WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY AUGUST 2, 2017

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY AUGUST 2, 2017

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Eldon and Marjorie Schmedeke and Pat Story.

Paul read the record of the July 5 board meeting.  Gary moved to approve; Glen  seconded.

ROAD REPORT:   Alden did a road grading, ditching and gravel in July and today:  Crooked Lake Road: Ditching at 2/10 mile is holding up so far.  He can’t do the big ditching project because there is so much trees and brush in the ditch it can’t be dug out. 5 18-ton loads gravel; spread and blade); Eagle Head Road:  Replace culvert 1/10 mile in and ditch; 1 ½ load road gravel and ½ load of 1 1/2” dirty rock. 5 18-ton loads gravel; routine blading.  Alden talked with Jeff Shute, Chair of Danforth Township, and they have agreed to allow us to spend more money and gravel on the range line roads;  Tamarack Pine Drive:  Spread gravel and blade; North and South Duncan Roads: Spread and blade gravel; Fust Lane, Mink Farm Road, River Cabin Road, Little Tamarack Road, Vink Road, Dollar Lake Road, Short and Kenny Peterson Roads: Routine blading. The rip-rap project on Little Tamarack Lake Road and digging out and dropping the culvert on Mayfield Road will be done at the same time, so they only make one trip. Pete Anderson Road:  One load gravel; spread and blade; Alden said the road should be ditched at the first part where the corduroy is exposed before gravel is put down;   Schmedeke Lane:  Spread gravel; routine blading;  Heller Drive:  2 loads gravel; spread and blade grave;  Paul will bill New Dosey, Danforth and Arna for their half of range line roads.

Glen asked Paul to contact Arna Township to get approval for the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert  and to give them Alden’s number as contact person.

Backup Grader Operator:  Steve Menth has talked with Alden and definitely wants the job; his over the road work will get reduced this fall and Alden said he wants to retire.

 Schmedeke Lane Extension:  Eldon took the floor and said he has paid thousands of dollars in taxes to Wilma Township on his landholdings over the years. He wanted to know why Schmedeke Lane was not on the agenda.  Glen said that we had conferred and decided to see if Eldon attended the meeting, and to put him on the agenda if he was at the August meeting.  Eldon said he has a right to ask the township to extend the Schmedeke Lane extension at least another 500 feet and to remove the stumps and trees at the end of the existing extension and extend and make this a decent road. Alden told Eldon that the township cannot build a road on private land, but only land that has been deeded to the township.  The County had agreed to build the base of the extension to a length of two 40’s, or 2,640 feet, and to pay Wilma Township $10,000 to bring this extension up to township and county specs.  The county later added more class 5 gravel to the extension, and Wilma ditched the road and leveled and spread the gravel.  The County was emphatic that they would not be responsible for any further extension of the road, and Wilma signed an agreement with the County that said the township will make no further demands on the County for any work on this extension. Eldon did not sign the agreement.  He said Wilma only built up and accepted half of a road.  He doesn’t want anything from the County but from Wilma Township for all the taxes he pays. He said Wilma paid nothing for the road extension; the County paid it all. Wilma recorded this extension as, “West 66 feet of the east 132 feet of the NE ¼ of SE ¼ and the West 66 feet of the East 132 feet of the SE ¼ of NE ¼ Section 11, Township 42, Range 17.” Glen asked Paul to contact the MAT attorneys and ask if we have any legal obligation to extend this road further than the original agreement, considering the large amount of taxes Eldon has paid.  Eldon said he will get an attorney if he has to to if the town will not do anything for him.  Glen said that it is the consensus of the town board that they have fully fulfilled their agreements and obligations for the Schmedeke Lane Extension, and no mention was ever made about making it longer than the road the county built and the township accepted as a township road.  As it is, it is longer than the original agreement.  The full Schmedeke Lane has been measured at 3,340′ long, about .6/10 mile.

OLD BUSINESS:  Town Grader Hall and Fire Hall Roof Repair:   We have three estimates:  1. MJW Construction out of Princeton, Marv Woolhouse:  $7,000 to remove and replace the metal roof; 2. Miller’s Roofing from Pine City, Randy Miller: $6,365, remove and replace existing roof; Beaver Roofing from Moose Lake, Steve Vogel: $3,580 (He will repair all the fasteners, install hex headed washers and screws; install urethane caulking on all fasteners; remove ridge cap and install new foam vented ridge and reinstall). 2 year warranty on leakage.  All three have A+ Better Business Ratings.  Reference from City of Sturgeon Lake, Scott Helfman, where Steve did same repair on their garage: Very satisfied and said Steve has good reputation.  Not one leak in 1 ½ years.    Steve has repaired many roofs this way.  Paul said the first two contractors didn’t even mention that the roof could be repaired without replacing it.  Glen said the advantage of removing and replacing the existing roof is that we have a new roof for decades to come, but the much lower price of Steve Vogel makes that an attractive alternative.  Paul recommended Steve;  Gary moved to hire him; Glen seconded; passed.  Glen said he wished Mike could have been there to see the choices and have input, but we need to get it done as winter is coming.  Steve said he could do the interior work in the winter, but Gary said we can’t park the grader or trucks outside when it’s very cold. None of the estimates included the interior ceiling repair.  Paul said Mike climbed up into the attic and he thinks the insulation will dry out once we have a sealed roof.

Township Records/Safe:   Walmart.com has good fireproof safes at reasonable cost, including delivery to our hall for $9.99, or to Walmart for free. Stack-On 14 Gun Fire Resistant Security Safe with Electronic Lock, $338 + $9.99, 20x23x56”, 293 lb. Stack-On 8 Gun Fire Resistant Security Safe with Combination Lock, $335 + $9.99, 18x15x55”, 234 lb. Fortress FS14E Fire-Resistant Gun Safe, $351 + $9.99, 20x55x17”, 227 lbs. Paul said the first one sounds the best to him and it is the largest.  Glen moved to authorize Paul to order this safe to be delivered to the Grader Hall, and to give them our tax-exempt form so we are not charged sales tax.  Gary seconded; passed. Paul said he will find out how to do this and will take care of it.

NEW BUSINESS:  Failing Bridge:  Pat Story asked for the floor to discuss the bridge on Pine Co. 25 just east of Co. Road 24.  He said Todd Langstrom of the Pine Co Highway Department is familiar with the deficiencies of this bridge. Langstrom said there is no good way to repair it except to rebuild and it is slated for repair or replacement in 2021. It was in worse shape during the flood of July 2016. The logging trucks hammer the bridge at high speeds. Spots keep sinking and get filled in. Gary said whole chunks of the bridge have fallen out and someone tried to burn it down a few years ago.  Glen moved that the board adopt a resolution stating the long history of stress on the bridge from floods and gravel and logging trucks and resolving that we petition the county to put this bridge replacement project on the fast-track or higher on their list of prioritites, and not to wait for another four years. Paul will write the resolution and Glen can sign it.

2018 Fire Protection Agreement:  Glen moved that Wilma sign the agreement for 2018 and pay the Duxbury Volunteer Fire Department $4,500.  Gary seconded; passed.

District MAT Annual Meeting:  Will be Thursday, August 31 at Anoka Ramsey College in Cambridge.  Glen has filed for District Director, and wants all board members to attend to vote for him. Glen moved that any officer who wishes to attend be authorized to attend; Gary seconded.  He will pick us up at 5:30.

Wilma Certified Town Aid for 2017:  We will get $3,681 from State of Mn., in two installments. MATIT Workers’ Comp. Dividend:   We got $698 back.

Treasurer’s Report and Claims:  Patrice said the township association recommended against debit cards because of the potential liability.  She would like to apply for a credit card, transfer our Exede and dental insurance accounts to the credit card, and then drop the debit card. Glen moved to allow her to do this, with a limit of $5,000, and the card be in her name.  Claims and bills for August total $10,923.93, plus $150 on the debit card, and she requests a transfer of $13,000.  Most of the claims were for Hopkins Gravel. Gary moved to approve the report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned 9:00 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY JULY 5, 2017

 WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY JULY 5, 2017

 

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen and  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marjorie Schmedeke.

Paul read the record of the June board meeting.  Gary moved to approve; Mike seconded.

ROAD REPORT:   Alden did a road grading, ditching and gravel in June:  Crooked Lake Road (ditched at 2/10 mile; 5 18 ton loads gravel at frost boils; spread and blade);  Tamarack Pine Drive (1 load gravel); North and South Duncan Roads (blading and ditching); Fust Lane, Mink Farm Road, River Cabin Road (2 loads of gravel plus blading); Langstrom and Pete Anderson Roads; and Schmedeke Lane, where he cut a ditch.  Paul will bill Danforth and Arna for their half of range line roads.

Paul contacted Arna Township with all the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert.  Mike said to give them Alden’s number as contact person.

Patrice said she tried to open up a credit line with Nortec for John Deere parts, but the forms were complicated and detailed and a big job.  Mike said she can continue to use the debit card for any Nortec purchases.

Alden said he has a record book by the diesel pump to keep track of how much fuel we use and how much the fire department uses.

Backup Grader Operator:  Steve Menth is still interested and willing.  He is on the road right now.

 Schmedeke Lane Extension:  Eldon took the floor and said he has paid over $41,800 in taxes to Wilma Township on his landholdings over the years, around $2,700 per year. He said he has a right to ask the township to extend the Schmedeke Lane extension at least another 500 feet and to remove the stumps and trees at the end of the existing extension and extend and make this a decent road. Mike asked Paul to research the extension, what promises or proposals the county made when they extended the road and what length did they say they would make it. Alden recently measured the entire road with a wheel and it is 3,340′ long, about .6 mile. We claim a total of 1 mile for combined Fust Lane and Schmedeke Lane for gas tax. Gary asked why it’s not broken down, but Paul said this is how the county asks for it.

OLD BUSINESS:  Town Grader Hall and Fire Hall Roof Repair:   We got one estimate from MJW Construction for $7,000 to remove and replace the roof, with the interior ceiling to be billed by the hour plus materials, not over $1,000.  Mike said surely the interior will take more than $1,000.  Another roofer is coming to the hall on Friday, July7 at noon, and Paul and Mike will meet with him. Mike said that with a job this big, the whole board should vote, and told Paul to get two more estimates and to check their references for the board at the August meeting. Mike our roof lasted quite a bit longer than their usual lifespan.

Township Records/Safe:   Patrice tried to order the safe the board picked out but Sams’s said they will not deliver to any of their stores, and shipping would add $300 to the bill.  We will do more research on safe vendors that will deliver to stores.

Pine County Board of Commissioners Special Meeting:  The Commissioners held a township meeting on local government issues and county-wide zoning on Wednesday, June 14,  Gary, Glen, Patrice and Paul attended.  Topics: Bridging the City/Country Divide; Housing and Employment in Pine County, e.g., commuting distances, wages, types of jobs, housing and rental costs, etc); local Government Aid, need for mental health services in the county.  The Commissioners were asked about noxious weeds, but had little information. All Supervisors are official weed inspectors; training is offered by MAT online; Gary took workshop on this at Short Course, and there is an article in new Township Insider on Weed Inspection Duties, and County Ag Inspector Caleb Anderson sent a report on Pine County’s Noxious Weed Program to the townships.

Summer Short Course:   Was Thursday, June 29 in Carlton. Gary, Patrice and Paul attended. All attended a training on Open Meeting Law.  Patrice and Paul took the advanced CTAS training, plus workshops on maintaining road records, and managing township funds.  Gary took Supervisors’ workshops on data practices and retention; optional township government forms; maintenance and management of road signs; and noxious weed control.

NEW BUSINESS:  MN State Demographic Center 2016 Wilma Population: New report released: Population 78; Households 39. Little change.

2018 Fire Protection Agreement:  The Board of Directors of the Fire Department  released a draft of the agreement that will be sent to the three townships in the fire protection area in August. Copies given to the board members.

District MAT Annual Meeting:  Will be Thursday, August 31 at Anoka Ramsey College in Cambridge.  Glen has filed for District Director, and wants all board members to attend to vote for him.

Annual State MAT Convention:  The 2017 Annual Conference will be November 16-18 in St. Cloud. This years’ theme is “Sustainable Water:  The Foundation of Minnesota’s Environment, Economy, Health and Well-being.” Wilma Township has many lakes and rivers and all property owners get water from wells, and not many years ago the DNR tried to make Wilma a toxic waste dump.  Glen, Toni and Paul have reserved rooms, but are not yet registered.  Long discussion on the costs and benefits of attending this and other training conferences for the township and Board.  Mike said he hears grumbling from anonymous voters, and people who attend trainings may find themselves off the board.  Glen gave a spirited defense of the value of having well-educated and well-trained township officers to represent the township with qualified and informed officers, which benefits the township in many ways.  He asked Mike to ask the anonymous complainers to show up at a meeting and express their concerns openly and publicly; everyone gets to vote at our annual meetings. Glen pointed out how much of our tax dollars go to train and educate our county and state officers and representatives, and we never complain about that. Glen said we should attend even more training workshops, including the LLR conference on legislative and legal issues. He and Toni attend training conferences for their campground on their own dime, and this benefits their business just as our training benefits the township. Paul said that two votes are all that is needed to say no officers can attend this conference or any specific trainings, or to limit the numbers.  He pointed out that last year we got $800 in scholarships, which reduced the township cost considerably, and in 2016 we got $600.

Treasurer’s Report and Claims:  Claims and bills for June total $3,057.17, plus $150 on the debit card, and she requests a transfer of $3,200.   Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded.  Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

 

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 7, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 7, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marjorie Schmedeke.

Paul read the record of the May board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did a lot of road grading in May: Eagle Head Road, Crooked Lake Road, Vink Road, Dollar Lake Road, Heller Drive, Tamarack Pine Drive, North Duncan Road, Fust Lane, Mink Farm Road, River Cabin Road, Kenny Peterson Road, and Schmedeke Lane, where he also tried to cut a ditch. Paul will bill Danforth for their half of range line roads. Mike said that Jeff Shute said Danforth is going to put a culvert on Jason Palme’s driveway, and he will ask Jeff if they can do the ditching at the same time and bill us half.

Alden had to replace the shins on the grader and Patrice used the township debit card to pay for it since they wouldn’t bill us. She will set up an account for them.

Road Inspection: Was Tuesday, May 30 and Jason Palme joined us for Eagle Head and Crooked Lake Roads, and we met Eldon who joined us for Pete Anderson, North and South Duncan Raods and for Schmedeke Lane. The Board agrees with Alden that the culvert on Mayfield Road should be dug up and lowered. Alden says there is room on the west side of the culvert to dig it out and then roll the culvert down into the new ditch. Alden is contacting Summerland Excavating and Lee Hessiners in Askov so we can spread the work around and not just use Hopkins. Mike said he has used Summerland and he is very fast and good. Alden said he is booked up for awhile, but all of them are now.

The board agrees that Eagle Head Road should be ditched on the west side to make a discernible ditch. Alden wants to clean out the ditches on Heller Drive where it is very overgrown. Pete Anderson Road needs ditching at the high spot about 2/3 of the way to the culvert. Alden said Arna already graded Pete Anderson Road once, although it is Wilma’s year on odd-numbered years. Mike instructed Paul to contact Arna Township with all the work we plan to do on Pete Anderson Road, including the big job of bringing all the washed out stone and gravel at the culvert back on to the road, and then probably spreading more gravel over the culvert. Mike said to give them Alden’s number as contact person.

Gary moved to approve the road inspection record; Mike seconded; passed.

Backup Grader Operator: Steve Menth is still interested and willing. He is on the road right now. He will work with Alden for training. Gary had said Steve may retire in nine months and he will be driving less in the summer.

County Survey of Schmedeke Lane: Eldon took the floor and said that if the County had moved Crooked Lake Road and Eagle Head Road 60 feet east, the board would have fought them all the way, but when they did the same with Schmedeke Lane, he feels the board was silent. He said their moving the survey line affected as many as 35 landowners, and most don’t even realize it until they try to sell their land. He also feels that with only 24 personal homes in our township that we cannot afford for board members to attend all the training and township meetings they do.

Mike told Eldon that Alden will be ditching Schmedeke Lane. He showed him the aerial photographs from the DNR that show that the bridge at the end of Pete Anderson Road is actually in Arna Township. Eldon said they had to detour around a swamp/.

OLD BUSINESS: Town Grader Hall and Fire Hall Roof Repair: Paul researched the old township records to see if there is any township/fire department agreement on maintenance of the grader and fire hall. The Fire Department was originally part of Wilma Township who appointed the fire chief and contracted for the construction of the new hall and disposal of the old one. The leaks in the roof need to be sealed and the inside ceiling needs to be patched or replaced. Paul took photos of the damage and posted notices on three sites for a contractor with his own insurance. He got one recommendation and will call them, and if they aren’t available, they may know who might be.

Township Records/Safe: Glen and Mike checked Sam’s Club website and found a good Sentry Safe #440499 for $398. Gary moved that we buy it; Mike seconded. It weighs 225 pounds and they will ship it for $137. Mike said he would pick it up at the Maplewood Sam’s and only bill the town $50 mileage. They will order it tomorrow when Patrice has the debit card.

NEW BUSINESS: Pine County Board of Commissioners Special Meeting: The Commissioners are holding a township meeting on local government issues and county-wide zoning, Wednesday, June 14, 6 p.m. Mike moved that Gary and Glen and Paul be authorized to go; Gary seconded; passed. Glen will pick us up at the Duxbury Store at 5 pm.

Summer Short Course: Is Thursday, June 29, Carlton, starts at 1 p.m. and goes until 8 p.m. Glen needs to have his Board of Equalization Certification renewed but he said he will do it online, since he probably cannot attend the short course. Paul will send in the application for Gary, Patrice and him. He asked Paul to research getting certified online.

New Plat Book: The new county plat book is available for $25. We can get it at the county officers meeting with the commissioners. Ours is 14 years old and out of date. Gary moved that we buy the new book and Paul can pick it up at the Commissioners’ meeting.

Assessment Contract: Bob Brewster has a new contract for 2018 assessments. Commercial assessments fees are due to county, $500. Gary moved to approve; Mike seconded. Contract approved and signed by Glen and Paul.

Town Hall Rental: Lucy Hager has sent a check for $75 for rental of the hall on September 23, set up on the 22nd for Starowoito Reunion. Gary moved to approve; Mike seconded. Passed.

Township WiFi: Glen said our WiFi is being used a lot by as many as 50 people, but they are not nearly using our full capacity.

Township Debit Card: Patrice asked if an emergency repair is needed or parts for the grader, if she could use the debit card without a board meeting. Glen said Alden does have the authority to buy or order parts at his judgment and if they won’t bill us, she can use the debit card.

Treasurer’s Report and Claims: Claims and bills for May total $4,390.36 and she requests a transfer of $4,600. Gary moved to approve the report and to transfer the funds; Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

Pine County, Minnesota