WEDNESDAY, APRIL 7, 2021 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

WEDNESDAY, APRIL 7, 2021  WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

Chairman Glen Williamson called the meeting to order at 7:30 p.m.  with the  Pledge of Allegiance.  Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Road Manager Alden Shute, plus Arna Supervisors Pam Berg and Jan Proffit.  Patrice made a pie and shared it with everyone before the meeting.

            BOARD OF REORGANIZATION:    Mike took the Oath of Office for Supervisor, Patrice for Treasurer. Mike nominated Glen Williamson to serve as Chairman; Gary seconded.  Passed.  Mike moved that Gary Vink be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places.  Mike moved that the wages and salaries for 2020 as proposed at the March meeting be adopted:   Chairman $105/meeting (over three hours, $22.50/hour);  Supervisors,  $100/meeting (over three hours additional $20.00/hour);  Clerk and Treasurer $100/meeting. Special reports and paperwork  $18/hour.  Election judges $16/hour (including head judge).  Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports;  Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.57.5/mile.  Hourly rate, Chairman $22.50; Supervisors $20 (Supervisor Labor $16/Hour) . Zoom meetings $20 per hour for all board members.   

            Mileage:  Federal rate for officers, judges, delegated township representatives, for judges training, township officers training, and association meetings, etc.  $.56/mi. For 2021. Gary seconded; passed.

             Monthly Board Meetings:    Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2021/2022.  Gary seconded.                                                      

Township Donations:  Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded.  Passed.

            Snowplowing 2021/2022:   Mike moved that we keep our private drive snowplowing rates for the 2021-2022 season the same as last year:  $75; Drives over 700′, $100;  1,000′ to ½ mile: $175/season; over ½ mile, $350.  Gary seconded; passed.

            BOARD OF SUPERVISOR’S MEETING:  March Meeting Record:   Paul read the record of the March 3 meeting.  Mike moved to approve; Gary seconded.

            ROAD REPORT:   Pete Anderson Range Line Road:   Arna Township Supervisors Jan Proffit and Pam Berg asked to speak about the invoice for road work on the Pete Anderson Road, to get clarification on the charges. Jan  said the copy she saw was so faint it could not be read, but it was for $1200 for ditching on Pete Anderson Road.  She said they were never contacted for approval for this project.  Alden said he took responsibility for that omission and will contact them from now on for major work.  Paul gave Cheryl the addendum to the old Arna Agreement that said Wilma would do all road work on Pete Anderson Road and bill Arna half. He said the invoice he sent Cheryl Wickham was very clear, so she may have made a copy that was faint. Paul apologized for misplacing his copy of the invoice he sent to Arna and will ask Cheryl to send him a copy. He will ask if Arna wants us to mow Pete Anderson Road or if they want to do it.  Alden  gave his report on plowing/grading, repairs, etc.   Alden inspected all roads for winter damage and bladed some roads but most were too wet.  We didn’t have too many frost boils this year.  Supervisor’s Road Inspection Meeting:   Date for inspection will be set at May 5 Board Meeting. Alden wants to put some gravel on some roads, to be finalized at the road inspection. 

            Jerry’s Roadside Mowing Bid:  Jerry Telker says his original bid of $1,000 to $1,500 will likely be lower depending on what roads we want done; closer to $550 – $750.  Mike moved that we hire Jerry’s Mowing to do our roads in 2021.  Gary seconded; passed.

            OLD BUSINESS: Escrow Accounts:   Patrice does not want to keep carrying over escrow accounts for long-completed road projects. Attached is a report of escrow accounts and roads they were for; some going back to 2013. Board decisions: T&T Logging was dissolved and the two Fornengo brothers formed a new company. The board directed Paul to contact the MAT Township Attorney about the $1,923.25 of their money we are holding, some for roads as long ago as 2009. Mark Sauter Logging, S. Duncan Road: He is still working on this project, so keep the escrow.  Carlson Timber, Schmedeke Lane;  return full $500 escrow.  Wermerskichen Timber: Gary said he remembers there was some damage 8 years ago. Mark Pallow was Road Manager then and no report of damages was given to Patrice or Paul. Gary moved to take their whole $500; Mike seconded.  Midwest Hardwood Corp.: S. Duncan Road.  Some damage was taken out in 2014; Glen moved to return the full balance of $276. Gary seconded.  Hayward Land & Logging, Tamarack Pine Drive, $500. Gary said he remembers there was some damage 7 years ago.  Gary moved to take their whole $500; Mike seconded. Patrice will put these escrow accounts into the regular R&B Fund.

            MAT Spring Short Course:  They were changed to online only.  All sessions were  free and are all still available on the MAT website, including downloads and power-points.   Supervisors Day 1:  Cyber security; Easiest Catch:  the Dark Net;   Weed Inspections & Noxious Weed Law;   Understanding Your Fire Department;  The Danger of Nature: Town Powers and Obligations with Noxious Weeds and Destructive Animals.  Clerks & Treasurers:  May – What a Typical Month in Clerking Looks Like?  “Treasurer 101;”  Junk Drawer of Questions & Technology Options.   All Officers Training: Special Meetings;   Personal Injury Claims Against the Town.

            Pine County Township Officers’ Meeting:   Was Saturday, March 27, 9 am at the Community Center, Hinckley, hosted by Wilma Township.  Four board members attended.  Good attendance with at least 50 officers and speakers and reports by Senator Jason Rarick and Representative Nathan Nelson,  County Attorney Reese Frederickson, County Auditor Kelly Schroeder, Caleb Anderson from Zoning and Septic; Commissioners Teri Lovgren and Steve Hallan, Brett Grundemeier from the DNR.

            NEW BUSINESS:   Board of Appeal/Equalization: For voters to appeal 2022 property tax assessments, will be Monday, April 12, 2019, 1 p.m. by Conference Call for County Assessor Lorri L. Houtsma and Supervisor Mike McCullen. Glen will have a speaker for his phone.  Wilma Assessor Bob Brewster will attend in person.  So far we have received no appeals.

            Garbage Pickup Increase:  The Tri-Township Disposal District Board has sent out a Notice of Proposal (attached).  They cannot refund payments on more than one parcel so are proposing restricting pickup to improved parcels only, with no refunds, at $80 per year, $3.08 per pickup day.  Our board has concerns that people who are used to having pickup after a weekend but who don’t have improved parcels will still put out their garbage and won’t know about the change.   Who picks up all this garbage, the county?

            Unemployment Accounts:  We are not being billed for unemployment this year so far, and may receive some help from the stimulus bill so we don’t have large payments if our appeals fail.  We won’t be billed until July.

            Application for Utility Permit on Vink Road by East Central Energy:  Starting at existing junction box on east side of road north 1,550 feet, 3 feet deep underground cable. Glen moved to approve the application but to ask for $1,000 escrow against any damage to the road.  Mike seconded.  Passed.  Glen and Alden signed the permit.

            3.2 Beer License for Duxbury Store:   Glen moved that Duxbury Store be given a beer license; Mike seconded; Gary abstained.  Glen and Paul signed the County permit and Gary will send it to the county.

             Treasurer’s Report and Claims:  Patrice gives the treasurer’s report.  Total bills for April are  $3,572.01. Total to transfer  from savings to checking, $3,500.00. 

 Motion to Adjourn:    Mike moved to adjourn the meeting; Gary seconded.  Meeting adjourned at 9 p.m.

                        Report by Paul Raymond ___________________________________

WILMA TOWNSHIP BOARD OF AUDIT & BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 10, 2021

WILMA TOWNSHIP  BOARD OF AUDIT & BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, FEBRUARY 10, 2021

          Chairman Glen Williamson called the Board of Audit meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Kim Felton and Cindy Kleinschmidt.

             Board of Audit for 2020 Books:   Paul and Patrice had coordinated and cross-checked their books.  Board reviewed their Schedules for FY 2020. Mike moved to approve the two sets of books; Gary seconded; passed.  The Board all signed Schedules 1 and Cash Control Summaries for 2020.  Paul presented the proposed levies for 2022 taxes and wages for 2021 for any changes by the Board.  No increases were proposed. Gary moved to adjourn the Board of Audit; Mike seconded.

            Glen called the February, 2021 Board of Supervisors’ Meeting to order.

            Meeting Record:  Paul read the record of the January 6 board meeting.  Mike moved to approve; Gary seconded.

            ROAD REPORT:  Alden plowed  once since January. He got the grader wing repaired with Gary’s help, but then the boom pulley pin broke so the wing went out.  He got the part delivered, so he will be fixing it.  

            Alden said the fire department took diesel without writing it down.  Mike said he took 15 gallons and he was going to tell Patrice at the meeting tonight; the fuel was for Kim’s tractor which was needed because of the solid frozen ice drift in front of the fire hall so the trucks could not get out. Mike will have Patrice pay it to the town; Alden said it is $5/gallon.

            NEW BUSINESS:  Annual Town Meeting and Election:   Our regular March board meeting will be Wednesday, March  3.  The election for Supervisor and Treasurer and the Annual Town Meeting will be Tuesday, March 9.  Polls open  5 – 8 p.m.  Paul, Gary and Stefanie will judge. Absentee ballot period open February 5 to March 9.  Glen and Patrice up for re-election.

            Legislative & Research Committee Meeting:  Will be online this year, on Wednesday, February 17. Last year the board sent Patrice to the L&R meeting at the capitol, since she knew so many state officials.  “All town officers are welcome; registration is required: http://bit.ly/LRSpring2021 . There is no cost to attend this event. February 2021 Legislative & Research Committee meetings will be held via virtual Zoom meetings, instead of at the State Capitol.” Some sessions are not relevant to our town. Glen moved that any interested officers be allowed to attend relevant sessions; Mike seconded.

Schedule:

10:15: Transportation Committee legislative panel with Q&A.

10:45: Local Government Committee legislative panel with Q&A

1:00: Transportation subcommittee meeting

1:00: Government Operations subcommittee meeting

2:00: Environment subcommittee meeting

2:00: Taxes subcommittee meeting

2:00: Annexation subcommittee meeting

            Paul asked if we could set a flat hourly rate for all board members for attending Zoom meetings; right now we are paid at our own rate, so some get $18/hour and others $20-22.50.  Mike moved that all officers be paid $20/hour for internet and Zoom meetings and trainings.  Gary seconded.  Passed.

            Pine County Township Officers’ Meeting:   Will be Saturday, March 27, 9 am at the Community Center in Hinckley.  Wilma is hosting and setting up.

            Board of Appeal for Property Tax Valuation:   Will be Monday, April 12, 1 p.m. At the Wilma Town Hall, Duxbury.  To appeal assessment for 2022 taxes. Mike said he will be gone working so Gary and Glen will have to be here.  Glen has been certified, and Gary thinks he may still be also.

            MAT Spring Short Course:  Will be live, on Friday, April 2, at the DECC in Duluth.  No posting yet on schedule or times.   Patrice said the only training that she has found very helpful are the shortcourses.  Paul said we can carpool when we know more about it.

             Treasurer’s Report and Claims:   Patrice gave the Treasurer’s Report (attached). Total bills for February $3,589.87, for a transfer of $3,500.  Gary moved to approve her report and to make the transfer.  Mike seconded; passed.

 Report by Paul Raymond _________________________________

Attest:  Glen Williamson, Chair______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 6, 2021

WILMA TOWNSHIP  BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 6, 2021

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present: Supervisor Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Kim Felton and Cindy Kleinschmidt. 

              Meeting Record:  Paul read the record of the December board meeting.  Mike moved to approve; Gary seconded.

            ROAD REPORT:  Alden plowed twice for snowfalls. He got the grader wing repaired with Gary’s help, but then the boom pulley pin broke so the wing went out.  He just got the part delivered, so he will be fixing it.   Alden asked Paul to double check his billing to Arna Township to be sure the two 18” x 30′ culverts were billed.  They were sold by Hinckley Trailer Sales and installed by Summerland gravel.  Paul will check.

            Dollar Lake Culvert:  Culvert has been damaged at the end.  Alden said he doesn’t know why there is a culvert there; Gary said there used to be flooding from beavers.  Alden will have it repaired in the spring.

            Backup Grader Operator:   Nick Mattson wants to be trained as backup grader operator. Alden will need to train him.  Nick has experience with big machinery.  Mike moved that we hire Nick as backup grader operator and to pay him the mechanic assistant wage ($16/hour) for his training hours with Alden, and regular grader operator rates ($25/hour) if he ever has to take the grader out.   Gary seconded; passed.

            Telcom Escrow:  This was on agenda but did not get discussed. Telecom has completed work on  65377 River Cabin Rd., Job: 20188286 They want a refund of their escrow; Paul asked Alden to inspect the road at that address.

            OLD BUSINESS:    Break-ins in Dairyland, WI:    Mike said they caught the perpetrator of a rash of break-ins in the Dairyland area in Wisconsin.  Gary said that Stew Holtz just south of Tamarack Pine Drive had someone drive into his place through the woods and steal a 3 wheeler and trailer.

            2020 MAT Educational Conference and Annual Meeting:   All sessions were virtual by Zoom for two days of meetings and trainings,  They sent handouts and power-points for every officer on the sessions: CTAS, Township Succession; Winter equipment; Workers’ Comp; Noxious Weeds; Cartways; Mediating Conflicts.  Paul said the training is very good and it is paid training, and that the videos of the sessions for clerks, treasurers, and supervisors are all online at the MAT website and he encouraged the officers to get the training.  Sessions are one hour long.  It will soon be time for the Spring short courses and they will likely be online also.

            NEW BUSINESS:    Elections:    Filing for March 9, 2121 Election:  Mike and Patrice both filed for re-election.  Paul asked if Stefanie Rahn and Gary Vink will judge; both were trained.  So far no one else has filed for the offices. Gary agreed. 5 – 8 p.m.

             Duxbury Store Cigarette License:  2021 cigarette license due for renewal. $10. Mike moved to renew it; Glen seconded.  Gary abstained.  Passed.

            PINE CO. ASSN. OF TOWNSHIPS/MAT DUES:  $339.57 due.  Glen said he can take the check tonight from Patrice.

            2021 Garbage Pickup Schedule:   Paul left copies in the hall and Glen said it will be posted on the website.

            Board of Audit for 2020 Books:  Glen moved to hold the Board of Audit before the February board meeting.  Paul and Patrice need to meet to coordinate and cross-check books before the audit.

             Treasurer’s Report and Claims:   Patrice could not download the new tax tables for 2021 so could not process the payroll.  She did complete the non-taxable claims, which totaled $1,604.02, for a transfer of $1,600. She will work on the download at home and have Glen and Paul come to sign the checks and will do another transfer.

 Report by Paul Raymond _________________________________