Regular Meeting, March 7, 2007

WILMA TOWNSHIP MARCH 7, 2007 TOWN BOARD MEETING

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow and Eldon and Marjorie Schmedeke.

Paul read the record of the February meeting. Mike moved to approve the minutes; Glen seconded.

OLD BUSINESS: Debt Service Fund: Paul said that the Auditor’s office has included the Debt Service Fund to our 2007 taxes and revenues, so we will be receiving moneys from this levy this year instead of 2008. Eldon said this will be a big tax increase for him and for some other taxpayers, and he would like to see other levies cut, such as the Fire Fund.

Grader Operators’ Training Course: Mike moved that the Board authorize Mark and Gary to attend the grader operators’ training course offered by the University of Minnesota in Hutchinson on April 16th , and to pay their tuition and mileage expenses. Glen seconded. Mike asked Mark to get a professional opinion on snowplowing unused township roads. He thinks that there would be less damage and frost boils on ungraded roads, and doesn’t understand why we expend time and money snowplowing roads with no residents every time it snows. Eldon said that those who pay taxes should receive services, including cabin owners.

Short Course: Mike moved that any township officers who are able should be authorized to attend the spring Short Courses offered by the Minnesota Township Association. Glen seconded. Patrice, Paul and Glen all plan to attend the March 26th Short Course in St. Cloud.

County Township Officers’ Meeting: Glen moved that any township officers who are able should be authorized to attend the County Township Officers’ Meeting in Hinckley on March 31st at 9 a.m. Mike seconded. Eldon said he would like officers who attend to be more proactive in contributing to these meetings instead of sitting silently. He also asked that whoever attends take good notes to share at the town board meetings.

Soil and Water Conservation District Meeting. Glen said that the Soil and Water Conservation District’s annual meeting is April 7th at 9 a.m. at Tobies. Gary said he would like to go. Mike said the problem with these meetings is that their minds are made up and there is no opportunity for input in their decision-making. They don’t want to receive feedback. Eldon said he wants to see board members speak up if they are attending these meetings in an official capacity. Glen moved that any township officer who wants to attend be authorized to attend the Soil and Water Conservation District meeting. as a township representative. Gary seconded. Passed.

Hydraulic Oil for Grader: Gary said the grader needs to have hydraulic oil and filters installed every 2000 hours of grader use. Mark said we do not know when it was last done. He said he would like to get a 55 gallon drum of John Deere hydraulic oil and filters for the grader, and that he will keep good maintenance records in the future. Glen moved that we purchase the oil and filters and that Mark be authorized to pick it up. Mark said he will pay for it and get reimbursed at the April meeting. Gary seconded; passed.

Pete Anderson/Langstrom Road Maintenance Reconciliation: Arna Township has sent us a bill for work done on the townline road in 2006. Gary said he would like to take the bill and study it for the board to act on it at the April meeting.

Board of Audit/Board of Reorganization: The Board of Review is April 11th at 10 a.m. at the Town Hall. The Board of Reorganization will be Thursday, March 22nd at 6:30 p.m. at the Duxbury Store. Glen and Patrice will need to attend to be sworn in, and the Board will reorganize and vote on offices.

Township Copier: Glen moved that the township purchase a small, portable copier for use at town board meetings and for township use. He said he can get one for under $100. Mike seconded. Passed.

Townline Road Billing: Gary gave Paul the billing for Danforth and New Dosey Townships for their share of shared line road expenses. Paul will bill both townships.

Townhall/Firehall Pole Light: Mark said he will take care of calling East Central Energy to have the pole light repaired so it doesn’t continually cycle on and off.

Bills for March, 2007:

Glen Williamson $ 31.17

U, of Minnesota (Tuition) 120.00

Mark Pallow 502.38

1st National Bank 2,000.00

Mike McCullen 31.17

ECE 37.02

The Evergreen 8.00

Joseph Vink 182.42

Duxbury Volunteer Fire Dept. 3,500.00

Gary Vink 136.21

Paul Raymond 89.73

Patrice Winfield 136.21

Total Bills $ 6,774.31

Treasurer’s Report:

General Fund Receipts $ 521,98

Disbursements 1,832.42

Balance 20, 259.09

Road and Bridge Fund Rec: 629.03

Disb: 2,241.95

Bal: 2,409.21

Fire Fund: Rec: 118.26

Bal: 3,821.04

Park Fund Rec: 1.57

Bal: 719.53

Building Fund Rec; 37.04

Bal: 6,817.03

Escrow Fund Rec: 15.01

Bal: 4,864.87

TOTAL ALL FUNDS: $ 38,890.87

Gary moved to approve the Treasurer’s report, to pay all the bills, and to transfer $6,700 from savings to checking. Glen seconded and moved that the board transfer $10,000 from the General Fund to the Road and Bridge Fund for grader loan payments, to be reimbursed from the Debt Service Fund levies when these are received in May or June and in December. Mike seconded.

Mike moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

Annual Town Meeting, March 13, 2007


TOWN OF WILMA ANNUAL TOWN MEETING, MARCH 13, 2007

Clerk Paul Raymond called the meeting to order at 8:15 p.m. with the Pledge of Allegiance, following the township election and Board of Audit. Fourteen registered voters cast ballots in the election, and Glenford Williamson was elected Supervisor for a 3-year term and Patrice Winfield was re-elected Treasurer for a 2-year term.

Citizens present were Bruce and Donna Filler, Joseph and Beverly Vink, Eldon and Marjorie Schmedeke, Kenneth Yager, Glen Williamson, Ronald McCullen, Gary Vink, Patrice Winfeld, Mark Pallow, and Paul Raymond. Nominations were open for meeting moderator. Gary nominated Joe Vink to chair; Mark seconded. Joe nominated Eldon Schmedeke to chair; he declined. Joe approved, and he took the chair.

First order of business was setting levies for the year 2008.

Road and Bridge Fund: The Board had recommended an increase in the Road and Bridge fund from $20,000 to $25,200. There was a discussion on the need for this increase, and what the fund would be used for. Because of the purchase of a grader this past year, and the establishment of a debt service fund of $53,000 to pay for the grader over two years, the board has been taking monies from the Road and Bridge Fund to pay the $2,000 monthly grader payments until these levies are received. The board was concerned that the debt repayment would need to come from the Road and Bridge fund until 2008. When the County Auditor was able to add $25,200 of the debt service fund to our 2007 taxes and revenues, there is no longer a need to increase the Road and Bridge Fund. Eldon moved to keep the R & B Fund at $20,000. Gary seconded. Passed.

Building Fund: The Board had recommended an increase in the Building Fund from $1,200 to $1,600. The fund currently has $6,800 in it. There are many improvement projects planned and needed for 2007: A new, handicapped-accessible outhouse for the Town Hall as required by the Help America Vote Act; a need to have the Town Hall scraped and painted; and repairs on the deteriorating foundation of the hall, especially on the southeast corner. There was a concern that the Town Hall may need to be jacked up to repair the foundation. There was a discussion on the history of moving the Town Hall to its present site, and whether or not the foundation repairs could be made without jacking up the hall. There was a discussion on the condition of the hall itself, with some voters saying they think the hall is falling apart. Other voters said the fact that the hall does not leak, and the floors are not warped or cracked, indicates that the hall and foundation are essentially sound and the hall could serve for many more years. There is an agreement that it needs a good professional paint job. The County Sentence-to-Serve inmates can no longer do township projects, so we will need to hire a painter. Eldon moved to keep the Building Fund at $1,200; Glen seconded. Passed. Gary said we will still need to address the need for foundation repairs.

Fire Fund: The Board had recommended that the Fire Fund remain at $3,500, to be able to make our annual payment to the Duxbury Volunteer Fire Department for fire protection for our citizens. Eldon asked why our payment is the same as New Dosey and Arna, when they are larger townships. Also, that he had heard that New Dosey may drop out of the Duxbury Fire Department and rejoin Dairyland. He believes that payments should be on a per-capita basis. Joe pointed out that townships like Danforth that are affiliated with the Sandstone Fire Department pay much more than we do to the Duxbury department. Patrice said that homeowners insurance is lower because we have fire protection locally. Paul said we have among the best fire coverage of any township, with the fire department within a few miles of all of our homes, and $3,500 is a bargain. Patrice moved to keep the Fire Fund at $3,500. Glen seconded. Passed.

Park Fund: The Board had voted to recommend cutting the Park Fund to zero for 2008, from $400, partly to compensate for their recommended increase of $400 in the Building Fund. Glen suggested that we keep the fund at $400. It would be nice to have a park, he said. Gary said the board had agreed to have some of the poplar trees trimmed, but that with logging prices down, no one would want to take on that job now. Patrice said it would be nice to have picnic tables and a wayside park/picnic area, and we could get volunteers to clear out an area. Glen moved to keep it at $400; Ken seconded. There was a hand vote on this, and it passed.

General Fund: Ken moved that the General Fund be kept at $12,000, as the Board had recommended. Glen seconded. Passed.

Wages:

Town Board Chairman: Glen moved to keep the wages for Chairman at $17.50/hour; Marg seconded. Passed.

Supervisors: Gary moved to set the Supervisors’ pay at $15/hour. Glen seconded; passed.

Clerk: Patrice moved to keep the Clerk’s pay at $75/meeting. Joe seconded. Passed.

Treasurer: Ron moved to keep Treasurer’s pay at $65/meeting; Mark seconded; passed. Mark moved to keep Clerk and Treasurer’s hourly wages for bookkeeping and reports at $10/hour. Ron seconded; passed.

General Labor: Eldon moved to keep general labor at $15/hour; Gary seconded.

Major Mechanic: Eldon moved to keep major mechanic at $30/hour; Gary seconded; passed.

Mechanic Assistant: Gary moved to keep mechanic assistant at $15/hour; Ron seconded.

Grader Operator: Ron moved to keep grader operator at $16/hour. Eldon seconded. Paul pointed out that this is a $4 cut from the 2005 rate of $20 per hour. Passed.

Out of Town Meetings: Glen moved to keep out of town meetings at $65 for full-day, $35 half day. Ron seconded; passed. Ron said it is very valuable for the Board members to attend the Township Short Courses, and it is well worth the cost to the town to send as many as possible.

Election Judges: Mark asked Marg if $10/hour is enough for the judges; she said yes. Mark moved to keep the wages at $10/hour. Ken seconded; passed.

Mileage: The rate has been 44 ½ cents per mile for two years; Patrice moved that it be rounded up to 45 cents; Paul seconded; passed.

Snowplowing: Marg moved to keep snowplowing of private full-time resident drives at $50 per season; $75 for driveways over 700 feet. Joe seconded, passed. Joe moved that a deadline of November 1st be set for the fees to be paid, to avoid the problem of people waiting until there is a big snowfall, sometimes as late as March, to pay the fee. Mark seconded. Passed. Joe moved that special plowing or plowing for anyone who misses the deadline be set at $100/hour. Patrice seconded; passed.

Paul read the minutes of the 2006 Annual Town Meeting. Eldon commended Paul for a thorough record and moved that the record be approved; Patrice seconded; passed.

Treasurer’s Report: The Financial Statement for the year 2006 had been distributed to all present. Paul moved that we waive the reading of all checks, and that the report be approved as written. Marg seconded. Passed. Paul said it is a beautiful and clear report.

Road Report: Gary gave the road report. Todd Elliot put Twenty yards of Class 5 gravel and a culvert in the Heller Road. Roads receiving gravel were the Heller Road, Little Tamarack Lake Road, Eagle Head and Crooked Lake Roads, Fust Lane, McCullen Drive; the Vink Road.

The Duncan Road project was done by Hopkins Gravel, 6/10 of a mile from the swamp to the river where the road terminates, at a width of 33 feet. The cost was $4,000. The property owners on Duncan Road are happy with the work. Mark said it still needs a topcoat of Class 5 grave. The Kenneth Peterson Road was repaired and a culvert was installed on the north end, and 10 yards of pit-run gravel spread. Hopkins Sand and Gravel did the work, and the property owners on the road spread half of the gravel. $1,900 was paid to Danforth Township for work done on the Crooked Lake/Eagle Head Roads before our joint-road agreement was written and approved Arna Township has sent the Township a bill for the 2006 road reconciliation work on the Pete Anderson and Langstrom Roads. Gary said that he is still studying the bill and it has not been paid yet. They are billing $1,792 for a culvert and for extending the road closer to the claimed road length. Ron asked why we are not getting some payments from Ogema Township for our grading and snowplowing of the Little Tamarack Lake Road, which serves property owners in Ogema Township. Eldon said he attended the meetings for the Tamarack Lake Plats and was able to secure a boat landing for people to be able to have access to Little Tamarack Lake. He said that he agrees that Ogema Township should be paying us for the work we do on that road.

Snowplowing: There was a discussion on the need to snowplow roads that do not have year-round residents. Eldon said if we don’t plow all these roads, that snowmobilers will drive in and break into cabins. Joe said that if

we don’t snowplow these roads they get ruined by 4-wheelers and snowmobiles. Joe said the new grader drives like a dream; it is faster, smoother, and turns shorter.

Townhall: Eldon said instead of sinking $8,000 into our current townhall, we should check on the building’s condition and possibly wait until the grader is paid off and take out a loan to build a new Town Hall.

Joe said that when the Hall was moved to its present site that all new floor joists were put in. The hall is 8″ off square. The foundation sat for a year before the building was lowered onto it, but it could probably be repaired without jacking the whole building up.

Town Web Site: There was a discussion on posting the open meeting minutes on the website, and the danger of people finding out who attends meetings and the possibility of them taking advantage of this to break into citizens’ homes while they are at meetings. Paul said the meeting minutes are a public record, and there is no way to leave off the names of people who contribute to the meetings. Few people know about the website, and he thinks the possibility of thieves reading it is remote.

2008 Annual Meeting Date/ Newspaper of Record: Paul moved that the 2008 Annual Election and Town Meeting be the second Tuesday of March as required by law, and that the Pine County Courier be our Newspaper of Record for publishing notices, with the Evergreen as a secondary publishing site; and that the Town Hall and The Duxbury Store be the posting sites for Township Notices. Patrice seconded. Passed.

The Board of Reorganization is Thursday, March 22nd, at the Duxbury Strore at 6:30 p.m. The Board of Audit will be Wednesday, April 11, at 10 a.m. at the Town Hall.

Mark moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk

Board of Audit and Regular Meeting, February 7, 2007

WILMA TOWNSHIP BOARD OF AUDIT AND FEBRUARY 7, 2007 BOARD MEETING

The Board of Audit and the Wilma Township Board of Supervisors met at 7:30 p.m., February 7th, 2007, at the Wilma Town Hall. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

The Board examined the Charts of Accounts, Cash Control and Summaries of the Clerk and Treasurer. Glen moved that the Supervisors approve the Treasurer’s and the Clerk’s books. Mike seconded, and all three Supervisors signed the Clerk’s and Treasurer’s Summaries.

Levy and budget proposals for 2008 taxes were discussed. The Building Fund levy was $1,200 for 2007, and there is currently $6,780 in the fund. There was a discussion on building a new, handicapped-accessible outhouse, scraping and painting the town hall, and the need for a new foundation for the town hall, which will require the building to be jacked up. There was a discussion on whether or not to have plumbing in the outhouse, which would require heating. The board decided to increase the Building Fund levy proposal to $1,600 for 2008, and to lower the Park Fund levy proposal to zero from its current $400 to make up the difference.

Road and Bridge Levy. The board was unsure whether the Debt Service Fund for the grader is a levy the voters will decide on or whether it was already set by the board when they did the certificate of indebtedness. Paul needs to contact the township association attorneys and the Pine County Auditor to find out if we need to add this to our levy proposals, and whether the County is automatically adding this to our township taxes for 2007. Patrice has been taking the grader payments out of the Road and Bridge fund, but when the Debt Service Fund is created, the payments will need to be transferred back to the road and bridge fund. We need to find out if we will be getting payments into this fund from the County this year, or if it will not show up until 2008. We will propose an increase in the Road and Bridge Levy to $25,200 for 2008, from the current $20,000.

There were no increases in the proposed levies for General Fund ($12,000); Fire Fund ($3,500); or in wages for 2007.

Paul read the Clerk’s report of the January meeting. Mike moved to approve the minutes; Glen seconded. Gary said that T & T logging has not started logging activities and they have not paid any money to the logging escrow fund.

Schmedeke Lane: Glen said this did not appear on the agenda for the County Commissioners’ meeting, so no board members attended.

` Website: Glen said he had to move the Wilma Township website to a donated server. We couldn’t use a free server to post information.

Glen said we ought to have a simple building ordinance so that we will be aware of construction in the township. We are a growing township and need to have some control over what is allowed to be built. He suggested we contact the township association attorneys to ask about asking for a registration fee. Mike asked what would be included, a deck, a shed, or what? He said we could be opening a can of worms. Glen suggested any building over 20′ x 20′ could require a building permit. Glen will call the township association attorney for feedback, and Gary said we can bring this up at the annual meeting.

Glen also said the board should be more active in promoting Duxbury Days. This was a fun activity that brought people from all over for the parade and dinner and games. Patrice said it requires volunteers, and she was unable to do the work last year due to work.

Bills were presented:

First National Bank $ 2,000.00

Pine Co. Courier 35.72

The Evergreen 14.75

East Central Energy 30.42

Joe Vink 41.56

Mike McCullen 20.77

Gary Vink 116.59

Patrice Winfield 167.97

Mark Pallow 124.21

Bob Brewster 1,340.00

Paul Raymond 161.61

Glen Williamson 20.77

Total all bills $ 4,074.37

Treasurer’s Report:

General Fund Receipts 867.35

Disbursements 1,353.33

Balance 21,569.53

Road and Bridge Rec: 50.00

Disb: 2,173.14

Bal: 4,072.13

Fire Bal: 3,702.88

Park Bal: 717.96

Building Bal: 6,779.99

Escrow Bal: 4,849.86

TOTAL ALL FUNDS $ 41,642.35

Glen moved to approve the Treasurer’s report and to pay all the bills, and to transfer $4,100 from savings to checking. Mike seconded. Gary moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9:40 p.m.

Paul Raymond, Clerk

Pine County, Minnesota