WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING AUG. 7, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Joe Vink and Eldon and Marg Schmedeke. Paul read the record of the July meeting; Patrice corrected the funds transfer: $2,400, not $2,500 was transferred from savings into checking. Gary moved to approve the record; Mike seconded. Approved.
OLD BUSINESS: Schmedeke Lane Committee Report: Eldon met with the Pine County Commissioners yesterday and presented the committee report that will be presented to the Wilma board, and some of the Commissioners will be coming out to see the road personally. Eldon said that back in 1987 the county first started talking about extending Schmedeke Lane to a full mile length. Eldon refused to allow them to close off and gate the road and did not accept a 12’ width for the road, so it was not extended at that time. Eldon gave Paul the specifics of his committee report, and Paul wrote it up to present to the Commissioners and to the Wilma board for final approval. Essentially, it says that Schmedeke Lane extension must be completely built up to county road specs to the full length of 2 more 40’s and ok’d by the board before the township will acquire it. Eldon said Paul did a good job with the report, and he added some photographs and further detail, and wants it clearly stated that if WilmaTownship adopts the extension as a township road that the county must give the township full ownership and maintenance responsibilities for the 2,640’ extension.
Glen said that Cathy Clemmer called him and said that she has added new duties as county land commissioner, and that we will be presenting the board’s report to her as well as the commissioners. Mike moved that the board adopt the committee report and rewrite the heading as coming from and representing the will of the Wilma Board of Supervisors, and to forward it to the appropriate county people.
Road Report: The Crooked Lake Culvert project was signed off on by Danforth Chairman Jeff Shute, and the work came to $3,360; we will bill Danforth for half of this, $1, 680.
Mark graded Schmedeke Lane, North and South Duncan Roads, Little Tamarack Lake Road; Mayfield Road, Mink Farm, Lost River, River Cabin and the Short Road. Mike asked Mark to carry a notebook with him when he does road work so he can specify which roads got which work on which dates. Mark cut trees on Little Tamarack Lake Road and moved one on the Mayfield Road. Gary told Mark that Carlsons are starting to log and haul on the Mayfield Road, and they will need to get a permit and pay into an escrow account for this road.
Gated Public Rights of Way: Mike met with Jim Doody on Tuesday, Aug. 6, to see the gate Doody put up at the far north end of old Eagle Head Road. Doody said he has also put a gate up on the lower old Eagle Head Road, north of the maintained part of the road. Doody had the road surveyed and determined that the original county surveys were wrong, so his gate is on his land, not on the public right-of-way. Mike explained to him Minnesota court and official rulings that original surveys have the authority, even if they are wrong, and the road as originally platted and built remains a public right-of-way and therefore cannot be gated off by private individuals. It has never been vacated by the township. Mike got Mr. Doody to agree to remove the padlock from the north gate, and also from the south gate after hunting season is over. Mike directed Paul to write to Jim Doody, spelling this out, and stating that the board will cut any further padlocks on the north gate once he removes it, and stating that he will be liable for any damages caused by the gate, and that the lock on the south gate will be removed after deer season.
Vink Road Damage: Jim Doody said that the piled up debris and dirt at the end of Vink Road was not caused by him. Mark said he could have done it with the grader when he was plowing snow.
North Duncan Road Damages: The board directed Paul to write to Jim Bredesen and cite state laws that forbid private parties from damaging or attempting to maintain public roads, and that he must cease and desist any grading or plowing on the public road, and to tell him the repairs cost us two loads of classs 5 gravel, and any further repairs will be billed to him.
N. Duncan Road Repair Project: We still have close to $1,000 worth of work to reach the $7,000 budgeted for this road. Mark said we need to put a culvert on the north end of the road. The board directed him to do this and any gravel to equal the $1,000 budget.
Town Park Land: Greg Beck said that land with 150’ of river running through it can only be given to townships under conditional use deeds by an act of the legislature. The TamarackRiver runs through the northeast corner of the north 20 acres of the park land. The county will bring this to the legislature in the 2014-5 season, and we can get it in 2015 under a conditional use deed, at a cost of about $300. The 16.5 acres we have now will be given to us free and clear in 2015.
NEW BUSINESS: New State CTAS Program: Mike moved that we purchase the new CTAS program, $300; Gary seconded.
Dental Insurance: Patrice said the quarterly premiums are due now, and she needs them before the next meeting. $53.31 for single board members.
Old Township Records: In the report to the Sheriff on our hazard mitigation issues, Paul said that we have off line backups of crucial township records. Glen asked Paul to go back before the records were computerized and backed up and scan old meeting records so they will be backed up in the cloud like current records are, one hour per month.
District 7 Meeting: The Board didn’t think this would cover issues relevant to Wilma, and no delegate was chosen. Glen said he wants to attend the MAT Educational Conference in November. Glen said that the education would help him be a better leader and supervisor. He said that these educational conferences are where all the decisions are made, and where the proposals are chosen to present to the legislature.
Glen said he is a graduate of the U of M in Psych and Criminology, and he was promoted to the E7 rank in the military in half the usual time.
Mike moved to send Glen to the November MAT educational conference. Gary seconded.
Couri & Ruppe Legal Seminar: The board said the subjects scheduled to be covered weren’t issues important to our township.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented:
Patrice Winfield $ 104.35
Glen Williamson 42.60
Gary Vink 107.13
Paul Raymond 157.00
Mike McCullen 74.81
Mark Pallow 271.51
Mn. Assc. Twp. (CTAS Program) 300.00
Paul Raymond (expenses) 10.00
Patrice Winfield (expenses) 10.00
Mike McCullen (expenses) 11.30
Mark Pallow (expenses) 35.03
Security Life (Dental) 426.48
Hopkins Sand and Gravel 8,149.80
TOTAL BILLS $ 9,757.15
Mike moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $9,700 from savings to checking. Gary seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JULY 3, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Marg Schmedeke and Eric Ternes. Paul read the record of the June meeting. Mike moved to approve; Gary seconded. Approved.
OLD BUSINESS: Mayfield Road Access: Eric took the floor to appeal the letter the township had sent him regarding the gate he put up over the old right-of-way on the west end of Mayfield Road at Crooked Lake Road. He said he put the gate up because of numerous problems with trespassing on his land from the old Mayfield Road, including hunters and snowmobilers. Mike said the township’s concern is liability if anyone should be injured hitting the gate. He said our township’s policy is never to vacate or abandon old rights-of-way so that the public has access, future landowners not be landlocked, and to preserve our road rights for future generations. Mike said Eric could post no trespassing signs on the corners of his land, which would make any trespassing illegal and legally enforceable. Eric said signs he has put up have been destroyed. Mike said he could gate all the trails and roads into his land, but Eric said he has 12 different access points. He asked about the fence Roger Nelson has put over Crooked Lake Road. Sometimes there are as many as 150 deer in Thunder Meadow, and people trespass to see the deer. Mike said we are only dealing with one road at a time, and since Crooked Lake Road is a range-line road, any decisions or action on it would involve three townships.
Glen said the township acted on the advice of the township attorney, and we want to settle this amicably. Mike said we could talk with our attorney about the extent of our liability with the gate, and if leaving it unlocked would limit our liability. Gary said we have had no problems with the gate or with that road up to now. The board directed Paul to contact the township attorneys about our liability. Glen said we will not enforce the letter for now, but Eric needs to acknowledge that the old Mayfield Road remains a public township right-of-way.
Schmedeke Lane: Eldon said he went to the Pine County Board of Commissioners to explain what he thinks is right for Schmedeke Lane, focusing on straightening the bend in the road and ditching the top of the hill with a 26 foot base. He told them the road needs to be built up to county standards. The entire extension needs class 5 gravel over the base. Eldon said he had assurances in the past from John Stevens and Greg Bennett that they would build the road to specs all the way. Eldon had a list of his recommendations and requirements for this road, and he will write them up clearly to present to the board, for the board to present to the county. Glen told Eldon the board backs and supports him 100%; whatever he eventually determines to be the final minimum standards for Schmedeke Lane, the board will present to the county commissioners as our requirements to take over the road.
Short Course Report: Gary, Patrice and Paul all attended the morning workshop, a jeopardy game on township issues: roads, resolutions, audits, town debts, and other issues. In the afternoon, Gary was in the supervisors’ session on bridges: Bridges can include culverts of 10’ diameter or two 4’ diameter culverts within 2’ of each other, and can be eligible for state bridge funds up to $20,000. Wilma only has one culvert that is considered a bridge, on Heller Drive. Paul and Patrice had workshops on clerk/treasurer duties. Much focus was on records retention laws. They are releasing a new version of CTAS which will not be free; they need $300 from each town to finance writing a whole new revision. The fees must be paid by December 15, 2013, and the program will be available the next December.
Invoice for FEMA Hazard Mitigation Project: Mike worked with Mark to draw up an invoice for the work he did on Mayfield Road to rip-rap and build up the edge of the culvert. Paul will send it to FEMA so that all our fund balances can be released, over $900.
NEW BUSINESS: Road Report: Gravel was spread on Vink Road (2 18 ton loads); Mayfield Road (5 loads); Little Tamarack Lake Road (4 loads); Mona Drive (5 loads); Eagle Head Road, 2 loads; Dollar Lake Road, 5 loads; N. Duncan Rd., 4 loads; and S. Duncan Road, 2 loads.
Crooked Lake Road Ditch Repair: Hopkins Gravel has given a proposal to fill in the ditch with 52 C.Y. gravel; install fabric 12’ x 180’, and line the ditch with 3”-8” rock, with an option to remove the culvert and add 25’ of fabric and rock. The total proposal is $2,960, plus another $400 for the optional additional work, total $3,760. Mark said Jeff Shute agreed that Danforth will pay half of this work. Glen said Mark needs to get Jeff’s signature affirming this before the work starts.
Assessor Contract: Mike moved and Gary seconded to sign a contract with Bob Brewster to do Wilma’s 2014 property assessments, 278 non-exempt parcels at $5.50 each, $1,529.00. Passed and signed.
Duxbury Road: The County built up Duxbury Road at the low spot by Keene Creek 18”. Glen thanked Eldon for his tireless efforts to get the county to remedy the flooding issue on this road.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached). Claims were presented:
ECE $ 59.97
Patrice (expenses) 87.00
Paul (expenses) 10.00
Mark (expenses) 31.64
U.S. Treasury (2nd quarter) 653.80
MN Assn. Townships (tuition) 100.00
MN Assn. Townships (Gary tuition) 50.00
Bob Nadeau (mileage) 19.78
Mike McCullen (expenses) 63.00
Pine Co. Recorder 92.00
Mark Pallow (expenses) 360.00
Mike McCullen 58.18
Mark Pallow 267.35
Glen Williamson 33.14
Gary Vink 200.40
Patrice Winfield 185.63
Paul Raymond 252.11
Total Bills $ 2,461.00
Mike moved to approve the Treasurer’s Report; pay all the bills, and to transfer $2,500 from savings into checking. Gary seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 5, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m., with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow and Eldon and Marg Schmedeke.
Paul read the report of the May meeting; Gary moved to approve and Mike seconded. Approved.
OLD BUSINESS: FEMA Hazard Mitigation Project, Mayfield Road. We have until the end of the month to complete it. Mike took the FEMA file to work with Mark on how to bill the work and to explain what the proposal included and what needs to be done to build up the side of the road at the culvert on Mayfield Road with rip-rap and gravel. FEMA will not allow Mark to do the work as a township employee, but only as a contractor. We have already paid for the gravel, so it is only Mark’s contract labor and the machine and the rip-rap we need a new bill for.
Schmedeke Lane Extension Committee: Eldon said he was not notified that the board was going to inspect the Schmedeke Lane extension, and he feels he should have been told. Paul said he did send Eldon a copy of the May meeting record that said the spring road inspection would be May 22, and the meeting time. The board didn’t have a special meeting on Schmedeke Lane but only checked it as part of inspecting all the township roads. Eldon said he pretty much agrees with the board’s observations about the extension, although the county didn’t use pit-run gravel but just dug it out of the bank. Mike said that is what pit-run gravel is, and the board was impressed with the bed the county engineers laid on the road. The board recommends that 6” of class five gravel be put over the pit-run before the town will accept the road. Eldon said that the County had proposed to make the road the full length of two 40’s, but it is short of that. CountyCommissioner Steve Chaffee told Glen that the county absolutely will not take down the hill, so if that is a final condition of the committee Eldon is heading, we will not be taking over the road. The board will not act until Eldon gives his final report of the minimum standards the road must meet before the town will take over the extension as a township road, because they do not want to have to do anything further on the road once it becomes a township road, beyond regular maintenance. The biggest reservation the board has is the culvert that is supported with logs laid across it and is vulnerable to collapse. Both the board and Eldon say this culvert is unacceptable as it is now.
Road Report: Mark graded Little Tamarack Lake Road, but it has been very wet. The road is holding up pretty good. Mike said the Duxbury Fire Dept. wants to put a load of class 5 gravel over the water tank they buried next to the fire hall. He moved that that the fire dept. be allowed to put a load of class 5 gravel and spread it over the tank; Gary seconded. Passed. The ordinance signs are ready to put up as soon as the County can do it.
Town Park: Greg Beck sent a letter claiming that the county owns the north half of the 36.5 acre Wilma Park. He says they want to sell it, and we can buy it from the county. Wilma acquired the park in 1953 from the State and applied for a conditional use deed, but the conveyance deed only shows the south 16.5 acres. Beck says the town can purchase the north 20 acres orobtain it through a conditional use deed, for specific purposes as allowed by the State. Greg said the legislature passed a law this year that would allow all conditional use deeded land to pass to full ownership of the jurisdictions that hold them in 2015, and they can then do whatever they want with the land. The board directed Paul to pursue this with the county auditor, to see what steps we need to take to obtain clear conditional use title to the full 36.5 acres of our park. The board does not want to give any of it up.
Recording Ordinance: Tamara Tricas, CountyRecorder, has retuned our road ordinance because the clerk’s notary stamp expired. Paul said he thought he could hand-write the new date for his commission expiration; he wanted to save the town money and not buy a new stamp every two years. Mike moved that Paul be authorized to buy a new notary stamp, and to renew it if he is re-elected in March, 2014. Gary seconded. Passed.
NEW BUSINESS: Township Non-maintained Roads: The Township Attorney with the MN Association of Townships, Kyle Hartnett, said that WilmaTownship retains the rights-of-way on all established township roads, even those that have not been used as township roads or maintained for decades. This means that these original roads remain open to the public, even if they are now just trails or snowmobile trails, and they cannot be gated off or posted by any adjacent landowners. Glen instructed Paul to write to James Doody, Eagle Head Road, and Eric Ternes, Mayfield Road, to ask them to remove gates blocking the old rights-of-way on their roads and tell them what the attorneys have said.
Summer Short Course: Thursday, June 27, at the Black Bear Casino. We have to pre-register. Glen will drive, and Paul, Patrice, and Gary will be going.
Attorney Legal Seminar: Our Township Attorney, Robert Ruppe’s law firm is hosting another free legal seminar. They have two dates in Albertville, June 13 or Sept. 7, and one in Cotton, October 5. Both Mike and Paul have attended these seminars, and Mike said they have good information and we should send a representative. The attorney will give us legal help free during the seminar; last year he read and reviewed our new road ordinance and made some helpful adjustments and recommendations.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Bills were presented:
Mn. Township Agency (Comprehensive Plan) $ 1,605.00
M-R Sign Company 707.08
Pine CountyAssessor (Special Assessments) 375.00
The Evergreen 10.13
Patrice Winfield (expenses) 16.40
Paul Raymond (expenses) 155.27
Glen Williamson (expenses) 38.42
Ace Hardware 6.99
Mike McCullen 124.67
Mark Pallow 326.69
Glen Williamson 151.45
Gary Vink 252.57
Paul Raymond 197.63
Patrice Winfield 93.28
Total Bills $ 4,130.61
Mike moved to approve the report, pay the claims, and to transfer $4,000 from savings into checking. Gary seconded. Gary moved that the meeting be adjourned. Mike seconded. Meeting adjourned 9 p.m.
—Paul Raymond, Clerk
ROAD REPORT SUMMARY, MAY 22, 2013
CROOKED LAKE ROAD: Culvert ¼ mile down on west side washed out. Road Manager should consult with Summerland to determine best way to repair. (They ditched the road before and after the driveway and may have ditched too deep). Water washed over the drive and eroded the ditch with a steep drop-off. Board thinks the ditch will need rip-rap and fill to bring it to a safe angle. May cost a few thousand dollars to repair.
One mile south there is a soft spot from frost boils. Need to pull the gravel from the sides of the road to fill and build crown.
1 and ½ mile south a low area is very soft. Needs two load of class 5 gravel, per board and Jason Palme.
Board recommends grading and reshaping the road all the way to the end, and routine blading, and scraping the gravel from the edges back on the road.
EAGLE HEAD ROAD: Need a load of gravel at the beginning, by the dead-end sign. Board recommended one load of gravel at the end of the road also, where it is soft. Routine blading.
VINK ROAD: Remove fallen tree in right-of-way. Board wants to research cost of hiring hydro-ax to brush township roads with a lot of small brush and trees in the right-of-way, which will help roads dry out. Gary said we should send James Doody a certified letter saying someone who entered his property at the end of the road did some damage to the road, and to cite the statutes about road damage liabilities. Routine blading.
DOLLAR LAKE ROAD: Soft at the beginning, and greasy. Board said blade it; may need some gravel. Glen suggested Mark take a chainsaw with on the grader to take care of dropped trees or trees over the roads or too close to the roads. Routine blading.
NORTH DUNCAN ROAD: Garbage and sofa dumped in county right of way at entrance to Duncan. Clerk should write to county highway dept. and report it. Normal grading recommended. Jim Bredesen apparently did some ditching and tore up the ditch and removed some of the road gravel. 1 ¼ mile up needs one load class 5. Need load at 1.7 miles north. 2-3 loads of gravel needed before the hill. Grade berm to enable drainage. Two culverts that were intended for N. Duncan road went on the Pete Anderson Road and will need two culverts. We have $700 left from the agreement to build up and repair North Duncan Road still to spend.
SOUTH DUNCAN ROAD: Big puddle about .1 mile south. Gary said to wait until road dries out and bring gravel from the sides of the road. Routine blading.
SCHMEDEKE LANE EXTENSION: Waiting for Eldon’s report. Board said that the county will need to put some pit-run at the bend in the road at the extension to straighten it out more, and needs to be ditched. The entire extension is built up with pit-run gravel, and needs a layer of 6” of class five gravel to bring it to our township specs. Very good bed built up. The big culvert is not reinforced properly, with logs across it. The whole thing could give way in a heavy rain. Board says it will need to be rocked up and bouldered with rip rap on both sides to support it, and then needs to be sloped and seeded. Culvert already full of debris. The county asked the fire department to blow out the debris with the fire truck.
FUST LANE: Routine blading.
LANGSTROM ROAD: Markville’s year.
PETE ANDERSON ROAD: Markville’s year; there is a tree in the road.
HELLER DRIVE: Routine blading.
MC CULLEN DRIVE: Routine blading.
TAMARACK PINE DRIVE: Routine blading.
MAYFIELD ROAD: 1.2 miles at culvert still needs the FEMA Hazard Mitigation repair; rip-rap on sides by culvert. Gravel: load of pit-run over the rip-rap. Routine blading.
LITTLE TAMARACK LAKE ROAD: Two loads pit-run and one load class five at curve before the landing (.3 mile). 1 load class five at the entrance to the landing. .7 mile tree over road.
SHORT ROAD: Blade when dry.
LOST RIVER ROAD: Routine blading.
RIVER CABIN ROAD: Normal grading.
MONA DRIVE: A lot of logging equipment on Mike Scott’s land. Keep an eye out for logging or hauling activities.
KENNY PETERSON ROAD: Routine blading.
MC DERMOTT CREEK BRIDGE: Clerk need to write county to ask for railings or barrier to prevent cars dropping off sides of culvert-bridge.
WILMA TOWNSHIP SPRING
WED., MAY 22, 2013
Meet at Town Hall 10 a.m.