Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, and Harvey and Nancy Klar.

Paul read the record of the October meeting; Glen made one correction, the payment to the Duxbury VFD was $4,500, not $4,000. Corrected, Gary moved to approve; Glen seconded.

OLD BUSINESS/ROAD REPORT: Schmedeke Lane Extension: We got two invoices from Hopkins Sand and Gravel for gravel on the extension, and from Duane Glienke for culvert work, so the Clerk will now bill the county for $10,000 as per their contract. Glen said we can now claim the extension as a township road for road tax on the County Highway Department report due November 15, an added ¼ mile. We spent more than $10,000 on the road, including all the labor and inspections.

Vink Road: Glen got a very nice comment from Barb Smith thanking our road crew for the great job they did on Vink Road. Gary said he could not find the culvert that he thought was in the early section of the road, so he and Mark installed a new culvert to allow the road to drain. At Grabow’s at the end of the road beavers have dammed the creek and the road is wet and won’t drain. Glen moved that Gary and the road crew be authorized to contact the DNR and county to see if we can legally blow up the dam, and to do whatever it takes, up to $1,500 for Tannerite. Mike seconded and said we need to find where the dam is and act soon, before winter. There is also a beaver problem on Crooked Lake Road. Alden said we may need permission from landowners to blow up dams on private land. Mike said as the road authority, the township has leeway to correct issues that damage our roads.

North Duncan Road: Gravel was put on the low spots on the road. At the October meeting, a motion was passed to have entire board and road managers inspect the far north end of the North Duncan Road. North Duncan Road is a minimum maintenance road, and we have never claimed the part north of Thiry’s to Ox Creek as a township road for gas tax, but we have done maintenance on that part of the road. Mike said decades ago the board with Joe Vink and Ron McCullen wanted to build up and improve the far north part of the road, but a property owner objected because he did not want trespassers to have easy access to his land. We do maintain the road up to this owner’s land, so he does have access to his land.

Heller Drive: Paul needs to bill New Dosey for their half of $651.97= $325.98, for gravel on Heller Drive.

Eagle Head Road: Bill Danforth Township for culvert flagging and installation of new culvert, on October 8, 19, and November 3rd, total $30. [this must be a typo]

Park Falls Hardwood Escrow: The board voted two years ago (11/7/2012) to refund Park Falls Hardwood’s escrow for Little Tamarack Lake Road, minus the inspections by Mark and Gary @ $18 = $36, total $464. We’ve had many calls from Park Falls and from Greg Beck that we did not refund the escrow. It was made out to Mike Weidendorf/Park Falls, November 7, 2012, check#2952. Paul will contact Park Falls and Greg Beck to confirm this.

NEW BUSINESS: Pine County Historical Museum Presentation: Harvey and Nancy Klar attended the meeting to explain how our donations to the historical museum are used and the features of the museum at the old middle school in Askov. It is the fastest growing county museum in Minnesota. The Historical Society was formed in 1948, and the museum was moved from the Askov Depot to the middle school in 2012. They have over 20,000 artifacts, and they are cataloging them now, in many categories: military, agriculture, railroad, abandoned farms, WW II and the Holocaust, logging, store fronts, and Native American history. The Mermaid Cafe is open from 7 to 7 daily, and the museum from 9 to 4 Monday through Saturday, and noon to 4 on Sundays, and have over 2500 visitors a year. The museum is a 5013C and has over 500 members. Annual membership is $10, $20 for a whole family. They have a facebook page and a website. They accept donations of historical items and books.

Snowplowing Fees for 2015-2016: Paul did not get the notice posted or published with the November 4 deadline for paying this year’s snowplowing fees. Glen moved that the deadline be moved to the December 2nd board meeting. Mike seconded. Fees remain the same as last year, $75/season; driveways over 700 ft.: $100. Special plowing $100/hr. Driveways 1,000′ up to ½ mile: $175 Driveways over ½ mile: $350.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency wants to schedule a survey of our halls to accurately determine the value for coverage. Rosa Butterfield made several attempts to reach Glen, Gary and Paul to see the inside of our hall and fire hall last week, but wasn’t able to reach anyone. She will re-schedule and Paul will be available.

County Township Officers’ Meeting: Was Saturday, October 24 at the Hinckley American Legion. Patrice gave a good report on the speakers and developments. Senator Tony Lourey talked about the new Senate Office Building and on bonding and transportation, nursing homes and mental health. The budget is balanced and they have a surplus for rainy days. Representative Jason Rarick talked about the new hospital in Sandstone, and the funding for the bridge to it. He is working on bringing broadband internet to rural areas. Commissioner Steve Hallen said there will be a 4.9% tax increase for property owners next year, plus a charge of $6 per parcel to fund a hazardous waste plant. County Attorney Reese Frederickson has hired another attorney for his office. Sheriff Jeff Nelson wants to institute a canine program and neighborhood watch programs for the county. Assessor Kelly Schroeder said sales are up in the county. She’s scheduled our Board of Review for April. All recorded documents must be notarized.

Commissioner Rick Nolan spoke on the Munger Trail extension and broadband internet. Katy Draper from the Mille Lacs Band of Ojibway said they are building a community center in Hinckley for all citizens and are also building more housing. District 7 MAT Director Lyle Johnson said there is a new MAT office in St. Paul, and Township News will be changed to a magazine, “Township Insider.”

Glen also spoke about the meeting and his meeting with the East Central Regional Development Commission. They also are focusing on bringing broadband internet to the rural areas. Glen asked for a motion to research getting a grant to install a WiFi tower in Duxbury to serve our area. Alden said he knows of a 110′ tower for sale. Glen said even if the town doesn’t want to install a tower, he would like it for his campground.

2015 MAT Conference: Paul and Glen will be attending and have received funding for $300 each from the County Township Officers Organization. November 19-21 at Arrowwood Resort in Alexandria. Glen asked that Toni be allowed to attend and the township pay her tuition ($165), but not be paid for two full-day meetings. Mike so moved; Gary seconded. Paul will send in all three applications.

2016 Election Schedule: The Auditor’s office has released the calendar and schedule for our March township election. Glen and Paul are up for re-election. Filing notice must be published by December 15. Filing open from December 29 through January 12, 2016. Judges must be appointed by February 12. Neither Paul or Toni can serve as judges, so we will need Patrice and Barb Smith and Jeff or Jeane GrandPre to judge. All are trained.

Duxbury Store: Mike said many people ask him if the store is open. Gary said it definitely will be for deer season, and always by appointment or when he is there. Mike suggested he put out a folding “Open” sign when it is open and many people would stop.

Fire Chiefs Meeting: Glen moved that the District Fire Chiefs be allowed to use the town hall for their meeting the third Thursday of November, the 19th. Gary seconded.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented. Total claims $9,903.96. Gary moved to approve her report, to transfer $10,000 from savings to checking, and to pay all the claims. Glen seconded. Patrice needs a new briefcase. Glen moved to allow her to buy the one she wants, which is $42. Mike seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned at 9:30 p.m.





2015-16 snowplowing fees due by Dec. 2, 2015

$75/season; driveways over 700 ft.: $100. Full-time residents only. Special plowing $100/hr.

Must have turnaround space. No closed gates.

Driveways 1,000′ up to ½ mile: $175

Driveways over ½ mile: $350

Wilma Township not liable for inadvertent damages while plowing private drives. Checks payable to “Wilma Township.” Mail to Patrice Winfield, 53346 Tamarack River Road, Markville, MN 55072, or bring to December 2, 2015 Board of Supervisors’ Meeting.

Paul Raymond, clerk



Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, Bill Peno, Barbara Smith, Lisa Sisterman, and Tom Crotty.

Paul read the record of the September meeting; Gary moved to approve; Glen seconded.

OLD BUSINESS/ROAD REPORT: Schmedeke Lane Extension Update: Alden gave a report on progress of road. The work is almost completed except for spreading the gravel a little more. They were able to dump and spread enough gravel straighten out the curve in the road and to gravel Eldon’s two approaches. Glen said we can now claim the extension as a township road for road tax on the County Highway Department report due November 15, an added ¼ mile, plus we can bill the County for the work, up to $10,000. We spent more than that on the road, including all the labor and inspections, but it is a beautiful road.

Vink Road Gravel Issue: Glen said he has never had so many calls and letters from constituents regarding road issues. The Board sent a letter to Barb Smith about moving gravel from the Vink Road onto her driveway. Barb attended the meeting and read a response to the board, stating that the new gravel we put on the road wasn’t spread out and there was a two foot drop-off leaving the road entering her driveway. Barb said she did not take any of our road gravel but used her own gravel to make a smooth transition from her driveway to the road to be able to enter her driveway. Barb said that the grader did come out after her complaint, and gravel was spread out better, but she also would like a letter of apology. Glen said we should have phrased the letter to her more diplomatically, and we need a new procedure to address concerns like this. Glen apologized for the board and said our letter never should have said she took road gravel without some proof or confirmation. Gary said he has contacted the utility locators to find out where their lines are so we can install a culvert at the beginning of the road where it is flooded. Gary moved that a culvert be installed there if it is needed. Glen seconded. Vink Road is one of the roads that will be brushed this winter. Alden said in many road rights-of-way the brush is too large for a hydro ax, and wondered if we could ask landowners to cut down small trees in the rights-of-way. Gary said the right-of-way is whatever we maintain; we don’t necessarily have to make the road 33′ wide.

Eagle Head Road: Gary located one culvert but couldn’t unplug it. At the next culvert he removed the screen Danforth Township had put in and cleaned out the culvert and replaced the screen. We need to bill Danforth for: 10/4/2015 ¼ hour, for culvert, $4.50; and 10/6 1 hour, to locate culvert, $15, total $19.50. Plus Alden graded Eagle Head and Crooked Lake Roads, 2.5 hours @ $100/hour, $250, Danforth’s half: $125. Total billing so far: $144.50.

South Duncan Road: Loren Kratzke said that a culvert was damaged in the attempt to create a drainage ditch on the west side: “The repair severely damaged one culvert to the point that no water can pass through it and pushed so much dirt and grass in front of another culvert that it is nearly plugged.  The Road itself has been washed out almost a third of the way across in the area of the damaged culvert. Immediate attention to this damage would be appreciated because, if the road washes out any further, we may not be able to access our property.” Mark and Alden ditched the South Duncan Road and replaced the culvert. Gary said it took one hour to ditch the landing ($150) and 3.5 hours labor ($126), total $276, to be deducted from Park Falls Hardwood Escrow Account. Patrice said we do not have any escrow from Park Falls. Gary said they had complained to Greg Beck that we were holding their escrow.

North Duncan Road: On the North Duncan Road before the swamp Mark back-hoed and and ditched on the east side. Bill Peno said there is an apron on Thiry’s land that prevents water run-off. Gary said Hopkins went back and ditched the road.

Bill Peno and Tom Crotty both requested that the Board complete the North Duncan Road north of Thiry’s so that it is passable by vehicles other than four-wheelers. Bill says we recorded the road as a four-rod road all the way to Ox Creek. Bill said he’s been dealing with township maintenance of this road for 45 years, all the while paying township taxes. When Bill was seriously injured at his cabin two years ago the ambulance and sheriff would not drive down the road and had to walk to his cabin. He had to be medevacked to the hospital. Bill said the road has a good base, but grass has grown over the base and the road is very rutted past Thiry’s. Bill said two years ago Glen had said, “Let’s get it done!” yet very little has been done. There has been no ditching and the apron built up on Thiry’s land has blocked drainage. Bill said he had been assured he could attend the road inspection this May, but he was never notified. He also said he has never had a fire number for first responders. Glen said Bill needs to contact the county about that. Bill said the last time a gravel truck tried to dump gravel on the road by his land they got stuck and refused to dump the gravel. He said it is impassable now. Gary said Hopkins gravel put 50 loads of gravel on North Duncan Road and the Board spent $7,000 on the road in the last 5 years. Bill said no way could they have dumped 50 loads, but any work benefited property owners before his land. Mark said it would cost $20,000 to build up the road to Ox Creek to make it passable, all for one landowner, and there is no way a gravel truck can get in there without getting stuck. Bill said it is ½ mile from Ox Creek to Thiry’s, and maybe gravel could be dumped and bulldozed in.

Gary moved that the entire board inspect the road along with the two road managers. Glen seconded this and said he couldn’t do this until after the second week of November. He will set a date at the November 4th Board Meeting, and any work may not start until next July. We may be able to do some ditching this fall. Mark said they could bring a back hoe in. Bill said any work needs to start with ditching the east side and removing the apron and pushing the gravel into the ruts. Glen moved that the road committee (Mark, Alden and Gary) be authorized to find out the cost to rent a excavator or backhoe and if they can do this under $1,000 that they be authorized to do the work before the November meeting. Gary seconded. Alden said they should get a wide cad cat with a 6” blade to go in there and do the ditching.

Lost River Road: Mark and Gary have gone back and repaired all the damage the grader did at the curve and replaced the sod. Glen got four letters from residents on or near Lost River Road saying that they had no complaints about our road maintenance on Lost River, nor do they have problems with horses or ATV’s using the road. Following a complaint, the Board had sent a letter to a constituent with horses that asked them to “be respectful of township dirt roads when they are soft.” We got a very angry letter in response, stating, “If someone could have taken the time to go investigate claims that my horses have damaged this road it could have saved a letter sent wrongfully to me.” They were also very upset that their name was published on the public website. Glen said he immediately went online and replaced their name with “a constituent” and said we do owe this person a formal apology from the board. Paul apologized for printing their name and said he thought no one ever looked at our website. The board authorized Paul to send a formal apology and tell them of our resolution to thoroughly investigate complaints before acting in the future.

NEW BUSNESS: Duxbury VFD Annual Fee: Glen moved that we pay our annual fee to the fire department $4,000. Gary seconded.

Automark Maintenance: The Auditors’ office wants all Automark machines returned to the courthouse for preliminary maintenance. Patrice will bring it down. It can be left there until next year’s elections.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency wants to schedule a survey or our halls to accurately determine the value for coverage. Paul will meet with them.

County Township Officers’ Meeting: Saturday, October 24, 9 a.m. Hinckley American Legion. Paul can’t attend, but Glen will come down for the meeting, and Patrice may attend.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented. Total claims $11,905.48. Gary moved to approve her report, to transfer $12,000 from savings to checking, and to pay all the claims. Glen seconded. Gary moved to adjourn; Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk


Attested to by: Glen Williamson, Chair



          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, and Pat Story.

Paul read the record of the August meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS:  Schmedeke Lane Extention:  Duane Glienke has repaired the culvert and put rip-rap to reinforce it.  Alden flagged where the gravel will go.  Alden suggested that they put 3” of coarser sand and gravel to build up a bed, and top it with another 3” of Class 5 gravel.  The board decided to lay the whole road with Class 5 since there is such a solid rock base.  Mike said he has been to the road four times and Eldon Schmedeke has been to his house three.  Eldon wants the entire $10,000 budget for the extension to be spent only on the extension.  Glen said that has always been the plan.  Mark said the buildup has to start at the bottom of the hill in order to make the transition smooth.  The budget allows for 37 18-ton loads of gravel, which should be enough to build up the road to the full width.  Eldon also has two approaches that he wants graveled, and Alden said they would do that.  All expenses related to the extension will be billed to the county, including the Supervisor’s time, up to our $10,000 budget.

River Cabin Road Weeds:  Glen received a complaint from Doug Biron :  “The weeds on River Cabin Road are taller than my truck! Last time I went there a hummer was going out as I was coming in and we both had to move into the tall weeds on the shoulder. Can we get the weeds cut down before there’s an accident?  I know the township funds are small but we pay taxes too. Doug”  Gary and Mark inspected the road and said the weed problem is not as bad as described, but that the Board had voted at our road inspection to hire a brush-rig or hydro-ax operator to brush all our township roads after the roads have frozen up.  Paul will respond to Doug with this information.

Lost River Road:   Mark has already dumped and spread the two loads of Class 5 gravel that the board authorized.  Pat said he wished they had put pit-run gravel down; the last thing the road needs is more clay.  Gary said the Class 5 we use is a balance of gravel, sand and aggregate, and we use this on all our roads.

Pat had photos of damage done to the road at the curve, where the grader dug out the bank and piled up big divots of grass, so that the landowners can’t mow up to the road like they like to.  Pat asked what our specifications were for township roads.  Gary said we go by the same specs as the county, including a 2% crown down the center of the road for drainage.  Pat said the crown that Leighton Quinn had built up was graded flat by Wilma Township in 2013, plus at the entrance to the Markville Road the grader damaged the road.  Mike said we will repair the damage at the curve and move the gravel and  grass back and smooth it out; the grass may take awhile to grow back. Glen also said Mark and Alden will do their best to return the road to its original condition.

Horse Damage, Lost River:   Last month Mike directed Paul to write a letter to a constituent who lives just west of Lost River and respectfully ask that they respect the integrity of our township roads and not ride when there has been rain and the road is soft. The letter was sent.  Gary said it should have included a reminder them that state law states that any damage to township roads can be billed to the person who damaged them.  Paul said if they re-offend, we can send a harsher letter.  Pat said the owners of the land east of the Taylors bring up horses, plus residents on Lost River Road bring up horse trailers, so we won’t know who is doing the damage unless we see them.  Glen said that we have a wonderful community, but we have had nuisance issues in the past and have always had good results from writing respectful, non-threatening letters.

Vink Road:  Gary said the Smiths removed gravel from the Vink Road and spread it on their driveway.  Glen directed Paul to write to Barbara Smith and tell her that it is illegal to remove gravel from a township road and to include the citation that damages to township roads can be billed to the person who damaged them.

North Duncan Road:  Glen has had several calls from Bill Peno.  He said he will tell him to attend a township meeting to have his concerns addressed.

Closed Meeting:  Glen adjourned the meeting and the Board left the building to discuss personnel issues.  Meeting called back to order when the Board returned.

NEW BUSINESS:  Wilma Fall Fest:  Glen and Toni won’t be able to host the Fall Fest.  Patrice said she also will be too busy.  Paul will not be available.  Glen moved to cancel Fall Fest for 2015; Mike seconded.  Paul will email Stephanie Hanson and the Procrastinators.

Propane Pre-buy:  Federated is offering a pre-buy at $1.199/gallon, or we can lock in a rate of $1.29/gallon without the pre-buy.  Patrice said we used to order 1,000 gallons, but lately we pre-bought 1,200 gallons and only used that up once.  Mike moved to purchase 1,200 gallons of pre-buy propane.  We still have a balance of $396 from last year.  Gary seconded.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Claims totaling $8,638.59 were presented.  Gary moved to approve Patrice’s report, to pay all the claims, and to transfer $9,000 from savings to checking.  Mike seconded.

Gary moved to adjourn the meeting; Mike seconded.  Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk






Attested:  Glen Willaimson, Chair.





Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, Fran Levings and Pat Story.

Paul read the record of the July meeting; Gary moved to approve; Mike seconded.

North Pine Area Hospital District: Fran Levings took the floor as a representative of the North Pine Area Hospital District to present the case for Wilma joining the District. She said 12 townships and six cities are involved in the District, and each town has one representative and one vote. She explained the history of hospital districts in the state starting in 1966, and of North Pine District which was formed in 1989. Fran said she understands that the levy is the main obstacle to Wilma Township joining. She said this levy has been about $20-$30 per each $100,000 of property value per taxpayer. The District and Essentia are building a new hospital which will include Gateway Clinic and Thrifty White Pharmacy, plus a new long-term care facility to be run by Golden Horizons. The District is the one who has made decisions for the new hospital, including hiring the architect and construction firm, and Fran said the advantage of joining is that we would have a voice in the decisions in the creation of the new hospital and we would have an equal seat on the table. The biggest concern expressed by Gary Vink, Mike McCullen and Pat Story is that townships cannot resign from the district once they join, and that there is no guaranteed ceiling on possible future levy increases. Fran said that this is a ruling by the legislature, that no ceiling can be promised. Gary asked why do Arlone and Hinckley want to leave the District so badly? Fran said the resistance in Hinckley is from a handful of wealthy property owners like the Grand Cinema owner, who naturally want their taxes decreased. Paul said Wilma does contribute by all the unpaid volunteer hours Mike and Shawn McCullen and Jeff GrandPre put in as first responders for the hospital, but that he believes Wilma should join, since we get all the advantages of the hospital without paying. Mike said our hospital bills are payment enough. Paul asked if we could invite some Essentia CEO’s to address the board and the voters at one of our regular public board meetings. Glen said Paul could put the vote on the Annual Meeting agenda next March, and that is enough.

OLD BUSINESS: Schmedeke Lane Extension Inspection: Report from Mike: Mike and Duane Glienke inspected the road, and Mike asked him for an estimate on repairing and restoring the culvert. Glen moved that if the estimate is under $2,000, that Duane be authorized to repair the culvert, and that Mark Pallow and Alden Shute be authorized to spend the rest of the $10,000 budget on gravel and grading and labor to build up the extension to the limit the total $10,000 budget will allow. Mike seconded. Mike said that Alden or Mark should be able to put enough gravel and spread it to straighten out the curve in the road.

Town Hall Stair Rail: Mike said he will get a rail built as soon as possible.

Starowtow Reunion Deposit Refund: The Starowtow family returned the hall to essentially its same condition and Mike moved that we refund their $50 refund. Gary seconded. It’s too late for this meeting but Patrice will cut a check for September.

NEW BUSINESS: Paint Town Hall: Paul spoke with the Pine County Jail sentence-to-serve manager Dan Baran. He said they may be able to paint our town hall again. The Sheriff’s office said we may need the County Commissioners to approve as it is for another govt. agency. The township may need to buy the paint. Paul said the board voted to have the township buy a pressure-washer for the grader, and we could pressure-wash the walls to prep them for painting. Mike questioned if the hall really needs painting already, because it won’t be free; we will still need to buy a lot of paint. It was too dark for the board to inspect the outside walls, and Glen said to set it up with Dan Baran for his schedule for Spring, 2016. He also said to put purchasing a pressure-washer on the agenda for the September board meeting.

St. Croix Boys Camp Sale: The DNR is trying to sell the Boys Camp again. They have cleaned up the buildings and mowed the lawn and driveway. Open houses on August 6 and 8. Minimum bid $111,000. The gate is not locked now. If the camp is sold, it will be added to our tax base at its appraised value.

Road Report: Mark gave a report on where they have been spreading gravel and grading. Glen said he’s had calls from Peno on the North Duncan Road, and Mike said he has also had calls about the work planned for North Duncan Road this year, 21 total 15-yard loads of gravel at 20 tons per load. Paul asked Mark and Alden for written reports on which roads got gravel and grading, and especially for range line roads like The Pete Anderson Road and Heller Drive, and Patrice gave them road reporting forms. Gary said he did some work on Heller Drive that Paul should invoice when we bill them: 7/5/2015: 1/2 hour to check beaver damage reported by Clay Heller, ½ = $4.50; 7/22/2015: 1 hour to map and flag culverts, ½ = $9.00; 7/23/2015: 1 hour for inspecting locator work, ½ $9. Total from Gary to bill New Dosey Township: $22.50. Paul will add this to the cost of gravel and grading when that is done.

Lost River Road: Pat said that after the recent heavy rains the cul-de-sac was very soft and slippery. Mark said they haven’t gotten to that road yet but the board did vote to put 40 tons of gravel on that road where Pat flagged it. Pat said Lost River has become a popular road for horseback riders and the hoofs can really tear up the road. Mike directed Paul to write a nice letter to Monica Taylor who lives just west of Lost River and respectfully ask that they respect the integrity of our township roads and not ride when there has been rain and the road is soft. Gary said they have great trails just south of Lost River at the Graces’ Lake and Rock Lake Horse Camp Trails, and we should remind them that state law states that any damage to township roads can be billed to the person who damaged them.

Schmedeke Lane: Mike said Schmedeke Lane is very overgrown with grass and really needs a routine blading. He said we had agreed that every township road should be bladed every 4 to 6 weeks. He asked Alden to clear it with Mark to go out and do some routine blading. Mark said he doesn’t mind, but Glen said it is important that Alden clear any grader work with Mark whenever he goes out as Mark is Road Manager.

New Hire Forms and I-9 Forms: We have the Federal I-9 forms for Homeland Security and the Minnesota New Hire reporting forms. New hires, including election judges, will need to fill them out. This does not apply to existing long-time officers, but will apply to election judges and to new hire Alden Shute. He took the forms.

Federated Propane Summer Top-off Offer: Patrice said Federated came out to top off our tank at the special rate of $1.19/gallon but our tank was already 80% full. She said they asked that we clear the path to the tank. Paul asked if Zion Church in Markville could borrow the three green picnic tables for their free corn and bratfeed on August 29. Glen moved that they be allowed; Mike seconded. Paul said that when they return the tables, they will clear all the tables away from the propane tank.

Duxbury Store 3.2 Beer License: Gary asked the board to approve a 3.2 license for the store for another year. Glen moved to approve; Mike seconded. Glen and Paul signed the license but Gary needs the notary seal and will stop by Paul’s to get it.

Treasurer’s Report and Claims: Patrice presented the claims and her Treasurer’s Report (attached). Gary moved that the Board pay all the claims (total $1,084.52), and to approve the Treasurer’s Report, and to transfer $1,100 from savings to checking. Mike seconded.

Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk

Attested to by Chairman Glen Williams:




Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Alden Shute.

Paul read the record of the June meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS: Schmedeke Lane Extension Inspection and Special Meeting: Mike said he still wants to inspect the road first with Duane Glienke and Mark Pallow to see what the priorities are for the $10,000 budget. Mike also said he will talk with Barb Jensen about getting the needed easement on the west side of the current Schmedeke Lane to see if we can widen it. The board postponed any board road inspection of the Schmedeke Lane Extension Project until after the the August meeting.

Backup Grader Operator: We need to hire and train a backup operator for when Mark is unavailable. The board discussed Nathan Pinson, Duane Glienke, and Alden Shute. Alden is the most available year around, since he took a local job hauling gravel for Hopkins Sand and Gravel. Mike moved to hire Alden Shute as first backup grader operator, and to take over Mark’s job if he should chose to give it up, with Nathan as his backup, and if Nathan is on the road, Duane Glienke. Gary seconded. Alden will train with Mark to learn our grader. The board discussed the mechanics duties and wages. Mike said we need to do a routine background check and Alden will need to sign a I-9 form and a new hire form.

Road Report: Gary said Hopkins put 96.79 tons of gravel on Tamarack Pine and McCullen Drive, and 523.48 tons on the Vink Road. They are hauling in 15 yard loads, 20 tons per load. We are getting Hopkins’ good gravel from their Highway 48 pit.

Summer Short Course: Was June 25, Thursday, at Black Bear Casino. Glen, Gary, Patrice and Paul all attended. All officers took the session on Open Meeting Law, Elections, Data Requests, roads. Paul took the hands-on CTAS Accounting course. Patrice took Payroll and Budget Issues for Clerks/Treasurers and Budget and Audit Responsibilities. Patrice said we need to have forms on file for all officers and employees: the I9 Form and W4 and New Hire Forms. Glen and Gary took Cartways, and Audit Reports for Supervisors; Glen gave a report on township rules and policies. Officers car-pooled.

NEW BUSINESS; Bob Brewster Assessment Contract: Bob send a renewal contract for township assessments, with a letter explaining how every six years, he has to assess all tax-exempt parcels. Contract for 277 non-exempt parcels @$5.50 ea., and 58 exempt parcels @ $11.00 each, total contract for 2015, $2,161.50 He said, “I have extended a lower ‘per parcel’ rate for the exempt parcels.” Mike moved to renew Bob’s contract for 2015; Gary seconded. Passed.

Federated Propane Summer Top-off Offer: We can fill up our tank at a very low rate of $1.19/gallon, if we pay when it’s filled. Paul will call and arrange the fill.

St. Croix Boys Camp Auction: The DNR will try to auction off the camp again in August. Scott Fortier wants to raise $300,00 to buy the camp and turn it into a summer camp; he has a GoFundMe campaign, but is only up to $700. Mike had a question to ask the County Attorney: If the Boys Camp was appraised in the millions, and now is being sold for $300,000, will that also drive down all our property assessments for taxes?

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims were presented and approved. Mike made a motion to pay all the claims, to approve the Treasurer’s Report, and to transfer $8,065 from savings into checking. Gary seconded. Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9 p.m.


Paul Raymond, Clerk


Attest: Glen Williamson, Chair



Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town Hall. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story and Pine County Attorney Reese Frederickson.

Paul read the record of the May meeting. Gary moved to approve; Mike seconded.

Co. Attorney Reese Frederickson said his goal is community outreach. He explained the duties of the attorney’s office: to prosecute felonies and misdemeanors, and also some prosecutions for other counties. He has 4 attorney’s and 4 secretaries in his office.

Mike asked if the county attorney could prosecute loggers who don’t comply with our logging ordinance and pay our escrow bond. Reese said there could be a civil fine, but his office would not be involved. The county attorney does not enforce township ordinances, unless there is a criminal offense. If a logger damages township property, there could be prosecution for criminal damage to property. He prosecuted a case in Kanabec County where they damaged a township road and were forced to pay the town $3,000. Damage up to $500 is a misdemeanor; up to $3,000 a gross misdemeanor, and over that a felony. If we had damage that wasn’t covered by a bond we could have a deputy take photos and tag the offenders for criminal damage. Reese said we would need to hire someone to enforce township ordinances. As far as the county-wide zoning proposals, he said they may be township specific, so towns like Wilma who do not want zoning will not be excessively regulated.

Patrice said she saw a black pickup dumping garbage on County Road 30 and got the license plate and asked if she should report this to the sheriff. He said yes.

Mike asked if we were able to identify who dumped garbage by a letter or bill, could we bring the garbage to the persons home in the cities and dump it all over their yard. Reese said that would be out of his jurisdiction.

Pat said 4-wheelers are still tearing up River Cabin Road and he would like to photograph them and have them prosecuted, but he thinks the sheriff’s dept. is stretched too thin.

OLD BUSINESS: Town Park, Conditional Use Deed: The State Legislature approved the conveyance of the north 20 acres of our town park to Wilma Township under a conditional use deed. There are many forms that we had to fill out and sign and we have to pay $250 to the Dept. of Revenue, plus recording fees and deed taxes. We own the lower 16.5 acres of our park free and clear, but the north 20 acres will be designated a park under the deed. Glen moved that the township purchase this parkland and pay the required fees and taxes. Mike seconded. Passed.

Road Inspection Report: Glen said we have $97,000 in our Road and Bridge Fund and he and Gary and Mark all agreed at the May 20 road inspection that some of our roads need a lot of work and gravel this year. Mike asked that we pave the entire town hall/fire hall parking lot with the crushed granite we put by the garage doors. He said this makes a tremendous difference in the rain and mud. Gary said this rock is hard to push with the blade, but Mike said in the winter it should have packed snow on the surface so the grader doesn’t have to scrape down below the rock.

Pat said we think Lost River Road is in great shape, but it does have two serious soft spots and needs some gravel or it is a mucky mess. Mike said if it is frost-boil damage it can only be cured by removing the road down to the clay and building it up with gravel. The board agreed to put two loads of Class 5 gravel on Lost River Road. At the inspection Gary and Glen and Mark agreed that we need a total of 107 truck loads (10 to 15 yards per load) of Class 5 gravel on our roads; some will get more than others, such as the Vink Road. This is besides the gravel for the Schmedeke Lane Extension. Glen moved that we approve the road inspection recommendations and purchase 107 loads of gravel from Hopkins Gravel, and that we negotiate with them for the best price possible for such a large order. Mike seconded. Gary said to request the gravel from their good pit.

Crooked Lake Road Obstructions: Gary said Mark had to drive around a personal vehicle parked in the right-of-way on Crooked Lake Road, and left a small pile of gravel. He’s also had complaints from residents on Little Tamarack Lake Road about the condition of the road.

Backup Grader Operator: The MAT Attorney Kyle Hartnett said that legally our grader is considered construction equipment and therefore is not licensed. Any operator on the construction site does not need to be licensed. However, the township would be liable when the grader is on a county road with an unlicensed driver. Glen said Mark planned to ask Jeff GrandPre if he was interested, and Glen wants to ask Duane Glienke.

NEW BUSINESS: Town Hall Back Steps: We need a handrail. Mike said he will ask Mark Pallow to do it, and if he doesn’t want to, he will.

Township Laptop Computer: We received an offer of $80 by Rebecca Donicht to buy our outdated laptop and printer. Mike moved that we sell it to her; Glen seconded. Passed. Glen will delete and clean the hard drive of all township business and CTAS.

NEW BUSINESS: Summer Short Course: June 25, Thursday, at Black Bear Casino. Pre-registration by June 10 to get $50 rate (on-site is $60). Glen, Gary, Patrice and Paul will go. We can carpool. We signed up for sessions: CTAS and Payroll and Budget Issues in Govt. for Clerks/Treasurers, and Cartways, Budget and Audit Responsibilities and Audit Reports for Supervisors.

Town Hall Use: Pine County Wanderers want to use the hall July 29, Wednesday. Glen moved that we allow them to use the hall and to waive the fee and deposit. Mike seconded; passed. Paul will clean and prepare the hall.

Lucy Downing Hager sent a deposit and fee for the Maria Staratow family reunion, Sat., July 18. $75 Deposit. $50 will be refunded if they clean it up. Mike moved that they be allowed to rent the hall; Gary seconded. Passed.

Schmedeke Lane Extension Inspection and Special Meeting: The Supervisors voted to postpone the inspection and decisions on the Schmedeke Lane Extension Project until all three Supervisors were present, along with Eldon. Mike said he would like to inspect the road with Duane Glienke and maybe Mark Pallow, to see what the priorities are for the $10,000 budget. He said he already knows the culvert needs rip-rap and railroad ties, and this will cost more than the county budgeted. He said we must do the most important work first, and anything left over can be spent on gravel. Glen moved that Mike be authorized to inspect the road with Duane Glienke and to report to the board at the July 1 board meeting; thereafter the whole board can inspect the extension with Eldon for the final determination of how we will budget the money. Mike seconded. Passed.

Mike said he will also talk with Barb Jensen about getting the needed easement on the west side of the current Schmedeke Lane to see if we can widen it.

State Demographer Report: As of April 1, 2014, our population was 73 people in 356 separate households.

Treasurers’ Report and Claims: Patrice presented the Treasurers’ Report and the claims to the board. Mike moved to pay all the bills, to approve the Treasurers’ Report, and to transfer whatever funds needed from savings into checking. Glen seconded. Glen moved that we transfer $4,000 from the Road and Bridge Fund into the Building Fund. Gary seconded; passed. Glen moved that we adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk:____________________________________

Attested to by Glen Willaimson, Chair:________________________



          Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town hall with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke.

Patrice said she will mount a locked mailbox at the end of her driveway for claims, and that any claims deposited after 1 p.m. the day before a board meeting will not be paid for a month.  She has to do this because the new CTAS program is more complicated and so she can enter bills before the meeting.  Payroll claims only can still be presented at the meetings.  Fire department mail can also be deposited in the box.

Paul read the record of the Board of Reorganization and the April board meeting.  Mike moved to approve; Gary seconded.

OLD BUSINESS:  Schmedeke Lane:  Eldon took the floor to appeal to the board to acquire enough right of way easement so that the first part of Schmedeke Lane can be built to county specs and be 66′ wide.  An easement will need to be acquired from Barbara Jensen on the east side.  Schmedeke Lane is now just 33′ wide, 16′ from the center of the road each side.  Glen said that township roads do not necessarily have to be 66′ wide. Mike said he wants to talk with Barbara Jensen in a friendly way, if we can avoid forcing her to sell land.  She may be willing to grant the easement.

Schmedeke Lane Extension:  Mark can start spending money according to the directions of the county guidelines to build up the extension, up to $10,000.  This money can’t be used for the first part of Schmedeke Lane.  Eldon said there are a couple of curves that should be straightened and he has marked them with stakes.

Board of Review Certification:  Officers signed the certificate; only Gary and Glen participated in the phone conference.  There were no new appeals so no changes were made at the phone-conference meeting, but Kelly said one of Vink’s properties should be reduced as no road access.

Spring Short Course:  Glen shared the info on “Understanding and Working With Your Local Fire Department.”  Glen said he thought doing a joint powers with the fire department would be a better course than now.  Mike said the fire department learned their lesson from the garbage board, formerly the Tri-township Disposal District.  The district had built up a large war chest, and two townships were allowed to join with full equal votes by donating only $5,000.  That’s why Wilma Township gets 3 votes on the Board of Directors, and the other two towns get one vote each, since when they joined, the Duxbury VFD already had a large financial balance.  Mike said expenses are increasing and that the contributions of the three townships will likely need to go up.  The new Eagle Head station requires expensive heating, and the department is buying trucks and PPE gear and other equipment to upgrade our readiness.

Glen also reported on “Culvert Installation and Maintenance,” and Paul reported on “Insurance Do’s and Don’t’s” and protecting township assets by internal controls, and “Revenue:  Source and Placement.”

NEW BUSINESS:  Little Tamarack Lake Road:  Solutions and Remedies:  Glen has been fielding many complaints from the Eric Holters over the condition of Little Tamarack Lake Road.  They have even threatened to sue the township.  Gary said some of the ruts on the road were caused by their delivery trucks.  Mike said they should drive north of Duxbury and see the condition of county roads that are almost impassable due to frost boils.  One solution Glen had suggested is Wilma annexing the Holter’s property for Wilma Township so we can get some of the tax revenue for the road.  Ogema township refuses to help us with any money at all, even though the Holters live in their township.  Eldon said that when Ogema built the Sky Blue Waters Drive, he and Joe Vink and Ron McCullen and Gary Vink had insisted that they extend the road to reach the Holters, so they weren’t dependent on Wilma’s road.  It was a very short easement they needed, but they refused.  Both the County and the Township Attorneys (Reese Frederickson and Kyle Hartnett) said that Wilma can annex or legally have the Holter’s land moved into Wilma Township.  Glen said we could let Ogema know we have this option, to maybe get them to help with the road. Mike said he opposes annexation because it will just increase the demands to treat this road better than we treat other township roads.  He directed Paul to ask the Assessor how much in township property taxes the Holter’s pay, to see what difference it would make for us; also to find out who owns the other properties in Ogema bordering Wilma and the properties just inside our border. Gary also opposes annexation;

Turnaround on Little Tamarack Lake Road: Glen got a letter from Dave Persons who has a cabin in Ogema Twp. next to the Holters, asking for a turnaround:  “I would like to see if it is possible to widen the turnaround at the end of Little Tamarack Road. It would benefit the road plow driver in the winter and summer. Currently, he needs to push straight onto my land and back up to turn around. Also, people would not need to stop to turn around; they could just make a circle. This benefits me, because I’d rather passersby not stop on my property to turn around.
“I removed the old shed/cabin and cut down many of the trees that were dead by this area – a big, ongoing project – so the end of the road is open. The only issue are some stumps. There is some brush and dead trees on the stumps now that can be pushed back onto my property, if this is something you are willing to do. I plan to block off the open areas at the end of the road so someone in a ATV or car does not just drive around the gate if closed.” He enclosed a map and claims part of our road is on his land.” Dave Persons-Home Owner, 46825 Little Tamarack Road, Sandstone, MN 651-278-8777.  He is on the west side of the road just before Holters in Ogema Twp.  Issue tabled for now.

2015 Road Inspection:  Will be Wednesday, May 20, at 10 a.m. at the Town Hall or the store.

County Sales of Tax-forfeited Lands:  Sale scheduled for September.  In Wilma, 32.0041.000, W ½ of NE ¼  of 7-42-17, 80 acres.    This is at the end of the Vink Road, and where Doody has placed barricades.  The County allowed Carlson Timber to build a logging road into this land.  Townships have first right to buy properties.  The Board is not interested; no response required.

New Dosey Billing for Heller Drive:  Gary directed Paul to bill New Dosey for some flagging and culvert work on Heller Drive on April3 and 13:  Gary 1 hour culvert @ $18, half $9; 1½ hour flagging @ $27 = half, $13.50; Mark Pallow 2 hours flagging @ $15 = $30, half 15.  Total bill $37.50.

Backup Grader Operator:  Mike said we need to have a trained back-up grader operator.  Ben is often busy.  Mike moved that Gary be appointed back-up operator if he does not have to get a driver’s license.  The grader is not licensed.

Duxbury VFD Pancake Breakfast:  Glen moved to allow the fire department to use the hall on Sunday, May 24, for the breakfast.  Gary seconded.  Passed.

Treasurer’s Report and Bills:  Patrice presented the list of claims and payroll claims for the Supervisors’ inspection and approval, and gave the Treasurer’s Report (all attached).  Bills totaled $5,800.03.  Glen moved to pay all the bills and to approve the report, and to transfer $5,800 from savings to checking.  Gary seconded.  Passed.

Diesel Fuel:  Mike asked that the record record that the fire dept. took 15 gallons of diesel fuel from the township.

Paul Raymond, Clerk





attested to by:         Glen Williamson, Chair





          Chairman Glen Williamson called the meeting to order at 1 pm at the Wilma Town Hall with the Pledge of Allegiance.  County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster attended, plus Supervisors Mike McCullen and Gary Vink and Clerk Paul Raymond, plus Pat and Helena Story.

Kelly said that Wilma had no sales in the period from Oct. 2013 through September, 2014, so property values had to be determined by sales in Arna and New Dosey, which had a .38% increase in values determined by new sales, and a ½ of 1% increase in parcels over 34 acres.

Kelly said the statute states that valuation notices for 2016 have to be mailed ten days before the Board of Appeal, and since there were only seven days today’s meeting can’t be adjourned but must be continued after voters have another opportunity to appeal their taxes in Sandstone April 14 or at the Courthouse April 15. Then the board can meet again to continue the meeting or have a conference call with all the Supervisors and Clerk and Assessors after these appeals.  Mike moved that the Board meet by conference call on Wednesday, April 22, at noon.  Gary seconded.

Pat and Helena Story,  Parcel 32.5084.000:  Pat said he didn’t understand why his property taxes have increased so much since he moved here permanently.  He wanted to know how the tax values are determined, and what he is getting for his taxes.  He doesn’t feel he is getting the services he pays for, e.g. the very inadequate warning reflectors on McDermott Creek dropoff.  Bob said Pat’s tax valuation did go up by $9,000 in 2015, from $160,000 to $169,000.  Bob said the county had valued his home as fake (half) log siding, when in fact it is whole logs, which increased the value.  Also a new cement slab patio increased the value by $570, which meant a $5 tax increase.  The increase is not retroactive, so Pat was paying lower taxes than he should have for the past 5 years.  Kelly said Pat and Helena’s home is not homesteaded and asked why.  Pat said when he first moved here he also had a home in Washington County that was homesteaded, so he wasn’t allowed to homestead the Wilma home.  Kelly said homesteading no longer cuts taxes in half, but Pat would save $282 in taxes if he homesteads, and she gave him the application forms to do it.  This also can’t be made retroactive, but he will have this discount every year from now on.  Gary moved that there be no change in Pat and Helena’s statement property value except for the homesteading credit.  Mike seconded.  Passed.

Mike McCullen:  Mike said he isn’t contesting his value, but he thinks the arbitrary categories of real logs/fake logs doesn’t take into account the great difference in value of a whole log home make from redwood or cedar or oak logs versus poplar logs, although they are taxed the same.  Bob said there would be too many categories if they tried to distinguish the kind of wood.

Kelly said the Board of County Commissioners are holding their meetings in various towns to give the taxpayers opportunities to voice their concerns and ask questions. The next community meeting will be the 4th Tuesday of May at the Duquette Community Center in Kerrick.  They will also be holding them in Sandstone and Hinckley.

Glen moved that the Board of Appeal be continued on Wednesday, April 22 at 12 noon by conference call to vote on any appeals made at the two county Boards of Appeal.  Mike seconded.  Kelly will call all the Supervisors and the Clerk to set up the conference call.  No adjournment.

APRIL 22, CONFERENCE CALL CONTINUATION OF MEETING:  Assessor Kelly Schroeder reconvened the Board of Equalization and Review by conference call with Glen Williamson, Gary Vink and Paul Raymond.

There were no more appeals at the courthouse or by letter since our meeting.  Gary asked about two Vink parcels and how the agricultural tax values went up $6,500 in value.  Kelly said part of this increase is that all river-front or lakefront property went up to $30 per foot, on both sides of the river.  Kelly said that one of Gary’s parcels would be reduced because there is no road access to the property.  Gary said their land in Sections 5 and 8 have been clear-cut, and should get a reduction in value.  Kelly said they do not consider trees in property values, whether it’s forested or clear cut, only if it’s high-ground or swamp.

Kelly reminded Paul to have the Board of Review certification form filled out at the May 6 board meeting.

Glen moved to adjourn; Gary seconded.  Meeting adjourned at 12:30 p.m.

Paul Raymond, Clerk

Pine County, Minnesota