NOTICE WILMA TOWNSHIP: Due to insufficient time for Wilma taxpayers to appeal their 2016 property evaluations, they may appeal at Sandstone City Hall on Tuesday, April 14, from 2 to 4 p.m., or at the Pine Co. Courthouse on April 15thfrom 2 to 4 p.m. Wilma’s Board of Appeal held on April 6th has been continued to Wednesday, April 22, 2015 at 12 noon by conference call of the Supervisors and Assessors to vote on any appeals. Parties wishing to be part of this conference call notify Clerk Paul Raymond 320-245-2579.
WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING 4-1-2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jeane GrandPre, Alden Shute, and Eldon Schmedeke.
Paul read the record of the March meeting. Glen said that Toni Williamson will also be attending the short course on Friday. With this correction, Gary moved to approve; Mike seconded. Gary said he will not be going to the short course after all.
Former Supervisor Joseph E. Vink: Glen took a minute to acknowledge the great debt the town owes to Joseph Vink who died earlier this week. He was Chairman of the Board of Supervisors for decades and one of the founders of the Duxbury Volunteer Fire Department. Glen asked that we observe a minute of silence in honor of Joe.
BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2014-15 season; Glen seconded; passed.
Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Alden Shute said he and other voters have expressed a fear that this could snowball to supporting dozens of organizations. He would like to have the board set a limit on how many we support and for how much. Paul said we have never had any requests from anyone but these three. Glen moved that Wilma Township support just three civic organizations and that our donations not exceed $100 each. Mike seconded. Gary voted nay; Passed.
OLD BUSINESS: Pine County Township Officers’ Meeting. Paul gave a report on the meeting last Saturday. Glen said it was very well attended (over 85 officers) and much good information given out. Glen, Toni, Patrice and Paul all attended. Highlights: Jeff Nelson, new Co. Sheriff, gave out direct line to his office: 320-591-1409, and email firstname.lastname@example.org. He is hiring new deputies and moving to 12 hour shifts and better FTO training. He wants to attend another Wilma Board Meeting.
Kelly Schroeder, Land Services Director, will draw up clear guidelines for recording documents to avoid repeat rejections. Assessor training will be only online (Twp. Association still subsidizes training to $1,000). The Twp. Assn. will still offer Board of Appeal training.
Jason Rarick, new Representative: Email email@example.com. He wants to attend a Wilma Board Meeting later this summer.
Steve Hallan, Commissioner: Pine Co. has aprox. 700 miles of County Roads and 700 miles of Township Roads. Proposals to have county-wide zoning. Some townships like Wilma do not want any zoning, and the county has to balance these concerns. Not all towns and districts will be zoned the same.
Lenny Bonander: New hospital will cost Sandstone $2 million. $230 K for 22.5 acre campus; $300 K for utilities and road upgrade. $250 from State, $500 K. from Sandstone. Bills in house and senate to get more state funding for infrastructure and a new bridge. High Speed Rail: Concern that corridor will need costly upgrade and will need federal subsidies. $400 Million partnership.
Brent Grundmeier, DNR: Invasive species, mandatory training before boats can be moved from lake to lake, can be done online. Bad wolf problem now and control taken from state and farmers. Only the DNR can remove nuisance wolves. Trying to get legislation for reimbursement for livestock. 246 wolves harvested in 2014 before Federal ban went back into place in Minnesota. May have restricted deer season and lottery this fall as very few deer.
Retro-reflectivity Sign Ordinance: The deadline for compliance with retro-reflectivity has been removed, and we only have to comply as we replace signs.
East Central Regional Development Corporation: Frank Grundemeier from Dell Grove will not be on the Township Officers Board after next year so can’t serve on the ECRDC Board, and Glen was elected unanimously to serve for life on the board starting in June. Five counties are included, Pine, Kanabek, Isanti, Mille Lacs, and Chisago.
Schmedeke Lane Extension: Eldon asked that the board agree that the land bordering the east and west sides of the existing Schmedeke Lane have a 33′ easement both directions from the center of the road, for utilities. He has also said that a slope and ditch easement be provided on the west side of Schmedeke Lane. Eldon also asked the board to pass a resolution stating that “Be it resolved that anyone cutting or harvesting timber for market shall clear cut all trees 3” or larger in diameter within 33′ from the center of any township road they are logging on, for ditch and slope and easement purposes”. The board thanked Eldon for his input and participation in the meeting.
Town Hall: Alden said he loves our town hall, and only realized at the annual meeting how really nice it is. He said if we invested a few thousand into properly blowing some insulation into the ceiling and upgrading the furnace we could make it more comfortable in the winters. Paul urged him to attend our annual Wilma Fall Fest so he could see the hall with a band on the stage and people dancing and enjoying great food and entertainment.
North Pine Hospital District: Glen said Fran Levings has asked to speak to the board at our May meeting to encourage our township to become a member of the district. Glen said he approved this. Gary said we have voted on this several times and it has always been defeated.
NEW BUSINESS: New computer and printer. Patrice and Glen got CTAS V.8 loaded on our new computer and a new wireless printer hooked up. They were able to migrate all the data from our old CTAS V.7, and Paul was also able to download CTAS V8 on both his computers and all the old records and data migrated with Patrice’s flash drive. Patrice said the new program is more difficult to use and it will take longer to write all the checks tonight.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and also presented a list of all the claims and payroll for approval (also attached). The bills total $3,055. Gary moved to approve her report, to pay all the claims, and to transfer $3,000 from savings into checking.
Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 10 p.m.
Paul Raymond, Clerk
Attested: Glen Williamson, Chair
WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 10, 2015
Clerk Paul Raymond called the meeting to order at 8:15, following the township election and the Board of Canvass. 14 citizens voted and Mike McCullen was re-elected Supervisor and Patrice Winfield was re-elected as Treasurer. Glen, Mike and Gary canvassed and approved the votes. Ten citizens attended the Annual Meeting: Eldon Schmedeke, Alden Shute, Patrick Story, Glen and Toni Williamson, Mike McCullen, Patrice Winfield, Ben Glocke, Gary Vink and Paul Raymond.
Nominations for Moderator for the meeting: Mike nominated Ben Glocke; Patrice seconded. Paul nominated Patrice; Toni seconded. Vote was tied; Patrice said she deferred to Ben and Ben took the floor as moderator.
Paul read the record of the March 2014 Town Meeting. Glen moved to approve; Gary seconded.
Patrice presented the 2014 Wilma Township Financial Statement. She explained how she broke down payroll and other compensation for officers to show what each officer is receiving in salary, and for other compensation like insurance, conferences, short courses, mileage, internet, and for judging elections. At the end of the year the township carried over a balance of $129,849.47 in all funds and CD’s. Balance starting 2014: $113,758.07; receipts in 2014: $67,229.12 in total revenues; disbursements: $51,137.72.
Paul said he had wanted to submit a supplemental report of all the governmental workers our taxes support, from the President of the United States to our Senators and State Senators and Representative, and our county officials like the Sheriff, Auditor, Jailer and Assessor, including all perks and benefits, but Pine County no longer discloses what our county officials receive, and he would have to file a freedom of information act request to see them. He said there is no doubt that township officials are at the very very bottom of the totem pole in compensation, yet they most directly benefit our citizens in our most important needs, roads, security, and community support. Patrice was commended for her good report. Glen moved to approve the report; Alden seconded.
Road Report: Road Manager Mark Pallow is in San Francisco, so Gary gave the Road Report for 2014. Gary said we used up all of our gravel pile at Alden Shute’s, and put gravel on several roads, mostly on the Mayfield Road where a new culvert was put in. Schmedeke Lane extension was adopted by the Township as a township road, and in the spring the county will pay us $10,000 to build up the road with class 5 gravel and reinforcement of the culvert. Gary said there have been some problems with escrow bonds with truckers, partly them trying to use one permit for multiple roads, and two loggers, Hayward and T&T both logging on Tamarack Pine Drive and the Mink Farm Road, but not both paying deposits. Ben thanked Gary for the road report, which he had to assemble on short notice.
LEVIES AND BUDGET FOR 2016: Road and Bridge Fund: Pat asked what comes under this fund; Mike said gravel, grading, snowplowing, culverts, grader operators, repairs and equipment. Pat asked why the fund was not being increased, when expenses in so many areas are going up. Our funds have remained stable for several years. Mike said we still have a balance of $76,625 in the Road & Bridge fund, plus over $20,000 in R&B CD’s, plus we’ll be getting the $10,000 from the county. Mike moved to leave the fund at $16,000 for 2015; Patrice seconded; passed.
Building Fund: Gary moved to keep the fund at $5,000 for 2015. Mike said there is still some electrical and other work on the fire hall. Mike seconded; passed.
Fire Fund: This amount is fixed, and what the Duxbury Volunteer Fire Department requests from all three participating townships, $4,500. Gary moved to fund that amount; Mike seconded and said the Fire Dept. doesn’t intend to increase the request soon. Passed.
General Fund: Patrice said the General Fund pays for all payroll and insurance and mileage and training, and it may come up short. Mike said we spent less than our budget last year, so we’re ahead and he moved to keep the General Fund at $10,000. Gary seconded. Passed.
Park Fund: As we don’t have any expenses with our park, Toni moved to keep the fund at $100 for 2015. Pat seconded. Passed. The State Legislature and Senator Tony Lourey are passing legislation to allow the state to give the north 20 acres of our park to Wilma township under conditional use. Just this year our south 16.5 acres passed from conditional use to full ownership. Mike said the Duxbury Volunteer Fire Department is trying to get ownership of the Eagle Head Fire Station that they now have under lease. He said there may be a stipulation that MN Dot can give the land and buildings to a township but not to a fire department, so Wilma would have title to Eagle Head, as we do now for our Duxbury Fire Hall. Wilma could lease it to the fire department for $1 year, and the fire department would be willing to invest in heating and insulation. Patrice asked if the house site would be included, and Mike said they’re asking for that. Patrice said it would make a nice cleared site for a new town hall, and is already leveled off. We would have to put in water and septic for the one MN Dot destroyed. Ben moved that the fire department be encouraged to go ahead with the plans to get the land, even if it involves the township getting ownership. Patrice seconded; passed.
Wages for Reports, Moderator, Meetings, Judges, Mechanic, Grader Operator: Glen moved that we keep all wages and meetings and other paid duties the same as in 2014. Patrice seconded.
Snowplowing: Patrice moved that snowplowing rates and policies remain the same for the 2015-16 season as this past season. Toni seconded. Passed.
Wilma Fall Fest: Toni moved that the fund remain at $500 for 2015. Paul seconded. Paul said we need more local participation in Fall Fest; most of the people who come are from outside our township. It’s a fun, free night of great live music and wonderful food. Motion passed.
Donations to Old School Art Center, Pine County Historical Museum, and The Seven County Senior Federation: The Board was proposing that we give each of them the same as we did last year, $100 each. Long discussion on what each group does and how it is related to our township’s citizens. Alden said he supports the Historical Society with a paid membership, plus paying admission, but he doesn’t think taxpayers should be forced to support them. Paul said they sponsored the election debates this past fall, and that with our tax base, the actual tax each one will be paying will be tiny for $100. Alden said that’s not the point. Glen said the Historical Museum helps people in Pine County to know our past and where we came from. Glen said the board has been very frugal on our donations and they are not squandering money for the township. Eldon questioned how the Old School Art Center benefits our township. He said support for them should be voluntary. Toni said OSAC features our township and area artists and it brings people together. They also have classes on art and woodworking and pottery. Pat said we should expect our local government to help fund some community benefit associations to make a better community for us all to live in and he moved that all three be funded again in 2015 by $100 each. Patrice seconded. Hand vote: 6 aye, 3 nay; passed. Paul reminded them that the Board of Supervisors has final authority on these expenditures at the Board of Reorganization.
Wilma Septic Ordinance: The Board of Supervisors held a public hearing on our new ordinance on March 4th, plus it has been posted online for over 6 months. They passed the ordinance unanimously at the March 4th meeting, and it will take effect on April 1st. Gary said the township’s only alternative was to turn over all our local assessments and hearings to the county. Our ordinance is no stricter than the county’s but is is also not weaker. One major addition is that inspections are required whenever properties with septic systems are sold or pass to other owners
Board of Reorganization: Gary moved that we hold the Board of Reorganization, to swear in the two officers and make other decisions for the township on wages and notice and posting sites and bank of deposit at the regular Board of Supervisor’s meeting on Wednesday, April 1st. Toni seconded. Passed.
Board of Appeal and Review: For taxpayers to appeal their property assessments for 2016 taxes, Monday April 6, 1 p.m. At the Town Hall. There was a question of whether it is ever worth appealing. Mike said definitely. Our Board knows the people and the area and often get assessments changed. Ben said his gravel pit got taken off and that Alden should if his is also gone. They may not check for 5 years otherwise.
Eldon asked for the floor to thank Patrice for her thorough treasurer’s reports, and Mike for his wonderful, patient response as First Responder when Marjorie needed the ambulance. He also thanked Paul for his good meeting reports he provides every month. He said it seems like properties that are sold are appraised at higher rates if they have trees; he would have clear-cut his if he’d known. He says he pays $12,000 a year in property taxes. He also said we should change the name of the Road and Bridge fund to the Road fund since we have no bridges. Gary said we do share a bridge/culvert with New Dosey Township on Heller Drive. Eldon said he feels very strongly that we should have a road log in the grader so the Road Manager/Grader Operator could document thoroughly what work and gravel is being done on each road. He also believes the grader should have a log so any damages to it could be documented. We need to spend more of our funds on improving our roads, he said. He said he didn’t think a fire truck could make it to the end of most of our township roads, they’re in such bad shape.
Eldon said we need to investigate getting some kind of cell tower in Wilma Township so we can have cell-phone service. Mike said the state won’t put one on the Eagle Head Tower and it’s not economically feasible for any phone companies. Gary said MN Dot and Homeland Security don’t want to share their tower. Patrice echoed Eldon’s concern for cell service. She said companies don’t want to invest here.
Glen said it is concerns like this that make it so important that we attend state law meetings and township association meetings and lobby days at the state legislature.
Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk
Glen Williamson, Chair.
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MARCH 4, 2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall in Duxbury. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Mark and Lisa Sisterman.
Paul read the record of the February Board meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS: TOWN OF WILMA SUBSURFACE SEWAGE TREATMENT SYSTEMS ORDINANCE
HEARING: Glen opened the floor for discussion on the ordinance before the Board takes action. He said the ordinance had been posted on our website, wilmatownship.com for several months. We are essentially copying the Pine County Ordinance which went into effect one year ago. By law, we cannot be weaker than the county. The county retains control of systems within shoreland areas like the Sistermans’ (300′ from rivers/creeks and l,000 ft. from lakes).
Mike said one difference in the new ordinance is inspection is required whenever properties are sold. Mike moved that Wilma Township adopt the Subsurface Sewage Treatment Systems Ordinance, effective April 1, 2015, and that Paul forward a copy of our ordinance and the SST Checklist to the Minnesota Pollution Control Agency and record it with the County Recorder. Gary seconded; passed.
Pine County 2014 Routine Bridge Inspection Report: The only township bridge in Wilma Township is the culvert-bridge on Heller Drive. R.O.W. Manager Todd Lindstrom filed an inspection report of their inspection of the culvert-bridge and the board studied it. No action was requested.
Town Park Auditor Cathy Clemmer gave us an update from the county on progress on legislation to allow Wilma to get conditional use title to the north 20 acres of our Park in Section 8. Because the Tamarack River runs through the north 20 acres, the County Board of Commissioners has brought this before the Minnesota State Legislature, who will have to approve a conveyance of the north 20 acres of our park to the township under conditional use. We own the lower half free and clear now.
NEW BUSINESS: East Central Minnesota Disaster Debris Management Course: East Central Solid Waste Commission is sponsoring free two-day course on planning, response and recovery from a major debris generating event. Cambridge, MN, at American Janes’ Grill and Bar Event Center, March 11 and 12, 8 am to 4 pm. The Board discussed sending a township official; Glen said he feels that we should be represented in case of a major debris event in Wilma Township, like the two severe windstorms and the tornado which caused significant debris. Paul said when the blowdown happened, people contacted the Fire Department, not the township. The town didn’t dispatch any trucks or workers, but the Fire Dept. did; he said that if anyone should attend, it is the fire dept. Mike said he was concerned about the taxpayers’ money; it would be a two-day all-day conference, plus mileage both days. No motion to attend. Gary said we should contact them to see if they give out any handouts or materials that we can get.
Township Short Course: Black Bear Casino, Carlton, Friday, April 3, 2015. Paul, Glen, Patrice and Gary will go. Paul said he’d drive, if four people can fit in a two-door. He’s never had a big enough car to drive the car-pool. He will pick up Glen at 7 a.m. and Patrice and Gary.
MN Association of Townships County Officers’ Meeting: Saturday, March 28, 2015, at American Legion in Hinckley, 9 a.m. The County Officers Association is going to subsidize township officers who wish to attend the MATAT State Conference in November, by $300 per officer. They have agreed to help Glen and Paul who have already registered. Mike moved that we send Glen and Paul to the State MAT Convention next November, with help from the subsidy from the County Township Association. Glen asked for clarification on whether Deputy Clerk Toni Williamson can attend the county officers’ meeting as a paid delegate. Mike moved that she be authorized; Gary seconded. Glen abstained.
Board of Appeal and Equalization: Will be on Monday, April 6, 2015, 1 p.m., Wilma Town Hall. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster will attend.
Board of Reorganization: Gary moved that the Board hold the Board of Reorganization as part of our April 1 Board Meeting. The board will swear in new officers; set wages and salaries for 2015; choose posting and publishing locations and bank of deposit. Mike seconded; passed.
Annual Town Meeting, Election and Board of Canvass: This will be next Tuesday, March 10, with the election from 5 to 8 p.m. at the Town Hall for Treasurer and Supervisor. Patrice and Mike have filed; Patrice said this will be her last term as Treasurer. Barb Smith and Toni Williamson and Paul Raymond will judge. We will need at least two Supervisors to attend the Annual Meeting to hold the Board of Canvass of the votes after the election.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and also presented a list of claims and payroll for March. The claims totaled $871.70. Gary moved that we pay all the bills, approve the Treasure’s Report, and to transfer $900 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
Attested by Glen Williamson, Chairman
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2015
Chairman Glenn Williamson called the Board of Audit meeting to order at 7:30 p.m. at the Duxbury Store. The decision to move the meeting was only made yesterday due to problems getting the hall warm enough for the computer and printer to work. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.
The three Supervisors compared the books and reports of the Treasurer and the Clerk, including Schedule 1 and Schedule 2. Mike moved that the board approve the reports. Gary seconded; passed. Board of Audit adjourned and monthly board meeting started:
January Record and Meeting Change: Paul read the record of the January meeting. Patrice said she had the net totals of the bills from January, plus one additional claim and gave Paul the updated the claims. With this correction, Gary moved to approve; Mike seconded. Pat Story said he didn’t see any notice of the meeting change on the website, and only saw the signs posted on the hall doors on his second trip there. Paul apologized to Pat for not calling him and telling him; Glen apologized for not posting it on the website. Glen moved that we pay the Duxbury Store $20 for heat and for holding the meeting there. Mike seconded. Gary abstained. Passed. Glen said he wanted to publicly thank Pat Story for supervising and directing the replacement of our fire hall doors in Duxbury. They make the hall look new.
OLD BUSINESS: Town Park: Wilma needs a special act by the Pine County Commissioners and by the Mn. State Legislature to approve a conveyance to Wilma Township of the north 20 acres of our park under conditional use, required because the Tamarack River flows through it. Glen directed Paul to contact Commissioner Chaffee and State reps Jason Rarick and Tony Lourey to ask for action so we can get title to our park. We now own the lower 36.5 acres free and clear.
NEW BUSINESS: Wilma Township March election and judges: Barb Smith has indicated she wishes to continue to serve as an election judge at our March 10 election. Mike moved to appoint Barb, Toni Williamson, and Paul Raymond as judges, with Jeff and Jeane GrandPre as alternates. Polls open from 5 to 8 pm.
ELECTION PROPOSALS: Agenda for March 10, 2015 Annual Town Meeting: Three local civic organizations have asked for support and in past years we have supported all three:
Seven County Senior Federation: Asking for a renewal of Wilma Township’s service contract for 2014. Last year voters authorized $100.
Pine County Historical Museum: Last year voters approved a $100 donation to the Historical Museum.
OSAC: OSAC is back in their original gallery in the Old School, Sandstone. We donated $100 last year.
Mike moved that we submit these requests to the voters at the annual meeting as we did last year. The board has final approval. Glen seconded; passed.
Proposed Snowplowing Rates: Mike moved to propose we keep our 2015-2016 rates same as 2014-5 Season. Glen seconded; passed.
Federal Mileage Rate: $.575/mile for 2015.
Levies and Wages Proposal: Glen moved to propose we not make any changes in our levies or wages from last year. (Levies are for fiscal year 2016). Patrice said she always has to make transfers from the Road and Bridge Fund to the General Fund at the end of the year, so why not increase the General Fund and reduce Road & Bridge? Mike seconded Glen’s motion to propose no changes or increases for 2016. Passed. Final authority on all levies is by the vote of the taxpayers at the annual meeting.
Life Insurance for Board: Our officers and deputies are all covered by a $1,000 life insurance policy, total cost $229 per year. Mike moved to renew our policy; Gary seconded; passed. Patrice gave our beneficiary forms to officers.
Township Dental and Vision Insurance: Security Life is ending our current dental insurance and will offer a new plan April 1, 2015. Existing covered officers will be grandfathered in with credit for time insured. New plan has larger network. New rates: officers, $31.10/month (old rate $36.96; town pays half). Officer and spouse $83.04/mo. (old rate $74.75). Vision insurance will be offered, with eye exams, lenses ($10 copay) and a $100 frame allowance, no copay: $4.73/month officers; $8.88 officers plus spouse. Glen and Toni have dropped the dental policy, and Paul said he already has vision insurance. Glen said to research if we can sign up for that if only one person signs up, if anyone is interested. Paul and Gary will continue dental.
Township Budget: Patrice said CTAS has a budget program for townships, and she feels we should use it. Paul said he will check it out and if it will not take hours, he will input our levy proposals and other financials into the budget program. No other govt. agency or office has ever asked for our budget, just our levies; it will be for our use only.
Wilma Township Septic Ordinance: Our proposed ordinance must be implemented by April 1, 2015. It has been approved by the County Assessor Kelly Schroeder. Glen moved that we schedule public hearings on our septic ordinance as part of our next board meeting, March 4 and also at our Annual Meeting. March 11, so that it can be adopted by the April 1 deadline. The Board will need to approve it at the March 4 meeting. Paul will need to post the hearing as part of the agenda for March. Glen said the ordinance has been posted on the Wilma Township website since May, 2014. Pat said he hopes the town board is not going to start passing a lot of laws and ordinances and regulations to control our lives. Paul said our only ordinances are the weight limit ordinance and the septic ordinance, which we have so we can hire our own assessor. If we don’t have our own ordinance, the County will control our assessments.
Mike said that when MNDot removed the septic tank at the Eagle Head Station that they did not ask for any inspections or approval from our septic inspector, Gale Kespohl, and he asked Paul to research our current ordinance and write to Gale to see if anything can be done.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and presented a list of all claims (also attached). Mike move to approve her report, to pay all the claims, and to transfer $3,500 from savings to checking. Gary seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:30.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015
Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.
Paul read the record of the December meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS Schmedeke Lane Extension Recording: New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni. They will read “My Term is Indeterminate” so we won’t have to order new ones. The road extension will be recorded this week.
Wilma Weight Limit Ordinance Notices: Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun, Co. Highway Dept., Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner. The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.
Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited. He said he believes this is what the original ordinance stated. There was no second. Glen said it is important that we document and justify any deductions from the escrow payments.
Road Report: Gary gave the road report for Mark Pallow, Road Manager. Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive. Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it. This should be deducted from Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged. The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.
CTAS Download and Update: Paul was able to download and update CTAS V.7 on his new computer. The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out. Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)? Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.
NEW BUSINESS: U.S. Census Boundary and Annexation Survey: Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.
Affadavits for Township Election March 11, 2015: Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13. Patrice and Mike are up for re-election, and both filed. Annual Meeting will follow the election at 8 p.m. March 11. Judges: Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge. Polls will be open 5 – 8 pm.
Board of Audit: The board needs to schedule the auditing of the clerk’s and treasurer’s books. In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting. It will not be paid as a separate meeting. Mike seconded.
2016 Budget and Levies: Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting? Mike said we can vote on this at the February meeting.
2015 Cigarette License for Duxbury Store: Gary paid the $10 fee for Joe Vink and Paul issued the license.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached). The hall was so cold that her computer and printer were frozen so no checks could be written. Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.
JP Cooke (Notary Stamps) $ 84.90
Pine Co. Courier 19.78
Bruno Deep Rock 350.00
U.S. Treasury (4th quarter withholding) 511.72
Paul (expenses) 19.80
Randy Beurman (cleanup) 250.00
Mark Pallow (expenses) 48.07
Mike McCullen 50.00
Pine Co. Truth in Taxation 45.80
MAT Pine Co. Township Officers’ Assc. 337.36
Patrice (expenses) 31.79
Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims. Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report. Mike seconded.
Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8:30 p.m.
Paul Raymond, Clerk
File for office of Supervisor or Treasurer for March 10, 2015 Election
Tuesday, December 30, 2014 until
Tuesday, January 13, 2015 5 p.m.
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Paul Raymond, Clerk
52938 Tamarack River Rd
Markville, MN 55072
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING DECEMBER 3, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story and Karen Henke.
Paul read the record of the November meeting; Mike moved to approve; Glen seconded.
OLD BUSINESS: Fire Hall Doors: Pat said the work is mostly completed and we can pay Randy Beurman for the work on the fire hall and town hall. Mike said we can put some sealant in one gap, and Pat said Randy will tweak remaining jerkiness. He left two remotes for the grader bay; Mike said we need to have easy access to the remote, besides the one on the grader fuse box; it will be by the light.
MAT Convention Report: Paul and Glen gave reports on the training sessions and seminar on civility in public service. Training workshops were held concurrently, so Paul and Toni took CTAS training on the new program, and Glen went to roads and cartways training. General sessions covered resolutions and legislative issues concerning townships. Next years’ state convention will be at Arrowhead Resort in Alexandria. Glen said several townships had their entire boards in attendance, and he believes more of our board should attend.
DNR Informational Meeting: Mike gave a report on the meeting Monday at our hall, attended by 4 DNR officials and citizens from Wilma and Arna, including all of our board but Gary. Gary said he knew what they were going to say. Bob Brewster had asked for the meeting because of concerns about the DNR spraying and killing blueberry fields on Pansy Landing and the overspray on his organic farm. Mike said he asked them three times how their herbicide spraying will affect our gardens and fishing and hunting areas and berry picking and the personal health of our residents, and they could not or would not give a straight answer. He knows of residents who are very allergic to pesticides and herbicides. They did agree to notify citizens when they will be spraying so Bob can post it in his newspaper column and it can go on township websites.
Road Report: Mark had to go out to plow Storviks because they didn’t get on the list. Mike asked if he was able to inspect our escrow account roads before the snow; Mark said yes. Discussion on T&T’s escrow for Crooked Lake Road. Mike said they really tore up the Short Road, but Mark said they repaired it. Gary said they should not be doing repairs, at least not without notifying the board. Decision to postpone the escrow account issues until Spring. Glen had said we could document $111 in deductions from the Crooked Lake escrow, for inspections and re-grading, leaving $389 to be refunded. Gary said someone is cutting firewood on the South Duncan Road, driving a Hopkins truck. They said they were covered under Mike Weidendorf’s escrowaccount.
Heller Drive Beaver damage: They did not get the culvert cleaned out before it got too cold; Mark said Dave Seeloff traps beavers, and can go in there if he wants.
North Duncan Road: Bill Peno said he expects the township to do more work on the North Duncan Road. When he was injured he had to be transported by helicopter because of the condition of the road. Mike said they would have had to use a helicopter regardless because he was in the woods. We did put in two culverts last year, which used up the balance of our $7,000 budget for that road upgrade. Glen said he could let Peno know that we have a website and that the road inspection will be posted on the website, if he wants to come along when we inspect North Duncan Road. Mike said we should not make special efforts since we have fulfilled our agreement and spent $7,000 on the road already.
River Cabin Road: Karen Henke is a permanent resident on the road, but we returned her snowplowing fee because Mark can’t get into her narrow drive. In the past she has hired Gary to snowblow her drive, and has had other private plowers. She said if the township had a pickup plow they could do narrow drives like the ones on River Cabin Road, and we could plow out non-residents who would be willing to pay. Patrice said we almost did purchase Mike’s truck; Glen said the hangup was the extra $1,000 cost. Karen said non-residents have sold their properties because of no winter access. Gary said when we did have a policy to plow any property owners who paid the fee it backfired on us when we had the 1991 Halloween storm and everyone signed up after the storm, but wouldn’t sign up on other winters. Gary said it is not the purpose of townships to plow private drives, and we can only do them after our township roads are plowed. Mike said even if we found a truck/plow for $10,000 there would be additional expenses like insurance and maintenance. Glen told Karen that at the annual meeting, all the citizens get to vote on township issues. The board is only bound by the levies as voted, but they take voters’ concerns seriously. He told Karen to try to get a petition with 20 citizens to present her concerns to the township. Mark gave her the number to call Duane Glienke, if Gary or someone else can’t plow her out. There was a discussion on who is eligible to vote at annual town meetings, full-time registered residents or any property-owning citizens? Paul will call Cathy Clemmer and find out.
Fire Hall Plowing: Mark plowed the Eagle Head Fire Hall, but it was before any freezing, and Joe Vink had to go over it again. Mike moved that Wilma Township plow the Eagle Head VFD Station without paying the usual fee, since the fire department and responders serve all our citizens; Gary seconded. Passed.
TREASURER’S REPORT AND BILLS:
Patrice gave the Treasurer’s Report (attached). Claims were presented:
Pat Story (mileage) $ 53.76
Paul (expenses) 345.21
Mark (expenses) 154.72
Chad Beurman ( town hall back door) 160.00
Randy Beurman 5,459.00
Patrice (expenses) 37.96
Bruno Deep Rock (fuel) 866.41
Glen (chains for grader, computer for treasurer, expenses) 1,966.64
Lucy Downing Hager (Hall deposit) 50.00
Purple Pumper 145.00
Glen (mileage) 97.44
Total Bills: $ 10,943.81
Gary moved to approve the report and to pay all the claims, and to transfer $11,000 from savings into checking. Mike seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk___________________________
Glen Williamson, Chair__________________________
WILMA BOARD OF SUPERVISORS’ MEETING NOVEMBER 5, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story and Ben Glocke.
OLD BUSINESS: Fire Hall Doors: Pat asked to be first on the agenda. He got four bids for the fire hall doors; two that are very close, Dave’s Garage Door from Rush City and Randy Buerman, from Richmond, both around $5,400.00. Randy is Mark’s brother-in-law and Mike said he thinks Randy did work for the township before. Paul asked that whatever bid is chosen could they also fix the back door of the town hall, which is mis-aligned and had a big gap? Pat said neither contractor is a carpenter and they can’t do it. They will put window in the door for $50 extra. Mike moved to hire Randy Beurman; Gary seconded; passed. Pat said all the companies recommended 6” thermal seal be put on the bottom of the doors. He said we can have 6” thick apron in front of the hall for $2,000-3,000. The board said to wait on this.
Snowplowing Fees: The deadline is tonight. Glen moved that the deadline be moved back one week, to November 12, to allow everyone interested to pay. Mike seconded; passed. Steve Grabau voted yesterday but did not pay for snowplowing. His is the drive over ½ mile the board made the policy for. Mark said it is not a driveway but a path through a field and he almost got stuck more than once, and he doesn’t feel good about plowing this. Glen made a motion that at the discretion of the board on the advice of the grader operator, if a drive doesn’t meet the feasibility and safety threshold for the protection of the equipment and the driver, that we can refuse to plow that drive. Mike seconded; passed. Mark said that the North Duncan Road can be scary to plow also. If Steve doesn’t pay, the point is moot.
October meeting: Paul read the record of the October meeting. Gary moved to approve; Mike seconded.
Schmedeke Lane Extension: The Board passed a resolution to adopt the Schmedeke Lane Extension as a township road last January. The county said they would release $10,000 to the township to bring the road up to specs if the resolution were recorded with the county, and as we submit invoices for the work done. This is based on the county’s estimate of $8,000 for 800 cubic yards of Class 5 gravel to top the road; $1,000 to repair the culvert and put in rip rap to reinforce it; and another $1,000 for misc. ditch and rock and cleanup. The board passed and signed another resolution stating: “The Board of Supervisors of the Town of Wilma accepts the county’s terms and conditions in their entirety, and makes no further demand on the County for any work on this road extension. Once the repairs are completed under the budget and funds provided by the county, Eldon Schmedeke will make no demands of the township or county for maintenance of the entire Schmedeke Lane above and beyond the same maintenance as for any other township road.” Mike moved to record the road resolution to accept the Schmedeke Lane Extension as part of our existing Schmedeke Lane, and to authorize the Road Manager Mark Pallow to add this project to his agenda for 2015. Glen seconded. Gary voted nay. Passed.
NEW BUSINESS: Road Report: Beaver Dam: Mark said beavers have almost plugged the 4 foot culverts on Heller Drive. He and Gary checked it out. Gary said if we use a fire hook to pull out some of the debris, the water movement will attract the beavers and they can be shot. Mark said he wants to ask Duane Glienke if he can try to pull out the debris with his backhoe.
Range Line Roads: Mark gave Paul a list of all the Range Line and Escrow Account roads that he has plowed or done work on, and the hours to charge to Danforth or New Dosey or to the escrow accounts.
T&T Escrow Account: We are holding three escrow payments from T& T. Mark said they’re done logging and he’d like to have their deposits refunded. Gary said they damaged the culverts on Mink Farm and Eagle Head Roads. They also hauled on Crooked Lake Road. Mark said there was no damage on Crooked Lake Road. Mike said we still need to deduct the time for the inspections and for routine gravel and grading; if they haul on a road they do damage. Mike said we should take $150 from the Crooked Lake T&T escrow account for restoration. Glen said we want to be able to justify any work so it is not arbitrary: we can charge two inspections and grading and restoration, and the time grading. He said we can document $111 in costs, deducted from $500, refund $389. Paul said he could write again to all the loggers and to the DNR and County Forestry, explaining our axle weight-limit ordinance and the importance of joint inspections both before and after the hauling. Gary said to make it clear that every road needs a separate escrow account. Gary said he thought we voted to take the entire escrow account if they miss an inspection, but Glen read the ordinance and it just leaves any damage assessment up to the Road Manager. Mike said we should table the T&T escrow issue until the next meeting when we can also go over the Mink Farm and Vink Roads and give Mark time to inspect them.
Tamarack Pine Drive: Mark said Hayward Logging damaged Tamarack Pine Drive and we should keep their entire escrow. T&T also worked on that road and was concerned that they would be blamed for Hayward’s damages.
Short Road: Mike said T&T is also logging on our Short Road.
Chains: Mark said he needs two sets of chains for the grader. Mike moved to authorize him to get them; Gary seconded.
New CTAS Program and Computer: Glen said he’s found a laptop computer for Patrice for $379, plus tax. Mike moved to authorize Glen to get the computer and to remove the programs and data from our old computer. Gary seconded. Mike moved that we sell our old computer to Fran Levings for $75. Gary seconded.
Starowoitow Refund: They paid $50 damage deposit and $25 hall rental. They pretty much cleaned up the hall after them. Gary moved to refund their deposit; Mike seconded. It’s too late for tonight’s claims, but Paul can notify them that it’s coming.
DNR Hearing at Hall: Bob Brewster requested the use of our hall on December 1 for a hearing with the DNR about aerial spraying and over-spraying of herbicides. Gary asked why they don’t use Arna’s hall? Glen said our hall borders the St. Croix State Forest where they are spraying and we are centrally located. Mike said the fire chiefs also want to use the hall in November for a meeting. Glen moved that both the DNR and the fire chiefs be permitted to use the hall with no rental fees. Mike seconded. Passed.
Outhouse Holding Tank: The tank is full and stinks. Mike moved to have Paul call Purple Pumper to pump it out. Gary seconded; passed.
Mike apologized for missing two meetings in a row. He said he will work on this not happening again.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented:
Pine County Courier $ 26.32
Security Life Dental 443.52
MAT State Convention Tuition 495.00
Jeff GrandPre (election) 39.00
Land and Cabins Culverts 538.50
Duxbury VFD (annual support) 4,500.00
The Evergreen 27.00
Jeanne GrandPre (election) 36.00
Glen Williamson (expenses) 33.60
Antoinette Williamson (judging) 147.00
Antoinette Williamson (Fall Fest expenses) 183.14
Paul (election, mileage, expenses) 417.11
Stephanie Hanson, The Procrastinators 300.00
Patrice (election, expenses) 252.92
Mike McCullen 62.79
Glen Williamson 153.19
Gary Vink 129.29
Mark Pallow 49.87
Paul Raymond 193.01
Total Bills $ 8,388.63
Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $8,300 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk__________________________________
Attest: Glen Williamson, Chair________________________________
NOTICE WILMA TOWNSHIP
Automark Test and Election
Voting Machine Public Test
Monday, October 27, 2014
Wilma Town Hall,
Tuesday, November 4
Polls open 10 a.m. – 8 p.m.
WILMA TOWN HALL
For U.S. Senator