Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

APRIL BOARD MEETING: Paul read the record of the April Board meeting. Alden corrected record that he got the tire valve at Glen’s Tire, not Deep Rock. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he drove out all the roads. Frost boils are worse this year than he has ever seen. North Duncan Road: The pit run gravel has firmed up. The ditch work is holding up. Crooked Lake Road: The new gravel is holding up well. Little Tamarack Lake Road: Where the frost boil that got gravel was is now better, but another smaller one near the landing. McCullen Drive: Scott Quady said there is a bad frost boil near his house; Alden said he didn’t drive that far down, so didn’t see it. He’ll go by tonight to check it out. Corduroy Coming Up: Alden said a lot of roads have corduroy coming up out of the road, even roads he had no idea were built on corduroy. Pete Anderson Road is the worst. He can’t even grade that road there are so many sticks poking through. Alden said these roads need fabric put down before putting down any gravel, but he should be able to build them up with class 5 gravel and not need pit run. He said road restrictions will last at least two more weeks before trucks can go on our roads. Mike said Alden used the town grader to pull the fire department Big Red out of the mud at his house.

Annual Road Inspection: Mike moved to hold the inspection on Monday, May 20, starting at noon at the Duxbury Store. Gary seconded. Alden already took that afternoon off. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway. Paul will write to Jason Palme from Danforth Township so he can join us.

OLD BUSINESS: Grader Hall Furnace: Alden called Federated to come out to fix the furnace, but they have not returned his call. He will call again.

Spring Short Course: Was Friday, April 5 at the DECC in Duluth. Glen, Patrice and Paul attended. Reports: Paul gave power points and reports to Mike and Gary. Mike said there was stuff about beaver abatement that he didn’t know. Paul and Patrice had financial fundamentals; the paper chase (tracking data through the contract process); 10 Commandments of meeting minutes; mapping. Glen had drainage law; ISO Public Protection classification; Beavers and fire contracts and MnDOT mapping and week inspections.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Next drill is next Tuesday, May 7. Mike said they’d do it. May need to blow it out from the outside first and then from the inside. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

DSL Internet: Patrice contacted CenturyLink and internet was installed in the hall. Alden will get the repeater from Duane Glienke so we can fix the antenna. Viasat was canceled. The first CenturyLink bill was very high so Patrice spent a lot of time on the phone getting it corrected. They will refund the overcharge. She couldn’t get it on auto-pay yet so had to write a check.

CTAS Backup: Mark Alborado at the State Auditor’s Office and their IT department took over Paul’s computer but was not able to fix it. He did give Paul another way to backup. They will put out an updated CTAS to hopefully fix this error. Mike asked if our CTAS programs are backed up; Patrice always backs up to a flash drive and Paul does plus has Carbonite. Paul used Patrice’s backup for his laptop but not his computer.

NEW BUSINESS: State Park Road Account Grants: The DNR is offering financial assistance to improve roads that provide access to state parks and state forests. We can apply for Mayfield, Mink Farm and Little Tamarack Lake Roads. Priority given to improving access to outdoor recreational facilities. Mike said we need to contact them before we spend too much time writing a proposal to make sure our roads will qualify. There are minimum geometic design standards for board to devise a qualifying project. We also would need a letter of support from the county engineer. The Board can make plans during the road inspection for how much gravel and road improvements we want to apply for. Mike moved to pursue this if we do qualify; Gary seconded.

Local Government Officials Meeting: The Pine County Board of Commissioners are holding the next Pine County Local Government Officials Meeting, on May 28, 2019 at 6:00 p.m. at the new North Pine Government Center, 1602 Highway 23 North, Sandstone. Glen and Paul will go, and Gary may. Glen will call him.

Pine County Zoning Ordinance Public Meetings: Will be Monday, May 13, 6:30 p.m. at the Pine County History Museum, 6333 H C Andersen Alle, Askov. Purpose:To provide residents, stakeholders, and township officials information related to the current full draft of the Pine County Ordinance and solicit feedback. Glen said we should send someone; Mike said we’ve agreed that he could go; Glen wants Paul to go also to take notes.

VFD Pancake Breakfast: Mike asked if the Duxbury VFD can use the hall May 26 for the breakfast. Glen moved yes; Gary seconded. Tables for Hall: Mike is going to surplus services and wants to get steel tables for the grills and would like to replace our big folding table in the hall with two or three smaller tables. We may have to buy more chairs. He can check on folding picnic tables also, but they are harder to get into and out of. Glen moved to allow Mike to get whatever he can for the hall. Gary seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. She corrected the total bills last month to $4,119.79. Total bills for May are $3,302.13 and she wants to transfer $3,000 from savings to checking. She transferred $5,000 last month by mistake. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

Wilma Township Board of Supervisor – From left to right, Paul Raymond, Clerk; Gary Vink, Supervisor; Mike McCullen, Supervisor and Glen Williamson, Chair. Not in photo, but present, Patrice Winfield, Treasurer.

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

BOARD OF REORGANIZATION: Elected Supervisor Glen Williamson and Treasurer Patrice Winfield were sworn to a three year and two year term by Clerk Paul Raymond. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Mike moved that the wages and salaries for 2019 as voted and approved by the townspeople at the March 11th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.58/mile. Gary seconded; passed.

Notice-posting: Glen moved to keep posting notices in the Pine County Courier, the Evergreen, and wilmatownship.com. Mike seconded.

Monthly Board Meetings: Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2019/2020. Gary seconded. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Passed.

Snowplowing 2019/2020: Mike moved that we keep our private drive snowplowing rates for the 2019-2020 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

APRIL BOARD MEETING: Paul read the record of the March 6 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed Little Tamarack Lake Road because it gets blocked with snow. He will not plow driveways any more since they are so soft. He will start grading roads as when they dry out, maybe even this week. He had a flat tire on the grader and had to make two trips to Glen’s Tire in Mora to replace the broken valve stem. Deep Rock had to order a stem for the valve. Alden fixed the hydraulic hose.

Snowplowing/Branches: Two people have overhanging branches that interfere with the grader, Paul Raymond and Tom Ackerman. They will need to be trimmed before next years snow season. Paul will notify Ackermans.

Grader Hall Furnace: Even though the burners were replaced when Federated repaired the heater in the grader hall and unblocked the birds’ nests, the furnace stopped working again. Alden will call Federated, and he asked Mike to move the fire department brush rig so the furnace workers can access the furnace. Mike will.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Gary said last time they had to blow it out from the outside first and then from the inside. Mike said they will take care of it. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

Grader Hall Parking Lot/Driveway: Alden said he’d like to try crushed red-rock gravel to lay down in the driveway instead of the crushed rock we put down before. It is about half the cost. He said he needs to cut down the whole driveway 2 – 3”and shape it so it can drain and put a small ditch for drainage. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway.

OLD BUSINESS: Pine County Township Officers Mtg: Was Saturday, March 23 in Hinckley. Report by Paul given to board and it is posted on the Pine County Township Officers website.

DSL Internet: Patrice contacted CenturyLink to order a phone line to the town hall and that was installed. Today she was able to order DSL internet for the town hall which will be installed next week. We have to pay the business rate, which will total about $60 per month, half what we pay now. She will cancel the phone once the internet is hooked up, and she will cancel our Viasat account. Glen said the antenna going north stopped working, although it does have power. He wants to go up to see if the wire became unconnected and may need help from the fire department. Patrice said we should not repair it if it only reaches one township resident. Paul said the board already agreed to put up the antennas to reach whoever they reach, and after all that we paid, not to fix the wire doesn’t make sense. Until Alden got his own internet, he was able to use the township internet, as does the Duxbury Store. The modem costs $99 but they will give it to us for free. We have to sign a two-year contract.

State Election for Representative: The election for Jason Rarick’s house seat was held March 19. Patrice, Glen and Paul were judges. Nathan Nelson won, but not Wilma Township.

NEW BUSINESS: Board of Appeal/Equalization: For voters to appeal 2020 property tax assessments, Monday, April 8, 2019, 1 p.m. County Assessor Lorri L. Houtsma and Wilma Assessor Bob Brewster will attend. We need two supervisors, and both Gary and Glen are certified. Mike said he might not make it.

Spring MAT Short Course: Is Friday, April 5 at the DECC in Duluth. Glen will drive and pick up Paul and Patrice at 7 a.m. Gary said he can’t go.

Culverts: Land and Cabins has a new price list for culverts. Alden given the price list and Mike said he can order whatever he needs.

CTAS Backup: Paul’s CTAS program will not allow him to backup to a flash drive. He has tried three, including a brand new one. He has sent his error log to the State Auditor and their I.T. department is trying to figure it out, but if they can’t fix it Paul would like to use Patrice’s backup so he can load CTAS onto his laptop. Paul’s books are caught up and match Patrice’s. Glen moved that if Paul can’t get his program fixed, that he be allowed to use Patrices’s backup for his laptop. Mike seconded. Passed.

Mail Ballot Voting: Auditor Kelly Schroeder is suggesting that townships with polling places switch to mail-in ballots. This does not require a town meeting; the board can pass a resolution to switch Wilma from public voting to mail-ballot voting. We can’t do it only for some elections and not others, but Kelly had said that they are trying to have mail balloting for everyone if we ever have special primaries and elections like we did in March. Her letter and a sample resolution was given to the board. Advantages are lower costs, but Gary said the whole point of democracy is for us to publicly vote at a polling place. Mike agreed, that constitutionally we should have a central voting place. Glen said it brings the town together when everyone comes to the hall, and he got to make contact with a lot of citizens when he was judge on the 19th. Glen moved to table the matter; Mike seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $4,084.93 and she requests a transfer of $4.000 from savings to checking. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WED. MARCH 6, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WED. MARCH 6, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Pat Story, Dennis Schmedeke, and Dave Beadreau.

CLERK’S REPORT: Paul read the record of the February Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave Paul all the times for range line roads to bill the other townships. Alden had to re-plow Crooked Lake Road due to drifting snow.

Proposed Road Projects: Alden had cost estimates for his proposed future road projects for culverts and gravel; Alden said these are not all for 2019 but some are for future years. He estimates $1500 for the three new and 1 replacement culverts on North Duncan and South Duncan Roads. Installation and gravel will be about $400 per culvert. He estimates River Cabin Road will need 35 loads of gravel @ $200 per load. Lost River Road, 20 loads; Mona Drive, 20 loads. Brushing estimates 25 hours in 2020 and then every three years after that, at $125/hour.

OLD BUSINESS: District 11b House Primary: Was yesterday, only for Republicans; Nathan Nelson got all but 2 votes which went to Tim Burkhardt, unopposed.

DSL Internet Coming: CenturyLink ditched fiber-optic cable for DSL internet past the town hall. The board voted to switch to CenturyLink but CenturyLink said they have no open lines, so can’t install at the hall. They would run a phone line, but not internet. We would have been paying $45/month instead of $118 and our internet fund would last over twice as long. We asked both Gary and Alden if they would allow the township modem in their homes, but neither could do it. Patrice said she will call them and find out why they can install phone but not internet.

MAT L & R Meetings: Patrice attended for two days, February 20 and 21 at the Best Western Hotel in St. Paul, representing Wilma Township. She met for a long time with Senator Jason Rarick, but we have no state representative now, so she sat in on some other legislator meetings. Jason supports the $20 million transportation bill which includes money for township roads, 13% for roads and 7% for bridges. The bill is for 2022, but townships need the money now, and Patrice urged Rarick to push for it now and to co-author a bill for this. The sessions focused on legislation affecting townships, like broadband internet, especially areas that have no service now, and annexation. They discussed ending political caucuses and going just to primaries, which Patrice supports since she said caucuses don’t really represent the voters.

NEW BUSINESS: Board of Review and Equalization: County Assessor Lorri L. Houtsma has scheduled it for Monday, April 8, 2019 at 1:00 p.m. Bob Brewster will also attend. Glen said this is for property values next year, not this year.

March Township Election: Glen and Patrice are up for re-election. Election and annual meeting is March 12, 2019. Gary and Dave Baker will judge with Paul.

Board of Reorganization: Glen moved that we hold the Board of Reorganization the same night as the April board meeting, before the meeting, April 3rd.

State Election for Representative District 11b: The general election to fill the seat will be March 19. Hours 10 a.m. to 8 p.m. Patrice, Gary and Paul will judge.

Pine County Township Officers’ Meeting: At Hinckley American Legion Saturday, March 23, 9 a.m. Glen said he would be willing to car-pool.

MAT Spring Short Course: Will be Friday, April 5, at the DECC in Duluth. Our board meeting is two days before so car-pooling arrangements can be made then.

Deputy Clerk and Treasurer: We have lost both our Deputy Treasurer and Deputy Clerk. If anyone knows of anyone who might be interested in the positions, let the Clerk know. Patrice is able to run elections if Paul has to miss one, like she did the first primary in January, but she doesn’t want to do Presidential elections. Paul has no plans to go anywhere. If we found someone, we would likely only train them if we knew we would be absent for awhile and the deputy would have to take over the duties.

Snowplowing: Dennis Schmedeke said he wanted to go on record praising the great job Alden is doing plowing township roads. He said he understands why he was too late to get plowing this year. Paul also said his driveway is the best it has ever been after Alden plowed. Alden said there are at least two residents who will have to trim trees next year if they want to be plowed; he said we don’t have to name them now.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for February $3,128.28. She will transfer $3,100.00 from savings to checking. Mike moved to approve her report and to make the transfer to cover the claims; Gary seconded. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:30 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________