September Board Meeting Postponed
One Week, Now 9-10-2014
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING AUGUST 6, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, and Clerk Paul Raymond, plus Jeff and Jeanne GrandPre, Mark and Lisa Sisterman and Pat Story.
Paul read the record of the July meeting. Mike said that at the July meeting they voted to pay Pat and Jeff for their participation at the land-sale hearing in Pine City July 15; the record says this was approved at the June meeting. Glen moved that the non-officer members of the committee who attended the land-sale hearing be paid a stipend of $25, plus mileage. Mike seconded. Passed. Gary moved to approve the July record; Mike seconded; passed.
OLD BUSINESS: Land-Sale Committee Report: Pat and Jeff drafted a position paper and presented it with Mike to the Pine County Commissioners at the special hearing July 15. Mike said the Board was very respectful and gave them a fair hearing and an hour of floor time. Mike said that at the end of the hearing the Board said they were only selling the Schmedeke Lane land at this time, 240 acres in Section 32. The other parcels will be sold in the future. We have the letter from Greg Beck which lays this out and which the Board reviewed at several meetings, but it was confusing and the board assumed they wanted to sell all the parcels immediately. Pat said Commissioner Hallan indicated that many hours had been spent on the procedures and rules to sell tax-forfeited lands, and they tried to balance the interests of Pine Co. and Wilma Township. They plan to draft clearer rules and procedures for public lands. For one thing, they hadn’t considered the amount of tourism generated by the County and Wilma Township, attracted in part because of the public access to forests and waterways, and the businesses that benefit from this. The projected sales, including our park, will need to be approved by the State Legislature because they adjoin waterways. Mike and the committee said they would not object to selling the 240 acres adjacent to Schmedeke Lane because of the money the County put into the road extension, but Mike fears that we will have this same fight all over again next year. Jeff said the Commissioners want to stiffen the policy on memorial land to make it even harder to sell this designated land. Glen thanked the committee for their work and efforts. The Pine Co. Courier had a good article on the hearing (attached).
Cemetery Report: Jeff compiled many pages of requirements for making a municipal cemetery. Because of the need for a Board of Trustees and committees and the number of people required to oversee a cemetery, Jeff recommended that the Board not proceed with creating a cemetery on our park land. Mike moved that the Board adopt the Committees’ recommendation and table the idea of a town cemetery. Gary seconded; passed.
Township Legal Seminar: Saturday, Sept. 27, 9-4 p.m. in Rutledge. Mike said this is a valuable seminar and moved that any officer interested in attending be authorized to do so. Glen seconded. Mike said we should compile any legal questions we have so we can ask the attorneys. Seminar is free.
Wilma Fall Fest: Will be Sat. Oct. 18. So far we haven’t lined up the Procrastinators. Paul can email Stephanie and Dennis Hanson to confirm their participation. Mike said the fire dept. will donate paper plates. Paul suggested fewer prizes to take up less time with the drawings. Glen said Paul can be on the committee with Toni and Patrice. Patrice has a group of businesses who she has solicited for prizes in the past to contact.
District 7 Meeting: Will be Wednesday, Sept 3, the same night as our scheduled meeting. Gary moved that we postpone the September by one week, to Sept. 10; Mike seconded. Glen urged officers to attend to vote for him for Director. He will drive and we can carpool.
Wilma 2015 Certified Township Aid: We will get $4,424. in 2015, in two installments. We just received our first installment of our 2014 aid and Patrice didn’t know what it was for or from. It is to provide property tax relief, and is based on the adjusted net tax capacity of agricultural land compared to other property and our total land and water acreage and population.
Road Report: Our gravel pile contained 54 loads, 702 yards. Hopkins total bill to haul the gravel was $3,466. It was enough to do the designated gravel on all our roads, including South Duncan and the Mayfield Rd. Pat said he is ashamed at the muddy entrance to our fire hall; Mike moved to purchase 1 load, 12 to 14 yards of crushed granite to spread in front of the fire hall up to our tank. Pat said he put a layer of minus 1 ½ rock on his drive and topped it with class 5 gravel, and this prevented the mud from coming up. In order to charge T&T or any other loggers/haulers from their escrow accounts, Paul needs a detailed accounting of what gravel and work was done on any roads that were damaged by logging activity.
Fire Hall Doors: The Board moved the meeting outside to inspect the fire hall doors, and Glen moved that we replace all three fire hall doors, with an electric opener on the grader bay door, and R12 insulated doors. Mark’s brother does doors, and Mike asked Paul to find another bid to compare. Paul will work with Mark to find the best vendor.
Glen asked Paul to contact Sentence to Serve to see if they will paint the town hall again. The roof of the fire hall still leaks. Mike said the Fire Dept. is moving towards parking all rigs at the new Eagle Head Station, once it’s insulated and heated. They removed the house this week, so it is now all the fire departments for the lease term.
Township Picnic Tables: Paul asked if Zion Church In Markville can borrow the three green tables on Sat., August 23, for their free corn and bratfest. Gary moved; Mike seconded. Passed. Paul put a new bench on one that was broken, and has painted all three tables.
Primary Election next Tuesday the DVFD training day. The training will be changed to Monday to avoid a conflict. Paul, Patrice, and Jeff and Jeanne will judge. Polls open at 10 a.m. and close at 8 p.m.
Pat Story Concerns: Pat said he understands that Wilma has no zoning, but he is upset and disgusted with piles of scrap left in public view on River Cabin Road. Pat said the pile is being scattered and is spreading. He said there is also inappropriate dumping on county and township roads, such as a big screen TV dumped on the Forest Road at Graces’ Lake. Mike said this is a DNR issue, and it is a crime to dump on public roads. Jeff will give Pat the phone number of the person on the County who handles hazardous wastes. Paul contacted Edward Melzark who told him to call Robert Fischer at 320-216-4221, and they sent the Sentence to Serve guys out to pick up the TV and sofa on other county roads. Paul will write to the DNR about the TV on the Forest Road.
Pat is also concerned with the level of housekeeping in our fire hall. Some of the wiring is hazardous and backwards: reversed polarity. The drain is plugged. Paul said we can hose out the drain with the fire hose on Monday’s training, and Glen moved that Paul call Chuck Drilling to come out and repair our electricity, and have Chuck work with Mark and Pat and add a new outlet to the big bay for the door opener, and bring the electricity up to code. Gary said the grader should be cleaned before it’s returned to the garage, to avoid plugging the drain.
Escrow Accounts: Paul needs details and invoices showing what work was done on what roads and when, in order toe charge against escrow accounts. Mark will put down in writing the different roads and amounts spent relating to damages. Mike said there’s a grader parked on Vink Road, and he wants them to understand that they must not grade a township road.
DFD Grant: Pat said he got a phone call from Senator Al Franken congratulating him on receiving the $46,000 award for fire equipment for the Duxbury VFD, for safety gear. He told Pat that next time to call him to help with getting the grants. Pat was disappointed that we lost the $189,000 grant for a new pumper tanker. Mike said they don’t like fire departments to use political influence to get AEG grants.
TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s report (attached). Claims were presented:
Jeff GrandPre (stipend, mileage) $ 72.60
Mark Pallow (expenses) 24.08
Pat Story (Stipend) 25.00
Patrice (expenses; election) 76.00
Jeanne GrandPre 51.00
Jeff GrandPre (elections) 80.68
Hopkins Gravel 3,466.00
Security Life Ins. (Dental) 443.52
Gary Vink 151.91
Mark Pallow 297.82
Mike McCullen 132.06
Glen Williamson 50.79
Total Claims $ 5,030.29
Gary moved to approve the Treasurer’s Report, to pay all the bills, and to transffer $5,000 from savings to checking. Mike seconded. Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk______________________
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JULY 2, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story.
Paul read the record of the June 4th meeting; Gary moved to approve; Mike seconded.
Schmedeke Lane Extension. The deadline for Eldon to take the county up on their offer of the land, which will release the $10,000 to the township to build up the extension, is Tuesday. Aug. 5, before our next board meeting. Otherwise the offer will be withdrawn and the County will retain the road as an easement to their land, with no further improvements.
Mayfield Road: Summerlands put enough gravel down and covered the road erosion at the culvert so they could get in to haul gravel to Lou Forenetti’s. Fornettis want to know when the culvert will be replaced or fixed. Randy Michel cleaned out the culvert. Mark said that Hopkins will use all our gravel at Alden Shute’s pit and have the road fixed before Mark leaves for San Francisco on July 13, depending on the weather.
Wilma Township Land-sale Resolution: The county is holding a hearing on Tues., July 15, at 10 a.m. on our resolution against any sales of public tax-forfeited lands in Wilma Township. Committee of Mike McCullen, Pat Story, and Jeff GrandPre was appointed in June to draft a position paper for the officers to take to the meeting, explaining in greater detail than our resolution our reasons. Mike said he had a long talk with Commissioner Matt Ludwig, and Matt seemed to believe it is a done deal. Matt said they have been planning for 7 or 8 years to sell this land, and all the paperwork is done. Pat said he spoke to state officials, and Cynthia Givens said the state gives the county the authority to sell tax-forfeited lands, but that Wilma should have been involved in these discussions back in 2007. Matt said the county invested in all these easements and extending Schmedeke Lane for the purpose of selling the properties. They say the only reasons for delaying the sales would be for health and safety or for access. Pat said the town could file a court injunction. Glen moved that Pat and Mike be authorized to draft a position paper to present to the County at the July 15th hearing, and that Mike and Gary represent the township at this hearing. Mike seconded. Passed.
Mike and Pat asked for copies of the June meeting record and of our resolution re: tax-forfeited land sales to prepare.
Starowotow Family Reunion: Mike moved that the Starowtow family be allowed to use the Town Hall for their family reunion on October 11, 2014, from noon to 6. They sent the deposit and rental fees. Gary seconded. Passed.
Carpeting for the Town Hall Stage: Paul brought the carpeting taken from the Eagle Head DNR house to the stage, and we need a work day to cut it up and install it on the stage before Fall Fest or the Starowotow Reunion.
Mn. Assn. Of Townships Summer Short Course: Glen, Gary and Paul attended. Glen said they said, “If a town has not expended any public funds on a road for 25 years, it may be considered abandoned and the town can no longer spend money on the road unless it is authorized to do so by the voters at the annual town meeting.” This somewhat contradicts what the township attorneys had told us about old town roads remaining public rights-of-way indefinitely, even if the town has not maintained the road for decades. The Township Attorneys had told us that a public right-of-way is different from a road and does not make it a road, but no one can gate it off. Gary said we still have issues with gating off Mayfield Road at the end of Crooked Lake Road. The board questioned if the township can demand that a gate be removed entirely, and not just left unlocked.
Other interesting information: The Treasurer can choose a bank of deposit and checks if the Supervisors do not designate one. We no longer need four election judges for state and national elections when we use the Auromark; three are enough. A husband and wife cannot serve simultaneously, but can work different shifts.
Assessors Office Public Records Access: The Assessor’s Office is offering Townships membership access to all assessment records, including aerial photos, for a one-time payment of $100 for five years. The usual cost is $25 to join and $25 per month. Pat said that almost all assessment records are accessible for free, and Gary said we can get aerial photos from the DNR, so why spend $100? The board decided not to apply.
Annual District MAT Convention: This is on Wednesday, Sept. 3, the same night as our scheduled board meeting. Glen said we can change the board meeting date at the next meeting. He wants as many county township officers as possible to attend the meeting, to vote for him as District 7 Director. He said one other person is running. He said he will resign his position as Pine Co. Twp. Officers Clerk/Treasurer if he is elected, and will recommend Paul at the October meeting, if he’s interested.
Mink Farm Road Damage: Gary said the culvert on the road was torn up, and water is over the road. He believes this is T&T Logging Damage. The County took up the road and stop signs to allow access for their logging trucks, but Gary asked them about it and they replaced it this week. The TV is still in the road and the sofa is still on Duncan Road. Paul will write Melzark, the head of hazardous waste, about the garbage; we did notify the highway dept.
U.S. Census Survey: Pat said he got the American Community Survey from the Census Dept.; he believes the town will get one, and can be fined if we don’t fill it out. The purpose is to get information so the govt. can make plans for us and allocate funds to the state, county, and townships. We did get a Census survey several years ago on priorities in our township, etc., and we filled it out.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached) and bills were presented:
Gary Vink $ 271.97
Glen Williamson 198.78
Patrice Winfield 123.75
Patrice (expenses) 10.00
Paul Raymond 256.73
Mark Pallow 88.66
Mike McCullen 46.17
Paul (expenses) 15.88
Glen (mileage/expenses) 72.80
Total $ 1,299.88
Gary moved to pay all the claims; to approve the Treasurer’s Report, and to transfer $1,300 from savings into checking. Mike seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 4, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, County Commissioner Steve Chaffee, County Forester/Land Commissioner Greg Beck, and Pat Story and Jeff and Jean GrandPre.
OLD BUSINESS: Wilma Land Sale Resolution: Steve Chaffee said the County Board understands Wilma Township’s concerns, especially about preserving lands for future generations, but the county Board wants to move forward on selling the non-conservation lands in Wilma Township. The Board does not intend to sell all the tax-forfeited land in Wilma Township, especially not right away. They sympathize with our desire to preserve land for all the public, and not just for a private playground. Steve said he personally does not want to sell all the public lands in Wilma Township.
Greg said the County does not necessarily want to override the township. By law, they have to notify the affected townships, and the local govt. units have first priority to buy the lands, like Wilma is with our park. The law was intended to allow towns to have input to deny sales but does not give them 100% veto power. If the town votes to deny the sale, then there is a public hearing where people can give opinions and input on both sides. The Commissioners have final say on whether to proceed with the sales.
Greg gave the history of tax-forfeited properties. The County has 48-50,000 acres of county land. In the past, these were classified as Conservation lands, which the county kept public, and Non-conservation, which they would sell. They have a third category, Memorial Forest, large tracts that they want to preserve and manage, but may eventually sell. Out of 48,000 total acres currently, 33,000 acres are Memorial Forest, for timber sales and public use; 3,000 conservation lands, not for sale; and 12,000 Non-conservation, which they want to sell. They determine Memorial lands by 5 criteria: 1. large acreage; 2. access; 3. public recreation; 4. timber potential; and 5. environmental uniqueness. If 3 out of 5 apply, the land is Memorial forest, e.g., Crooked Lake land, which would be very high-value land if sold, but would deny the public access, so is Memorial. Larger blocks in Sections 1 and 2 connect with New Dosey. Greg said the old board, including Doug Carlson, didn’t want to sell County land, except for smaller 80’s and 40’s, but wanted the County to manage larger tracts.
Glen said that the County has already received money from timber sales. Gary said the access to the land in Sections 6 and 7 show access, but Doody has barricaded the road. Beck said they told him he has to remove the barricades and can’t lock the gate. Section 9, north of Glienke’s, is landlocked, and they would force access.
The County wants to sell the 240 acres in Section 11 to recoup the money spent on Schmedeke Lane extension. The road was built better than a forest road for access to the timber, but also to make the land more attractive for sale. In Section 18 Dollar Lake Road, 53 acres west of the road; end of Mayfield Road, 140 acres in two separate parcels. They purchased an easement from McHughs. Section 7, north of Vink Road the county already paid for access and will build a road if they sell it. The County has expended $46,000 on these parcels, including the Schmedeke Lane Extension and the easements.
Glen said it sounds like no matter what the township wants, on July 15 the Board will overrule the township. Glen said he can’t attend, so it’s up to Mike and Gary to appeal the Township’s interests. Mike said for that $46,000 investment, the County did receive a lot of money for timber sales, and if the county sells all the tax-forfeited lands in Wilma, they will have no more land to manage. Out of the 12 parcels in Wilma Township, the County wants to sell 8 of them, and they will only have 4 left, and then what, when there is no more land? We are almost out of public lands, and public lands are more of an asset to the township. Some of the lakes that used to be public access are now gated up. Steve said he sympathizes because the same is true in his township; lakes they used to be able to fish are now locked. Mike asked why they are so determined to sell the land, when they can get another timber harvest in 40-50 years if it is managed for the public?
Greg said he has opinions, but has to act as directed by the Commissioners, and if they tell him to designate lands for Memorial Forest, he will. Greg said we need to compromise; he has a list of properties the County could revise. Steve said the township needs to appear to appeal and explain their side, and the Commissioners need to hear how important public lands are to the people of Wilma Township. Mike said he and Gary will be there. Pat said they are speaking for him as well. Mike said if we compromise and one parcel is sold every year, before long there will be no public land left. Greg said our resolution sounds like Wilma does not want to have any tax-forfeited land sales ever. He can understand that in larger parcels, but the County sometimes gets small acre lots. Mike said the board doesn’t have a problem with that.
Township Park: Glen asked what is the status of our Park; is the county going to give it to the township? Greg said that because it has public waters, the state legislature has to approve the sale, and the county will convey it to Wilma under conditional use, like the south half of the Park (which the town gets free-and-clear in 2015). No one knows for sure why the County or Wilma has no proof of the town owning the north 20 acres; they speculate that the process started and then stopped, although the county and everyone has always thought the whole 36.5 acres belonged to Wilma. The town will have to pay a few hundred dollars for the sale.
Garbage in County Rights-of-Way: Paul asked about the sofa and garbage dumped along the Duxbury Road by North Duncan Road, and the TV dumped at the end of the Mink Farm Road. Steve asked if we had contacted Melzark; Paul said we notified the Co. Highway Dept.
McDermott Creek Dropoff: Glen told Steve and Greg that we notified the Highway Dept. about the steep dropoff on McDermott Creek on the Markville Road, with no markers or barriers. Greg said they would go check it out, and at least there would be some warning signs put up.
Schmedeke Lane Extension: Glen asked what exactly is the County asking Eldon to purchase? Greg said they are offering him 132 feet, but he will only be paying for 62 feet. He will be buying 8 acres for the price of 4, so the County can retain access. The deed will be for 8 acres. If Eldon does not accept this, the county will not give us the road. The deadline is first Tuesday in August; then the offer will be withdrawn. If he doesn’t buy it, the county will sell the whole block but will retain the easement with the extension they built, 66′ of road. They will sell it in 3 blocks. If he accepts the agreement, Eldon will be getting 8 acres for the price of 4 and the other 4 will not be taxed. He will have road frontage on a good township road, built up to County specs.
Conclusions: Glen asked Paul to write a letter to Chaffee about McDermott Creek. Glen moved that a committee of Mike, Pat, and Jeff draft a position paper on why Wilma Township does not want the County to sell any public lands in Wilma Township before the July 15 hearing, up to two hours at the $15/hour rate. Paul said our resolution already spells out very clearly our reasons for denying the sales, and he read the relevant portions. Mike said maybe they can elaborate a little for the Commissioners to understand our position, and he seconded the motion. The committee will present their report at the July 2nd Board meeting, so it can be forwarded to the Commissioners before the July 15 hearing.
May Meeting Record: Paul read the record of the May meeting. Glen made one correction: the storm shelter cost $4,600, not $6,000, and with this correction, he moved to approve the report. Mike seconded. Patrice asked if Paul will send the report of Ben Glocke as a new hire, and if we have to report all our hires retroactively. Paul said he will find out and take care of it.
Gravel: Gary moved that Mark use the township gravel at Alden’s pit and have Hopkins haul it. Mike seconded.
Summer Short Course: June 26; Patrice got the form and will send it in for Glen, Gary, Paul and herself. Glen will drive if his truck is fixed.
2015 Assessments: Mike moved to appoint Bob Brewster as our township assessor for 2015.
Duxbury Store 3.2 Beer license: Glen moved to approve and sign the application for the Duxbury Store; Mike seconded. Gary abstained.
Treasurer’s report and Claims: Patrice gave the Treasurer’s report (attached). Bills were presented:
Pine Co. Assessor (Special Assessments) $ 367.00
Paul (internet) 10.00
Mark (expenses) 18.48
Glen (road inspection mileage) 40.88
Patrice (expenses) 19.80
Antoinette Williamson 13.85
Pat Story 120.00
Total Claims $ 1,916.59
Gary moved to approve the Treasurer’s report and to pay all the claims and to transfer $1,900 from savings into checking. Mike seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
Glen Williamson, Chair
TOWN OF WILMA
SUBSURFACE SEWAGE TREATMENT SYSTEMS
The Board of Supervisors of Wilma Township, Pine County, Minnesota does ordain:
This is an ordinance authorizing and providing for sewage treatment and soil dispersal in unsewered areas of the Township. It establishes:
1. Minimum standards for and regulation of individual sewage treatment systems (ISTS) and mid-sized Subsurface Sewage Treatment Systems (MSTS) (collectively referred to as SSTS) in the Town of Wilma, incorporating by reference minimum standards established by Minnesota statutes and administrative rules of the Minnesota Pollution Control Agency.;
2. Requirements for issuing permits for installation, alteration, repair or expansion of SSTS.;
3. Requirements for all SSTS permitted under the revised Minnesota Rules, Chapters 7080 and 7081 to be operated under an approved management plan.;
4. Standards for upgrade, repair, replacement, or abandonment of SSTS.;
5. Penalties for failure to comply with these provisions.;
6. Provisions for enforcement of these requirements.; and
7. Standards which promote the health, safety and welfare of the public as reflected in Minnesota Statutes §103F, §103G, §115.55, §145A.05, §375.51, §394.21-394.37, and §462.353, along with the applicable Minnesota Rules, Pine County Comprehensive Plan, Pine County Shoreland Management Ordinance, Pine County Flood Plain Ordinance, Kettle River Wild and Scenic River Ordinance, and the Pine County Subdivision and Platting Ordinance.
ARTICLE 1. PURPOSE AND INTENT
The purpose of this Ordinance is to establish minimum requirements for regulation of ISTS and MSTS for the treatment and dispersal of sewage within the applicable jurisdiction of the Township, to protect public health and safety, groundwater quality, and prevent or eliminate the development of public nuisances. It is intended to serve the best interests of the Township’s citizens by protecting its health, safety, general welfare, and natural resources.
It is intended by the Town of Wilma that this Ordinance will promote the following:
A. The protection of lakes, rivers, streams, wetlands, and groundwater in Wilma Township essential to the promotion of public health, safety, welfare, socioeconomic growth and development of the town.
B. The regulation of proper SSTS construction, reconstruction, repair and maintenance to prevent the entry and migration of contaminants, thereby protecting the degradation of surface water and groundwater quality.
C. The establishment of minimum standards for SSTS placement, design, construction, reconstruction, repair and maintenance to prevent contamination and, if contamination is discovered, the identification and control of its consequences and the abatement of its source and migration.
D. The appropriate utilization of privy vaults and other non-water carried sewage collection and storage facilities.
E. The provision of technical assistance and education, plan review, inspections, SSTS surveys and complaint investigations to prevent and control water-borne diseases, lake degradation, groundwater related hazards, and public nuisance conditions.
This Ordinance is adopted pursuant to Minnesota Statutes §115.55, Minnesota Statutes §145A.01 through §145A.08, Minnesota Statutes §375.51, or successor statutes, and Minnesota Rules, Chapter 7081, Chapter 7081, Chapter 7082, or successor rules.
1.04 Effective Date
The provisions set forth in this Ordinance shall become effective on April 1, 2015.
ARTICLE 2. DEFINITIONS
The following words and phrases shall have the meanings ascribed to them in this subdivision. If not specifically defined in this subdivision, terms used in this Ordinance shall have the same meaning as provided in the standards adopted by reference. Words or phrases that are not defined here or in the standards adopted by reference shall have common usage meaning. For purposes of this Ordinance, the words “must” and “shall” are mandatory and the words “may” and “should” are permissive.
Authorized Representative: An employee or agent of the Town of Wilma, including authorized contracted septic designers and inspectors.
Bedroom: A room that is designed or used for sleeping or a room or area of a dwelling that has
a minimum floor area of 70 square feet with access gained from the living area or living area hallway.
Board of Supervisors: Wilma Township’s Board of Supervisors. They have the authority to order the issuance of variances, hear and decide appeals from a member of the affected public and review any order, requirement, decision, or determination made by Wilma Township’s authorized septic inspector, who is charged with septic inspections and permit issuing, pursuant to the provision of Minnesota Statutes §394.21 to §394.37. Our authorized septic inspector shall order the issuance of permits for buildings in areas designated for future public use on an official map and perform such other duties as required by the official controls.
Class V Injection Well: A shallow well used to place a variety of fluids directly below the land surface, which includes a domestic SSTS serving more than 20 people. The US Environmental Protection Agency and delegated state groundwater programs permit these wells to inject wastes below the ground surface provided they meet certain requirements and do not endanger underground sources of drinking water. Class V motor vehicle waste disposal wells and large-capacity cesspools are specifically prohibited (see 40 CFR Parts 144 and 146).
Cluster System: A SSTS under some form of common ownership that collects wastewater from two or more dwellings or buildings and conveys it to a treatment and dispersal system located on an acceptable site near the dwellings or buildings.
County: Pine County, Minnesota.
Design Flow: The daily volume of wastewater for which an SSTS is designed to treat and discharge.
Existing Systems: Systems that have been previously inspected and approved by the local unit
of government during installation. In addition, all operating systems installed before the adoption of a local permitting and inspection program are considered existing systems.
Failure to Protect Groundwater: At a minimum, a SSTS that does not protect groundwater is considered to be a seepage pit, cesspool, drywell, leaching pit, or other pit; a SSTS with less than the required vertical separation distance, described in Minnesota Rules Chapter 7080.1500 Subp. 4D and E; and a system not abandoned in accordance with part 7080.2500. The determination of the threat to groundwater for other conditions must be made by an individual licensed pursuant to Section 4.05 of this Ordinance.
Imminent Threat to Public Health and Safety: At a minimum a SSTS with a discharge of sewage or sewage effluent to the ground surface, drainage systems, ditches, or storm water drains or directly to surface water; SSTS that cause a reoccurring sewage backup into a dwelling or other establishment; SSTS with electrical hazards; or sewage tanks with unsecured, damaged, or weak maintenance access covers. The determination of protectiveness for other conditions must be made by a Qualified Employee or a SSTS inspection business licensed pursuant to Section 4.05 of this Ordinance.
ISTS: An individual sewage treatment system having a design flow of no more than 5,000 gallons per day.
Lot: A parcel of land in a plat recorded in the office of the county recorder or registrar of title or a parcel of land created and conveyed, using a specific legal description, for a building site to be served by an ISTS.
Malfunction: The partial or complete loss of function of a SSTS component, which requires a corrective action to restore its intended function.
Management Plan: A plan that describes necessary and recommended routine operational and maintenance requirements, periodic examination, adjustment and testing, and the frequency of each to ensure system performance meets the treatment expectations, including a planned course of action to prevent an illegal discharge.
Minor Repair: The repair or replacement of an existing damaged or faulty component/part of an SSTS that will return the SSTS to its operable condition. The repair shall not alter the original area, dimensions, design, specifications or concept of the SSTS.
MSTS: A “midsized subsurface sewage treatment system” under single ownership that receives sewage from dwellings or other establishments having a design flow of more than 5,000 gallons per day to a maximum of 10,000 gallons per day.
New Construction: Installing or constructing a new ISTS or altering, extending, or adding capacity to a system that has been issued an initial certificate of compliance.
Notice of Noncompliance: A written document issued by the Board of Supervisors or certified inspection business notifying a system owner that the owner’s onsite/cluster treatment system has been observed to be non-compliant with the requirements of this Ordinance.
MPCA: Minnesota Pollution Control Agency.
Qualified Contractor: A contractor of the township who performs site evaluations or designs, installs, maintains, pumps, or inspects SSTS as part of their duties and is registered on the SSTS professional register verifying specialty area endorsements applicable to the work being conducted as defined in Minnesota Rule 7083.1010.
Periodically saturated soil: The highest elevation in the soil that is in a reduced chemical state due to soil pores filled or nearly filled with water causing anaerobic conditions. Periodically saturated soil is determined by the presence of redoximorphic features in conjunction with other established indicators as specified in part 7080.1720, subpart 5, items E and F, or as determined by other scientifically established technical methods or empirical field measurements acceptable to the permitting authority in consultation with the board.
Privy: An above ground structure with an underground cavity meeting the requirements of part 7080.2280 that is used for the storage or treatment and dispersal of toilet wastes, excluding water for flushing or graywater.
Record Drawings: A set of drawings, which to the fullest extent possible, document the final in-place location, size and type of all SSTS components, including the results of any materials testing performed and a description of conditions during construction of the system.
Redoximorphic features: A color pattern in soil, formed by oxidation and reduction of iron or manganese in saturated soil couple with their removal, translocation or accrual, which results in the loss (depletion) or gain (concentration) of mineral compounds compared to the matrix color or a soil matrix color controlled by the presence of ferrous iron. Also described in part 7080.1720 subpart 5 item E.
Sewage: Waste from toilets, bathing, laundry or culinary activities or operations or floor drains associated with these sources, including household cleaners and other constituents in amounts normally used for domestic purposes.
SSTS: Subsurface sewage treatment system including an ISTS, MSTS or LSTS
State: The State of Minnesota.
Subdivision: The division of a parcel of land into two or more lots or parcels for the purpose of transfer of ownership.
Treatment Level: Treatment system performance levels defined in Minnesota Rules, Chapter 7083.4030, Table III for testing of proprietary treatment products, which include the following:
Level A: cBOD5≤15 mg/L; TSS≤15 mg/L; fecal coliforms≤1,000/100 mL.
Level B: cBOD5≤25 mg/L; TSS≤30 mg/L; fecal coliforms≤10,000/100 mL.
Level C: cBOD5≤125 mg/L; TSS≤60 mg/L; fecal coliforms N/A.
Type I System: An ISTS that follows a standard trench, bed, at-grade, mound, or graywater system design in accordance with MPCA rules, Minnesota Rules, Chapter 7080.2200 through 7080.2240.
Type II System: An ISTS with acceptable modifications or sewage containing containment system that may be permitted for use on a site not meeting the conditions acceptable for a standard Type I system. These include systems on lots with rapidly permeable soils or lots in floodplains and privies or holding tanks.
Type III System: A custom designed ISTS having acceptable flow restriction devices to allow its use on a lot that cannot accommodate a standard Type I soil treatment and dispersal system.
Type IV System: An ISTS, having an approved pretreatment device and incorporating pressure distribution and dosing, that is capable of providing suitable treatment for use where the separation distance to a shallow saturated zone is less than the minimum allowed.
Type V System: An ISTS, which is a custom engineered design to accommodate the site taking into account pretreatment effluent quality, loading rates, loading methods, groundwater mounding, and other soil and other relevant soil, site and wastewater characteristics such that groundwater contamination by viable fecal coliforms is prevented.
ARTICLE 3. GENERAL PROVISIONS
This Ordinance regulates the siting, design, installation, alterations, operation, maintenance, monitoring, and management of all SSTS within the Township’s applicable jurisdiction including, but not necessarily limited to individual SSTS and cluster or community SSTS, privy vaults, and other non-water carried SSTS. All sewage generated in unsewered areas of the Township shall be treated and dispersed by an approved SSTS that is sited, designed, installed, operated and maintained in accordance with the provisions of this Ordinance or by a system that has been permitted by the MPCA.
The jurisdiction of this Ordinance shall include all lands of the Township. The Pine County Land Services Department shall keep a current list of local jurisdictions within the County, including Wilma Township, who are administering a SSTS program.
3.03.01 Township Administration. The Wilma Township Board of Supervisors shall administer the SSTS program and all provisions of this Ordinance. At appropriate times, the Town Board shall review this and revise and update this Ordinance as necessary. The Township shall retain under contract qualified and appropriately licensed professionals to administer and operate the SSTS program.
3.03.02 State of Minnesota. Where a single SSTS or group of SSTS under single ownership within one-half mile of each other, have a design flow greater than 10,000 gallons per day, the owner or owners shall make application for and obtain a State Disposal System permit from MPCA. For any SSTS that has measured daily flow for a consecutive seven-day period which equals or exceeds 10,000 gallons per day, a State Disposal System permit is required. SSTS serving establishments or facilities licensed or otherwise regulated by the State shall conform to the requirements of this Ordinance.
3.03.03 Pine County Shoreland Ordinance Jurisdiction:
Wilma Township will allow Pine County to administer the SSTS program within shoreland areas of Wilma Township, under the County’s Shoreland Ordinance approved by the Commissioners of Minnesota Natural Resources. Shorelands are areas within 300′ of rivers/creeks, and 1,000 feet of lakes. See also Sections 4.02.02 and 8.01.01Aii.
The validity of any part of this Ordinance shall not be affected by the invalidity of any other parts of this Ordinance where the part can be given effect irrespective of any invalid part or parts.
No liability or responsibility shall be imposed upon the Townhip or agency or any of its officials, employees, or other contract agent, its employees, agents or servants thereof for damage resulting from the construction, operation, or abandonment of any SSTS regulated under this rule by reason of standards, requirements or inspections authorized hereunder.
ARTICLE 4. GENERAL REQUIREMENTS
4.01.01 All SSTS
Except as explicitly set forth in Subdivision 4.01.02, all provisions of this Ordinance shall apply to any SSTS regardless of the date it was originally installed.
4.01.02 Existing Permits
Unexpired permits which were issued prior to the effective date shall remain valid under the terms and conditions of the original permit until the original expiration date.
4.01.03 SSTS on Lots Created After January 23, 1996
All lots created after January 23, 1996 must have a minimum of two soil treatment and dispersal areas that can support trenches, seepage beds, mounds, and at-grade systems as described in Minnesota Rules, Chapters 7080.2200 through 7080.2230 or site conditions described in 7081.0270, Subp.3 through 7 at the time the plat or subdivision is approved.
A cluster SSTS that have a common interest lot where a central system is located shall meet this requirement by having the minimum of two soil treatment and dispersal areas on the designated lot.
4.02 Upgrade, Repair, and Replacement
4.02.01 SSTS Capacity Expansions
Expansion of an existing SSTS must include any system upgrades that are necessary to bring the entire system into compliance with the prevailing provisions of this Ordinance at the time of the expansion.
An SSTS not meeting or exceeding the requirements Minnesota Rules Chapters 7080 and 7081 as adopted by reference in Section 5.01 of this Ordinance must be upgraded, at a minimum, prior to recording any property title transfers or contracts for deed beginning January 1, 1994 or at any time a permit or variance of any type is required for any improvement on, or use of, the property within the shoreland areas of the county.
4.02.03 Failure to Protect Groundwater
An SSTS that is determined not to be protective of groundwater in accordance with Minnesota Rules, Chapter 7080.1500, Subp. 4.B shall be upgraded, repaired, replaced or abandoned by the owner in accordance with the provisions of this Ordinance within 18 months of receipt of a Notice of Noncompliance.
4.02.04 Imminent Threat to Public Health or Safety
An SSTS that is determined to be an imminent threat to public health or safety in accordance with Minnesota Rules, Chapter 7080.1500, Subp. 4A shall be upgraded, repaired, replaced or abandoned by the owner in accordance with the provisions of this Ordinance within 10 months of receipt of a Notice of Noncompliance.
4.03 SSTS In Floodplains
SSTS shall not be located in a floodway and wherever possible, location within any part of a floodplain shall be avoided. If no option exists to locate a SSTS outside of a floodplain, location within the flood fringe is allowed if the requirements in Minnesota Rules, Chapter 7080.2270 and all local requirements are met.
4.04 Class V Injection Wells
All owners of new or replacement SSTS that are considered to be Class V injection wells, as defined in the Code of Federal Regulations, title 40, part 144, are required by the Federal Government to submit SSTS inventory information to the Environmental Protection Agency as described in CFR40 part 144. Further, owners are required to identify all Class V injection wells in property transfer disclosures.
4.05 SSTS Practitioner Licensing
No person shall engage in site evaluation, inspection, design, installation, construction, alteration, extension, repair, maintenance or pumping of SSTS without an appropriate and valid license issued by MPCA in accordance with Minnesota Rules, Chapter 7083 except as exempted in 7083.0700 Subp. A-I.
4.06.01 Occupancy or Use of a Building Without a Compliant SSTS
It is unlawful for any person to maintain, occupy, or use any building with indoor plumbing intended for habitation unless it has a wastewater treatment system that disposes of wastewater in a manner that complies with the provisions of this Ordinance.
4.06.02 Sewage Discharge to Ground Surface or Surface Water
It is unlawful for any person to construct, maintain, or use any SSTS system regulated under this Ordinance that results in raw or partially treated wastewater seeping to the ground surface or flowing into any surface water. Any surface discharging system must be permitted under the National Pollutant Discharge Elimination System program by the MPCA.
4.06.03 Sewage Discharge to a Well or Boring
It is unlawful for any person to discharge raw or treated wastewater into any well or boring as described in Minnesota Rules, Chapter 4725.2050, or any other excavation in the ground that is not in compliance with this Ordinance.
4.06.04 Discharge of Hazardous or Deleterious Materials
It is unlawful for any person to discharge into any treatment system regulated under this Ordinance any hazardous or deleterious material that adversely affects the treatment or dispersal performance of the system or groundwater quality.
ARTICLE 5. SSTS STANDARDS
5.01 Standards Adopted by Reference
The Township hereby adopts by reference the 2011 Minnesota Rules, Chapters 7080 and 7081 in their entirety as now constituted and from time to time amended. This adoption does not supersede the Township’s right or ability to adopt local standards that are in compliance with Minnesota Statute §115.55 and applicable Minnesota rules within the Department of Natural Resources Chapter 6120. This Ordinance shall also include standards described in the Pine County Shoreland Management Ordinance, Pine County Flood Plain Ordinance, Kettle River Wild and Scenic River Ordinance, and Pine County Subdivision and Platting Ordinance or in the rules in applicable Chapters are also adopted by reference.
5.02 Amendments to the Adopted Standards
5.02.01 List of Adopted Standards
a. Design flow determination for dwellings will be designed for class 1 buildings
only. The design flow for bedrooms is determined by multiplying 150 gallons by the number of bedrooms.
5.02.02 Determination of Hydraulic Loading Rate and SSTS Sizing
Table IX “Loading Rates for Determining Bottom Absorption area for Trenches and Seepage Beds for Effluent Treatment Level C and Absorption Ratios for Determining Mound Absorption Areas Using Detail Soil Descriptions” and Table IXa entitled “Loading Rates for Determining Bottom Absorption Area for Trenches and Seepage Beds for Effluent Treatment Level C and Absorption Ratios for Determining Mound Absorption Areas Using Percolation Tests” from Minnesota Rules, Chapter 7080.2150, Subp. 3(E) are herein adopted by reference and either shall be used to size SSTS infiltration areas for SSTS design.
5.02.03 Compliance Criteria for Existing SSTS
SSTS built before April 1, 1996 that is not located in Shoreland area, wellhead protection area, or is not a commercial establishment where food, beverage, or lodging are served or provided, must have at least two feet of vertical separation between the bottom of the dispersal system and seasonal saturation or bedrock.
SSTS built after March 31, 1996 or SSTS located in a Shoreland area, wellhead Protection area, or serving a food, beverage, or lodging establishment as defined under 7080.1100, Subp. 84 shall have a three-foot vertical separation between the bottom soil infiltrative surface and the periodically saturated soil and/or bedrock. Existing systems that have no more than a 15 percent reduction in this separation distance (a separation distance no less than 30.6 inches) to account for settling of sand or soil, normal variation of separation distance measurements and interpretation of limiting layer characteristics may be considered compliant under this Ordinance. The vertical separation measurement shall be made outside the area of system influence but in an area of similar soil. 7080.1500, Subp. 4.
5.02.04 Holding Tanks
A. Holding tanks may be allowed any of the following applications:
i. for legal lots of record where it can be shown conclusively that a Type I SSTS permitted under this Ordinance cannot be feasibly installed;
ii. where there is limited water use such as seasonal properties, sensitive sites, parks, playgrounds, etc;
iii. as temporary disposal method to alleviate an imminent threat to public health or during construction, repair, or replacement of new and existing systems.
B. Holding tanks must be used under the following conditions:
i. The owner shall install a holding tank in accordance with Minnesota Rules Section 7080.2290;
ii. The owner shall install a water meter to continuously record indoor water use;
iii. The owner shall maintain a valid contract with a licensed maintainer to pump and dispose of septage according to the applicable standards in Code of Federal Regulations, title 40, part 503; and
iv. The owner must maintain current and historical records of maintainer pumping; volume of liquid removed; and the water meter reading at the time of pumping; all for Department review upon request. Volumes removed shall coincide with metered water use readings.
Privies are permitted provided they meet vertical separation and/or vault guidelines depicted in MN State Rules 7080.2150 and 7080.2280.
5.03.01 Variances Requests
A property owner may request a variance from the standards as specified in this Ordinance pursuant to Wilma Township policies and procedures.
5.03.02 Affected Agency
Variances that pertain to the standards and requirements of the State of Minnesota must be approved by the affected State Agency pursuant to the requirements of the State Agency.
5.03.03 Board of Adjustment
A. Any property owner requesting relief from the strict application of the provisions in this Ordinance must complete and submit an Application for Variance to the Board. The variance request must include, as applicable:
i. A statement identifying the specific provision or provisions in the ordinance from which the variance is requested;
ii. A description of the hardship that prevents compliance with the rule;
iii. The alternative measures that will be taken to achieve a comparable degree of compliance with the purposes and intent of the applicable provisions;
iv. The length of time for which the variance is requested;
v. Cost considerations only if a reasonable use of the property does not exist under the term of the ordinance; and
vi. Other relevant information requested by the Board as necessary to properly evaluate the variance requested.
B. The appropriate fee shall be paid at the time of submittal of the application to receive consideration by the Board of Supervisors and/or inspector.
C. Upon receipt of the variance application, the Board shall decide if a site investigation conducted by the Board will be necessary. After the necessary information has been gathered, the Board shall make a written recommendation to approve or deny the variance.
D. The Board shall make the final decision after conducting a public hearing. The variance may be granted provided that:
i. The condition causing the demonstrated hardship is unique to the property and was not caused by the actions of applicant;
ii. The granting of the variance will not be contrary to the public interest or damaging to the rights of other persons or to property values in the vicinity;
iii. The property owner would have no reasonable use of the land without the variance;
iv. The granting of the variance would not allow a prohibited use; and
v. The granting of the variance would be in accordance with Minnesota Rules, Chapters 7080, 7081, and 7082.
E. In granting a request for a variance, the Board may attach such conditions as it deems necessary to conform to the purpose and intent of this Ordinance.
F. Any violation of the terms and conditions of a variance issued pursuant to this Ordinance, or any violation of any provision of this Ordinance relating to the specific issue of the variance, shall result in immediate revocation of the variance.
G. Any variance granted shall automatically expire if the system is not installed within one year of the grant of the variance.
H. Any appeal from any order, requirement, decision, or determination of the Board in accordance with its policies and procedures.
ARTICLE 6. SSTS PERMITTING
6.01 Permit Required
It is unlawful for any person to construct, install, modify or replace a SSTS without the appropriate permit from the authorized inspector of Wilma Township. The issuing of any permit, variance, or conditional use under the provisions of this Ordinance shall not absolve the applicant of responsibility to obtain any other required permit.
6.02 Construction Permit
A construction permit must be obtained by the property owner or an agent of the property owner from the authorized septic inspector prior to the installation, construction, replacement, modification, alteration, repair, or capacity expansion of a SSTS. The purpose of this permit is to ensure that the proposed construction activity is sited, designed, and constructed in accordance with the provisions of this Ordinance by appropriately certified and/or licensed practitioner(s).
6.02.01 Activities Requiring a Construction Permit
A construction permit from the authorized Township septic inspector is required for installation of a new SSTS, for replacement of an existing SSTS, or for any repair or replacement of components that will alter the original function of the system, change the treatment capacity of the system, change the location of the system, or otherwise change the original system’s design, layout, or function.
6.02.02 Activities Not Requiring a Permit
A construction permit is not required for minor repairs or replacements of system components that do not alter the original function of the system, change the treatment capacity of the system, change the location of the system, or otherwise change the original system’s design, layout or function.
6.02.04 Permit Application Requirements
Construction permit applications shall be made on forms provided by the Wilma Township septic inspector and signed by the applicant and an appropriately certified practitioner including the practitioner’s certification number and date of expiration. The applications shall include the documents listed in items A through E below.
A. Name, mailing address, telephone number and email address.
B. Property identification number and address or other description of property location.
C. Site evaluation report as described in Minnesota Rules, Chapter 7080.1730.
D. Design report as described in Minnesota Rules, Chapter 7080.2430.
E. Management plan as described in Minnesota Rules, Chapter 7082.0600.
6.02.05 Application review and Response
The Board’s authorized inspector shall review a permit application and supporting documents. Upon satisfaction that the proposed work will conform to the provisions of this Ordinance, the inspector shall issue a written permit authorizing construction of the SSTS as designed. In the event the applicant makes a significant change to the approved application, the applicant must file an amended application detailing the changed conditions for approval prior to initiating or continuing construction, modification, or operation for approval or denial. The inspector shall complete the review of the amended application within 15 working days of receipt of the amended application. If the permit application is incomplete or does not meet the requirements of this Ordinance, the Board’s inspector shall deny the application. A notice of denial shall be provided to the applicant, which must state the reason for the denial.
The applicant may appeal the inspector’s decision to deny the construction permit in accordance with the Township’s established policies and appeal procedures.
6.02.07 Permit Expiration
The construction permit is valid for a period of no more than one year from its date of issue. Satisfactory completion of construction shall be determined by receipt of final record drawings and a signed certification that the construction or installation of the system was completed in reasonable conformance with the design documents as approved by a licensed inspection business, which is authorized by the Board and independent of the owner and the SSTS installer.
6.02.08 Extensions and Renewals
The Board’s authorized septic inspector may grant an extension of the Construction Permit if the construction has commenced prior to the original expiration date of the permit. The permit may be extended for a period of no more than 12 months.
A construction permit may be transferred to a new owner provided the new owner follows the design and permit as it has been issued and the site and soil conditions have not been altered or otherwise damaged.
6.02.10 Suspension or Revocation
The Board and its authorized septic inspector may suspend or revoke a construction permit issued under this section for any false statements, misrepresentations of facts on which the construction permit was issued, or unauthorized changes to the system design that alter the original function of the system, change the treatment capacity of the system, change the location of the system, or otherwise change the original system’s design, layout or function. A notice of suspension or revocation and the reasons for the suspension or revocation shall be conveyed in writing to the permit holder. If suspended or revoked, installation or modification of a treatment system may not commence or continue until a valid construction permit is obtained.
The construction permit shall be posted on the property in such a location and manner so that the permit is visible and available for inspection until construction is completed and certified.
6.03 Operating Permit
6.03.01 SSTS Requiring an Operating Permit
An operating permit shall be required of all owners of Type IV, V, MSTS or any other system deemed by the Board to require operational oversight. Sewage shall not be discharged to a MSTS until the Board certifies that the MSTS was installed in substantial conformance with the approved plans, receives the final record drawings of the MSTS, and a valid operating permit issued to the owner.
6.03.02 Operating Permit Application Requirements
A. Application for an operating permit shall be made on a form provided by the authorized Township septic inspector including:
i. Owner name, mailing address, telephone and email address;
ii. Construction permit reference number and date of issue;
iii. Final record drawings of the treatment system; and
iv. Owners of holding tanks must submit a copy of a valid executed monitoring and disposal contract with a licensed maintenance business.
B. Monitoring and Disposal Contract
Owners of holding tanks shall provide to the inspector or the Board a copy of a valid monitoring and disposal contract executed between the owner and a licensed maintenance business, which guarantees the removal of the holding tank contents in a timely manner that prevents an illegal discharge in accordance with Minnesota Rules, Chapter 7082.0100, Subp. 3G. This requirement is waived if the owner is a farmer who is exempt from licensing under Minnesota Statutes §115.56, Subd. 2(b)(3).
6.03.03 Board of Supervisors’ Response
The Board or its authorized inspector shall review the record drawings, operation and maintenance manual, management plan, maintenance and servicing contract, and any other pertinent documents as appropriate for accuracy and completeness. If any deficiencies are identified, the operating permit shall be denied until the deficiencies are corrected to the satisfaction of the Board or inspector. If the submitted documents fulfill the requirements, the inspector shall issue an operating permit within 10 working days of receipt of the permit application.
6.03.04 Operating Permit Terms and Conditions
The operating permit shall include the following (see Minnesota Rules, Chapter 7082.0600, Subp. 2B):
A. System performance requirements;
B. System operating requirements;
C. Monitoring locations, procedures and recording requirements;
D. Maintenance requirements and schedules;
E. Compliance limits and boundaries;
F. Reporting requirements;
G. Department notification requirements for non-compliant conditions;
H. Valid contract between the owner and a licensed maintenance business;
I. Disclosure, location and condition of acceptable soil treatment and dispersal system site; and
J. Descriptions of acceptable and prohibited discharges.
6.03.05 Operating Permit Expiration and Renewal
A. Operating permits shall be valid for the specific term stated on the permit as determined by the Board.
B. An operating permit must be renewed prior to its expiration. If not renewed, the Board may require the system to be removed from service or operated as a holding tank until the permit is renewed. If not renewed within 90 calendar days of the expiration date, the Township may require that the system be abandoned in accordance with Minnesota Rule 7080.2500.
C. The Board shall notify the holder of an operating permit at least 90 calendar days prior to expiration of the permit. The Owner must apply for renewal at least 30 calendar days before the expiration date.
D. Application shall be made on a form provided by the Board or its authorized septic inspector, including:
i. Applicant name, mailing address and phone number;
ii. Reference number of previous owner’s operating permit;
iii. Any and all outstanding Compliance Monitoring Reports as required by the operating permit;
iv. Certified treatment system inspection signed and/or sealed by a certified designer, maintenance contractor, or operator at the discretion of the Township;
v. Any revisions made to the operation and maintenance manual; and
vi. Payment of application review fee as determined by the Township.
6.03.06 Amendments to Existing Permits not Allowed
The Township may not amend an existing permit to reflect changes in this Ordinance until the permit term has expired and is renewed, unless an amendment is necessary to eliminate an imminent threat to public health or safety.
The operating permit may be transferred. The new owner shall notify the department of their ownership within 60 days of the sale of a property operated under an operating permit.
6.03.08 Suspension or Revocation
A. The Board or its authorized septic inspector may suspend or revoke any operating permit issued under this section for any false statements or misrepresentations of facts on which the operating permit was issued.
B. Notice of suspension revocation and the reasons for revocation shall be conveyed in writing to the owner.
C. If suspended or revoked, the Board may require that the treatment system be removed from service, operated as a holding tank, or abandoned in accordance with Article 4.
D. At the Board’s discretion, the operating permit may be reinstated or renewed upon the owner taking appropriate corrective actions.
6.03.09 Compliance Monitoring
A. Performance monitoring of a SSTS shall be performed by a licensed inspection business or licensed service provider hired by the holder of the operating permit in accordance with the monitoring frequency and parameters stipulated in the permit.
B. A monitoring report shall be prepared and certified by the licensed inspection business or licensed service provider. The report shall be submitted to the Board on a form provided by the Board on or before the compliance reporting date stipulated in the operating permit. The report shall contain a description of all maintenance and serving activities performed since the last compliance monitoring report as described below:
i. Owner name and address;
ii. Operating permit number;
iii. Average daily flow since last compliance monitoring report;
iv. Description of type of maintenance and date performed;
v. Description of samples taken (if required), analytical laboratory used, and results of analyses;
vi. Problems noted with the system and actions proposed or taken to correct them; and
vii. Name, signature, license and license number of the licensed professional who performed the work.
6.04 Abandonment Certification
The purpose of the System Abandonment Certification is to ensure that a treatment system with no future intent for use be abandoned within a reasonable time following decommissioning and in a manner that protects public health, safety and water qualify. It also terminates all permits associated with the system.
6.04.02 Abandonment Requirements
A. Whenever the use of a SSTS or any system component is discontinued with no future intent of use as the result of a system repair, modification, replacement or decommissioning following connection to a municipal or private sanitary sewer, or condemnation or demolition of a building served by the system, further use of the system or any system component for any purpose under this Ordinance shall be prohibited.
B. An owner of an SSTS must retain a licensed installation business to abandon all components of the treatment system within 60 calendar days of a system. Abandonment shall be completed in accordance with Minnesota Rules, Chapter 7080.2500. No prior notification of the Board of Supervisors of an owner’s intent to abandon a system is necessary.
C. A report of abandonment certified by the licensed installation business shall be submitted to the Board. The report shall include:
i. Owner’s name and contact information;
ii. Property address;
iii. System construction permit and operating permit;
iv. The reason(s) for abandonment; and
v. A brief description of the abandonment methods used, description of the system components removed or abandoned in place, and disposition of any materials or residuals.
6.04.03 Abandonment Certificate
Upon receipt of an abandonment report and its determination that the SSTS has been abandoned according to the requirements of this Ordinance, the Board shall issue an abandonment certificate. If the abandonment is not completed according to the requirements of this Ordinance, the Township shall notify the owner of the SSTS of the deficiencies, which shall be corrected within 30 calendar days of the notice.
ARTICLE 7. MANAGEMENT PLANS
7.01 SSTS Requiring Management Plans
Management plans are required for all new or replacement SSTS. The management plan shall be submitted to the Board’s authorized septic inspector with the construction permit application for review and approval. The Board’s authorized septic inspector shall be notified of any system modifications made during construction and the management plan revised and resubmitted at the time of final construction certification.
7.02 Required Contents of a Management Plan
Management plans shall include (Minnesota Rules, Chapter 7082.0600, Subp. 1):
A. Operating requirements describing tasks that the owner can perform and tasks that a licensed service provider or maintainer must perform;
B. Monitoring requirements;
C. Maintenance requirements including maintenance procedures and a schedule for routine maintenance;
D. Statement that the owner is required to notify the Board’s authorized septic inspector when the management plan requirements are not being met;
E. Disclosure of the location and condition of the additional soil treatment and dispersal area on the owner’s property or a property serving the owner’s residence; and
F. Other requirements as determined by the Board.
7.03 Requirements for Systems not Operated under a Management Plan
Minnesota Rules Chapter 7082.0100, Subp. 3(L) requires SSTS that are not operated under a management plan or operating permit should have treatment tanks inspected and provide for the removal of solids if needed every three years. Solids must be removed when their accumulation meets the limit described in Minnesota Rules, Chapter 7080.2450.
ARTICLE 8. COMPLIANCE MANAGEMENT
8.01 Compliance Inspection Program
8.01.01 Board of Supervisors’ Responsibility
It is the responsibility of the Board, through its authorized agent, to perform various SSTS compliance inspections as necessary or required.
A. SSTS compliance inspections must be performed:
i. To ensure compliance with applicable requirements.
ii. Whenever a permit or variance of any type is required for an improvement on, or use of, the property in shoreland areas of the township as defined in the Pine County Shoreland Management Ordinance. Wilma Township and its authorized septic inspector will operate under the direction and approval and jurisdiction of the County under it’s Shoreland Ordinance in shorelands, within 300′ of creeks/rivers; 1,000 feet from lakes.
iii. For all new SSTS construction or replacement.
iv. Prior to the sale of a property which is required to be serviced by a SSTS.
v. For an evaluation, inspection, recommendation, or other process used to prepare a disclosure statement if conducted by a party who is not the SSTS owner. Such an inspection constitutes a compliance inspection and shall be conducted in accordance with Minnesota Rules, Chapter 7082.0700 using the SSTS inspection report forms provided by MPCA.
B. All compliance inspections must be performed and signed by licensed inspection businesses or qualified employees certified as inspectors.
8.01.02 New Construction or Replacement
A. Compliance inspections must be performed on new or replacement SSTS to determine compliance with Minnesota Rules, Chapters 7080 or 7081.
B. It is the responsibility of the SSTS owner or the owner’s agent to notify the Board two calendar days prior to any permitted work on the SSTS.
C. A certificate of compliance for new SSTS construction or replacement, which shall be valid for five years, shall be issued by the Board or its authorized septic inspector if they have reasonable assurance that the system was built in accordance with the applicable requirements as specified in the construction permit.
D. The certificate of compliance must include a certified statement by the certified inspector who conducted the inspection that the SSTS is or is not in compliance with the ordinance requirements. If the SSTS is determined not to be in compliance with the applicable requirements, a notice of noncompliance must be issued to the owner which includes a statement specifying those ordinance provisions with which the SSTS does not comply.
E. The certificate of compliance or notice of noncompliance must be submitted to the Board through its authorized septic inspector no later than 15 calendar days after the date the inspection was performed. The Board or its authorized septic inspector shall deliver the certificate of compliance or notice of noncompliance to the owner or the owner’s agent within 15 calendar days of receipt from the certified inspector. No SSTS shall be placed into operation until a valid certificate of compliance has been issued.
F. Certificates of compliance for new construction or replacement shall remain valid for five years from the date of issue unless the Board finds evidence of noncompliance.
G. SSTS that are managed by an operating permit must be maintained, monitored or otherwise managed according to the operating permit. SSTS found to be noncompliant with other applicable requirements must be repaired or replaced according to the Board’s requirements.
8.01.03 Existing Systems
A. Compliance inspections shall be required when any of the following conditions occur:
i. When a construction permit is required to repair, modify, or upgrade an existing system.
ii. Any time there is a change in use of the property being served by an existing SSTS which may impact the performance of the system.
iii. At the time of property sale or transfer (see 8.01.04).
iv. At any time an increase in the number of bedrooms of a dwelling which requires a permit from the city or township.
v. Any permit or variance application within the shoreland.
vi. When an operating permit is to be renewed.
vii. At any time as required by this Ordinance or the Board deems appropriate such as upon receipt of a complaint or other notice of a system malfunction.
B. Compliance inspections of existing SSTS shall be reported on the inspection report forms provided by MPCA. The following conditions must be assessed or verified:
i. Watertightness assessment of all treatment tanks including a leakage report;
ii. Vertical separation distance between the bottom of the soil treatment and dispersal system and the periodically saturated soil or bedrock including a vertical separation verification report; and
iii. Sewage backup, surface seepage, or surface discharge.
C. The certificate of compliance must include a certified statement by a licensed inspection business, indicating whether the SSTS is in compliance with the ordinance requirements. If the SSTS is determined not to be in compliance with the applicable requirements, a notice of noncompliance must include a statement specifying those ordinance provisions with which the SSTS does not comply. A construction permit application must be submitted to the inspector or the Board if the required corrective action is not a minor repair.
D. The certificate of compliance or notice of noncompliance must be submitted to the inspector or the board no later than 15 calendar days after the date the inspection was performed. The board or inspector shall deliver the certificate of compliance or notice of noncompliance to the owner or the other’s agent within 15 calendar days of receipt from the licensed inspection business.
E. Certificates of compliance for existing SSTS shall remain valid for three years from the date of issue unless the board finds evidence of noncompliance.
8.01.04 Transfer of Properties
A. Whenever a conveyance of land upon which a dwelling is located, or a tract of land upon which a dwelling is located, or a tract of land upon which a structure that is required to have an SSTS occurs, the following requirements shall be met:
i. A compliance inspection has been performed and a certificate of compliance has been issued and on file with the Board within three years for SSTS older than five years or within five years if the system is less than five years old prior to the intended sale or transfer of the property, unless evidence is found identifying an imminent threat to public health or safety;
ii. The compliance inspection must have been performed by a licensed inspection business following procedures described in Section 8.01.03 of this Ordinance;
iii. The seller of the property must disclose in writing information about the status and location of all known ISTS on the property to the buyer on a form acceptable to the inspector or the Board.
iv. If the seller fails to provide a certificate of compliance, sufficient security in the form of an escrow agreement to assure the installation of a complying ISTS shall be established. The security shall be placed in an escrow with a licensed real estate closer, licensed attorney-at-law, or federal or state chartered financial institution. The amount escrowed shall be equal to 150% of a written estimate to install a complying ISTS provided by a licensed and certified installer, or the amount escrowed shall be equal to 110% of the written contract price for the installation of a complying ISTS provided by a licensed and certified installer. After a complying SSTS has been installed and a certificate of compliance issued, the Borad shall provide the escrow agent a copy of the certificate of compliance.
v. In absence of the escrow account according to Section 8.01.04, Subp. A(iv) above, the buyer shall be responsible for the necessary inspection and upgrading of said SSTS.
B. The compliance portion of the certificate of compliance need not be completed if the sale or transfer involves the following circumstances:
i. The affected tract of land is without buildings or contains no dwellings or other buildings with indoor plumbing fixtures.
ii. The transfer does not require the filing of a Certificate of Real Estate Value as described in Minnesota Statutes §272.115, Subd. 1.
iii. The transfer is a tax forfeiture.
iv. The sale or transfer completes a contract for deed or purchase agreement entered into prior to the effective date of this Ordinance. This subsection applies only to the original vendor and vendee on such a contract.
C. All property conveyances subject to this Ordinance occurring during the period between November 15th and April 15th, when SSTS compliance cannot be determined due to frozen soil conditions, shall require a winter agreement, which includes an application for an SSTS permit and an agreement to complete a compliance inspection by the following June 1st by a licensed inspection business. If upon inspection the SSTS is found to be in compliance, the permit fee will be refunded. If upon inspection the system is found to be non-compliant, an escrow agreement must be established in accordance with Section 8.01.04A(iv) above, and the system upgraded.
D. The responsibility for filing the completed compliance portion of the certificate of compliance under 8.01.04A, above, or for upgrading a system found to be non-compliant shall be determined by the buyer and seller.
Buyer and seller shall provide the Board or inspector with a signed statement indicating responsibility for completing the compliance portion of the Certification and for upgrading a system found to be non-conforming.
E. Neither the issuance of permits, certificates of compliance, or notices of noncompliance as requested or issued shall be construed to represent a guarantee or warranty of the system’s operation or effectiveness. Such certificates signify that the system in question is or has been designed and installed in compliance or non-compliance with the provisions of these standards and regulations.
ARTICLE 9 ENFORCEMENT
9.01.01 Cause to Issue a Notice of Violation
Any person, firm, agent, or corporation who violates any of the provisions of this Ordinance, or who fails, neglects, or refuses to comply with the provisions of this Ordinance, including violations of conditions and safeguards, or who knowingly makes any material false statement or knowing omission in any document required to be submitted under the provision hereof, shall be guilty of a misdemeanor and upon conviction thereof, shall be punishable as defined by Minnesota State Statutes. Each day that a violation exists shall constitute a separate offense.
9.01.02 Notice of Violation
The Board or its authorized septic inspector shall serve, in person or by mail, a notice of violation to any person determined to be violating provisions of this Ordinance. The notice of violation shall contain:
A. A statement documenting the findings of fact determined through observations, inspections, or investigations;
B. A list of specific violation(s) of this Ordinance;
C. Specific requirements for correction or removal of the specified violation(s); and
D. A mandatory time schedule for correction, removal and compliance with this Ordinance.
9.01.03 Cease and Desist Orders
Cease and desist orders may be issued when the Board has probable cause that an activity regulated by this or any other town ordinance is being or has been conducted without a permit or in violation of a permit. When work has been stopped by a cease and desist order, the work shall not resume until the reason for the work stoppage has been completely satisfied, any administrative fees paid, and the cease and desist order lifted.
In the event of a violation or threatened violation of this Ordinance, the Township may, in addition to other remedies, initiate appropriate civil action or proceedings to prevent, prosecute, restrain, correct or abate such violations or threatened violations and the Township Attorney shall have authority to commence such civil action. The Board and the Township Attorney may take such actions as may be necessary to enforce the provisions of this Ordinance.
9.03 Cost and Reimbursements
If the Board is required to remove or abate an imminent threat to public health or safety, the Board may recover all costs incurred in removal or abatement in a civil action, including legal fees; at the discretion of the Town Board, the cost of an enforcement action under this Ordinance may be assessed and charged against the real property on which the public health nuisance was located. The County Auditor shall extend the cost of as assessed and charged on the tax roll against said real property.
9.04 State Notification of Violation
In accordance with state law, the Board or its authorized septic inspector shall notify the MPCA of any inspection, installation, design, construction, alteration or repair of an SSTS by a licensed/certified person or any septage removal by a licensed pumper that is performed in violation of the provisions of this Ordinance.
ARTICLE 10 RECORD KEEPING
The Township and its licensed inspector shall maintain a current record of all permitted systems, and copies shall be provided to Pine County. The record shall contain all permit applications, issued permits, fees assessed, variance requests, certificates of compliance, notices of noncompliance, enforcement proceedings, site evaluation reports, design reports, record drawings, management plans, maintenance reports, an annual list of all sewage tanks installed in the county sorted by licensed installation businesses, and other records relevant to each system.
ARTICLE 11 DISPUTE RESOLUTION PROCEDURES
A. In the event of a dispute between two designers on whether the soil or design meets the minimum requirements of the ordinance the Township’s licensed inspector shall review the site, upon request, and make the final determination.
B. In the event that a designer and the Township inspector have a dispute related to the design or soils meeting the minimum requirements of the ordinance the Board or its licensed inspector shall meet with the designer on-site to review the soils and design. If the dispute is unresolved the Township inspector and the designer shall request a mutually agreeable soil scientist to review the site. The applicant shall provide a deposit in an amount to be determined by the Township to cover the cost of the soil scientist and Township review. Both parties shall agree in writing that the soil scientist findings shall be final. If the scientist determines the Township inspector correctly interpreted the soils, the deposit will be retained and used to pay the scientist and Township, with any extra money refunded to the applicant. If the soil scientist determines the designer was correct, the deposit shall be refunded and the Township will pay for the cost of the soil scientist review. If soils are reviewed with the soil scientist that was not previously reviewed by the Township the Township shall retain the deposit. All reviews with the soil scientist shall be conducted in a pit that is a minimum of 4 feet by 4 feet with a depth of at least 3 feet below the bottom of the proposed system or until bedrock or the water table, whichever is less.
ARTICLE 12 ANNUAL REPORT
The township shall provide an annual report of SSTS permitting activities to MPCA no later than February 1 for the previous calendar year.
ARTICLE 13 FEES
From time to time, the Town Board shall establish fees for activities undertaken by the Board pursuant to this Ordinance. Fees shall be due and payable at a time and in a manner to be determined by the Board.
ARTICLE 14 INTERPRETATION
In their interpretation and application, the provisions of this Ordinance shall be held to be minimum requirements and shall be liberally construed in favor of the Township and shall not be deemed a limitation or repeal of any other powers granted by Minnesota Statutes.
ARTICLE 15 SEVERABILITY
If any section, clause, provision, or portion of this Ordinance is adjudged unconstitutional or invalid by a court of law, the remainder of this Ordinance shall not be affected and shall remain in full force.
ARTICLE 16 ABROGATION AND GREATER RESTRICTIONS
It is not intended by this Ordinance to repeal, abrogate, or impair any other existing township ordinances, easements, covenants, or deed restrictions. However, where this Ordinance imposes greater restrictions, the provisions of this Ordinance shall prevail. All other ordinances inconsistent with this Ordinance are hereby repealed to the extent of the inconsistency only.
ARTICLE 17 ORDINANCE REPEALED
This Ordinance repeals the Individual Sewage Treatment Systems Ordinance of Wilma Township, adopted July 15, 2003.
ARTICLE 18 ADOPTION
The Wilma Township Subsurface Sewage Treatment Program Ordinance is hereby adopted by the Wilma Township Board of Supervisors on the 4th day of
Chair, Wilma Township Board of Supervisors
Clerk, Town of Wilma
Notice of Public Hearing Published:
Adopted by Town Board:
Publication of Ordinance:
Filed with County Recorder:
Effective Date: 4/1/2015
Wilma Township Septic Ordinance adapted from Pine County Septic Ordinance and drafted by Paul Raymond, Clerk, Town of Wilma,
52938 Tamarack River Road,
Markville, MN 55072 Pine County’s Septic Ordinance was Drafted By:
Pine County Land Services Department,
1602 State Hwy 23 N, Sandstone, MN 55072