Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY APRIL 5, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY APRIL 5, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen, Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute..

Paul read the record of the March board meeting. One correction: Mike was present at the meeting. With correction, Gary moved to approve; Mike seconded.

ROAD REPORT: Alden has ordered the cutting edge and has to bring the blade in to get it installed. He inspected Eagle Head Road and there is no water from beavers so Mark Ackerman must be taking care of the dam. A county survey marker popped up in the middle of Heller Drive which is a road hazard. Alden contacted the county and pounded the stake back into the road two inches. Mike said we’ll see if it pops up again next year. We don’t know when it was put in.

Backup Grader Operator: Steve Menth is interested and willing. He is on the road a lot. He will work with Alden for training. Mike said Steve may retire in nine months and will be available more, and he will be driving less in the summer.

OLD BUSINESS: Township Records: Mike is still checking at Fleet Farm and Sams. He wants to install the safe in the grader or fire hall garage since they have cement floors and it will be too large to fit in the hall closet.

Pete Anderson Road Bridge: Paul wrote to Mike Goetz with the information from our township attorney, and told him he needs DNR and Soil and Water approval to fix the bridge at the end of the road crossing over to New Dosey Township.

Pine County Township Officer’s Association Meeting: Was Saturday, March 25, at the American Legion, Hinckley. Report by Paul on speakers. Very good and informative meeting.

EAGLE HEAD FIRE STATION: Glen talked with Representative Jason Rarick at the County Township Officers’ meeting and he said MN Dot will not give the town the land and buildings because of the tower. Dave Drake had said at the Duxbury VFD Business meeting that Rarick and Lourey believe the fire department lease on the station is secure for many years. Mike said he wants a clear 20-year lease before we can invest more money in the station.

NEW BUSINESS: Spring Short Course: Will be this Friday, April 7, Black Bear Casino in Carlton. Registration at 8 a.m., Sessions begin at 9. Register on site.

Road Inspection: The board will set the date for the road inspection at the May 3rd Board Meeting.

BOARD OF APPEAL AND EQUALIZATION: To appeal property tax assessments for 2018 taxes: Will be next Monday, April 10, 2017, 1:00 p.m. Gary said his township property taxes doubled for 2018. He wants to have Kelly Schroeder explain why his taxes have doubled. Paul said it’s not because any levy change but because of the property classification. Mike asked if the township will be getting the extra tax revenue.

Township Website Renewal: Gary moved to renew, Aspire to host the town’s website for 2017; Mike seconded. Glen abstained. Glen said our WiFi is being used by a lot of different people, but we are still well below the allowance limit.

Treasurer’s Report and Claims: Patrice needed the board to sign the new Schedule 1 for 2016 because of a coding error that required a revision. She gave the treasurer’s report. Claims and bills for March total $3,875.87, and she requests a transfer of. $4,000. Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY MARCH 8, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY MARCH 8, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

Paul read the record of the February board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he inspected all the roads after the big wind storm and cleared trees that had fallen on roads. He inspected Schmedeke Lane and said Carlson is out of there, and he can begin repairs. They pushed some mud at the end and he will need to go in with a Caterpillar to smooth and fix the road and dig a ditch. Gary said Carlson knocked the road sign/stop sign down on their way out. Paul will notify the county as this is their sign. The blade needs cutting edges before road grading starts; he can have it done for about $354. Glen said this falls within his jurisdiction and he doesn’t need a vote.

2016 Bridge Inspection Report: Heller Drive culvert/bridge: “No critical structural deficiencies or safety hazards, but some leakage and hairline cracks and water seepage in one joint. Bridge signs obscured by brush and some downed trees and brush jammed in inlets.” Alden will clear the brush.

OLD BUSINESS: Township Records: Mike made a trip to pick up a fire-proof safe at Sams, and they did not have one in stock. He will have to special order it next time he is there.

Pete Anderson Road Bridge: MAT Attorney Kent Sulem has told us that, “It sounds as of both towns agree a road exists to a set point, but that the last section including the bridge has not in a long period of time, if ever, been maintained as a town road. State law provides that a platted but unopened road is a cartway, which means the adjacent landowners determine what if any access they need, but it also means it is open for public use unless all parties agree to treat the cartway as a private driveway. Absent a formal extinguishment, the road would remain a town road but after 25 years of no public funds being expended, the road would be presumed abandoned and the town(s) could only expend funds if so authorized by the voters at the annual meeting. A bridge is considered part of the road.  A bridge on a town a road or abandoned but not vacated road would remain a town [right of way].  Anything else would be a private bridge.” When Mike Goetz requested that the township repair the bridge at the two mile mark of the range-line road, we informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Glen directed Paul to write to Goetz with the information from our township attorney, and tell him he needs DNR and Soil and Water approval to fix the bridge. Gary asked for authorization to talk to the DNR tomorrow when he is in town to see their aerial photos to see if the creek is on the range line or if it is in New Dosey.

NEW BUSINESS: March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget and payroll comparison chart for the three neighboring townships will be given to the voters. No increases in levies proposed. Board voted to propose payroll increase for Wilma Township based on Arna and New Dosey rates. Voters determine levies, but the board votes on payroll increases, with township input. Requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Request from Family Pathways to speak at annual meeting and to ask for a purchase of service agreement.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

EAGLE HEAD FIRE STATION: Senator Tony Lourey has a bill in Senate Committee to transfer title to the Eagle Head Fire Station to Wilma Township. They cannot give it to the volunteer fire department, but Wilma can lease it to the department for a small fee. The parcel includes the big tower, so there needs to be a cut-out of this piece of the land, or possibly an arrangement where Wilma leases the tower land to MnDot. MnDot suggests that the big pole barn be torn down as a falling-ice hazard, but this is not a condition of the transfer. There was a discussion about who is paying MnDot for leases, and whether Wilma would be taxed for the land and buildings.

Drafts in Town Hall: Gary said the windows were not shut and latched last fall, and now it’s too cold to completely close them and latch them. He said there are drafts and we need to be sure to secure them in the fall.

BOARD OF APPEAL AND EQUALIZATION: To appeal property tax assessments for 2018 taxes: Monday, April 10, 2017, 1:00 p.m.

Pine Co. Twp. Officers Assn. Meeting: Will be Saturday, March 25, 9 a.m. American. Legion, Hinckley. Glen said we should ask Gigi to get doughnuts, not just the cream pastries.

Spring Short Course: Will be Friday, April 7, Black Bear Casino in Carlton. Registration at 8 a.m., Sessions begin at 9. Register on site. Maybe we can carpool.

Dental Coverage: Gary said the insurance company told him they would pay for his procedure, but the dentist said they only paid $9. Paul will call them and check.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Claims and bills for March total $1,123.68, and she requests a transfer of. $1,300. Gary moved to approve the report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF AUDIT: Gary and Glen reviewed and compared the Treasurer’s and the Clerk’s books. Gary moved to approve the books; Glen seconded. They signed the forms.

Paul read the record of the January board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up, twice lately, most recently today. There are some problems with the grader. He fixed the wing bracket but it broke again and he will have it welded. The blade needs cutting edges before road grading starts; he can have it done for less than $100. He asked if we could get an air compressor. The fire department has one, stored now at Eagle Head where it is not needed. Gary can get it and bring it over, or Mike.

OLD BUSINESS: Township Records: Mike said in December that he found a fire-proof safe at Sams. Mike absent; no update. Paul wants to put the records in as soon as we get the safe.

Pete Anderson Road Bridge: Mike Goetz had requested that the township repair the bridge at the two mile mark of the range-line road. We informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Mike Goetz did some bridge repairs and then got a letter from Daniel Lodge demanding that the bridge be removed. We have a letter in to Township Attorney Kent Sulem, asking if Goetz is in his rights as a citizen to repair the existing bridge over McDermott Creek since it is a public right-of-way and there was an existing bridge. No response yet.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners held a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Glen and Paul attended last Wednesday, January 25, at the courthouse. Glen gave a report. One thing that impressed him is that only 53% of money coming into the county is from employed people. The rest is Social Security and other entitlements. Also, that rural areas are not really losing people, except for college-age youths. Some areas are reclassified as urban, but have the same population. Many younger families and older people are moving into rural areas. There were sessions on the new Pine County Comprehensive Plan, including the proposals for county-wide zoning. Several townships with zoning say they are paying huge costs in legal fees from suing and being sued. If there were county-wide zoning, the county would enforce the ordinances. Glen said only three townships in Pine County have no zoning, Wilma, Fleming and Bruno. Pat said county-wide zoning can be a mess. One of the reasons they chose to move to Wilma is because we have no zoning. Discussion of the increase in county levies. Steve Chafee said one reason the county needs more money is they are not boarding out-of-county prisoners at the jail, since it is full of Pine County offenders due to the new sheriff and attorney arresting and prosecuting more crimes. There will be further hearings on the comprehensive plan and when they do draft a zoning ordinance.

March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017 and both filed. . Reminder that March Town Board Meeting changed to March 8, one week later. Paul will post this. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget distributed, and payroll comparison chart for the three neighboring townships. Wilma’s board is paid significantly less than either New Dosey or Arna. Glen moved to increase wages for 2017: Chairman, to $105/meeting; Supervisors $100/meeting. Clerk and Treasurer, $100/meeting; Special reports, $16/hour; Election Judges, $16/hour. General Labor, $16/hour; Grader Operator, $20/hour. These rates are still below New Dosey, who pays their chair and clerk $125/meeting and judging and reports at $20/hour. No increases in levies will be proposed for 2018. Payroll increases will be proposed to the citizens at the annual Town Meeting March 14th, but only the board can ultimately approve any payroll increases or changes at the Board of Reorganization.

Four groups are asking for support from the township, OSAC, Seven County Senior Federation, the Pine County History Museum, and a new one, Family Pathways. Gary said Pathways just had a telethon and raised a lot of money, plus the Wanderers gave them $300. Alden said we’d voted to budget $300 for all extra groups, and if we add more, it needs to come out of the $300.

Glen moved to keep our snowplowing rates the same for 2017 as last year. Gary seconded.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

ECRDC Meeting: Glen said that as a member of the of the East Central Regional Development Committee Business Loan Board he will help determine who gets revolving business loans. He has access to a lot of groups and businesses offering grants, and would like to take a grant-writing class. Pat said he’s taken several, and you have to know what you’re getting into. Glen would like to apply for grants to insulate and heat our hall so we can have indoor plumbing and for our outhouse to get heat and plumbing. Pat said the narrative is most important when you present a grant proposal. Pat is willing to work with Glen on applying for grants.

Lost River Road: Pat asked that the board allocate some funds to build up and repair the Lost River Road. He says the class 5 applied had a lot of clay and the clay is coming to the surface and making it very slippery. He asked if the town could put aggregate rock on the surface instead of class 5. We have never used aggregate rock except on the fire hall drive way and Gary said it’s difficult to grade, plus is is very expensive. Alden suggested putting screened sand down on the road and then class 5 over the sand. Glen urged Pat to attend the road inspection in May. It will be on line and we can call him.

Treasurer’s Report and Claims: Patrice gave he treasurer’s report. Total bills for January were $5,261.66, and she transferred $4,200. For February, they are$3,206.44 and because of some direct withdrawals, like for dental and the satellite, she transferred $3,400. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair____________________________