving to. Mike said he has a very good friend who has been on the waiting list for a long time for one of the Lake Lena homes, but they don’t want a home that has been trashed. He said there are good homes that are vacant.

NEW BUSINESS: Election Judge Training: Clerk/Head Judge Training, Wednesday, June 27, Askov Community Center, 9 am – noon. Regular judge training Wednesday, August 8, 1 – 3 pm, Askov. The primary is August 14. Gary Vink will judge and get the training and Patrice said she will drive and pick up him and Toni on August 8. All judges must be trained every two years. Minnesota law says, “To maintain certification to administer elections, township clerks need to complete four hours of election training during the election cycle following their initial certification and every two years thereafter.” Cathy Clemmer said that Paul should take both election trainings, but he said he can get the extra hours at the summer short course.

Summer Short Course: Will be Thursday, June 28 at the DECC in Duluth. Must register by June 18. Patrice, Gary, Paul and Glen plan to attend. Board of Appeal and Equalization training will be offered so Glen can be certified. Registration starts at 12:30 and the course runs until 5:30. Patrice is paying for three people and they will bill us for Glen. He had to pre-enroll in the assessor training.

MATIT Consolidated Coverage July 1, 2018 -July 1, 2019: MATAT has sent our insurance coverage plan for the next year. Check for errors or omissions. Glen said it seems like the fire hall is very uninsured at $70,000 and we couldn’t replace it for that. The town hall is insured for $170,000. Glen moved that we increase coverage to $100,000 for the fire hall. Mike seconded; passed.

Duxbury Store 3.2 License: Gary had an application for a 3.2 liquor license with the county. The chair and clerk had to sign and notarize it. Glen moved that the application be approved; Mike seconded. Gary abstained. Paul and Glen signed it.

Roof Leak: The roof still leaks over Patrice’s desk under the stove pipe. Clay Heller had started a repair but never finished it. Steve said he will get a chimney cap and seal the pipe this week.

Pancake Breakfast: Mike said the Fire Department breakfast was a big success; our best ever. No one had to wait for a table or for refills, but we made more money and sold more pancakes than ever before. As always we had terrific teamwork and cooperation.

Pat Story Concerns: Pat had three questions. 1. How are Patrice and Gary going to benefit from the spring short-course training? What effort has been made to inform them of what Paul and Glen learned? Paul said he already gave Patrice a pile of power-point and training documents on CTAS and things relevant to Treasurers. Glen had materials on roads for Mike, Alden and Gary but forgot to bring them to the last meeting. He will look for them. 2. Who is in charge of a cost-benefit analysis for what it would cost to upgrade the town hall with better insulation and heating and heating in the outhouse? Glen said Alden is in charge of the research, and he welcomed Pat to join a committee for the town hall improvements. Alden said every contractor he has contacted is just too busy to come out right now. 3. Pat said he called Kelly Schroeder and she said there is no opt-in or opt-out provision in the proposed future county-wide zoning plan. Paul said that is incorrect; she has emphasized in writing that this will be strictly opt-in, and even them a township can later opt-out. We are going to be part of the deliberations for the zoning even though we have opted out of joining it.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for June are $4512.80 and she requests a transfer of $4.500 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

CLERK’S AND TREASURER’S REPORTS: New Payroll Reporting Forms: Patrice explained the new gross payroll reports as per MAT and the Attorney General. The public will get a report with gross payroll; the Treasurer and Clerk will get the traditional report.

Paul read the record of the April Board of Reorganization and board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he graded about half of our roads, but most were still too wet. Markville’s Road Inspection will be scheduled at their board meeting on Wednesday, May 9, and hopefully Alden can meet them at Pete Anderson Road. Alden is going back to work so we may need to send a supervisor. Clerk Cheryl Wickham will call with the date and time.

Weight Limit Ordinance: The Ordinance has been amended to include a $25 service fee for all escrow payments; new notices drafted and posted.

John Deere Grader Inspection: Alden said he contacted the John Deere maintenance engineer and he said the cost of a trip down and a routine inspection would be more than it’s worth, and to contact them if we have problems with the grader.

Road Construction and Maintenance Training: Alden said he did not attend the University of Minnesota training workshop on gravel road maintenance and construction in Duluth on April 10. He said without the equipment to do ditching and major repairs, the training would be a waste of time.

Off Road Fuel for Fire Trucks: Alden said he has no problem sharing the fuel with the fire department but in the summer he moves to heavier grade fuel that the fire trucks can’t use. He will be ordering new fuel soon. He said the fire department should get their own tank.

Town Hall Driveway Repair Project: Alden said to do the driveway properly, we need to scrape off the clay base and put down a good rock base before we spend the money on the very expensive crushed rock. Mike said Alden has the authority as road manager to have Hopkins come out and give an estimate on what it will cost to scrape off and build a base and to order crushed rock. Alden said he could put down one load of crushed rock before the pancake breakfast along the hall where the mud is worst. He said to do the driveway job the fuel tank and the aluminum can-cage have to be moved because the drainage would be where they are now; discussion on where they can be moved since they are right on the edge of Duane Glienke’s land, if not already on it. Alden said he can talk with Duane and Mike said he can get the snowmobile club to move their fuel tank.

OLD BUSINESS: County-wide Zoning: Kelly Schroeder, Land Services Director, will draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out. She sent a survey for us to indicate our choice in zoning. Gary moved that we opt out of the zoning ordinance but still ask to be included in deliberations and planning of the ordinance. Glen seconded. Passed. Alden said we want to ensure that unlike the septic ordinance that the county not require that local governments have zoning at least as strict as theirs.

Spring Short Course: Glen and Paul attended at the DECC in Duluth. Paul had clerk’s training on CTAS payroll and publishing and posting notices, and Glen had supervisor training on roads, maintenance and what constitutes a township road, plus how to read and understand CTAS reports. Reviews of big mistakes town boards have made and how to avoid them. Paul brought back materials and study documents for Patrice and for Gary; Glen has extras on the supervisor’s road sessions for Alden and Mike, but he forgot them at home.

NEW BUSINESS: Road Inspection: Glen moved to have the road inspection on Tuesday, May 22 at 10 a.m, the day of the fire department business meeting. Paul will publish and post this. We can notify Jason Palme to meet us at the west range-line roads, and can pick up Eldon Schmedeke when we do Schmedeke Lane and pick up Pat Story when we inspect Lost River Road. Alden said he will ask for the day off, but Hopkins had a late start this year and he may not get it. He asked if he could take Gary out with him before the road inspection to show him the places he feels are priorities for repairs and gravel to show him where his flags are if he can’t make the road inspection. Glen moved to approve that; Mike seconded.

Pine County Board of Commissioners Local Govt. Meeting: Tuesday, May 29, 2018, 6 pm, Pine County Courthouse. Any interested board members may attend and we may car-pool.

Election Judge Training: Clerk/Head Judge Training, Wednesday, June 27, Askov Community Center, 9 am – noon. Regular judge training Wednesday, August 8, 1 – 3 pm, Askov. The primary is August 14. Jeff and Jeanne GrandPre have said they will no longer serve as judges, so Paul said he needs to find a third judge willing to be trained to serve with Toni Williamson and Patrice Winfield. Alden said Laurie is working nights and can’t do it. Gary said he would get the training and Patrice said she will drive and pick up him and Toni on August 8. All judges must be trained every two years.

Pressure-wash Hall: Paul asked for permission to pressure-wash the town hall before the pancake breakfast. Mike moved to approve; Glen seconded.

Town Hall Insulation and Improvement: Glen moved that Alden be authorized to investigate getting insulation blown into the roof of the Town Hall and possibly a new heater, plus some adequate heating in the outhouse for winter and sealing the hall so flies can’t get in. A bird somehow got into the hall and died. Patrice said our windows are not good, but Paul said they are double paned and relatively new.

Duxbury VFD Pancake Breakfast: Will be Sunday, May 27, from 7 to 1 pm. Glen moved to allow the fire department to use the hall. Gary seconded. Passed.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,433.98 plus $150 for debits, and she requests a transfer of $3,600 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________