Board of Audit and Regular Meeting, February 7, 2007

WILMA TOWNSHIP BOARD OF AUDIT AND FEBRUARY 7, 2007 BOARD MEETING

The Board of Audit and the Wilma Township Board of Supervisors met at 7:30 p.m., February 7th, 2007, at the Wilma Town Hall. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

The Board examined the Charts of Accounts, Cash Control and Summaries of the Clerk and Treasurer. Glen moved that the Supervisors approve the Treasurer’s and the Clerk’s books. Mike seconded, and all three Supervisors signed the Clerk’s and Treasurer’s Summaries.

Levy and budget proposals for 2008 taxes were discussed. The Building Fund levy was $1,200 for 2007, and there is currently $6,780 in the fund. There was a discussion on building a new, handicapped-accessible outhouse, scraping and painting the town hall, and the need for a new foundation for the town hall, which will require the building to be jacked up. There was a discussion on whether or not to have plumbing in the outhouse, which would require heating. The board decided to increase the Building Fund levy proposal to $1,600 for 2008, and to lower the Park Fund levy proposal to zero from its current $400 to make up the difference.

Road and Bridge Levy. The board was unsure whether the Debt Service Fund for the grader is a levy the voters will decide on or whether it was already set by the board when they did the certificate of indebtedness. Paul needs to contact the township association attorneys and the Pine County Auditor to find out if we need to add this to our levy proposals, and whether the County is automatically adding this to our township taxes for 2007. Patrice has been taking the grader payments out of the Road and Bridge fund, but when the Debt Service Fund is created, the payments will need to be transferred back to the road and bridge fund. We need to find out if we will be getting payments into this fund from the County this year, or if it will not show up until 2008. We will propose an increase in the Road and Bridge Levy to $25,200 for 2008, from the current $20,000.

There were no increases in the proposed levies for General Fund ($12,000); Fire Fund ($3,500); or in wages for 2007.

Paul read the Clerk’s report of the January meeting. Mike moved to approve the minutes; Glen seconded. Gary said that T & T logging has not started logging activities and they have not paid any money to the logging escrow fund.

Schmedeke Lane: Glen said this did not appear on the agenda for the County Commissioners’ meeting, so no board members attended.

` Website: Glen said he had to move the Wilma Township website to a donated server. We couldn’t use a free server to post information.

Glen said we ought to have a simple building ordinance so that we will be aware of construction in the township. We are a growing township and need to have some control over what is allowed to be built. He suggested we contact the township association attorneys to ask about asking for a registration fee. Mike asked what would be included, a deck, a shed, or what? He said we could be opening a can of worms. Glen suggested any building over 20′ x 20′ could require a building permit. Glen will call the township association attorney for feedback, and Gary said we can bring this up at the annual meeting.

Glen also said the board should be more active in promoting Duxbury Days. This was a fun activity that brought people from all over for the parade and dinner and games. Patrice said it requires volunteers, and she was unable to do the work last year due to work.

Bills were presented:

First National Bank $ 2,000.00

Pine Co. Courier 35.72

The Evergreen 14.75

East Central Energy 30.42

Joe Vink 41.56

Mike McCullen 20.77

Gary Vink 116.59

Patrice Winfield 167.97

Mark Pallow 124.21

Bob Brewster 1,340.00

Paul Raymond 161.61

Glen Williamson 20.77

Total all bills $ 4,074.37

Treasurer’s Report:

General Fund Receipts 867.35

Disbursements 1,353.33

Balance 21,569.53

Road and Bridge Rec: 50.00

Disb: 2,173.14

Bal: 4,072.13

Fire Bal: 3,702.88

Park Bal: 717.96

Building Bal: 6,779.99

Escrow Bal: 4,849.86

TOTAL ALL FUNDS $ 41,642.35

Glen moved to approve the Treasurer’s report and to pay all the bills, and to transfer $4,100 from savings to checking. Mike seconded. Gary moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9:40 p.m.

Paul Raymond, Clerk

Proposed budget for 2008

Wilma Township Proposed Budget for 2007

March 13, 2007

2007 2008

Road and Bridge                            20,000                           25,200

Building Fund                                  1,200                              1,600

Fire Fund                                           3.500                              3,500

Park Fund                                             400                              00

General Fund                                   12,000                         12,000

WAGES            Chairman             17.50/hour                            17.50/hour

Supervisor           15.00/hour                            15.00/hour

Clerk                     75.00/meeting             75.00/mtg.

Treasurer             65.00/meeting             65.00/mtg.

Clerk and Treasurer bookkeeping and reports         10.00/hour

General Labor          15.00/hour                              15.00/hour

Major Mech.             30.00/hour                             30.00/hour

Mech. Asst.               15.00/hour                             15.00/hour

Grader Op.                16.00/hr                                 16.00/hour

Out of Town Meetings              35.00/half day             35.00/half

65.00/full day              65.00/full

Election Judges                          10.00/hour                   10.00/hr.

Mileage:  $ .44.5/mile for officers, judges, delegated township representatives, for judges training, township officers training, and association meetings, etc.

SNOWPLOWING:                                 50.00/per season

Driveways over 700 feet:            75.00/per season         75.00

No closed gates (operator will not get down from grader).   Must have turnaround space.  Year-round residents only.   Special plowing, $100.

Regular Meeting, January 3, 2007

WILMA TOWN BOARD MEETING JANUARY 3, 2007

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon and Marjorie Schmedeke and Kenneth Yager.

Paul read the record of the December, 2006 meeting. Mike moved to approve; Glen seconded.

Ken asked why a new battery was purchased for the grader instead of using the battery from the old grader. Gary said Joe did not buy a new battery; he replaced the one that was weak. Also, one of the old grader batteries does not fit in the new grader.

OLD BUSINESS:

SCHMEDEKE LANE: Glen attended the Pine County Commissioneers’ meeting on December 16. Schmedeke Lane was discussed, but the matter was referred to the County Attorney for a legal review. Glen also went to Pine City for the next meeting on Tuesday, January 2nd but the Courthouse was closed due to President Ford’s funeral. The Supervisors said that he should still be reimbursed for his mileage. The Commissioners will know their agenda for the January 16th meeting by January 11th, and whether or not Schmedeke Lane will be on the agenda. Eldon said that the County Attorney is ill, and the issue may be delayed. Greg Bernu said that he and the attorney will meet with Eldon privately before this meeting.

LOGGING ON PETE ANDERSON RD: Gary said that someone is logging on the Pete Anderson Road and have filled in the ditch and built a landing on the east side of the road. He believes it is T & T Logging from Dairyland, and that he believes they are also logging on the Duncan Road. Mike said we need to write to T & T and tell them we need a $500 escrow damage deposit for each road and that they need to restore the ditch to the condition it was before their logging activities began. Gary said T & T has a history with Arna Township of logging on and damaging their roads without restoring them. Gary said if they don’t pay the escrow, that he will barricade the roads like he did the Mayfield Road. Paul will write T & T.

MARCH ELECTION: Glen and Patrice are up for reelection. Patrice said she plans to run, and Glen also. Both paid their $2 filing fee. Glen asked the date of the election and asked if he needs to be here for the election or the Board of Reorganization. The election is March 13, and the Board of Reorganization 7-10 days following that, and Gary said Glen should at least be here for the Board of Reorganization. The Board of Audit, to go over the Treasurer’s and Clerk’s books, will be at the February 7th Board of Supervisors’ Meeting.

GRADER DAMAGE: Ken said that the man at 65430 River Cabin Road said that our grader operator backed over and destroyed his mailbox on the day after deer season. Gary said he should come to a meeting or write a letter to the township regarding the damage. He said the county doesn’t reimburse homeowners when they damage mailboxes. Mike said that if Mark backed over the mailbox, that is different from inadvertent damage from normal plowing activities.

LOGGING PAYMENTS: Mike asked if we have received monies from the county for all the logging activities they license in our township. Patrice said no payments are specifically designated for logging. Mike said that when the legislature increased the payments counties have to pay townships for logging, that Pine County permitted a lot of logging to beat the increase. Paul can call the Auditor and see if they have this information.

BILLS WERE PRESENTED:

Duxbury Store $ 27.70

Pine Co. Assn. Of Townships 316.94

Pine Co. Treasurer/ Truth in Taxation 35.65

Pine Septic and Design 207.05

1st National Bank 2,000.00

East Central Energy 23.77

U.S. Treasury 412.12

Glen Williamson 107.08

Joe Vink 83.11

Gary Vink 100.66

Mike McCullen 20.77

Paul Raymond 87.73

Patrice Winfield 103.89

TOTAL ALL BILLS $ 3,526.47

TREASURER’S REPORT:

General Fund Receipts $ 4,701.74

Disbursements 799.03

Balance 22,055.51

Road and Bridge Rec: 8,108.62

Disb: 14,886.61

Bal: 6,145.27

Fire Rec: 1,497.49

Bal: 3,702.88

Park Rec: 18.66

Bal: 717.96

Building Rec: 449.86

Bal: 6,779.99

Escrow Bal: 4,849.86

Total All Funds $ 44,251.47

Mike moved to approve the Treasurer’s Report and to transfer $3,600 from savings to checking to pay the bills. Glen seconded. Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:05 p.m.

Paul Raymond, Clerk

Pine County, Minnesota