Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 7, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 7, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marjorie Schmedeke.

Paul read the record of the May board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did a lot of road grading in May: Eagle Head Road, Crooked Lake Road, Vink Road, Dollar Lake Road, Heller Drive, Tamarack Pine Drive, North Duncan Road, Fust Lane, Mink Farm Road, River Cabin Road, Kenny Peterson Road, and Schmedeke Lane, where he also tried to cut a ditch. Paul will bill Danforth for their half of range line roads. Mike said that Jeff Shute said Danforth is going to put a culvert on Jason Palme’s driveway, and he will ask Jeff if they can do the ditching at the same time and bill us half.

Alden had to replace the shins on the grader and Patrice used the township debit card to pay for it since they wouldn’t bill us. She will set up an account for them.

Road Inspection: Was Tuesday, May 30 and Jason Palme joined us for Eagle Head and Crooked Lake Roads, and we met Eldon who joined us for Pete Anderson, North and South Duncan Raods and for Schmedeke Lane. The Board agrees with Alden that the culvert on Mayfield Road should be dug up and lowered. Alden says there is room on the west side of the culvert to dig it out and then roll the culvert down into the new ditch. Alden is contacting Summerland Excavating and Lee Hessiners in Askov so we can spread the work around and not just use Hopkins. Mike said he has used Summerland and he is very fast and good. Alden said he is booked up for awhile, but all of them are now.

The board agrees that Eagle Head Road should be ditched on the west side to make a discernible ditch. Alden wants to clean out the ditches on Heller Drive where it is very overgrown. Pete Anderson Road needs ditching at the high spot about 2/3 of the way to the culvert. Alden said Arna already graded Pete Anderson Road once, although it is Wilma’s year on odd-numbered years. Mike instructed Paul to contact Arna Township with all the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert. Mike said to give them Alden’s number as contact person.

Gary moved to approve the road inspection record; Mike seconded; passed.

Backup Grader Operator: Steve Menth is still interested and willing. He is on the road right now. He will work with Alden for training. Gary had said Steve may retire in nine months and he will be driving less in the summer.

County Survey of Schmedeke Lane: Eldon took the floor and said that if the County had moved Crooked Lake Road and Eagle Head Road 60 feet east, the board would have fought them all the way, but when they did the same with Schmedeke Lane, he feels the board was silent. He said their moving the survey line affected as many as 35 landowners, and most don’t even realize it until they try to sell their land. He also feels that with only 24 personal homes in our township that we cannot afford for board members to attend all the training and township meetings they do.

Mike told Eldon that Alden will be ditching Schmedeke Lane. He showed him the aerial photographs from the DNR that show that the bridge at the end of Pete Anderson Road is actually in Arna Township. Eldon said they had to detour around a swamp/.

OLD BUSINESS: Town Grader Hall and Fire Hall Roof Repair: Paul researched the old township records to see if there is any township/fire department agreement on maintenance of the grader and fire hall. The Fire Department was originally part of Wilma Township who appointed the fire chief and contracted for the construction of the new hall and disposal of the old one. The leaks in the roof need to be sealed and the inside ceiling needs to be patched or replaced. Paul took photos of the damage and posted notices on three sites for a contractor with his own insurance. He got one recommendation and will call them, and if they aren’t available, they may know who might be.

Township Records/Safe: Glen and Mike checked Sam’s Club website and found a good Sentry Safe #440499 for $398. Gary moved that we buy it; Mike seconded. It weighs 225 pounds and they will ship it for $137. Mike said he would pick it up at the Maplewood Sam’s and only bill the town $50 mileage. They will order it tomorrow when Patrice has the debit card.

NEW BUSINESS: Pine County Board of Commissioners Special Meeting: The Commissioners are holding a township meeting on local government issues and county-wide zoning, Wednesday, June 14, 6 p.m. Mike moved that Gary and Glen and Paul be authorized to go; Gary seconded; passed. Glen will pick us up at the Duxbury Store at 5 pm.

Summer Short Course: Is Thursday, June 29, Carlton, starts at 1 p.m. and goes until 8 p.m. Glen needs to have his Board of Equalization Certification renewed but he said he will do it online, since he probably cannot attend the short course. Paul will send in the application for Gary, Patrice and him. He asked Paul to research getting certified online.

New Plat Book: The new county plat book is available for $25. We can get it at the county officers meeting with the commissioners. Ours is 14 years old and out of date. Gary moved that we buy the new book and Paul can pick it up at the Commissioners’ meeting.

Assessment Contract: Bob Brewster has a new contract for 2018 assessments. Commercial assessments fees are due to county, $500. Gary moved to approve; Mike seconded. Contract approved and signed by Glen and Paul.

Town Hall Rental: Lucy Hager has sent a check for $75 for rental of the hall on September 23, set up on the 22nd for Starowoito Reunion. Gary moved to approve; Mike seconded. Passed.

Township WiFi: Glen said our WiFi is being used a lot by as many as 50 people, but they are not nearly using our full capacity.

Township Debit Card: Patrice asked if an emergency repair is needed or parts for the grader, if she could use the debit card without a board meeting. Glen said Alden does have the authority to buy or order parts at his judgment and if they won’t bill us, she can use the debit card.

Treasurer’s Report and Claims: Claims and bills for May total $4,390.36 and she requests a transfer of $4,600. Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY MAY 3, 2017

WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY MAY 3, 2017

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen,  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story and Eldon and Marjorie Schmedeke.

Paul read the record of the April board meeting.  Gary moved to approve; Mike seconded.

ROAD REPORT:   Someone left a note on the town hall door saying that grading the day before a rainstorm loosened the top so their road could not drain, and there have been big frost boils on their road. They said they will be sending the township bills for their car repair. Mike affirmed the Board’s support for Alden and the job he is doing, and said Alden had no way to know that it would rain and damage the road. Alden said he thinks this may be Crooked Lake Road, since it has the worst frost boils. He did some grading and repair on Crooked Lake and Eagle Head Roads, locating and cleaning out the culverts; he located and cleaned out the culvert on Heller Drive; he bladed Tamarack Pine Drive, Duncan Road South, River Cabin Road, Lost River Road, and Mona Drive.  Alden said Crooked Lake Road needs more gravel; he can fix it so water doesn’t run down the road but into the ditch.  The ditch needs to be deepened.  The North Duncan Road is still impassable at the end.  Pete Anderson Road needs gravel and ditch repair as it is under water in the first part, and Heller Drive needs to ditch at the swamp.  Eagle Head Road needs some pit-run gravel and ditching at the low spot.  We need a backhoe to do all the ditch work, and Alden said Hopkins can do the work.

Little Tamarack Lake Road:   The lake is eroding the road at the first curve.  Mike talked with Dave on Little Tamarack Lake Road. Our permit to build up our shoreline road is still good for another year, so we can do whatever is needed to build up and fix the road.

Schmedeke Lane:  Alden did some work on the ditch at the end of the road.  He asked where the road ends because he needs to push some stumps off the road.  Eldon said he does not feel the board did their job by not demanding $20,000 from the county to bring the Schmedeke Lane Extension up to specs instead of agreeing to $10,000.  He said he has paid a huge amount of township taxes over the years, and isn’t getting a return.  He said he wants the ditch to be done at the end of the road this year.  Alden said he is going to do it, and Eldon may come along when the board does the inspection of Schmeeke Lane on Tuesday, May 30 so he can make his concerns known.

Eldon asked the board to request that the county use 40′ culverts on their roads and entrances to township roads like Schmedeke Lane. Mike said we will get a backhoe to do the ditch and all the ditches.

Pete Anderson Road Bridge:   Gary went to the DNR and got aerial photographs of the bridge, which shows that they detoured to the right of the Pete Anderson Road at the creek and the old bridge is entirely in Arna Township, and McDermott Creek is not the border between the range-line townships and New Dosey Township.   Paul will write to Mike Goetz and to Daniel Lodge with the information, and copy Cheryl Wickham so Arna knows this is their issue.

Road Inspection:  Will be Tuesday, May 30, starting at noon.  This can free Alden to work for Hopkins in the morning and do the whole inspection in the afternoon.  It will take all afternoon. Paul will contact Jason Palme, and we can pick Eldon up for Schmedeke Lane.

Backup Grader Operator:  Steve Menth is still interested and willing.  He is on the road right now.  He will work with Alden for training.  Gary said Steve may retire in nine months and will be available more, and he will be driving less in the summer.

OLD BUSINESS:  Township Records:   One year ago today our records were left on Glen’s driveway. They are not stored safely yet. Glen forgot to check at Sam’s when he was there, but said he can order one on Amazon. Mike will still check at Fleet Farm and Sams when he is there.

Spring Short Course:    Was April 7, Black Bear Casino in Carlton.  Gary and Glen attended Supervisor sessions and brought road manuals and materials back for Alden.  Paul and Patrice were with the Clerks’ and Treasurers’ and said they think we should start a record book of all of our township policies, everything we all know but have not written down in one manual, like pay rates and when the snowplow is sent out or when claims are due in Patrice’s box. Patrice already has a list of policies, and she and Paul will work on compiling and cataloging all of them.  Paul said the Supervisors can help also, if they have info on any policies.  Paul said any future contractors we hire must have their own certificate of insurance.  Pat said they also need to provide a IC134 Form along with their invoice, assuring all subcontractors have been paid.

NEW BUSINESS:  Resolution On Donations to OSAC, Pine County Historical Society, and Seven County Senior Federation:  Pat said he has concerns about the township donations to OSAC, Pine County Historical Museum, and the Seven County Senior Federation, what service do they provide for the township voters, and what legal justification the board has to donate $100 to each of them. The voters at the annual meeting and the board at the Board of Reorganization voted to support these three groups with $100 each.  Paul wrote up a resolution to explain reasons and justification and legal authorization for these donations.  Glen said the history museum gives a strong benefit to keep our culture and community and history alive.  He said the ECRDC has so much regard for the society and museum that they are holding their next meeting there. He said we have 33 towns and 14 cities in our county and the society helps keep track of all their histories a very difficult job. Mike said they are very underfunded and understaffed, and are doing the best they can with what they get. (Copy of resolution attached, with details of benefits to the township voters of OSAC and of the Seven County Senior Federation). Mike moved that the Board adopt the resolution, for this year only.  Glen seconded; passed.  Gary voted no.

Firehall Agreement:   Pat asked if there ever was an agreement between the township and the volunteer fire department spelling out whose responsibility is the fire hall.  Mike said all the townships in the fire department have agreed to build and maintain their fire halls, for the benefit of their citizens.  If we tried to make the fire department share in the utilities or maintenance, the township donations would have to increase to cover it.  Mike asked Paul to check in township meeting records from 1985-87 to see if there is any agreement between the township and the fire department regarding the fire hall.  Pat said the MAT website has great information on fire protection plans for townships and fire departments.  Pat asked who will pay for the damage to the door by the fire truck?  Mike said it may not require any money to fix.  He already pushed the door back so the doors can close.  It just needs some tweaking, he said, and he and Jeff will check on it.  Pat asked about the flashing and siding; Paul said some of that had been torn off in the past by other drivers.

Town Hall and Fire Hall Roof Repair:   There are leaks in the roof, which need to be sealed and the inside ceiling needs to be patched or replaced.  We will need to hire contractor with his own insurance.  Glen directed Paul to find a contractor and get estimates and inspections.  Patrice said Glen Roberts did her house, but she doesn’t know if he will do roof repairs. Mike said they are re-roofing Holly’s old schoolhouse and Paul can ask them if they will do the hall if he can catch them.

Sentencing to Service Program:   Paul asked if he should we re-submit our request for the Pine County Jail program to sand and poly the town hall floors?  Glen said yes.

Pine County Board of Commissioners Special Meeting:  The Commissioners are holding another township meeting on local government issues and county-wide zoning, Wednesday, June 14, 6 p.m. Glen said we got very good information from the last township meeting, and he asked if he and Paul can go again, and he will drive so they can carpool; it is not a half-day meeting, but hourly.  Mike and Gary questioned the value of what can be learned for the money and mileage spent; Paul explained the presentation at the last meeting and the discussion on county-wide zoning, which we do not want. Any board member could go, but Mike moved that Glen and Paul be authorized to go; Gary seconded.  Glen abstained; passed.  Mike said Glen should ask why the county allowed the DNR to remove the dam at Grace’s Lake to drop the water level two feet and destroy the best fishing lake in our township? He is very angry that this lake was destroyed, for a wild rice lake, he heard.  Paul said the board could make a resolution to send to the DNR about this.

Internet Compensation:  Glen said he still feels there is an injustice that Paul and Patrice are both partially compensated ($10/month) for their use of the internet for their township work, but he is not, although he needs to use the internet for township business a lot.  Paul said much of what he sends Glen is for the website, and Glen is paid $300 a year for the website.  Glen said there are letters and correspondence and things that have nothing to do with the website for which he is paying the full internet bill. Patrice said she now is willing to have no-one subsidized for intenet.  Paul said he uses it a great deal for township business and the town is paying only 1/7 of his bill, and nothing for the use of his new computer or new printer, except for some cartridges.  Mike said why can’t Glen use the township WiFi?  Glen said if he has to come down to the hall to do township business, the town will be paying more for mileage than $10 for the internet. No motion or action taken at this time.

Grand Opening Pine Hospital District New Campus:  Tuesday, May 9, 4 p.m. at the new campus.  Glen said this is a tremendous benefit to our community and urged everyone to go.  Mike said there will be a special tour for fire departments and responders later.

Treasurer’s Report and Claims:  Claims and bills for May total $2,282.89, and she requests a transfer of. $2,500.   Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded.  Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________