Regular Meeting, December 6, 2006

WILMA TOWN BOARD MEETING, DECEMBER 6, 2006

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke and Bruce and Donna Filler.

Paul read the record of the November meeting. Eldon asked that the record be amended to show that at the November meeting Joe Vink had said that the Board of Supervisors when he was Chairman had measured Schmedeke Road from the Pete Anderson Road and that the distance was exactly one mile, and that Joe had found the stake at the section line where Schmedeke Lane is located. Glen moved to approve the minutes as amended.

OLD BUSINESS: Gary ordered diesel fuel for the grader.

Crooked Lake Road: When Mark was blading Crooked Lake Road to remove ridges and berms, a number of rocks were dug up. Danforth supervisors did not contact us for four days, but Kelch’s said that their fire ring was bladed and damaged. Mark said the ring and a trailer were in the right of way, and when he was grading, the Kelch’s came out dressed in hunting clothes and acted in a threatening manner, so he did not stop to talk with them.

Eagle Head Road: Gary is continuing to clean out the culverts on this road. We need to bill Danforth for work done on this and Crooked Lake Road: November 10, 13 and 14: 2 ½ hour blading, $250.00, plus 1 hour cleaning screens and culverts, $15.00, total $265.00. (Danforth’s half).

Heller’s Road: Gary killed and removed a beaver from Hellers’ Road, but at no charge.

Grader: One grader battery was weak so Joe replaced it. Also one of the wedges that had weakened and a hydraulic hose were both replaced.

Wilma Township Website: The website is up and running and a number of month’s minutes are already posted. Glen is still looking for featured residents. Paul asked the Supervisors for his copy of the Arna/Wilma Joint Road Agreement, so that it can be posted on the site. He had given it to them to study for a possible change in the New Dosey/Wilma agreement. Gary said that in 2007 the Board needs to think about amending the New Dosey Joint Road Agreement.

NEW BUSINESS: Crooked Lake Boulder: There is a large boulder that Bob Johnson has moved to his land that is in the right-of-way of the Crooked Lake Road. If the grader struck it, it could damage the blade. Mike said we may need to flag it to make it more visible as a hazard if it gets covered with snow.

Schmedeke Lake: Eldon said he needs help measuring the distance from Pete Anderson Road to Schmedeke Lane, to prove that Schmede Lane is on the Section Line between Sections 11 and 12. Gary said if more than one Supervisor helps at the same time, it will have to be posted as an open meeting. There was a discussion on the Open Meeting Law, and whether Supervisors can meet together to discuss road or township issues as long as they don’t make decisions without posting this as a meeting. Glen said that at the Short Course they made it clear in a skit that any discussion of township business between Supervisors is considered a meeting and falls under the Open Meeting Laws. Greg Bernu from Pine County said that the issue of this road survey and location and what measures may be taken will be brought up at the County Commissioners’ Meeting. Glen moved that any Supervisor who can attend this meeting to find out what their concerns are be authorized to attend and to represent the township. Mike seconded.

Bills were presented:

Duxbury Store $ 24.95

East Central Energy 29.98

1st National Bank 2,000.00

Little Falls Machine 11,448.75

Napa Auto 181.67

Town and Country Oil 722.39

Donna Filler 106.20

Gary Vink 145.45

Joe Vink 264.12

Mark Pallow 147.76

Paul Rayimond 334.47

Mike McCullen 27.70

Glen Williamson 27.70

Patrice Winfield 224.50

TOTAL BILLS $ 15,685.64

Treasurer’s Report:

General Fund Receipts 843.01

Disbursements 1,181.89

Balance 18,152.80

Road and Bridge Fund Rec: 414.65

Disb: 4,739.18

Bal: 12,923.26

Park Fund Bal: 699.30

Fire Fund Bal: 2,205.39

Building Fund Bal: 6,330.13

Escrow Bal: 4,849.86

TOTAL ALL FUNDS; $ 45,160.74

Mike moved to approve the Treasurer’s Report and to transfer $15,600 from savings to checking to pay bills. Gary seconded. Gary moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:00 p.m.

Paul Raymond, Clerk

Regular Meeting, November 1, 2006

WILMA TOWN BOARD MEETING NOVEMBER 1, 2006

The Wilma Township Board of Supervisors met at the town hall in Duxbury on Wednesday, November 1, 2006 following the public test of the Automark voting machine for the November 7th election. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Bruce and Donna Filler, Eldon Schmedeke, Joe Vink and Mark Pallow.

Paul read the clerk’s report of the October meeting. Mike moved to approve; Glen seconded.

OLD BUSINESS:

Crooked Lake/Eagle Head Roads: Danforth cleared out the culvert on the Crooked Lake Road. Gary has been doing some culvert cleaning on Eagle Head Road as Danforth hasn’t been doing it. Paul will bill Danforth $45 for their half of the work digging out the culvert.

Dollar Lake Road: Eric Vathne contacted Gary and did some slope repair on the deep drop-off at the end of the road.

Heller Road: Joe put down 16 yards of gravel on the culvert. Paul will bill New Dosey for half of the gravel, total $38, plus 1 hour of blading at $100, for a total bill of $138.

Pete Anderson Road: Eldon said the culvert has been torn up at the entrance to the Duxbury Road. This is a county culvert, and Eldon said he will call the county.

Schmedeke Lane: The county has contacted us regarding a possible surveying error on Schmedeke Lane, which may be on Jensen’s land. They sent us a map, and will be in further contact about the problem. Eldon asked for permission to go through township road records and old minutes to see if there is information about the road surveys and markers. Mike moved that Eldon be allowed to go through old town records for this information. Glen seconded.

New Grader: The new grader was delivered for a shipping cost of $1,800. Mark has taken it out and worked with it, grading berms before the freeze-up.

Town Hall Toilet and Door Handles: Joe said he would install the new door handles and Mark said he would build a platform in the outhouse for the new toilet seat. Mark will also put in a new hook for the town hall sign.

NEW BUSINESS:

Wilma Township Website: Glen demonstrated a mock up of the new website for Wilma on his laptop computer. He will register the name WilmaTownship.com, unless it has been taken. He said the yearly cost for upkeep and posting is about $200, but he may be able to get it for free on a server that contains advertising. Mike moved that the Township pay the $17 to register the WilmaTownship.com domain name and that Glen be authorized to try to find a free server for the site. Gary seconded. Mike said that with the grader expenditure, he is reluctant to spend the taxpayers’ money on an expensive server. Glen said he would see what he could do, and shared ideas he has for the website: featured citizens, like Joe and Bev Vink; Town Board meeting minutes, links to township businesses, outdoor recreation opportunities.

Wilma Township ATV Trails: The county sent a letter asking for a map designating Wilma Township roads that have been designated as open ATV trails. Gary said we have not designated any township roads as open ATV trails. It is illegal to drive on county roads, but Joe said we can’t stop legally licensed drivers from driving 4-wheelers on township roads. Paul will write the county and tell them that we have no designated ATV trails on township roads.

County Township Officers’ Meeting: Glen attended the October 28th meeting representing Wilma Township. He said it was a very informative meeting, with the county commissioners giving reports and the different candidates for state and county offices reporting, plus Sheriff Mark Mansavage. Mansavage said they are advocating a lesser penalty for level 3 speeding offenders that will not be on a driver’s permanent record. Instead of $180, the fine would be $60 or $70. Currently no-pays lead to a long process of bench warrants and tracking down the offenders, and deputies are often reluctant to write citations because of this. Mark LeBrun said that the Markville Road/Duxbury Road paving should be completed in 2008. The Markville Road is now paved from Markville to Grace’s Lake Road. The county will need to hire 14-17 new people for the new jail. The big meth problem now is in trafficking and selling meth, not manufacture.

BILLS:

East Central Energy $ 30.24

Couri/Ruppe/MacArthur Lawyers 487.50

MAT Agency (Workers Comp) 560.00

Duxbury Store 9.95

Federated Propane 150.00

Ranger Trucking 1,800.00

1st National Bank (Grader Loan) 2,000.00

The Evergreen 20.25

Joe Vink 112.00

Pine County Courier 39.48

Gary Vink 115.43

Toni Williamson 13.85

Glen Williamson 99.40

Paul Raymond 95.53

Mark Pallow 246.62

Donna Filler 9.23

Patrice Winfield 110.82

Mike McCullen 20.77

TOTAL BILLS: $ 5,921.07

TREASURER’S REPORT:

General Fund Receipts 166.94

Disbursements 1,188.88

Balance 18,491.68

Road and Bridge Rec: 724.37

Disb: 18,184.75

Bal: 17,247.79

Fire Bal: 2,205.39

Park Bal: 699.30

Building Bal: 6,330.13

Escrow Rec: 13.51

Bal: 4,849.86

TOTAL ALL FUNDS: $49,824.15

Mike moved to approve the Treasurer’s report and to transfer $5,800 from savings to checking and to pay all the bills. Glen seconded. Mike moved to adjourn the meeting. Gary seconded. Meeting adjourned at 9:30.

Paul Raymond, Clerk

Regular Meeting, October 4, 2006

WILMA TOWN BOARD MEETING, OCTOBER 4, 2006

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke, Ken Yager, George Yager, Joe Vink, Mark Pallow, and Toni Williamson.

Paul read the records of the September 6 meeting and the special open Board meeting on September 15. Mike moved to approve both minutes; Glen seconded.

OLD BUSINESS: Grader: The grader was purchased and the Board adopted a Certificate of Indebtedness to pay for it. It will be picked up today or tomorrow and will be in Little Falls Monday morning to have the wing attached. Ranger Trucking got the bid, for $1800. The first payment on the loan, $2,000, is due October 13. The grader is insured.

Duncan Road Logging: Gary said that someone is logging up off of Duncan Road. He doesn’t know what outfit is doing it, but thinks it may be Gibson Logging. We don’t have any escrow from them, and Gary will continue to check on it.

Eagle Head/Crooked Lake Roads: We haven’t heard from Danforth about their plans to control beavers and dams on this road. Jason Palme had told Gary that they were going to clean out the culvert, but nothing’s been done. Paul will write Jeff Shute about what they want to do.

Dollar Lake Road: Vathnes have widened their drive at the end of the road, and have created a trench on the west side of the township road with at least a five-foot drop. Anyone driving off that road would smash into the bank and this is a liability issue for our town. Mike has already talked with Eric Vathne, and Paul will write them a letter telling them that they need to fill in the trench, 16 feet from the center of the road.

Joe said that the county uses an end slope of 1 to 1. The letter will tell him to talk to Gary to see what needs to be done.

Election Judges: Patrice Winfield and Donna Filler will be the judges for the November election. Patrice asked if we should have four judges; Paul said we can do it with three, and an extra would be a big expense. Paul said this is the first year he has had more trained judges in the pool than he can use.

Cooperative Purchasing Agreement: Gary has the cooperative purchasing agreement from the State to get a better deal for culverts and materials. Gary said the County had said they will pay our dues, and Paul will include a letter to this effect when he sends in the application.

Scanning and Backing up Township Records: Glen said he was concerned about the safety and storage of our town records, and asked if they could all be scanned into a computer for storage. Paul said this was brought up before, but the time and expense involved if we attempted to scan and copy all the records would be prohibitive. All correspondence and meeting minutes are already computerized, but it would be a full-time job to scan every thing else. Our historical road records, and old checks and minutes are stored in the town hall, and Paul is storing most of his records in a secure building separate from his home, and all computerized records are backed up on a separate hard drive periodically.

Snowplowing Fees: Paul will post and publish the snowplowing fees for the 2006-7 season, $50 for drives, $75 for drives over 700 feet. Glen said he would pay $150 for both his drives. Gary said homeowners will need to trim trees that overhang their drives so the new grader isn’t scratched or damaged. Glen moved that Mark Pallow be appointed principal grader operator for the 2006-7 season, provided he is trained on our new grader. Mark said he has taken grader operator classes, and will be trained as he grades the roads. Mike seconded.

Kenny Peterson Road: Gravel was deposited and the cabin owners have spread it out on the first part of the road and at the culvert.

Heller Road: Gary said we need a couple of loads of gravel on the Heller Road. Joe said he could haul it.

Todd Elliot Bill: Todd made a $16 error on his bill for the Duncan Road; Paul will write him.

Township Web Site: Glen said it would be good if the town had a website with meetings and announcements and notices and all the outdoor recreation opportunities in our town. He will work up one and bring it on his laptop. He said the initial creation of the site would be under $200, and the domain would cost only about $20 per year after that.

Grace’s Lake Drainage: Mike asked if the DNR contacted the town before they drained Grace’s Lake and lowered the level several feet. They wanted to create a marsh lake to grow wild rice for ducks, but the result will be a freezing of the lake and killing the fish.

Bills :

Hopkins Gravel $ 2,900.00

Mark Pallow 779.24

Joe Vink 117.21

First National Bank (Grader Loan) 2,000.00

U.S. Treasury 350.98

MAITT Insurance (grader premium) 214.00

Jim Hess (Electronic Transfer for grader) 12,045.00

ECEnergy 33.45

Paul Raymond 69.26

Paul Raymond 253.12

Marjorie Schmedeke 101.58

Glenford Williamson 146.63

Antoinette Williamson 18.47

Mike McCullen 62.33

Gary Vink 138.53

Patrice Winfield 143.83

Total 7,328.63

Including Transfer 19,373.63

Treasurer’s Report:

Road and Bridge Fund

Receipts 65.00

Disbursements 846.63

Balance 34, 708.17

General Fund

Receipts 1,174.26

Disbursements 711.27

Balance 19,513.62

Fire Fund

Bal: 2,205.39

Park Fund

Bal: 699.30

Building Fund

Bal 6,330.13

Escrow

Receipts: 500.00

Balance: 4,836.35

Total All Funds $ 68,292.96

Glen moved to pay all the bills, and to approve the Treasurer’s Report, and to transfer $7,500 from savings to checking. Mike seconded. Mike moved to adjourn. Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

Pine County, Minnesota