Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

CLERK’S REPORT: Paul read the record of the December Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did maintenance on the grader, replacing the hydraulic line. He said Gus Roberts has some almost new tire chains for the grader for $200 a set; ours are wearing out. The meter on the fuel tank froze and needs to be replaced; he said it’s not urgent but we won’t know how much fuel the fire trucks use. He has concerns about damage to the grader from overhanging trees, some on private drives, especially when they are heavy with snow and ice.

Escrow: Alden had Sauder Logging pay Patrice $500 escrow for logging on South Duncan Road.

Late Snowplowing Payments: A citizen asked to be signed up after our big snowstorm last week. There were some extenuating circumstances for him not paying before the first big snowstorm. There was a long discussion on policy and if the board should make an exception for this citizen. Mike at first argued for the exceptional reasons this person may be allowed to pay two months late even after we had a big snowfall. Glen was concerned about making exceptions and the precedent it could set, which could get the township in future trouble. He said this property under the previous owner had been plowed every year and this person ought to have known that plowing wasn’t free; he himself had paid for plowing in past years. Our notice was published and posted and on the internet well before fees were due. Gary moved to allow this person this time to pay late. There was no second to the motion. Tabled.

Fire Hall Furnace Repair: Alden had the man from Federated out and they replaced the four burners on the grader side of the fire-hall. There was a birds nest in the pipe, but they think the terrible smell was from the bad burners in the grader side. The fans were also running 24 hours, even with the heat off, so our electric bill was much larger than usual. We will screen the pipe to prevent birds. Federated sent a bill for $240 for the work. They also checked the fire department side furnace since they’re the same age and are 20 or more years old, and said it’s ok for now, but Mike said next year we need to replace those burners also.

OLD BUSINESS: New Fence-line by Hall: Duane Glienke told Glen that he did move it one foot over and that he’s willing to move it more if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he could tell Duane the fire department and township will pay the rental if he moves it. Mike didn’t get a chance, plus he needed to get some wood from Duane so it wasn’t the right time. Mike said those posts are frozen in solid so there won’t be any moving until spring.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and down Markville Road and are installing pedestals. Paul and Patrice got calls from a man on River Cabin Road asking if the broadband would come down their road. Glen said if you go to the CenturyLink.com website and click internet, you can already sign up for installation and you can input your address to see if it is available to you already. He said most of our town, including River Cabin Road, is ready now and this man can sign up if we can find him.

County-wide Zoning Ordinance: Mike and Gary were going to represent Wilma at the working session at the Pine County Courthouse on Monday December 17th for townships participating in the drafting of the proposed ordinance, but they weren’t able to go.

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice said she will go, and will stay at the motel since she can’t stay with her father. She has already lobbied the legislature and knows many of the officials. Paul said the new Minnesota Township News has a story (p. 40) about why it is so critical for townships to lobby the legislature: Multi-subject bills are illegal in Minnesota’s Constitution but still the legislature passed many omnibus bills and when the Governor vetoed one of them, the Mega-Omnibus Supplemental Budget Bill, it also eliminated township bills that had nothing to do with the veto, which eliminated financial support for town road accounts, local bridge replacement funding, the broadband grant program, and other vital township priorities.

Board of Audit for 2018 Books: Glen moved to schedule the board February 6, before the February board meeting. Mike seconded; passed. Paul and Patrice need to meet to coordinate and cross-check books before the audit.

March Township Election/Designated Polling Place: Glen moved to designate the Wilma Town Hall as our polling place this year. Glen and Patrice are up for re-election. Filing opened today and ends January 15, call the clerk 245-2579. Glen and Patrice filed Affidavits. On the last day, January 15, Deputy Clerk Toni Williamson will be open for affidavits by appointment, 245-0603. Election and annual meeting is March 12, 2019. Glen and Patrice paid the $2 filing fee.

2019 Garbage Pickup Schedule: Copies available and posted on websites. Glen will put a notice not to put garbage out a week before the date since crows and coyotes will tear it up and it makes an unsightly mess.

Eagle Head Fire Station Plowing: Mike said he needed to get the brush rig out of the Eagle Head garage and it had not been plowed after two storms. Alden said he will get to it. He has to go up to Tamarack Pine Drive because the school bus said they couldn’t drive on that road yesterday.

Duxbury Store Cigarette License: 2019 cigarette license due for renewal. $10. Paul forgot the forms, but Glen said he’d sign it when we had it.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $2,659.95, requiring a transfer of $2,700. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Alden, the grader operator will post here on this website by 10 pm, the night before, if the roads and driveway will be plowed, the next day.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,WEDNESDAY, DECEMBER 5, 2018

WILMA TOWNSHIP BOARD OF   SUPERVISORS’ MEETING,WEDNESDAY, DECEMBER 5, 2018

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond,  Grader Operator Alden Shute, and Pat Story.

          CLERK’S REPORT:  Paul read the record of the November Board Meeting. Gary moved to approve; Mike seconded.

          ROAD REPORT:   Alden changed the oil and did maintenance on the grader.   Tamarack Pine Drive Damage:  Anderson Recycling is hauling scrap metal and big pieces from the Vink Ponds on Tamarack Pine Drive. We billed them for damage to the road.  Alden had said he thought our $150/hour fee was excessive, but in reevaluating it he agreed that for repair work on damaged roads we should bill the full fee for a minimum of one hour. They have not paid our bill yet.

            Culvert Workshop:  Alden attended the workshop on November 8, at the Pine Co. History Museum, Askov. They covered the effects of culverts on fisheries; hydrology and culverts and the design and installation of culverts.He said we only have two culverts that were relevant for the training, on Pete Anderson and Heller Roads but it was a worthwhile training.     

          Fire Hall Furnace Repair:   Alden had the man from Federated out and they need to replace the four burners on the grader side of the fire-hall.  He estimates about $200 for the work.  Mike told him to have them also check the fire department side furnace, since they’re the same age and are 20 or more years old. Alden said he will notify Mike when the work is done so he can park the brush rig there.

          Schmedeke Lane: Dennis called Glen to complain that no pit-run had been put down at the end of the Schmedeke Lane extension and cul-de-sac.  Alden said it was too muddy, so he has to wait until it warms up and dries out. When he can he will put 6 – 8 loads of pit run, topped by 2 -3 loads of class 5 gravel.

          OLD BUSINESS:  New Fence-line by Hall: Glen spoke with Duane Glienke and he said he did move it one foot over.  He’s willing to move it more, if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he can tell Duane the fire department and township will pay the rental if he moves it.  

            Town Hall upgrade:  Drilling Electric has completed their work at an estimate of $5,500 but have not billed us yet. Mike will do the stage project when it warms up; he can’t apply poly until warm weather when the hall can be ventilated. He will rent a sander. The fire department will try to get big utility carts for the grills from Minnesota Surplus and the fire department will get rubber mats for the floor so those making pancakes can stand for hours. Electric grill needs a new plug and big gas grill needs the knob fixed.                                      Insulate Hall: Up North Insulation put down fly-repellent insulation  12” deep, R42 value and billed $1,750.  They did put foam in the slope and put in at least one vent and will do the other when it is warmer. They could not caulk because the caulk would not take in the cold, and will do it next Spring.  They gave an estimate to spray the exterior of the building with a fly repellent insecticide for $162. Mike said we can deal with that next spring.     

          MAT Educational Conference and Meeting:  Was November 15 – 17 at the DECC in Duluth.  Glen and Paul attended.  (We will get $200 scholarships each from the County Township Officers.) Theme: Powering Our Future:  How the electrical grid affects people in our township and how power is allocated and how problems are handled, plus precautions for  natural or human caused disasters.  Glen said it was very valuable training but too many sessions and workshops and round-tables were scheduled at the same time.  Paul had the same problem, trying to attend all the clerk’s and CTAS workshops plus all the round tables. Workshops on utilities in township rights-of-way; record keeping;payroll account coding, and  round tables with MN Board of Firefighters, the DNR, road maintenance and culverts..  Paul sat at the round tables with MN Board of Firefighters and got good info for the department plus the application for the Minnesota surplus services; Glen said everyone at the MN Board and State Fire Marshall’s office know Pat and they have a lot of respect for the growth and progress of our department.  Next year’s conference is in Mankato, then for three years in St. Cloud.

            NEW BUSINESS: DSL Internet Coming: Century link has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and are installing pedestals.  Pat said he has tried to contact both Century Link and Century Tel because his home is on the Wisconsin side of the phone companies, served by Century Tel.  He said the cut-off seems to be at River Cabin Road, but there are many homes further including Lost River Road. Glen gave Pat a contact person, Dana Mackenzie, Director of the Office of Broadband Development, 651/259-7611.

          Tri-township Disposal District Increase:   Gary said the garbage board voted to increase annual rates from $36 to $40 and to notify the citizens at our annual meeting.

           County-wide Zoning Ordinance:  A working session has been scheduled for Monday December 17th, 6:30 pm, for townships participating in the drafting of the proposed ordinance, in the Courthouse Board Room (635 Northridge Dr NW, Pine City).  Paul made a printout for the Board of the first draft of the ordinance that they will review on December 17th and a list of the items that participants at the November County Zoning public meetings felt were most important. Glen moved that any interested township officers be allowed to attend; Gary seconded. Mike and Gary will represent Wilma.  Patrice made copies for Mike and Gary.

            MAT L & R Meetings:   Two days, February 20 and 21 at the Best Western Hotel  in St. Paul.  Glen said at the MAT  conference they expressed disappointment that so few township officials try to attend these meetings with legislators to advocate for township government.  He moved that we try to send someone, and Patrice said she would go if she could work it out.  She could stay at her father’s so wouldn’t have to pay for a motel, and her sister could stay at her home.  She has already lobbied the legislature and knows many of the officials. Glen said to put it on the agenda for January.

          MAT Training for Non-officers:  Pat wants to attend some trainings on his own dime and spoke with Steve Fenske of the MN MAT Insurance Trust who told him trainings are for officers, but citizens can attend. He tried to sign up but it kicks him out.  He will have Fenske call Paul to authorize him to go.

          March Township Election:  Glen and Patrice are up for re-election.  Filing period starts January 1 and ends January 15, 2019.  Election and annual meeting is March 12, 2019. Glen paid his $2 but can’t file until January 1.  Patrice will file also.

          MN LTAP Culvert Installation, Maintenance, and Inspection Workshop: MN Local Technical Assistance Program/U of M March 7,2018, Holiday Inn, Duluth, $60. Alden said he didn’t think the cost would justify this, and it would repeat things covered at the November workshop heat tended.

           Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $5,301.92,requiring a transfer of $5,300. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

           Gary moved to adjourn; Mike seconded.  Meeting adjourned 8:40 p.m.

Report by Paul Raymond____________________________________

Attest:  Glen Williamson,Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, NOVEMBER 7, 2018

WILMA TOWNSHIP BOARD OF   SUPERVISORS’ MEETING,WEDNESDAY, NOVEMBER 7, 2018

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance.  Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond,  Grader Operator Alden Shute, and Pat Story.

          CLERK’S REPORT:  Paul read the record of the October Board Meeting. One correction by Alden, to include Lost River Road for future gravel projects.  Gary moved to approve; Mike seconded.

          ROAD REPORT:   Alden said the roads have all been graded before winter and there are no issues. Crooked Lake Road:  Summerland put more gravel down and it was spread and graded.  Alden gave Paul the range-line road report for Crooked Lake Road for billing, pending Summerland’s bill.  Mayfield Road:   Alden said a few spots do not have enough gravel. He ordered a cutting edge for the grader but is waiting to install it, and the wing-arm chains are shortened.  He had the fuel-oil barrels filled with  #1 fuel 30% blend for winter. Schmedeke Lane:  Reflectors ordered for the end. Tamarack Pine Drive Damage:  Anderson Recycling was hauling scrap metal and big pieces from the Vink Ponds on Tamarack Pine Drive and did some damage to the road.  Eldon did one hour of grading, and he said he thought our $150/hour fee was excessive.  The board discussed it and said it is reasonable and told Paul to bill Anderson for 1 hour.  Alden said they aren’t done, but are done with the heaviest stuff.  Glen said Maureen Pallow complained that they blocked the roads and they couldn’t get through for work and school.  

           Looking Ahead for Roads:  Alden wrote up a long term plan for future work on our roads and Glen asked Paul to type it up for all the board members for our spring road inspection.            

          OLD BUSINESS:  New Fence-line by Hall:  Duane Glienke moved his fence-line about a dozen feet closer to the hall. Glen spoke with him, and he agreed to move the fence-line back, but so far it hasn’t been moved and it will be too cold soon. Glen will talk with him again.  

            Town Hall upgrade:  Drilling Electric has completed their work at an estimate of $5,500 and brought electricity and lights and heat to the outhouse, but have not billed us yet, waiting for the electrical inspection.  They installed a new 100 AMP service load center with trenching, stage lighting and stage riser outlets. They won’t rewire the fire department electric grill so the plug fits in the upgraded 220 outlets, but Mike said he can get an adapter and do it.  Outhouse Insulation: Mike finished the ceiling and insulation of the outhouse, and with the new heater the building stayed warm during the election.  Door is locked and key on wall by door.   

          Insulate Hall:   The board voted in October to hire Up North Insulation to put down fly-repellent insulation  12” deep, R42 value, for the estimate of $1,750. They would also spray the exterior of the building with a fly repellant insecticide for $162.  Pat said that he sent Paul and Glen another estimate from Retrogreen Energy to do the job for $3,750, but with an R50 value. Paul said he found an estimate left in hall on a table and thought Pat had left it; Mike said this was his estimate from Up North and he’d been looking for it since FallFest. Pat asked if Up North will put in a vent and will insulate the slopes. Mike said yes, but it may be a little more than $1,750 for the vents. Mike asked if the board had also approved the fly eradication spray program for $162. Glen said not yet.

             Stage Area:   Board voted in October to have Mike sand the stage area and then seal and poly it. Mike said the fire department can get big utility carts for the grills so we can move them easily, and the fire department will get rubber mats for the floor so those making pancakes can stand for hours.

            Wilma Fall Fest:   Was Saturday, October 20.  May have been our largest turnout ever with KarJackers karaoke and great food and conversation. Procrastinators couldn’t play that date this year.

            Snowplowing Fees:  Due tonight. We already have snow.  It was published, put on the website, and posted at the hall.  Fees same as previous years. Glen had a text from Clayton Heller to ask if he could pay at the VFD Raffle Saturday.  He moved to allow this; Gary seconded. Patrice gave Alden the list of people who have paid.

           County Township Officers’ Meeting:   Glen, Patrice and Paul attended.  Paul wrote a long report for the board. It was an excellent meeting with many speakers.  Over 54 local politicians, candidates and township officers were in attendance Saturday, October 27, 2018 at the Pine County Township Officers’ Association Meeting at the American Legion in Hinckley. There were many speakers, including State Senator Tony Lourey, State Representative Candidate Tim Burkhardt, State Representative Jason Rarick, Pine County Commissioner Steve Hallan, Pine County Commissioner Matt Ludwig, Pine County Attorney Reese Frederickson, Pine County Sheriff Jeff Nelson, and Pine County Land Services Director Kelly Schroeder. Also Karen Amundson, Community Development Planner from East Central Regional Development Commission (ECRDC), DNR Officers Dusty Speldarch and Leah Campa, and Rick Nolan’s field representative, Rick Olseen, MAT District 10 Director Jim Fisher and new MAT Executive Director David Hann.

          Midterm Elections:  Wilma had an incredible turnout last night; 42 voters out of a total registration of 50-some voters.                                                 

            NEW BUSINESS: DSL Internet Coming:  Centurylink has confirmed that they are soon going to ditch fiber-optic cable for DSL internet into Wilma Township.

          MAT Educational Conference and Meeting:  November 15 – 17 at the DECC in Duluth.  Glen and Paul are attending, and Toni may also attend.  We get $200 scholarships each from the County Township Officers. Theme: Powering Our Future. Workshops on utilities in township rights-of-way; record keeping; payroll account coding; Couri-Ruppe legal advice. Round tables with MN Board of Firefighters, the DNR, road maintenance and culverts. 

          Culvert Workshop:  Tomorrow, November 8, 3 – 5 pm, Pine Co. History Museum, Askov. Free. Effects of culverts on fisheries; hydrology and culverts; design and installation of culverts. Alden said if he can get off work, he will go up there.

          Annual County Fire Chiefs’ Meeting:    Mike asked if they could use the hall for the  Chiefs’ Meeting Wednesday, November 15.  Glen moved; Gary seconded. Passed.

           Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $10,836.58, requiring a transfer of $10,800. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

          The meeting was closed for a personnel issue. After this Gary moved to adjourn; Mike seconded.  Meeting adjourned 9:15 p.m.

Report by Paul Raymond____________________________________

Attest:  GlenWilliamson, Chair________________________________