Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 6, 2017

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 6, 2017

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors |Michael McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Mike Goetz and his friend, and Eldon and Marjorie Schmedeke.

Paul read the record of the August board meeting.  Gary moved to approve; Glen  seconded.

ROAD REPORT:   Alden did road grading  and routine blading on several roads: North and South Duncan Roads, Crooked Lake Road, Fust Lane, Schmedeke Lane, and Pete Anderson Road. The rip-rap project on Little Tamarack Lake Road and digging out and dropping the culvert on Mayfield Road were completed successfully, with 3 loads of rip-rap in the Little Tamarack Lake erosion and a total load of dirty gravel and class 5 on the culvert.  Alden said the Pete Anderson road should be ditched at the first part where the corduroy is exposed before gravel is put down; he would like to have a contractor inspect the first part of the road to see what we need to do to properly ditch it and build it up where it floods.  Alden also wants Arna’s approval for this and also for dragging the washed out gravel at the big culvert/bridge back onto the road.  Paul contacted Arna Township to get approval for the work we plan to do on Pete Anderson Road, but no reply yet.

OLD BUSINESS:

Town Hall and Fire Hall Roof Repair:  Beaver Roofing from Moose Lake, Steve Vogel, has the contract for $3,580 (He will repair all the fasteners, install hex headed washers and screws; install urethane caulking on all fasteners; remove ridge cap and install new foam vented ridge and reinstall). 2 year warranty on leakage.  Steve has been very busy, but promises to complete the work this fall.

District 7 Meeting and Election:  Was Wednesday, August 30, but Glen decided not to run for District Director so no one from Wilma attended.

Pete Anderson Road Bridge:   Mike Goetz took the floor to explain the history of the bridge at the end of Pete Anderson Road.  The bridge was there for 84 years and after both towns stopped maintaining the last quarter mile of the Pete Anderson Road, adjoining landowners took over the job of maintaining the north quarter mile and the bridge across |McDermott Creek.  Mike Goetz asked, “Can I have permission from Wilma Township to maintain an ATV/snowmobile trail in the public easement where the bridge was vandalized on Pete Anderson road and to replace the bridge?” Mike Goetz and other landowners had a bridge across the river and said the DNR and the state hydrologist inspected and approved it, but Daniel Lodge destroyed it. The bridge is in Arna Township since the road veers off to the right at the end, but Wilma has had attorney rulings that roads that have never been vacated remain in the public domain. Mike McCullen said he is not sure how we could get deputies to enforce the public access to the road and bridge and protect the bridge.  Paul said he can write a resolution quoting our attorney decisions on public rights-of-way and that no one can can impede the public’s right to use old roads that have never been vacated and which remain public rights-of-way and that it is in the interest of the public and citizens to be able to use the road and bridge and that tampering with or vandalizing a legally approved bridge is subject to criminal prosecution and penalties.  Also two parcels on the left side of the creek only have access across the bridge, so this is a public easement.  Mike Goetz said since the original right of way was 33′ on both sides of the road, this could put the right of way within Wilma Township, even if the bridge crossing is in Arna. Mike said Dave Wallens has a lot of information on the history of the Pete Anderson Road. Glen said to write Daniel Lodge and invite him to a board meeting, to inform him that anyone damaging the bridge if it is rebuilt can  be held criminally liable.

NEW BUSINESS:  Failing Bridge Resolution:  Resolution to the Pine County Highway Department and the Pine County Commissioners to put the bridge replacement (on Markville Road, ¼ mile east of Tamarack River Road) higher on their schedule and agenda and requesting complete inspection.  Mike said the first great flood was in 2000, not 1999, and he asked that the clause asking for a thorough inspection be deleted.  He said if they inspect it and find it defective they could close it off for months before they replace it.  With these changes, he moved that we adopt the resolution as written and send it to the Commissioners and the Pine County Highway Department.

Pine County Tax-forfeited Land Sale:  Will be Friday, September 15, Pine County Courthouse, 10 a.m. Two Tracts in Wilma Township, both at end of Mink Farm Road extension are for sale. The Board passed a resolution in 2014 stating, “The Wilma Township Board of Supervisors, acting on behalf of the citizens of Wilma Township, does not approve the sale of County lands within Wilma Township,” and this was sent to the Pine Co. Land Dept. and the Commissioners. Mike said this will just put more land out of public hunting and use.

 Schmedeke Lane Extension:  Eldon took the floor to ask the township to extend the Schmedeke Lane extension at a few hundred feet, up to the swamp, and to remove the stumps and trees at the end of the existing extension and extend and make this a decent road.  Mike had talked a lot with Eldon earlier in the day, and Mike explained that the township cannot build a road on private land, but only land that has been deeded to the township.  We found a letter from Auditor Cathy Clemmer from 2013 that stated:  “Keep in mind that the current road is not built on all of this retained easement because it runs into the swamp.”  This means that the township or the county already have easement rights to build the road further, and Mike said he would like to have the board revisit this and inspect the end of the road again to see how much further it could be extended before it hits the swamp. The County had agreed to build the base of the extension to a length of two 40’s, or 2,640 feet, and to pay Wilma Township $10,000 to bring this extension up to township and county specs, and Wilma recorded this extension as, “West 66 feet of the east 132 feet of the NE ¼ of SE ¼ and the West 66 feet of the East 132 feet of the SE ¼ of NE ¼ Section 11, Township 42, Range 17.”   Eldon said he does not ask the town to go any further than to the swamp.  The full Schmedeke Lane has been measured at 3,340′ long, about 6/10 mile.  Mike moved that we do not adjourn tonight’s meeting but recess and meet again on Monday at noon at Schmedeke Lane to inspect and measure the road and see how far we can practically extend the road.  Glen seconded.  He will pick people up at the store at noon.

Township Legal Seminar:  Couri & Ruppe, our attorneys, have a free legal seminar for township officials Saturday, September 16, in Rutledge, this year on road ordinances, open meeting law, township liability for snowmobile and ATV accidents on town roads; and free legal advice. Paul wants to go and Glen moved to approve; Mike seconded.

Annual State MAT Convention  (November 16-18 in Rochester).  Long discussion on the costs and benefits of attending this and other training conferences for the township and Board.  Mike said he hears grumbling from anonymous voters.  Gary asked if we couldn’t get the same training online.  The total costs were tabulated, accounting for the $800 scholarship from the County Officers. |Mike asked what value this would be for our town and citizens. The 2017 Annual Conference theme is “Sustainable Water:  The Foundation of Minnesota’s Environment, Economy, Health and Well-being.” Wilma Township has many lakes and rivers and all property owners get water from wells, and not many years ago the DNR tried to make Wilma a toxic waste dump.  Glen, Toni and Paul have reserved rooms, but are not yet registered.  Glen and Paul gave a defense of the value of having well-educated and well-trained township officers to represent the township with qualified and informed officers, which benefits the township in many ways. Mike took a poll of the voters present, Eldon, Marg and Alden; Eldon and Marg voted no, Alden said he didn’t want to get involved.  Paul pointed out how much of our tax dollars go to train and educate our county and state officers and representatives, and we never complain about that. He said he’d go even if the town doesn’t pay for meeting pay, and that not one taxpayer will pay a nickel more in taxes if we send officers to training.  Gary said we should reduce our levies then.  Paul said we haven’t raised levies in many years, and have reduced some and he knows he is an effective clerk because of the training he’s received.  Glen said he didn’t attend any of the short courses this year, so the town didn’t pay anything for that.  Mike moved that since Glen didn’t attend these trainings, that Glen, Toni and Paul be authorized to go this year to the annual conference.  Glen seconded.

Treasurer’s Report and Claims:   Claims and bills for September total $4,030.97 and she requests a transfer of $4,200.  Gary moved to approve the report and to transfer the funds; Glen seconded.

Gary moved to recess the meeting until Monday, September 11 at 12 noon; Glen seconded.  Meeting recessed at 10:00 p.m.

Schmedeke Lane Extension: The board meeting reconvened at noon on Monday and met at the end of the Schmedeke Lane extension.  Mike had already driven out past the extension with his ATV to survey the possibility of extending the road and made a trail, and Glen, Gary and Paul measured the existing extension from the beginning stake.  The County had agreed to build the base of the extension to a length of two 40’s, or 2,640 feet and Eldon gave them the easement rights to this length. When we measured the new road with a surveyor’s wheel it is about 2040′.  The county had said they couldn’t go further because of the swamp directly in the path of the easement.  Mike made a trail and the board walked as far as the swamp and measured it; the swamp and beaver dam don’t start until about 314′ from the end of the extension.  Mike said there are no large trees in the way of extending the road, and a Caterpillar should be able to knock down the saplings and brush and clear a good road bed in one day.  Mike moved that we hire a cat operator to clear the brush and saplings to extend the road up to the swamp wide enough to ditch, about 314′, and then the board can determine how much gravel is needed. Glen seconded.  Passed. Alden will be in charge of the work and hiring a contractor, and it will be paid out of the Road and Bridge Fund.

Wilma Fall Fest:  Glen moved to move Wilma Fall Fest from October 21 to October 28, the same day as the County Township Officers’ Meeting, because the Procrastinators have a conflict with the 21st.  Mike seconded.  Passed.

Gary moved to adjourn; Mike seconded; meeting adjourned at 1 pm.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY AUGUST 2, 2017

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY AUGUST 2, 2017

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Eldon and Marjorie Schmedeke and Pat Story.

Paul read the record of the July 5 board meeting.  Gary moved to approve; Glen  seconded.

ROAD REPORT:   Alden did a road grading, ditching and gravel in July and today:  Crooked Lake Road: Ditching at 2/10 mile is holding up so far.  He can’t do the big ditching project because there is so much trees and brush in the ditch it can’t be dug out. 5 18-ton loads gravel; spread and blade); Eagle Head Road:  Replace culvert 1/10 mile in and ditch; 1 ½ load road gravel and ½ load of 1 1/2” dirty rock. 5 18-ton loads gravel; routine blading.  Alden talked with Jeff Shute, Chair of Danforth Township, and they have agreed to allow us to spend more money and gravel on the range line roads;  Tamarack Pine Drive:  Spread gravel and blade; North and South Duncan Roads: Spread and blade gravel; Fust Lane, Mink Farm Road, River Cabin Road, Little Tamarack Road, Vink Road, Dollar Lake Road, Short and Kenny Peterson Roads: Routine blading. The rip-rap project on Little Tamarack Lake Road and digging out and dropping the culvert on Mayfield Road will be done at the same time, so they only make one trip. Pete Anderson Road:  One load gravel; spread and blade; Alden said the road should be ditched at the first part where the corduroy is exposed before gravel is put down;   Schmedeke Lane:  Spread gravel; routine blading;  Heller Drive:  2 loads gravel; spread and blade grave;  Paul will bill New Dosey, Danforth and Arna for their half of range line roads.

Glen asked Paul to contact Arna Township to get approval for the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert  and to give them Alden’s number as contact person.

Backup Grader Operator:  Steve Menth has talked with Alden and definitely wants the job; his over the road work will get reduced this fall and Alden said he wants to retire.

 Schmedeke Lane Extension:  Eldon took the floor and said he has paid thousands of dollars in taxes to Wilma Township on his landholdings over the years. He wanted to know why Schmedeke Lane was not on the agenda.  Glen said that we had conferred and decided to see if Eldon attended the meeting, and to put him on the agenda if he was at the August meeting.  Eldon said he has a right to ask the township to extend the Schmedeke Lane extension at least another 500 feet and to remove the stumps and trees at the end of the existing extension and extend and make this a decent road. Alden told Eldon that the township cannot build a road on private land, but only land that has been deeded to the township.  The County had agreed to build the base of the extension to a length of two 40’s, or 2,640 feet, and to pay Wilma Township $10,000 to bring this extension up to township and county specs.  The county later added more class 5 gravel to the extension, and Wilma ditched the road and leveled and spread the gravel.  The County was emphatic that they would not be responsible for any further extension of the road, and Wilma signed an agreement with the County that said the township will make no further demands on the County for any work on this extension. Eldon did not sign the agreement.  He said Wilma only built up and accepted half of a road.  He doesn’t want anything from the County but from Wilma Township for all the taxes he pays. He said Wilma paid nothing for the road extension; the County paid it all. Wilma recorded this extension as, “West 66 feet of the east 132 feet of the NE ¼ of SE ¼ and the West 66 feet of the East 132 feet of the SE ¼ of NE ¼ Section 11, Township 42, Range 17.” Glen asked Paul to contact the MAT attorneys and ask if we have any legal obligation to extend this road further than the original agreement, considering the large amount of taxes Eldon has paid.  Eldon said he will get an attorney if he has to to if the town will not do anything for him.  Glen said that it is the consensus of the town board that they have fully fulfilled their agreements and obligations for the Schmedeke Lane Extension, and no mention was ever made about making it longer than the road the county built and the township accepted as a township road.  As it is, it is longer than the original agreement.  The full Schmedeke Lane has been measured at 3,340′ long, about .6/10 mile.

OLD BUSINESS:  Town Grader Hall and Fire Hall Roof Repair:   We have three estimates:  1. MJW Construction out of Princeton, Marv Woolhouse:  $7,000 to remove and replace the metal roof; 2. Miller’s Roofing from Pine City, Randy Miller: $6,365, remove and replace existing roof; Beaver Roofing from Moose Lake, Steve Vogel: $3,580 (He will repair all the fasteners, install hex headed washers and screws; install urethane caulking on all fasteners; remove ridge cap and install new foam vented ridge and reinstall). 2 year warranty on leakage.  All three have A+ Better Business Ratings.  Reference from City of Sturgeon Lake, Scott Helfman, where Steve did same repair on their garage: Very satisfied and said Steve has good reputation.  Not one leak in 1 ½ years.    Steve has repaired many roofs this way.  Paul said the first two contractors didn’t even mention that the roof could be repaired without replacing it.  Glen said the advantage of removing and replacing the existing roof is that we have a new roof for decades to come, but the much lower price of Steve Vogel makes that an attractive alternative.  Paul recommended Steve;  Gary moved to hire him; Glen seconded; passed.  Glen said he wished Mike could have been there to see the choices and have input, but we need to get it done as winter is coming.  Steve said he could do the interior work in the winter, but Gary said we can’t park the grader or trucks outside when it’s very cold. None of the estimates included the interior ceiling repair.  Paul said Mike climbed up into the attic and he thinks the insulation will dry out once we have a sealed roof.

Township Records/Safe:   Walmart.com has good fireproof safes at reasonable cost, including delivery to our hall for $9.99, or to Walmart for free. Stack-On 14 Gun Fire Resistant Security Safe with Electronic Lock, $338 + $9.99, 20x23x56”, 293 lb. Stack-On 8 Gun Fire Resistant Security Safe with Combination Lock, $335 + $9.99, 18x15x55”, 234 lb. Fortress FS14E Fire-Resistant Gun Safe, $351 + $9.99, 20x55x17”, 227 lbs. Paul said the first one sounds the best to him and it is the largest.  Glen moved to authorize Paul to order this safe to be delivered to the Grader Hall, and to give them our tax-exempt form so we are not charged sales tax.  Gary seconded; passed. Paul said he will find out how to do this and will take care of it.

NEW BUSINESS:  Failing Bridge:  Pat Story asked for the floor to discuss the bridge on Pine Co. 25 just east of Co. Road 24.  He said Todd Langstrom of the Pine Co Highway Department is familiar with the deficiencies of this bridge. Langstrom said there is no good way to repair it except to rebuild and it is slated for repair or replacement in 2021. It was in worse shape during the flood of July 2016. The logging trucks hammer the bridge at high speeds. Spots keep sinking and get filled in. Gary said whole chunks of the bridge have fallen out and someone tried to burn it down a few years ago.  Glen moved that the board adopt a resolution stating the long history of stress on the bridge from floods and gravel and logging trucks and resolving that we petition the county to put this bridge replacement project on the fast-track or higher on their list of prioritites, and not to wait for another four years. Paul will write the resolution and Glen can sign it.

2018 Fire Protection Agreement:  Glen moved that Wilma sign the agreement for 2018 and pay the Duxbury Volunteer Fire Department $4,500.  Gary seconded; passed.

District MAT Annual Meeting:  Will be Thursday, August 31 at Anoka Ramsey College in Cambridge.  Glen has filed for District Director, and wants all board members to attend to vote for him. Glen moved that any officer who wishes to attend be authorized to attend; Gary seconded.  He will pick us up at 5:30.

Wilma Certified Town Aid for 2017:  We will get $3,681 from State of Mn., in two installments. MATIT Workers’ Comp. Dividend:   We got $698 back.

Treasurer’s Report and Claims:  Patrice said the township association recommended against debit cards because of the potential liability.  She would like to apply for a credit card, transfer our Exede and dental insurance accounts to the credit card, and then drop the debit card. Glen moved to allow her to do this, with a limit of $5,000, and the card be in her name.  Claims and bills for August total $10,923.93, plus $150 on the debit card, and she requests a transfer of $13,000.  Most of the claims were for Hopkins Gravel. Gary moved to approve the report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned 9:00 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY JULY 5, 2017

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY JULY 5, 2017

 

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen and  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marjorie Schmedeke.

Paul read the record of the June board meeting.  Gary moved to approve; Mike seconded.

ROAD REPORT:   Alden did a road grading, ditching and gravel in June:  Crooked Lake Road (ditched at 2/10 mile; 5 18 ton loads gravel at frost boils; spread and blade);  Tamarack Pine Drive (1 load gravel); North and South Duncan Roads (blading and ditching); Fust Lane, Mink Farm Road, River Cabin Road (2 loads of gravel plus blading); Langstrom and Pete Anderson Roads; and Schmedeke Lane, where he cut a ditch.  Paul will bill Danforth and Arna for their half of range line roads.

Paul contacted Arna Township with all the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert.  Mike said to give them Alden’s number as contact person.

Patrice said she tried to open up a credit line with Nortec for John Deere parts, but the forms were complicated and detailed and a big job.  Mike said she can continue to use the debit card for any Nortec purchases.

Alden said he has a record book by the diesel pump to keep track of how much fuel we use and how much the fire department uses.

Backup Grader Operator:  Steve Menth is still interested and willing.  He is on the road right now.

 Schmedeke Lane Extension:  Eldon took the floor and said he has paid over $41,800 in taxes to Wilma Township on his landholdings over the years, around $2,700 per year. He said he has a right to ask the township to extend the Schmedeke Lane extension at least another 500 feet and to remove the stumps and trees at the end of the existing extension and extend and make this a decent road. Mike asked Paul to research the extension, what promises or proposals the county made when they extended the road and what length did they say they would make it. Alden recently measured the entire road with a wheel and it is 3,340′ long, about .6 mile. We claim a total of 1 mile for combined Fust Lane and Schmedeke Lane for gas tax. Gary asked why it’s not broken down, but Paul said this is how the county asks for it.

OLD BUSINESS:  Town Grader Hall and Fire Hall Roof Repair:   We got one estimate from MJW Construction for $7,000 to remove and replace the roof, with the interior ceiling to be billed by the hour plus materials, not over $1,000.  Mike said surely the interior will take more than $1,000.  Another roofer is coming to the hall on Friday, July7 at noon, and Paul and Mike will meet with him. Mike said that with a job this big, the whole board should vote, and told Paul to get two more estimates and to check their references for the board at the August meeting. Mike our roof lasted quite a bit longer than their usual lifespan.

Township Records/Safe:   Patrice tried to order the safe the board picked out but Sams’s said they will not deliver to any of their stores, and shipping would add $300 to the bill.  We will do more research on safe vendors that will deliver to stores.

Pine County Board of Commissioners Special Meeting:  The Commissioners held a township meeting on local government issues and county-wide zoning on Wednesday, June 14,  Gary, Glen, Patrice and Paul attended.  Topics: Bridging the City/Country Divide; Housing and Employment in Pine County, e.g., commuting distances, wages, types of jobs, housing and rental costs, etc); local Government Aid, need for mental health services in the county.  The Commissioners were asked about noxious weeds, but had little information. All Supervisors are official weed inspectors; training is offered by MAT online; Gary took workshop on this at Short Course, and there is an article in new Township Insider on Weed Inspection Duties, and County Ag Inspector Caleb Anderson sent a report on Pine County’s Noxious Weed Program to the townships.

Summer Short Course:   Was Thursday, June 29 in Carlton. Gary, Patrice and Paul attended. All attended a training on Open Meeting Law.  Patrice and Paul took the advanced CTAS training, plus workshops on maintaining road records, and managing township funds.  Gary took Supervisors’ workshops on data practices and retention; optional township government forms; maintenance and management of road signs; and noxious weed control.

NEW BUSINESS:  MN State Demographic Center 2016 Wilma Population: New report released: Population 78; Households 39. Little change.

2018 Fire Protection Agreement:  The Board of Directors of the Fire Department  released a draft of the agreement that will be sent to the three townships in the fire protection area in August. Copies given to the board members.

District MAT Annual Meeting:  Will be Thursday, August 31 at Anoka Ramsey College in Cambridge.  Glen has filed for District Director, and wants all board members to attend to vote for him.

Annual State MAT Convention:  The 2017 Annual Conference will be November 16-18 in St. Cloud. This years’ theme is “Sustainable Water:  The Foundation of Minnesota’s Environment, Economy, Health and Well-being.” Wilma Township has many lakes and rivers and all property owners get water from wells, and not many years ago the DNR tried to make Wilma a toxic waste dump.  Glen, Toni and Paul have reserved rooms, but are not yet registered.  Long discussion on the costs and benefits of attending this and other training conferences for the township and Board.  Mike said he hears grumbling from anonymous voters, and people who attend trainings may find themselves off the board.  Glen gave a spirited defense of the value of having well-educated and well-trained township officers to represent the township with qualified and informed officers, which benefits the township in many ways.  He asked Mike to ask the anonymous complainers to show up at a meeting and express their concerns openly and publicly; everyone gets to vote at our annual meetings. Glen pointed out how much of our tax dollars go to train and educate our county and state officers and representatives, and we never complain about that. Glen said we should attend even more training workshops, including the LLR conference on legislative and legal issues. He and Toni attend training conferences for their campground on their own dime, and this benefits their business just as our training benefits the township. Paul said that two votes are all that is needed to say no officers can attend this conference or any specific trainings, or to limit the numbers.  He pointed out that last year we got $800 in scholarships, which reduced the township cost considerably, and in 2016 we got $600.

Treasurer’s Report and Claims:  Claims and bills for June total $3,057.17, plus $150 on the debit card, and she requests a transfer of $3,200.   Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded.  Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________