WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MARCH 4, 2015

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall in Duxbury. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Mark and Lisa Sisterman.

Paul read the record of the February Board meeting; Gary moved to approve; Mike seconded.

          OLD BUSINESS:  TOWN OF WILMA SUBSURFACE SEWAGE TREATMENT SYSTEMS ORDINANCE

HEARING:  Glen opened the floor for discussion on the ordinance before the Board takes action.  He said the ordinance had been posted on our website, wilmatownship.com for several months. We are essentially copying the Pine County Ordinance which went into effect one year ago.  By law, we cannot be weaker than the county.  The county retains control of systems within shoreland areas like the Sistermans’ (300′ from rivers/creeks and l,000 ft. from lakes).

Mike said one difference in the new ordinance is inspection is required whenever properties are sold.  Mike moved that Wilma Township adopt the Subsurface Sewage Treatment Systems Ordinance, effective April 1, 2015, and that Paul forward a copy of our ordinance and the SST Checklist to the Minnesota Pollution Control Agency and record it with the County Recorder.  Gary seconded; passed.

Pine County 2014 Routine Bridge Inspection Report:  The only township bridge in Wilma Township is the culvert-bridge on Heller Drive.  R.O.W. Manager Todd Lindstrom filed an inspection report of their inspection of the culvert-bridge and the board studied it.  No action was requested.

Town Park  Auditor Cathy Clemmer gave us an update from the county on progress on legislation to allow Wilma to get conditional use title to the north 20 acres of our Park in Section 8.  Because the Tamarack River runs through the north 20 acres, the County Board of Commissioners has brought this before the Minnesota State Legislature, who will have to approve a conveyance of the north 20 acres of our park to the township under conditional use.  We own the lower half free and clear now.

NEW BUSINESS:  East Central Minnesota Disaster Debris Management Course:  East Central Solid Waste Commission is sponsoring free two-day course on planning, response and recovery from a major debris generating event.  Cambridge, MN, at American Janes’ Grill and Bar Event Center, March 11 and 12, 8 am to 4 pm.  The Board discussed sending a township official; Glen said he feels that we should be represented in case of a major debris event in Wilma Township, like the two severe windstorms and the tornado which caused significant debris.  Paul said when the blowdown happened, people contacted the Fire Department, not the township.  The town didn’t dispatch any trucks or workers, but the Fire Dept. did;  he said that if anyone should attend, it is the fire dept. Mike said he was concerned about the taxpayers’ money; it would be a two-day all-day conference, plus mileage both days.  No motion to attend.  Gary said we should contact them to see if they give out any handouts or materials that we can get.

Township Short Course:  Black Bear Casino, Carlton, Friday, April 3, 2015.  Paul, Glen, Patrice and Gary will go.  Paul said he’d drive, if four people can fit in a two-door.  He’s never had a big enough car to drive the car-pool.  He will pick up Glen at 7 a.m. and Patrice and Gary.

MN Association of Townships County Officers’ Meeting:  Saturday, March 28, 2015, at American Legion in Hinckley, 9 a.m.   The County Officers Association is going to subsidize township officers who wish to attend the MATAT State Conference in November, by $300 per officer.  They have agreed to help Glen and Paul who have already registered.  Mike moved that we send Glen and Paul to the State MAT Convention next November, with help from the subsidy from the County Township Association.  Glen asked for clarification on whether Deputy Clerk Toni Williamson can attend the county officers’ meeting as a paid delegate.  Mike moved that she be authorized; Gary seconded.  Glen abstained.

Board of Appeal and Equalization:   Will be on Monday, April 6, 2015, 1 p.m., Wilma Town Hall. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster will attend.

Board of Reorganization:  Gary moved that the Board hold the Board of Reorganization as part of our April 1 Board Meeting. The board will swear in new officers; set wages and salaries for 2015; choose posting and publishing locations and bank of deposit.  Mike seconded; passed.

Annual Town Meeting, Election and Board of Canvass:  This will be next Tuesday, March 10, with the election from 5 to 8 p.m. at the Town Hall for Treasurer and Supervisor.  Patrice and Mike have filed; Patrice said this will be her last term as Treasurer.  Barb Smith and Toni Williamson and Paul Raymond will judge.  We will need at least two Supervisors to attend the Annual Meeting to hold the Board of Canvass of the votes after the election.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached) and also presented a list of claims and payroll for March.  The claims totaled $871.70. Gary moved that we pay all the bills, approve the Treasure’s Report, and to transfer $900 from savings into checking.  Mike seconded.  Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

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Attested by   Glen Williamson, Chairman

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WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015

          Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.

Paul read the record of the December meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS  Schmedeke Lane Extension Recording:  New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni.  They will read “My Term is Indeterminate” so we won’t have to order new ones.  The road extension will be  recorded this week.

Wilma Weight Limit Ordinance Notices:  Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun,  Co. Highway Dept.,  Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner.  The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.

Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited.  He said he believes this is what the original ordinance stated.  There was no second.  Glen said it is important that we document and justify any deductions from the escrow payments.

Road Report:  Gary gave the road report for Mark Pallow, Road Manager.  Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive.  Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it.  This should be deducted from  Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged.  The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.

CTAS Download and Update:  Paul was able to download and update CTAS V.7  on his new computer.   The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out.  Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)?  Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.

NEW BUSINESS:           U.S. Census Boundary and Annexation Survey:  Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.

Affadavits for Township Election  March 11, 2015:  Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13.  Patrice and Mike are up for re-election, and both filed.  Annual Meeting will follow the  election at 8 p.m. March 11.   Judges:  Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge.  Polls will be open 5 – 8 pm.

Board of Audit:  The board needs to schedule the auditing of the clerk’s and treasurer’s books.  In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting.  It will not be paid as a separate meeting.  Mike seconded.

2016 Budget and Levies:  Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting?  Mike said we can vote on this at the February meeting.

2015 Cigarette License for Duxbury Store:  Gary paid the $10 fee for Joe Vink  and Paul issued the license.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s report (attached).  The hall was so cold that her computer and printer were frozen so no checks could be written.  Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.

JP Cooke (Notary Stamps)                         $          84.90

ECE                                                                       53.00

Evergreen                                                               15.75

Pine Co. Courier                                                    19.78

Bruno Deep Rock                                                350.00

U.S. Treasury (4^th quarter withholding)               511.72

Paul (expenses)                                                      19.80

Randy Beurman (cleanup)                                   250.00

Mark Pallow (expenses)                                         48.07

Mike McCullen                                                      50.00

Mark                                                                      73.50

Pine Co. Truth in Taxation                                     45.80

MAT Pine Co. Township Officers’ Assc.              337.36

Gary                                                                     104.00

Patrice                                                                  245.00

Glen                                                                       60.13

Patrice (expenses)                                                  31.79

Paul                                                                      212.00

Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims.  Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report.  Mike seconded.

Glen moved to adjourn the meeting; Gary seconded.  Meeting adjourned at 8:30 p.m.

Paul Raymond, Clerk