WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2015
Chairman Glenn Williamson called the Board of Audit meeting to order at 7:30 p.m. at the Duxbury Store. The decision to move the meeting was only made yesterday due to problems getting the hall warm enough for the computer and printer to work. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.
The three Supervisors compared the books and reports of the Treasurer and the Clerk, including Schedule 1 and Schedule 2. Mike moved that the board approve the reports. Gary seconded; passed. Board of Audit adjourned and monthly board meeting started:
January Record and Meeting Change: Paul read the record of the January meeting. Patrice said she had the net totals of the bills from January, plus one additional claim and gave Paul the updated the claims. With this correction, Gary moved to approve; Mike seconded. Pat Story said he didn’t see any notice of the meeting change on the website, and only saw the signs posted on the hall doors on his second trip there. Paul apologized to Pat for not calling him and telling him; Glen apologized for not posting it on the website. Glen moved that we pay the Duxbury Store $20 for heat and for holding the meeting there. Mike seconded. Gary abstained. Passed. Glen said he wanted to publicly thank Pat Story for supervising and directing the replacement of our fire hall doors in Duxbury. They make the hall look new.
OLD BUSINESS: Town Park: Wilma needs a special act by the Pine County Commissioners and by the Mn. State Legislature to approve a conveyance to Wilma Township of the north 20 acres of our park under conditional use, required because the Tamarack River flows through it. Glen directed Paul to contact Commissioner Chaffee and State reps Jason Rarick and Tony Lourey to ask for action so we can get title to our park. We now own the lower 36.5 acres free and clear.
NEW BUSINESS: Wilma Township March election and judges: Barb Smith has indicated she wishes to continue to serve as an election judge at our March 10 election. Mike moved to appoint Barb, Toni Williamson, and Paul Raymond as judges, with Jeff and Jeane GrandPre as alternates. Polls open from 5 to 8 pm.
ELECTION PROPOSALS: Agenda for March 10, 2015 Annual Town Meeting: Three local civic organizations have asked for support and in past years we have supported all three:
Seven County Senior Federation: Asking for a renewal of Wilma Township’s service contract for 2014. Last year voters authorized $100.
Pine County Historical Museum: Last year voters approved a $100 donation to the Historical Museum.
OSAC: OSAC is back in their original gallery in the Old School, Sandstone. We donated $100 last year.
Mike moved that we submit these requests to the voters at the annual meeting as we did last year. The board has final approval. Glen seconded; passed.
Proposed Snowplowing Rates: Mike moved to propose we keep our 2015-2016 rates same as 2014-5 Season. Glen seconded; passed.
Federal Mileage Rate: $.575/mile for 2015.
Levies and Wages Proposal: Glen moved to propose we not make any changes in our levies or wages from last year. (Levies are for fiscal year 2016). Patrice said she always has to make transfers from the Road and Bridge Fund to the General Fund at the end of the year, so why not increase the General Fund and reduce Road & Bridge? Mike seconded Glen’s motion to propose no changes or increases for 2016. Passed. Final authority on all levies is by the vote of the taxpayers at the annual meeting.
Life Insurance for Board: Our officers and deputies are all covered by a $1,000 life insurance policy, total cost $229 per year. Mike moved to renew our policy; Gary seconded; passed. Patrice gave our beneficiary forms to officers.
Township Dental and Vision Insurance: Security Life is ending our current dental insurance and will offer a new plan April 1, 2015. Existing covered officers will be grandfathered in with credit for time insured. New plan has larger network. New rates: officers, $31.10/month (old rate $36.96; town pays half). Officer and spouse $83.04/mo. (old rate $74.75). Vision insurance will be offered, with eye exams, lenses ($10 copay) and a $100 frame allowance, no copay: $4.73/month officers; $8.88 officers plus spouse. Glen and Toni have dropped the dental policy, and Paul said he already has vision insurance. Glen said to research if we can sign up for that if only one person signs up, if anyone is interested. Paul and Gary will continue dental.
Township Budget: Patrice said CTAS has a budget program for townships, and she feels we should use it. Paul said he will check it out and if it will not take hours, he will input our levy proposals and other financials into the budget program. No other govt. agency or office has ever asked for our budget, just our levies; it will be for our use only.
Wilma Township Septic Ordinance: Our proposed ordinance must be implemented by April 1, 2015. It has been approved by the County Assessor Kelly Schroeder. Glen moved that we schedule public hearings on our septic ordinance as part of our next board meeting, March 4 and also at our Annual Meeting. March 11, so that it can be adopted by the April 1 deadline. The Board will need to approve it at the March 4 meeting. Paul will need to post the hearing as part of the agenda for March. Glen said the ordinance has been posted on the Wilma Township website since May, 2014. Pat said he hopes the town board is not going to start passing a lot of laws and ordinances and regulations to control our lives. Paul said our only ordinances are the weight limit ordinance and the septic ordinance, which we have so we can hire our own assessor. If we don’t have our own ordinance, the County will control our assessments.
Mike said that when MNDot removed the septic tank at the Eagle Head Station that they did not ask for any inspections or approval from our septic inspector, Gale Kespohl, and he asked Paul to research our current ordinance and write to Gale to see if anything can be done.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and presented a list of all claims (also attached). Mike move to approve her report, to pay all the claims, and to transfer $3,500 from savings to checking. Gary seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:30.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015
Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.
Paul read the record of the December meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS Schmedeke Lane Extension Recording: New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni. They will read “My Term is Indeterminate” so we won’t have to order new ones. The road extension will be recorded this week.
Wilma Weight Limit Ordinance Notices: Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun, Co. Highway Dept., Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner. The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.
Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited. He said he believes this is what the original ordinance stated. There was no second. Glen said it is important that we document and justify any deductions from the escrow payments.
Road Report: Gary gave the road report for Mark Pallow, Road Manager. Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive. Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it. This should be deducted from Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged. The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.
CTAS Download and Update: Paul was able to download and update CTAS V.7 on his new computer. The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out. Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)? Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.
NEW BUSINESS: U.S. Census Boundary and Annexation Survey: Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.
Affadavits for Township Election March 11, 2015: Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13. Patrice and Mike are up for re-election, and both filed. Annual Meeting will follow the election at 8 p.m. March 11. Judges: Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge. Polls will be open 5 – 8 pm.
Board of Audit: The board needs to schedule the auditing of the clerk’s and treasurer’s books. In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting. It will not be paid as a separate meeting. Mike seconded.
2016 Budget and Levies: Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting? Mike said we can vote on this at the February meeting.
2015 Cigarette License for Duxbury Store: Gary paid the $10 fee for Joe Vink and Paul issued the license.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached). The hall was so cold that her computer and printer were frozen so no checks could be written. Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.
JP Cooke (Notary Stamps) $ 84.90
Pine Co. Courier 19.78
Bruno Deep Rock 350.00
U.S. Treasury (4th quarter withholding) 511.72
Paul (expenses) 19.80
Randy Beurman (cleanup) 250.00
Mark Pallow (expenses) 48.07
Mike McCullen 50.00
Pine Co. Truth in Taxation 45.80
MAT Pine Co. Township Officers’ Assc. 337.36
Patrice (expenses) 31.79
Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims. Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report. Mike seconded.
Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8:30 p.m.
Paul Raymond, Clerk
File for office of Supervisor or Treasurer for March 10, 2015 Election
Tuesday, December 30, 2014 until
Tuesday, January 13, 2015 5 p.m.
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Paul Raymond, Clerk
52938 Tamarack River Rd
Markville, MN 55072
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING DECEMBER 3, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story and Karen Henke.
Paul read the record of the November meeting; Mike moved to approve; Glen seconded.
OLD BUSINESS: Fire Hall Doors: Pat said the work is mostly completed and we can pay Randy Beurman for the work on the fire hall and town hall. Mike said we can put some sealant in one gap, and Pat said Randy will tweak remaining jerkiness. He left two remotes for the grader bay; Mike said we need to have easy access to the remote, besides the one on the grader fuse box; it will be by the light.
MAT Convention Report: Paul and Glen gave reports on the training sessions and seminar on civility in public service. Training workshops were held concurrently, so Paul and Toni took CTAS training on the new program, and Glen went to roads and cartways training. General sessions covered resolutions and legislative issues concerning townships. Next years’ state convention will be at Arrowhead Resort in Alexandria. Glen said several townships had their entire boards in attendance, and he believes more of our board should attend.
DNR Informational Meeting: Mike gave a report on the meeting Monday at our hall, attended by 4 DNR officials and citizens from Wilma and Arna, including all of our board but Gary. Gary said he knew what they were going to say. Bob Brewster had asked for the meeting because of concerns about the DNR spraying and killing blueberry fields on Pansy Landing and the overspray on his organic farm. Mike said he asked them three times how their herbicide spraying will affect our gardens and fishing and hunting areas and berry picking and the personal health of our residents, and they could not or would not give a straight answer. He knows of residents who are very allergic to pesticides and herbicides. They did agree to notify citizens when they will be spraying so Bob can post it in his newspaper column and it can go on township websites.
Road Report: Mark had to go out to plow Storviks because they didn’t get on the list. Mike asked if he was able to inspect our escrow account roads before the snow; Mark said yes. Discussion on T&T’s escrow for Crooked Lake Road. Mike said they really tore up the Short Road, but Mark said they repaired it. Gary said they should not be doing repairs, at least not without notifying the board. Decision to postpone the escrow account issues until Spring. Glen had said we could document $111 in deductions from the Crooked Lake escrow, for inspections and re-grading, leaving $389 to be refunded. Gary said someone is cutting firewood on the South Duncan Road, driving a Hopkins truck. They said they were covered under Mike Weidendorf’s escrowaccount.
Heller Drive Beaver damage: They did not get the culvert cleaned out before it got too cold; Mark said Dave Seeloff traps beavers, and can go in there if he wants.
North Duncan Road: Bill Peno said he expects the township to do more work on the North Duncan Road. When he was injured he had to be transported by helicopter because of the condition of the road. Mike said they would have had to use a helicopter regardless because he was in the woods. We did put in two culverts last year, which used up the balance of our $7,000 budget for that road upgrade. Glen said he could let Peno know that we have a website and that the road inspection will be posted on the website, if he wants to come along when we inspect North Duncan Road. Mike said we should not make special efforts since we have fulfilled our agreement and spent $7,000 on the road already.
River Cabin Road: Karen Henke is a permanent resident on the road, but we returned her snowplowing fee because Mark can’t get into her narrow drive. In the past she has hired Gary to snowblow her drive, and has had other private plowers. She said if the township had a pickup plow they could do narrow drives like the ones on River Cabin Road, and we could plow out non-residents who would be willing to pay. Patrice said we almost did purchase Mike’s truck; Glen said the hangup was the extra $1,000 cost. Karen said non-residents have sold their properties because of no winter access. Gary said when we did have a policy to plow any property owners who paid the fee it backfired on us when we had the 1991 Halloween storm and everyone signed up after the storm, but wouldn’t sign up on other winters. Gary said it is not the purpose of townships to plow private drives, and we can only do them after our township roads are plowed. Mike said even if we found a truck/plow for $10,000 there would be additional expenses like insurance and maintenance. Glen told Karen that at the annual meeting, all the citizens get to vote on township issues. The board is only bound by the levies as voted, but they take voters’ concerns seriously. He told Karen to try to get a petition with 20 citizens to present her concerns to the township. Mark gave her the number to call Duane Glienke, if Gary or someone else can’t plow her out. There was a discussion on who is eligible to vote at annual town meetings, full-time registered residents or any property-owning citizens? Paul will call Cathy Clemmer and find out.
Fire Hall Plowing: Mark plowed the Eagle Head Fire Hall, but it was before any freezing, and Joe Vink had to go over it again. Mike moved that Wilma Township plow the Eagle Head VFD Station without paying the usual fee, since the fire department and responders serve all our citizens; Gary seconded. Passed.
TREASURER’S REPORT AND BILLS:
Patrice gave the Treasurer’s Report (attached). Claims were presented:
Pat Story (mileage) $ 53.76
Paul (expenses) 345.21
Mark (expenses) 154.72
Chad Beurman ( town hall back door) 160.00
Randy Beurman 5,459.00
Patrice (expenses) 37.96
Bruno Deep Rock (fuel) 866.41
Glen (chains for grader, computer for treasurer, expenses) 1,966.64
Lucy Downing Hager (Hall deposit) 50.00
Purple Pumper 145.00
Glen (mileage) 97.44
Total Bills: $ 10,943.81
Gary moved to approve the report and to pay all the claims, and to transfer $11,000 from savings into checking. Mike seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk___________________________
Glen Williamson, Chair__________________________
WILMA BOARD OF SUPERVISORS’ MEETING NOVEMBER 5, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story and Ben Glocke.
OLD BUSINESS: Fire Hall Doors: Pat asked to be first on the agenda. He got four bids for the fire hall doors; two that are very close, Dave’s Garage Door from Rush City and Randy Buerman, from Richmond, both around $5,400.00. Randy is Mark’s brother-in-law and Mike said he thinks Randy did work for the township before. Paul asked that whatever bid is chosen could they also fix the back door of the town hall, which is mis-aligned and had a big gap? Pat said neither contractor is a carpenter and they can’t do it. They will put window in the door for $50 extra. Mike moved to hire Randy Beurman; Gary seconded; passed. Pat said all the companies recommended 6” thermal seal be put on the bottom of the doors. He said we can have 6” thick apron in front of the hall for $2,000-3,000. The board said to wait on this.
Snowplowing Fees: The deadline is tonight. Glen moved that the deadline be moved back one week, to November 12, to allow everyone interested to pay. Mike seconded; passed. Steve Grabau voted yesterday but did not pay for snowplowing. His is the drive over ½ mile the board made the policy for. Mark said it is not a driveway but a path through a field and he almost got stuck more than once, and he doesn’t feel good about plowing this. Glen made a motion that at the discretion of the board on the advice of the grader operator, if a drive doesn’t meet the feasibility and safety threshold for the protection of the equipment and the driver, that we can refuse to plow that drive. Mike seconded; passed. Mark said that the North Duncan Road can be scary to plow also. If Steve doesn’t pay, the point is moot.
October meeting: Paul read the record of the October meeting. Gary moved to approve; Mike seconded.
Schmedeke Lane Extension: The Board passed a resolution to adopt the Schmedeke Lane Extension as a township road last January. The county said they would release $10,000 to the township to bring the road up to specs if the resolution were recorded with the county, and as we submit invoices for the work done. This is based on the county’s estimate of $8,000 for 800 cubic yards of Class 5 gravel to top the road; $1,000 to repair the culvert and put in rip rap to reinforce it; and another $1,000 for misc. ditch and rock and cleanup. The board passed and signed another resolution stating: “The Board of Supervisors of the Town of Wilma accepts the county’s terms and conditions in their entirety, and makes no further demand on the County for any work on this road extension. Once the repairs are completed under the budget and funds provided by the county, Eldon Schmedeke will make no demands of the township or county for maintenance of the entire Schmedeke Lane above and beyond the same maintenance as for any other township road.” Mike moved to record the road resolution to accept the Schmedeke Lane Extension as part of our existing Schmedeke Lane, and to authorize the Road Manager Mark Pallow to add this project to his agenda for 2015. Glen seconded. Gary voted nay. Passed.
NEW BUSINESS: Road Report: Beaver Dam: Mark said beavers have almost plugged the 4 foot culverts on Heller Drive. He and Gary checked it out. Gary said if we use a fire hook to pull out some of the debris, the water movement will attract the beavers and they can be shot. Mark said he wants to ask Duane Glienke if he can try to pull out the debris with his backhoe.
Range Line Roads: Mark gave Paul a list of all the Range Line and Escrow Account roads that he has plowed or done work on, and the hours to charge to Danforth or New Dosey or to the escrow accounts.
T&T Escrow Account: We are holding three escrow payments from T& T. Mark said they’re done logging and he’d like to have their deposits refunded. Gary said they damaged the culverts on Mink Farm and Eagle Head Roads. They also hauled on Crooked Lake Road. Mark said there was no damage on Crooked Lake Road. Mike said we still need to deduct the time for the inspections and for routine gravel and grading; if they haul on a road they do damage. Mike said we should take $150 from the Crooked Lake T&T escrow account for restoration. Glen said we want to be able to justify any work so it is not arbitrary: we can charge two inspections and grading and restoration, and the time grading. He said we can document $111 in costs, deducted from $500, refund $389. Paul said he could write again to all the loggers and to the DNR and County Forestry, explaining our axle weight-limit ordinance and the importance of joint inspections both before and after the hauling. Gary said to make it clear that every road needs a separate escrow account. Gary said he thought we voted to take the entire escrow account if they miss an inspection, but Glen read the ordinance and it just leaves any damage assessment up to the Road Manager. Mike said we should table the T&T escrow issue until the next meeting when we can also go over the Mink Farm and Vink Roads and give Mark time to inspect them.
Tamarack Pine Drive: Mark said Hayward Logging damaged Tamarack Pine Drive and we should keep their entire escrow. T&T also worked on that road and was concerned that they would be blamed for Hayward’s damages.
Short Road: Mike said T&T is also logging on our Short Road.
Chains: Mark said he needs two sets of chains for the grader. Mike moved to authorize him to get them; Gary seconded.
New CTAS Program and Computer: Glen said he’s found a laptop computer for Patrice for $379, plus tax. Mike moved to authorize Glen to get the computer and to remove the programs and data from our old computer. Gary seconded. Mike moved that we sell our old computer to Fran Levings for $75. Gary seconded.
Starowoitow Refund: They paid $50 damage deposit and $25 hall rental. They pretty much cleaned up the hall after them. Gary moved to refund their deposit; Mike seconded. It’s too late for tonight’s claims, but Paul can notify them that it’s coming.
DNR Hearing at Hall: Bob Brewster requested the use of our hall on December 1 for a hearing with the DNR about aerial spraying and over-spraying of herbicides. Gary asked why they don’t use Arna’s hall? Glen said our hall borders the St. Croix State Forest where they are spraying and we are centrally located. Mike said the fire chiefs also want to use the hall in November for a meeting. Glen moved that both the DNR and the fire chiefs be permitted to use the hall with no rental fees. Mike seconded. Passed.
Outhouse Holding Tank: The tank is full and stinks. Mike moved to have Paul call Purple Pumper to pump it out. Gary seconded; passed.
Mike apologized for missing two meetings in a row. He said he will work on this not happening again.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented:
Pine County Courier $ 26.32
Security Life Dental 443.52
MAT State Convention Tuition 495.00
Jeff GrandPre (election) 39.00
Land and Cabins Culverts 538.50
Duxbury VFD (annual support) 4,500.00
The Evergreen 27.00
Jeanne GrandPre (election) 36.00
Glen Williamson (expenses) 33.60
Antoinette Williamson (judging) 147.00
Antoinette Williamson (Fall Fest expenses) 183.14
Paul (election, mileage, expenses) 417.11
Stephanie Hanson, The Procrastinators 300.00
Patrice (election, expenses) 252.92
Mike McCullen 62.79
Glen Williamson 153.19
Gary Vink 129.29
Mark Pallow 49.87
Paul Raymond 193.01
Total Bills $ 8,388.63
Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $8,300 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk__________________________________
Attest: Glen Williamson, Chair________________________________