WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 10, 2015
Clerk Paul Raymond called the meeting to order at 8:15, following the township election and the Board of Canvass. 14 citizens voted and Mike McCullen was re-elected Supervisor and Patrice Winfield was re-elected as Treasurer. Glen, Mike and Gary canvassed and approved the votes. Ten citizens attended the Annual Meeting: Eldon Schmedeke, Alden Shute, Patrick Story, Glen and Toni Williamson, Mike McCullen, Patrice Winfield, Ben Glocke, Gary Vink and Paul Raymond.
Nominations for Moderator for the meeting: Mike nominated Ben Glocke; Patrice seconded. Paul nominated Patrice; Toni seconded. Vote was tied; Patrice said she deferred to Ben and Ben took the floor as moderator.
Paul read the record of the March 2014 Town Meeting. Glen moved to approve; Gary seconded.
Patrice presented the 2014 Wilma Township Financial Statement. She explained how she broke down payroll and other compensation for officers to show what each officer is receiving in salary, and for other compensation like insurance, conferences, short courses, mileage, internet, and for judging elections. At the end of the year the township carried over a balance of $129,849.47 in all funds and CD’s. Balance starting 2014: $113,758.07; receipts in 2014: $67,229.12 in total revenues; disbursements: $51,137.72.
Paul said he had wanted to submit a supplemental report of all the governmental workers our taxes support, from the President of the United States to our Senators and State Senators and Representative, and our county officials like the Sheriff, Auditor, Jailer and Assessor, including all perks and benefits, but Pine County no longer discloses what our county officials receive, and he would have to file a freedom of information act request to see them. He said there is no doubt that township officials are at the very very bottom of the totem pole in compensation, yet they most directly benefit our citizens in our most important needs, roads, security, and community support. Patrice was commended for her good report. Glen moved to approve the report; Alden seconded.
Road Report: Road Manager Mark Pallow is in San Francisco, so Gary gave the Road Report for 2014. Gary said we used up all of our gravel pile at Alden Shute’s, and put gravel on several roads, mostly on the Mayfield Road where a new culvert was put in. Schmedeke Lane extension was adopted by the Township as a township road, and in the spring the county will pay us $10,000 to build up the road with class 5 gravel and reinforcement of the culvert. Gary said there have been some problems with escrow bonds with truckers, partly them trying to use one permit for multiple roads, and two loggers, Hayward and T&T both logging on Tamarack Pine Drive and the Mink Farm Road, but not both paying deposits. Ben thanked Gary for the road report, which he had to assemble on short notice.
LEVIES AND BUDGET FOR 2016: Road and Bridge Fund: Pat asked what comes under this fund; Mike said gravel, grading, snowplowing, culverts, grader operators, repairs and equipment. Pat asked why the fund was not being increased, when expenses in so many areas are going up. Our funds have remained stable for several years. Mike said we still have a balance of $76,625 in the Road & Bridge fund, plus over $20,000 in R&B CD’s, plus we’ll be getting the $10,000 from the county. Mike moved to leave the fund at $16,000 for 2015; Patrice seconded; passed.
Building Fund: Gary moved to keep the fund at $5,000 for 2015. Mike said there is still some electrical and other work on the fire hall. Mike seconded; passed.
Fire Fund: This amount is fixed, and what the Duxbury Volunteer Fire Department requests from all three participating townships, $4,500. Gary moved to fund that amount; Mike seconded and said the Fire Dept. doesn’t intend to increase the request soon. Passed.
General Fund: Patrice said the General Fund pays for all payroll and insurance and mileage and training, and it may come up short. Mike said we spent less than our budget last year, so we’re ahead and he moved to keep the General Fund at $10,000. Gary seconded. Passed.
Park Fund: As we don’t have any expenses with our park, Toni moved to keep the fund at $100 for 2015. Pat seconded. Passed. The State Legislature and Senator Tony Lourey are passing legislation to allow the state to give the north 20 acres of our park to Wilma township under conditional use. Just this year our south 16.5 acres passed from conditional use to full ownership. Mike said the Duxbury Volunteer Fire Department is trying to get ownership of the Eagle Head Fire Station that they now have under lease. He said there may be a stipulation that MN Dot can give the land and buildings to a township but not to a fire department, so Wilma would have title to Eagle Head, as we do now for our Duxbury Fire Hall. Wilma could lease it to the fire department for $1 year, and the fire department would be willing to invest in heating and insulation. Patrice asked if the house site would be included, and Mike said they’re asking for that. Patrice said it would make a nice cleared site for a new town hall, and is already leveled off. We would have to put in water and septic for the one MN Dot destroyed. Ben moved that the fire department be encouraged to go ahead with the plans to get the land, even if it involves the township getting ownership. Patrice seconded; passed.
Wages for Reports, Moderator, Meetings, Judges, Mechanic, Grader Operator: Glen moved that we keep all wages and meetings and other paid duties the same as in 2014. Patrice seconded.
Snowplowing: Patrice moved that snowplowing rates and policies remain the same for the 2015-16 season as this past season. Toni seconded. Passed.
Wilma Fall Fest: Toni moved that the fund remain at $500 for 2015. Paul seconded. Paul said we need more local participation in Fall Fest; most of the people who come are from outside our township. It’s a fun, free night of great live music and wonderful food. Motion passed.
Donations to Old School Art Center, Pine County Historical Museum, and The Seven County Senior Federation: The Board was proposing that we give each of them the same as we did last year, $100 each. Long discussion on what each group does and how it is related to our township’s citizens. Alden said he supports the Historical Society with a paid membership, plus paying admission, but he doesn’t think taxpayers should be forced to support them. Paul said they sponsored the election debates this past fall, and that with our tax base, the actual tax each one will be paying will be tiny for $100. Alden said that’s not the point. Glen said the Historical Museum helps people in Pine County to know our past and where we came from. Glen said the board has been very frugal on our donations and they are not squandering money for the township. Eldon questioned how the Old School Art Center benefits our township. He said support for them should be voluntary. Toni said OSAC features our township and area artists and it brings people together. They also have classes on art and woodworking and pottery. Pat said we should expect our local government to help fund some community benefit associations to make a better community for us all to live in and he moved that all three be funded again in 2015 by $100 each. Patrice seconded. Hand vote: 6 aye, 3 nay; passed. Paul reminded them that the Board of Supervisors has final authority on these expenditures at the Board of Reorganization.
Wilma Septic Ordinance: The Board of Supervisors held a public hearing on our new ordinance on March 4th, plus it has been posted online for over 6 months. They passed the ordinance unanimously at the March 4th meeting, and it will take effect on April 1st. Gary said the township’s only alternative was to turn over all our local assessments and hearings to the county. Our ordinance is no stricter than the county’s but is is also not weaker. One major addition is that inspections are required whenever properties with septic systems are sold or pass to other owners
Board of Reorganization: Gary moved that we hold the Board of Reorganization, to swear in the two officers and make other decisions for the township on wages and notice and posting sites and bank of deposit at the regular Board of Supervisor’s meeting on Wednesday, April 1st. Toni seconded. Passed.
Board of Appeal and Review: For taxpayers to appeal their property assessments for 2016 taxes, Monday April 6, 1 p.m. At the Town Hall. There was a question of whether it is ever worth appealing. Mike said definitely. Our Board knows the people and the area and often get assessments changed. Ben said his gravel pit got taken off and that Alden should if his is also gone. They may not check for 5 years otherwise.
Eldon asked for the floor to thank Patrice for her thorough treasurer’s reports, and Mike for his wonderful, patient response as First Responder when Marjorie needed the ambulance. He also thanked Paul for his good meeting reports he provides every month. He said it seems like properties that are sold are appraised at higher rates if they have trees; he would have clear-cut his if he’d known. He says he pays $12,000 a year in property taxes. He also said we should change the name of the Road and Bridge fund to the Road fund since we have no bridges. Gary said we do share a bridge/culvert with New Dosey Township on Heller Drive. Eldon said he feels very strongly that we should have a road log in the grader so the Road Manager/Grader Operator could document thoroughly what work and gravel is being done on each road. He also believes the grader should have a log so any damages to it could be documented. We need to spend more of our funds on improving our roads, he said. He said he didn’t think a fire truck could make it to the end of most of our township roads, they’re in such bad shape.
Eldon said we need to investigate getting some kind of cell tower in Wilma Township so we can have cell-phone service. Mike said the state won’t put one on the Eagle Head Tower and it’s not economically feasible for any phone companies. Gary said MN Dot and Homeland Security don’t want to share their tower. Patrice echoed Eldon’s concern for cell service. She said companies don’t want to invest here.
Glen said it is concerns like this that make it so important that we attend state law meetings and township association meetings and lobby days at the state legislature.
Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:45 p.m.
Paul Raymond, Clerk
Glen Williamson, Chair.
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MARCH 4, 2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall in Duxbury. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Mark and Lisa Sisterman.
Paul read the record of the February Board meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS: TOWN OF WILMA SUBSURFACE SEWAGE TREATMENT SYSTEMS ORDINANCE
HEARING: Glen opened the floor for discussion on the ordinance before the Board takes action. He said the ordinance had been posted on our website, wilmatownship.com for several months. We are essentially copying the Pine County Ordinance which went into effect one year ago. By law, we cannot be weaker than the county. The county retains control of systems within shoreland areas like the Sistermans’ (300′ from rivers/creeks and l,000 ft. from lakes).
Mike said one difference in the new ordinance is inspection is required whenever properties are sold. Mike moved that Wilma Township adopt the Subsurface Sewage Treatment Systems Ordinance, effective April 1, 2015, and that Paul forward a copy of our ordinance and the SST Checklist to the Minnesota Pollution Control Agency and record it with the County Recorder. Gary seconded; passed.
Pine County 2014 Routine Bridge Inspection Report: The only township bridge in Wilma Township is the culvert-bridge on Heller Drive. R.O.W. Manager Todd Lindstrom filed an inspection report of their inspection of the culvert-bridge and the board studied it. No action was requested.
Town Park Auditor Cathy Clemmer gave us an update from the county on progress on legislation to allow Wilma to get conditional use title to the north 20 acres of our Park in Section 8. Because the Tamarack River runs through the north 20 acres, the County Board of Commissioners has brought this before the Minnesota State Legislature, who will have to approve a conveyance of the north 20 acres of our park to the township under conditional use. We own the lower half free and clear now.
NEW BUSINESS: East Central Minnesota Disaster Debris Management Course: East Central Solid Waste Commission is sponsoring free two-day course on planning, response and recovery from a major debris generating event. Cambridge, MN, at American Janes’ Grill and Bar Event Center, March 11 and 12, 8 am to 4 pm. The Board discussed sending a township official; Glen said he feels that we should be represented in case of a major debris event in Wilma Township, like the two severe windstorms and the tornado which caused significant debris. Paul said when the blowdown happened, people contacted the Fire Department, not the township. The town didn’t dispatch any trucks or workers, but the Fire Dept. did; he said that if anyone should attend, it is the fire dept. Mike said he was concerned about the taxpayers’ money; it would be a two-day all-day conference, plus mileage both days. No motion to attend. Gary said we should contact them to see if they give out any handouts or materials that we can get.
Township Short Course: Black Bear Casino, Carlton, Friday, April 3, 2015. Paul, Glen, Patrice and Gary will go. Paul said he’d drive, if four people can fit in a two-door. He’s never had a big enough car to drive the car-pool. He will pick up Glen at 7 a.m. and Patrice and Gary.
MN Association of Townships County Officers’ Meeting: Saturday, March 28, 2015, at American Legion in Hinckley, 9 a.m. The County Officers Association is going to subsidize township officers who wish to attend the MATAT State Conference in November, by $300 per officer. They have agreed to help Glen and Paul who have already registered. Mike moved that we send Glen and Paul to the State MAT Convention next November, with help from the subsidy from the County Township Association. Glen asked for clarification on whether Deputy Clerk Toni Williamson can attend the county officers’ meeting as a paid delegate. Mike moved that she be authorized; Gary seconded. Glen abstained.
Board of Appeal and Equalization: Will be on Monday, April 6, 2015, 1 p.m., Wilma Town Hall. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster will attend.
Board of Reorganization: Gary moved that the Board hold the Board of Reorganization as part of our April 1 Board Meeting. The board will swear in new officers; set wages and salaries for 2015; choose posting and publishing locations and bank of deposit. Mike seconded; passed.
Annual Town Meeting, Election and Board of Canvass: This will be next Tuesday, March 10, with the election from 5 to 8 p.m. at the Town Hall for Treasurer and Supervisor. Patrice and Mike have filed; Patrice said this will be her last term as Treasurer. Barb Smith and Toni Williamson and Paul Raymond will judge. We will need at least two Supervisors to attend the Annual Meeting to hold the Board of Canvass of the votes after the election.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and also presented a list of claims and payroll for March. The claims totaled $871.70. Gary moved that we pay all the bills, approve the Treasure’s Report, and to transfer $900 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
Attested by Glen Williamson, Chairman
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2015
Chairman Glenn Williamson called the Board of Audit meeting to order at 7:30 p.m. at the Duxbury Store. The decision to move the meeting was only made yesterday due to problems getting the hall warm enough for the computer and printer to work. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.
The three Supervisors compared the books and reports of the Treasurer and the Clerk, including Schedule 1 and Schedule 2. Mike moved that the board approve the reports. Gary seconded; passed. Board of Audit adjourned and monthly board meeting started:
January Record and Meeting Change: Paul read the record of the January meeting. Patrice said she had the net totals of the bills from January, plus one additional claim and gave Paul the updated the claims. With this correction, Gary moved to approve; Mike seconded. Pat Story said he didn’t see any notice of the meeting change on the website, and only saw the signs posted on the hall doors on his second trip there. Paul apologized to Pat for not calling him and telling him; Glen apologized for not posting it on the website. Glen moved that we pay the Duxbury Store $20 for heat and for holding the meeting there. Mike seconded. Gary abstained. Passed. Glen said he wanted to publicly thank Pat Story for supervising and directing the replacement of our fire hall doors in Duxbury. They make the hall look new.
OLD BUSINESS: Town Park: Wilma needs a special act by the Pine County Commissioners and by the Mn. State Legislature to approve a conveyance to Wilma Township of the north 20 acres of our park under conditional use, required because the Tamarack River flows through it. Glen directed Paul to contact Commissioner Chaffee and State reps Jason Rarick and Tony Lourey to ask for action so we can get title to our park. We now own the lower 36.5 acres free and clear.
NEW BUSINESS: Wilma Township March election and judges: Barb Smith has indicated she wishes to continue to serve as an election judge at our March 10 election. Mike moved to appoint Barb, Toni Williamson, and Paul Raymond as judges, with Jeff and Jeane GrandPre as alternates. Polls open from 5 to 8 pm.
ELECTION PROPOSALS: Agenda for March 10, 2015 Annual Town Meeting: Three local civic organizations have asked for support and in past years we have supported all three:
Seven County Senior Federation: Asking for a renewal of Wilma Township’s service contract for 2014. Last year voters authorized $100.
Pine County Historical Museum: Last year voters approved a $100 donation to the Historical Museum.
OSAC: OSAC is back in their original gallery in the Old School, Sandstone. We donated $100 last year.
Mike moved that we submit these requests to the voters at the annual meeting as we did last year. The board has final approval. Glen seconded; passed.
Proposed Snowplowing Rates: Mike moved to propose we keep our 2015-2016 rates same as 2014-5 Season. Glen seconded; passed.
Federal Mileage Rate: $.575/mile for 2015.
Levies and Wages Proposal: Glen moved to propose we not make any changes in our levies or wages from last year. (Levies are for fiscal year 2016). Patrice said she always has to make transfers from the Road and Bridge Fund to the General Fund at the end of the year, so why not increase the General Fund and reduce Road & Bridge? Mike seconded Glen’s motion to propose no changes or increases for 2016. Passed. Final authority on all levies is by the vote of the taxpayers at the annual meeting.
Life Insurance for Board: Our officers and deputies are all covered by a $1,000 life insurance policy, total cost $229 per year. Mike moved to renew our policy; Gary seconded; passed. Patrice gave our beneficiary forms to officers.
Township Dental and Vision Insurance: Security Life is ending our current dental insurance and will offer a new plan April 1, 2015. Existing covered officers will be grandfathered in with credit for time insured. New plan has larger network. New rates: officers, $31.10/month (old rate $36.96; town pays half). Officer and spouse $83.04/mo. (old rate $74.75). Vision insurance will be offered, with eye exams, lenses ($10 copay) and a $100 frame allowance, no copay: $4.73/month officers; $8.88 officers plus spouse. Glen and Toni have dropped the dental policy, and Paul said he already has vision insurance. Glen said to research if we can sign up for that if only one person signs up, if anyone is interested. Paul and Gary will continue dental.
Township Budget: Patrice said CTAS has a budget program for townships, and she feels we should use it. Paul said he will check it out and if it will not take hours, he will input our levy proposals and other financials into the budget program. No other govt. agency or office has ever asked for our budget, just our levies; it will be for our use only.
Wilma Township Septic Ordinance: Our proposed ordinance must be implemented by April 1, 2015. It has been approved by the County Assessor Kelly Schroeder. Glen moved that we schedule public hearings on our septic ordinance as part of our next board meeting, March 4 and also at our Annual Meeting. March 11, so that it can be adopted by the April 1 deadline. The Board will need to approve it at the March 4 meeting. Paul will need to post the hearing as part of the agenda for March. Glen said the ordinance has been posted on the Wilma Township website since May, 2014. Pat said he hopes the town board is not going to start passing a lot of laws and ordinances and regulations to control our lives. Paul said our only ordinances are the weight limit ordinance and the septic ordinance, which we have so we can hire our own assessor. If we don’t have our own ordinance, the County will control our assessments.
Mike said that when MNDot removed the septic tank at the Eagle Head Station that they did not ask for any inspections or approval from our septic inspector, Gale Kespohl, and he asked Paul to research our current ordinance and write to Gale to see if anything can be done.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and presented a list of all claims (also attached). Mike move to approve her report, to pay all the claims, and to transfer $3,500 from savings to checking. Gary seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:30.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015
Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.
Paul read the record of the December meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS Schmedeke Lane Extension Recording: New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni. They will read “My Term is Indeterminate” so we won’t have to order new ones. The road extension will be recorded this week.
Wilma Weight Limit Ordinance Notices: Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun, Co. Highway Dept., Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner. The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.
Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited. He said he believes this is what the original ordinance stated. There was no second. Glen said it is important that we document and justify any deductions from the escrow payments.
Road Report: Gary gave the road report for Mark Pallow, Road Manager. Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive. Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it. This should be deducted from Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged. The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.
CTAS Download and Update: Paul was able to download and update CTAS V.7 on his new computer. The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out. Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)? Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.
NEW BUSINESS: U.S. Census Boundary and Annexation Survey: Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.
Affadavits for Township Election March 11, 2015: Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13. Patrice and Mike are up for re-election, and both filed. Annual Meeting will follow the election at 8 p.m. March 11. Judges: Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge. Polls will be open 5 – 8 pm.
Board of Audit: The board needs to schedule the auditing of the clerk’s and treasurer’s books. In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting. It will not be paid as a separate meeting. Mike seconded.
2016 Budget and Levies: Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting? Mike said we can vote on this at the February meeting.
2015 Cigarette License for Duxbury Store: Gary paid the $10 fee for Joe Vink and Paul issued the license.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached). The hall was so cold that her computer and printer were frozen so no checks could be written. Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.
JP Cooke (Notary Stamps) $ 84.90
Pine Co. Courier 19.78
Bruno Deep Rock 350.00
U.S. Treasury (4th quarter withholding) 511.72
Paul (expenses) 19.80
Randy Beurman (cleanup) 250.00
Mark Pallow (expenses) 48.07
Mike McCullen 50.00
Pine Co. Truth in Taxation 45.80
MAT Pine Co. Township Officers’ Assc. 337.36
Patrice (expenses) 31.79
Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims. Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report. Mike seconded.
Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8:30 p.m.
Paul Raymond, Clerk
File for office of Supervisor or Treasurer for March 10, 2015 Election
Tuesday, December 30, 2014 until
Tuesday, January 13, 2015 5 p.m.
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Paul Raymond, Clerk
52938 Tamarack River Rd
Markville, MN 55072