WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2019

WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY, JULY 3, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute and Pat Story.

            Paul read the record of the June 5  board meeting.   Gary moved to approve; Mike seconded.

          ROAD REPORT:  Alden said CenturyLink ditched the underground cable right through the driveway, but it is too deep to interfere with the driveway gravel project. Alden said he’s graded all the roads again.  He and Gary gave Paul the billing for Eagle Head Road for culvert cleaning and grates and for blading and 14 hours of beaver abatement. Hopkins ditched Eagle Head road at the culvert on both sides to make it harder for the beavers to plug the culvert, and Alden will hire Jim Anderson to trap out the beavers at $50 per beaver plus $75 for the set-up. Mike asked him to confirm that he is insured or how he handles liability for other townships so there is some protection for the town. Alden said the N. Duncan and South Duncan Road culverts are installed and rock and gravel put over them.  The culvert at the end of Mayfield Road was plugged and collapsed and was replaced with a 24” x 30′ culvert with a grate to control beavers and three loads of gravel. Alden had Hopkins do the gravel for River Cabin Road, which took 39 loads (13–14 yards each) at the bid price. Gus Roberts will do the town hall parking lot. Mike took the board outside to see where he dumped red-rock before the pancake breakfast and how hard it has settled.  Craig Summerland hopes to get Crooked Lake Road done in July. Lisenius will do the red rock on Dollar Lake Road.  Todd Elliot will put 4 loads of pit run on the North Duncan Road and 6 – 8 loads on the Schmedeke Lane Extension. Alden doesn’t think he needs class 5 on the last 300′.  Alden said the corduroy on the first part of the Pete Anderson Road settled back into the road so we won’t need the fabric for now, just gravel. Alden removed the tree over the road.

          OLD BUSINESS:State Park Road Account Grants:  The DNR is offering financial assistance to improve roads that provide access to state parks and state forests.  The board had said to find out what are the requirements for roads for these grants. Mark LeBrun said our roads probably do not qualify. “There are minimum standards and the project would need plans, permits and probably R.o.w acquisition.  This process gets expensive and can take two years to get completed.  The State Park Road account projects we have done in the past typically have involved paving or complete reconstruction.  For doing erosion control on Tamarack Lake, the Soil & Water Conservation District could assist and does grants for that work.” He said the minimum requirements are:  “If the traffic is 0-49 ADT: 24’-26’ wide gravel surface, 1:3 ditch slopes. 30 MPH horizontal/vertical curves 18’ clear zone from center of road. If you are just planning on raising the road with gravel, this would not be a project I would recommend for state park funds.  The cost for the engineering to get plans done, would far exceed placing gravel and doing minor improvements.”  Mike directed Paul to contact Mary Straka, the Moose Lake Area DNR Supervisor and Park Manager to ask if she agrees with LeBrun’s advice.  She had originally said she would provide a letter of support with the grant. Paul will contact Soil & Water to see what grant help they might be able to give.

          OLD BUSINESS:   Town Hall Stage Project:  Mike said he’d be doing it after things quiet down a little and he has everything covered including moving the grills. He showed the board the deep cracks between the boards on the stage to let them know it won’t look like the hall floor.

           Summer Specialized Training:   Was Thursday, June 27 in Duluth.   Supervisor sessions on road vacating and abandonment; use of drones in road and bridge inspections; culvert installation, maintenance and inspection. Paul got all the supervisor power-points and handouts for the board. Clerks/Treasurers on budgeting and CTAS budget process; handling special meetings, notices and posting; and process of road vacation, and Paul got all handouts for Patrice.

          Full Unencumbered Title to the Eagle Head Fire Station:  With new Senator and Representative Jason Rarick and Nathan Nelson, the Duxbury VFD is working to get new legislation to give Wilma Township full title to the part of the Eagle Head Station with the pole barn and offices and garage bays.  Session opens again in February, 2020. They can’t give it to the fire department but only to a township.

          Bridge on Markville Road:   Pat Story asked what updates we have heard about repairing or replacing the bridge on Markville Road half mile from Tamarack River Road.  It is deteriorating worse.  Mike said we did contact the county and it looks like they will replace the whole bridge, and may block off traffic on that road for a period.  Pat said we also need to contact the county about the terrible condition of the pavement on the Markville Road from Jeff’s house to Grace’s Lake Road.  It is alligatoring and crumbling and getting worse.  Paul will write to the highway department to find out their schedule for the road repairs and bridge replacement. The letter will be from the Board of Supervisors.  Pat also asked if the board had decided on his suggestion to purchase a back-hoe.  Alden said they did discuss this at the last meeting and he did find a backhoe for sale, but they did not think it was worth the debt and investment when we can rent a back-hoe an operator.

          Brush-cutting on Township Roads:   Pat asked what the schedule or plan is for brush-cutting.  Alden said many of the roads like River Cabin Road were done last year and he will have every road done next year and then every three years after that.  It’s much easier in the summer than the winter.

          NEW BUSINESS: Annual Conference:   Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m.  Verizon Center, Mankato. One night. Glen hopes to go.

          MATIT Consolidated Coverage Policy:  Mike took the policy so he could review it.

          Township Legal Seminar:   Our attorneys, Couri and Ruppe, are offering the free legal seminar on Saturday, September 7 in Rutledge,. 9 am to 4 pm.  Topics:  Township oad authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials.

          DSL Internet:  Patrice contacted CenturyLink again about their bill and they  corrected it and will start automatic withdrawals from our bank account.

           Treasurer’s Report and Claims:  Patrice gave the treasurer’s report.  Total bills for July are $12,760.30 and she wants to transfer $13,000 from savings to checking.   Gary moved to approve her report and to transfer the funds; Glen seconded.

          Gary moved to adjourn; Mike seconded.  Meeting adjourned 8:30 p.m.

                   Report by Paul Raymond ___________________________________

                   Attest:  GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 5, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 5, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

MAY BOARD MEETING: Paul read the record of the May 1 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he’s graded all the roads, some of them twice, and did some ditching. He and Gary gave Paul the billing for the west Range Line Roads for culvert cleaning and grates and for blading. Alden said the N. Duncan and South Duncan Road culverts need to be installed. He ditched the south end of Crooked Lake Road and also the Mink Farm Road. The culvert at the end of Mayfield Road is plugged and he believes it has collapsed and needs to be replaced with a 24” x 30′ culvert. He asked if they need to locate utilities before working? He tagged the culverts with white stakes and pink flags. Gary said yes, and not just at the culvert locations but the entire road. Gary will take care of calling Gopher One for locate markings. Alden will have Hopkins do the gravel for River Cabin Road and Roberts do the town hall parking lot, and Lisenius do the red rock on Dollar Lake Road. Todd Elliot will put 4 loads of pit run on the North Duncan Road and 6 – 8 loads on the Schmedeke Lane Extension. Alden doesn’t think he needs class 5 on the last 300′. Alden said he will get estimates for the gravel for the work we need on the first part of the Pete Anderson Road so we can make a proposal for Arna Township. He already got quotes for the fabric, 6 rolls at $295/roll to put over the corduroy before gravel is applied.

Eagle Head Road Culverts: Beavers keep plugging the culverts; Gary got them cleaned out and Gary and Alden put grates over the culverts.

State Park Road Account Grants: The DNR is offering financial assistance to improve roads that provide access to state parks and state forests. Mary Straka, the Moose Lake Area Supervisor and Park Manager is giving us help and suggestions. She will provide a letter of support once we prioritize what roads we want help with. She said we can also get letters of support from Jeremy Fauskee, the DNR Forestry Supervisor and Mark LeBrun, County Engineer and Mark LeBrun, County Engineer. Alden said we should apply for assistance with Little Tamarack Lake Road first and the Mayfield Road. Priority given to improving access to outdoor recreational facilities. Mike said we need to contact Le Brun before we spend too much time writing a proposal to make sure our roads will qualify and ask if they have minimum standards for road width and quality in order to qualify. The DNR said that there are minimum geometic design standards for board to devise a qualifying project. Alden said Little Tamarack Lake is so high that the water is right up to the road where we did the shoreland build project, and we can ask for more rock and rip-rap, plus gravel. He estimates the two mile road would need 4” of lift plus rock on the shoreline, at least 400 loads at $200 per load, about $80,000. He will work up a proposal once we find out if this road will qualify.

OLD BUSINESS: Grader Hall Furnace: Federated repaired the furnace. Drilling Electric Bill: Finally got a bill from them and it will be paid tonight. Mike thought it was pretty high, over $5,000, but this was their estimate. Town Hall Stage Project: Mike said he’d be doing it after things quiet down a little. The Fire Department can help Mike clear stage for sanding and finishing at the drill next Tuesday at the Duxbury Hall.

Local Government Officials Meeting: Was May 28, 2019. First meeting in the new Sandstone Pine County Government Center, with the County Commissioners meeting with county township officers. Glen and Paul attended. Topics were foster care with Rebecca Foss, and how they place kids and help families, and veterans services and the Beyond the Yellow Ribbon program for reintegrating veterans, reserve and National Guard soldiers and helping their families while they are deployed. They got a tour of the new office building which has offices or cubicles for dozens of county employees.

Pine County Zoning Ordinance Public Meetings : Was Monday, May 13,

Pine County History Museum, Askov. Glen and Paul attended. Purpose:To provide residents, stakeholders, and township officials information related to the current full draft of the Pine County Ordinance and solicit feedback. It was a very informative meeting and copies of the ordinance brought back for the board. They said towns can opt in and opt out. Only three townships have no zoning of their own and five have opted into the county zoning so far.

DSL Internet: Patrice contacted CenturyLink again about their bill and they will correct it. They will be ditching our cable soon.

VFD Pancake Breakfast: Mike said it was a great success, grossing over $4,000. He got tables for the hall to replace the two big tables that were cumbersome, plus chairs for the hall at the Minnesota Surplus.

NEW BUSINESS: Summer Specialized Training: Will be Monday, June 17 (St. Cloud) or Thursday, June 27 (Duluth). All start at 7:45, breakfast and registration, 8:30 sessions, going until 12:30 p.m. Supervisor sessions on road vacating and abandonment; use of drones in road and bridge inspections; culvert installation, maintenance and inspection. Clerks/Treasurers on budgeting and CTAS budget process; handling special meetings, notices and posting; and process of road vacation. Must register by June 10 for St. Cloud or June 17 for Duluth. Glen said he can’t go on a Thursday and may not go at all. Paul plans to go to Duluth. Patrice said she doesn’t want to go that early.

Annual Township Association Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night and two days, unlike previous years. Paul said they cram too much into too short a time to get a real benefit and he won’t go. Glen said he may go, but has time to register.

State Demographic Report: 2018 Population estimate, 79; Household estimate, 39.

3.2 Beer License: Glen moved to approve the Duxbury Store application for a 3.2 beer license and Glen and Paul signed it and Paul with notarize it and send it to the Auditor.

Thank-yous For Donations: We got thank-yous from the History Center, OSAC, 7 County Senior Federation, and Family Pathways for our donations.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for June are $10,447.47 and she wants to transfer $11,000 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

APRIL BOARD MEETING: Paul read the record of the April Board meeting. Alden corrected record that he got the tire valve at Glen’s Tire, not Deep Rock. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he drove out all the roads. Frost boils are worse this year than he has ever seen. North Duncan Road: The pit run gravel has firmed up. The ditch work is holding up. Crooked Lake Road: The new gravel is holding up well. Little Tamarack Lake Road: Where the frost boil that got gravel was is now better, but another smaller one near the landing. McCullen Drive: Scott Quady said there is a bad frost boil near his house; Alden said he didn’t drive that far down, so didn’t see it. He’ll go by tonight to check it out. Corduroy Coming Up: Alden said a lot of roads have corduroy coming up out of the road, even roads he had no idea were built on corduroy. Pete Anderson Road is the worst. He can’t even grade that road there are so many sticks poking through. Alden said these roads need fabric put down before putting down any gravel, but he should be able to build them up with class 5 gravel and not need pit run. He said road restrictions will last at least two more weeks before trucks can go on our roads. Mike said Alden used the town grader to pull the fire department Big Red out of the mud at his house.

Annual Road Inspection: Mike moved to hold the inspection on Monday, May 20, starting at noon at the Duxbury Store. Gary seconded. Alden already took that afternoon off. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway. Paul will write to Jason Palme from Danforth Township so he can join us.

OLD BUSINESS: Grader Hall Furnace: Alden called Federated to come out to fix the furnace, but they have not returned his call. He will call again.

Spring Short Course: Was Friday, April 5 at the DECC in Duluth. Glen, Patrice and Paul attended. Reports: Paul gave power points and reports to Mike and Gary. Mike said there was stuff about beaver abatement that he didn’t know. Paul and Patrice had financial fundamentals; the paper chase (tracking data through the contract process); 10 Commandments of meeting minutes; mapping. Glen had drainage law; ISO Public Protection classification; Beavers and fire contracts and MnDOT mapping and week inspections.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Next drill is next Tuesday, May 7. Mike said they’d do it. May need to blow it out from the outside first and then from the inside. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

DSL Internet: Patrice contacted CenturyLink and internet was installed in the hall. Alden will get the repeater from Duane Glienke so we can fix the antenna. Viasat was canceled. The first CenturyLink bill was very high so Patrice spent a lot of time on the phone getting it corrected. They will refund the overcharge. She couldn’t get it on auto-pay yet so had to write a check.

CTAS Backup: Mark Alborado at the State Auditor’s Office and their IT department took over Paul’s computer but was not able to fix it. He did give Paul another way to backup. They will put out an updated CTAS to hopefully fix this error. Mike asked if our CTAS programs are backed up; Patrice always backs up to a flash drive and Paul does plus has Carbonite. Paul used Patrice’s backup for his laptop but not his computer.

NEW BUSINESS: State Park Road Account Grants: The DNR is offering financial assistance to improve roads that provide access to state parks and state forests. We can apply for Mayfield, Mink Farm and Little Tamarack Lake Roads. Priority given to improving access to outdoor recreational facilities. Mike said we need to contact them before we spend too much time writing a proposal to make sure our roads will qualify. There are minimum geometic design standards for board to devise a qualifying project. We also would need a letter of support from the county engineer. The Board can make plans during the road inspection for how much gravel and road improvements we want to apply for. Mike moved to pursue this if we do qualify; Gary seconded.

Local Government Officials Meeting: The Pine County Board of Commissioners are holding the next Pine County Local Government Officials Meeting, on May 28, 2019 at 6:00 p.m. at the new North Pine Government Center, 1602 Highway 23 North, Sandstone. Glen and Paul will go, and Gary may. Glen will call him.

Pine County Zoning Ordinance Public Meetings: Will be Monday, May 13, 6:30 p.m. at the Pine County History Museum, 6333 H C Andersen Alle, Askov. Purpose:To provide residents, stakeholders, and township officials information related to the current full draft of the Pine County Ordinance and solicit feedback. Glen said we should send someone; Mike said we’ve agreed that he could go; Glen wants Paul to go also to take notes.

VFD Pancake Breakfast: Mike asked if the Duxbury VFD can use the hall May 26 for the breakfast. Glen moved yes; Gary seconded. Tables for Hall: Mike is going to surplus services and wants to get steel tables for the grills and would like to replace our big folding table in the hall with two or three smaller tables. We may have to buy more chairs. He can check on folding picnic tables also, but they are harder to get into and out of. Glen moved to allow Mike to get whatever he can for the hall. Gary seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. She corrected the total bills last month to $4,119.79. Total bills for May are $3,302.13 and she wants to transfer $3,000 from savings to checking. She transferred $5,000 last month by mistake. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________