WILMA TOWNSHIP APRIL 3, 2013 BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING
April 9th, 2013
WILMA TOWNSHIP APRIL 3, 2013 BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Clerk Paul Raymond administered the oath of office to newly reelected Supervisor Glen and Treasurer Patrice Winfield. Gary Vink nominated Glen to serve as Chairman of the Board for 2013; Mike seconded. Passed. Supervisor Mike McCullen moved that the board approve the budget that the voters approved at the March 12 Annual Town Meeting. The change for 2014 was an increase in the building fund from $1,200 to $5,000, and for 2013, an increase in the treasurer’s meeting pay from $70 to $80. Supervisor Gary Vink seconded. Passed. Mike moved that we retain the same bank and posting as last year, Northview Bank, The Pine County Courier and The Evergreen, and posted notices at the town hall and the Duxbury Store, and that next year’s annual election and Town Meeting be the second Tuesday of March, 2014. Gary seconded. All passed.
Also present at the Board of Supervisors’ meeting were: Eldon and Marg Schmedeke, Road Manager Mark Pallow, and Joe Vink. Paul read the record of the March meeting. Gary moved to approve; Mike seconded.
OLD BUSINESS: Seven County Senior Federation contract. They had asked the town to contract with them for $100 for their work on senior issues. Mike moved that the board approve what the voters had approved at the annual meeting and Glen signed the contract.
Old School Arts Center: Gary said he has had complaints since the annual meeting about the vote to donate $100 to the Old School Arts Center in Sandstone. One complaint is that more and more organizations are asking for township support, and where will it end? Mike said that people who don’t come to the annual meeting shouldn’t complain about the votes of those who do, but he also questions the need to support the OSAC. Gary said he heard that the Lourey’s got a grant for $46,000 and he moved that the board not approve the donation. Mike seconded. Passed.
Pine County Historical Museum: Last year the voters and the board voted to send $1 per resident, and the voters did the same at this year’s annual meeting. Patrice said we never sent the donation last year. Mike moved that we do send $1 per resident for this year, or $67. Glen seconded. Passed; Gary voting no.
Pine County Township Officers Meeting: Glen was the only officer from Wilma to attend. He gave a report on the commissioners’ and county officers’ reports. He said that Sheriff Cole said that the EagleHeadTower will definitely be put up this spring as soon as it warms up, and the state will pay for it. Telephone companies will likely be allowed to use it for cell phone relays. Cole said he is short three deputies, and has 23 out of 26 posts. People feel the north county is being neglected in coverage. The new Assessor Kelly Schroeder spoke on the Green Acres Program. Lenny Bonander spoke about the light rail express train from the cities to Duluth. He believes the project is still on track and will happen.
North Pine Area Hospital District: Glen said Curt Nelson said that CloverTownship wants to get out of their membership on the board, but they can’t resign. The district board taxes $215,000, or $7.50 per person for towns that are members of the board. Essentia signed the new contract with the Board and will not attempt to take over the district and hospital. They will go ahead with plans to build a new hospital west of Sandstone, behind Gateway Clinic. Discussion on what to do with the old hospital/nursing home.
DNR and Other Officials: There are 3 DNR officers in Pine County. There were 9 wolves harvested last year. The big concern is aquatic invasive species. Tim Faust spoke on gun control and the legislature. There is talk of increasing the gas tax. Glen said Don Sherper encouraged more participation in state township meetings. Mike said we should research if the East Central Regional Development board may have grants for building a new town hall, and he moved that Paul research this. Glen seconded. Passed. DNR Fire Wardens Meeting: Glen said that after last month’s meeting, he got a notice about a meeting on March 26 with the DNR for area people on burning dangers and permits and fire warden activities. There was no opportunity to get authorization to represent the township, but he went anyway because it is an important issue with the blowdown fire danger. They said the 2011 blowdown affected 186,000 acres with $12-$14 million in stumpage loss in our area. Forty roads were damaged and thousands of acres need to be replanted. They are issuing burning permits by zone. The DNR bought a new dozer and chopper for our service area. Last year 239 fires affected 69,000 acres. Any fire wider than 3’ diameter with a 5’ clearance zone must have a permit. These can be obtained online or from Duxbury Fire Warden Joe Vink at the store. Glen said he did not add this meeting to his claim, but he asked the board to approve retroactively that he represent the township at this meeting. Mike said there was no information given that he and Gary don’t already know, and moved that the board pay for Glen’s mileage, but not for a half-day meeting. He said they did provide a meal as part of the evening. Gary seconded. Glen abstained. Passed. Glen said the DNR is having a meeting on the snowmobile trail system in the county on May 25 at the AskovCommunity Center.
Wilma Township Weight Limit Ordinance: The Board reviewed the revised Ordinance Establishing a 7-Ton Axle Weight Limit on Wilma Township Roads Without a Permit. Mike moved to approve the revisions and to publish and record the ordinance. Gary seconded. Passed. Mike asked that the signs be ordered and that they read:
ROAD RESTRICTION
PERMIT REQUIRED OVER
7 TONS
AXLE WEIGHT ON
WILMA TOWNSHIP ROADS.
WILMA TWP. ORDINANCE
Schmedeke Lane Committee: Glen asked Eldon if he had made progress on drawing up clear requirements and minimum standards and specs for the Schmedeke Lane extension for us to present to the county before Wilma will agree to take over the road. Eldon asked that no one talk with the commissioners until the committee gives their report. He said he missed the annual meeting but he is very glad the voters approved going ahead with researching a new town hall. He said he still feels the town park land is the best location, and the only reason the board is considering building it on the existing site or near the existing hall is because of the Duxbury Store. Eldon said security could be guaranteed at the park site, and the southwest corner is high ground. If Duane Glienke had built a logging road there when he logged the poplar, we would have a cleared site now. He said that the town hall site does not have enough parking area.
New Town Hall: Glen spoke with Ron Proffit at the East Pine Co. Wanderers’ meeting, and he is asking what has been decided. Mike said he is very unhappy with the job on the fire hall; he said shovelable snow came in through the cracks on the repaired wall and he thinks it was a terrible job.
Glen said when the board does the spring road inspection, that they should check the park land for a feasible building site, and that the board should also inspect the fire hall repairs to see if the contractor needs to do more. Joe asked if there has been a decision on the square feet for the new hall. So far only with the proposal and blueprints that Rod Wilson gave before the annual meeting for a 42’x56’ (2352 square feet) building. Mike said that for 30 years we have talked about the small field between the hall and the store. Mike Glienke had said he would give the town that land, but it never happened. Mike asked that we research whether we can trade a portion of our town park land that is next to Duane Glienke’s farm for the area between the fire/town halls and the Duxbury Store. He said the county recorder should have a record or deed for the land that may have any restrictions on what the township can do with the land. We got it donated from the county. They should also have a record of the east boundary of the town hall land. Mike moved to have the clerk write to the recorder and auditor to determine our township land boundaries and our rights regarding the 36.5 acre park. Glen seconded. Passed. Joe said that any new hall should have a slab with in-floor heating.
NEW BUSINESS: Township Dental Insurance: Premiums have gone up, starting in the May quarter. $53.31 for single officers, $159.93 for Glen and Toni, due at the next meeting.
Grader repair: Mark said the grader needs a new cylinder, and the cost to transport and repair the grader will be $1,440 round trip to Park Rapids, plus $7,000-$10,000 for the repairs. Mike said we have to have the grader fixed for the roads and he moved that Mark be authorized to have the grader transported to Park Rapids and to do repairs up to $15,000. Mark will have them check the fuel lines and the engine missing. Anything over $15,000 will require a special meeting. Gary seconded. Passed.
Spring Road Inspection: Still too early to set a date for when the roads will be dry enough to do an inspection.
Fire Hall Doors: The doors are in bad shape and will need to be replaced. No action taken.
Treasurer’s Report and Claims: Patrice gave the treasurer’s report (attached), and claims were presented:
Patrice Winfield (expenses) $ 13.33
The Evergreen 15.75
Pine Co. Courier 18.80
U.S. Treasury 454.20
ECE 76.75
Aspire (website) 300.00
Paul Raymond (election/expenses) 58.91
Gary Vink (election) 45.00
Glen Williamson (mileage) 55.37
Pine Co. Historical Museum 67.00
7 County Senior Federation 100.00
Barb Smith (election) 35.00
Ace Hardware 17.08
Gary Vink (election training) 20.00
Frank Rehberger 41.56
Glen Williamson 150.30
Mike McCullen 78.96
Paul Raymond 234.57
Gary Vink 241.96
Mark Pallow 457.13
Patrice Winfield 156.07
Total Bills $ 2,665.44
Mike moved to approve the treasurer’s report, to approve and pay all the claims, and to transfer $2,700 from savings to checking. Gary seconded. Mike moved to transfer $10,000 from the Road and Bridge Fund to the General Fund, as Patrice said the General Fund is $300 in the hole. Gary seconded. Passed. Gary moved that the meeting be adjourned; Mike seconded. Meeting adjourned at 10 p.m.
Board of Equalization and Review: Paul reminded the board that the board of reorganization and review will be Wednesday, April 24, at 1 p.m.
Paul Raymond, Clerk
Posted in 
Fire Burn Permit
April 6th, 2013
Joe Vink at the Duxbury Store is our Fire Warden to issue burn permit.
WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 12, 2013
March 31st, 2013
WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 12, 2013
Clerk Paul Raymond called the 106th annual Town Meeting for WilmaTownship to order at 8:30 p.m. with the Pledge of Allegiance. Fourteen citizens were present: Duane Glienke, Alden Shute, Jeff and Jeanne GrandPre, Patrice Winfield, Lisa and Mark Sisterman, Joeseph Vink, Toni and Glen Williamson, Mike McCullen, Mark Pallow, Gary Vink and Paul.
Nominations opened for meeting moderator: Mike nominated Patrice; seconded by Mark Sisterman. Joe nominated Glen; Toni seconded. Patrice elected, and took the gavel. Paul read the record of last years Annual Town Meeting. Duane said the fence on the east side of the hall does not necessarily mark the property line; he put it there because the town had stored picnic tables there. Patrice said this is not a correction of the record because the board acted in good faith that the fence line was the property line, but it would be noted. Gary moved to approve the record as written; Joe seconded.
ROAD REPORT: Road Manager Mark Pallow said that in 2012 all township roads received routine grading and snowplowing. There was a major project on Crooked Lake Road in cooperation with New Dosey township, where we brushed and made ditches for the road and applied many tons of gravel to bring that road up to standards. Wilma will be doing all maintenance on that and Eagle Head Roads. Four loads of gravel were also applied on Little Tamarack Lake Road. Gary said we also put gravel to repair damage on Tamarack Pine Drive. Gary said that Tri-State Lumber stopped payment on their escrow bond for N. Duncan Rd. because they said we were still holding an earlier bond when they were unable to log. Gary said they did grade the road improperly. Forester Greg Beck said the county would repair the damages they did when they did log last year. Mark said the loggers on Little Tamarack Lake Road (Weidendorff) were the most conscientious we have ever had, and they left the road as good as before they logged, and their escrow bond was returned. Last year was Arna’s year for Pete Anderson and Langstrom roads, and they brushed the road, but only on their side, and did not bill us. Gary said the board passed a weight limit ordinance after the Tri-State issue, making all township roads off limits to over 7 ton axle weight vehicles, without a special permit from the township which would require posting a $500 escrow bond to cover potential damages. Signs will be posted on county roads entering WilmaTownship.
LEVIES: Road and Bridge Fund: Last year we levied $16,000 for 2013, and the board recommended the same for 2014. The receipts and expenditures last year were read to give guidance on how much to set for 2014. The FEMA payment was included in both, so it was misleading (+$56,000, -$49,000). Glen moved that we keep it the same; Gary seconded. Passed.
Building Fund: Paul said if we build an addition or a totally new town hall, and if there are further fire hall repairs, we should increase the building fund from $1,200. He moved that we set the fund at $5,000. Mike seconded. Patrice said we will have to get a loan and certificate of indebtedness either way; we have $4,500 in the fund now. Passed.
Fire Fund: There is no discretion on this fund, as all three townships in the Duxbury VFD are billed $4,500/year for fire protection. Glen moved that we set the levy at $4,500; Patrice seconded. Passed.
Park Fund: The fund still has a $6,000 balance, and we have no plans to improve the park. Joe said it is not a good building site, with drainage problems, one reason we never put a cemetery there. There was a question on dead timber; the board has voted that any citizen can remove any downed timber or firewood from the park, the 40 acres west of Anderson schoolhouse. Gary moved to set a $100 levy; Glen seconded. Passed.
General Fund: This fund covers all wages and taxes and notices; all general business of the town. We spent $22,000 in 2012 and had to borrow $10,00 from the Road and Bridge Fund. Paul said if we always run a deficit on this fund, we should increase it from $10,000. Patrice said we can always borrow from another fund, and moved that it stay at $10,000. Glen seconded. Passed.
Wages, Meetings, Election Judges: There was an explanation of the wages and other payments that were on the proposed budget. Technically, the Board of Supervisors has sole authority to set wages and fees, but Wilma has always allowed the people to have input and a vote. Glen said he believes that election judges should be paid the same hourly rate as the clerk or treasurer ($12/hour) and we haven’t increased it in years. Patrice said the job is so easy and it is tax-free, and we pay a lot for elections, so she doesn’t want an increase. Mike moved that we keep all wages in 2013 the same as 2012, except for a $10 per meeting increase for the treasurer, on par with the clerk. Glen seconded. Passed.
Seven County Senior Federation: Patrice said she is vice president of the Federation, and Fran Levings is president. She explained the work the federation does for seniors with education and Medicare counseling, secondary insurance and prescription drug assistance, plus help with medical billing and drug claims, and thrift stores in Mora and Isle, and statehouse lobbying. Glen said almost everyone in our town is a senior. Gary said he has the same reservation as last year, if we start giving to groups that solicit support, where will it end? Patrice moved that we give $100 to Seven County Senior Federation; Glen seconded.
Pine County Historical Museum: Alden said he fully supports the mission of the HistoricalMuseum in Askov and he even joined. He said if anyone wants to support them, they can do it personally, but he doesn’t want to be taxed for it. Paul said the tiny donation they are asking for, $1 per citizen ($67 for Wilma) would hardly affect anyone’s taxes, and he moved that the town donate $1 per citizen, $67, in 2013. Glen seconded. Hand vote: 10 yea, 4 nea. Passed.
Old School Arts Center: Paul explained that the OSAC opened in February, 2012, and exhibits work by 75 local artists (including Dave Baker, Dave Drake, Joe and Micki Vink). They have had four major free art shows and have art and pottery classes. Barb and Rick Smith donated a kiln for pottery and ceramics classes. Paul moved that we donate $100 to the OSAC; Lisa seconded. Hand vote: 9 yea, 3 nea. Passed.
Town Hall Addition: Blueprints and proposals were distributed with plans for an addition on the east side of the hall, and also for building an entirely new hall. Glen said as much as we love our town hall, it is old and bowed and the foundation is bad and the walls have nests of flies that come in whenever the hall is heated and cover the floor. The estimate of a 16’x50’ addition is about $87,000, plus almost $16,000 to repair the foundation on the present hall. The estimate for an entirely new hall on the same spot is $121,000, not counting any demolition and disposal costs for our current hall. Glen said we hope that someone will want the hall and will move it off site. Duane said Wilma may not own enough land east of the hall for a 16’ addition, and that he does not want to sell the town any land on the west side between the Duxbury Store and the hall to build there. Glen said that building it on the park site has been discussed, but there are security concerns, plus the need to build an entirely new septic tank and dig a new well and bring power to the site. The Pine County Wanderers and other groups do not want to use our hall because of no bathrooms or plumbing, but they would use a new hall, as well as wedding parties and other events. Jeff and Mike said they would like a show of hands to know if there is any interest by the citizens to proceed, or if the idea should be dropped. The majority (9-3) indicated that they wanted to proceed. Glen made a motion that the town board of supervisors be authorized to research the feasibility and cost of building a new town hall on our existing site, with a maximum budget of $150,000, with a goal to build a new town hall. Patrice seconded. Mike asked for a hand vote; 8 yea, 4 nea, 2 abstain. Glen said that any project over $100,000 would require sealed bids, and the board would have to accept the lowest reasonable bid, but if a contractor had a history of careless or untimely work, that could make their bid unreasonable. We would need to get a loan with a certificate of debt, and this would require a new levy on the taxpayers, and Paul said this would require a special town meeting for final approval, but he could check with the auditor about this. Paul moved that if we get a final bid including all demolition and disposal costs and what the levy would be and for how long, that we call a special town meeting for a vote before the final decision is made. Lisa seconded. Passed.
Pine County Regional Hospital Board: Paul explained why this was on the agenda that Wilma did not join the board decades ago when it formed to get a $150,000 bond to build the hospital. Mike and Joe said the reason we did not join at that time is they could give no assurances that the rates the township taxpayers would pay would remain stable, and the possibility of big increases. Mike said he and Shawn give many hours as first responders to the hospital district, with no reimbursement. Alden said he supports the hospital every time he uses it, with big bills. Paul said Ron Osladil said the bond will be paid off this year, and they are not asking us to join, it just came up at the county township officers meeting. New Dosey is also voting on it, but a town can only join if they’re adjoining a member town. Once you join, you can never leave. Patrice moved that we not join; Mike seconded. Passed.
Wilma Fall Fest: Glen said the Fest was started on Wilma’s 100th anniversary in 2007, and has been a big success every year. We’ve had live bands and lots of food and drink and prizes. Toni said all the labor is donated, and many of the plates and napkins and all the prizes. This year will be our 106th anniversary. We have budgeted $500 in past years for this, but have not spent it all. The band, The Procrastinators, cost $350. Paul moved that we sponser a Wilma Fall Fest this year on the 3rd Saturday in October and that we budget $500 for this. Glen seconded. Passed. We need to advertise and publicize more, to get more people.
Gary moved to adjourn the meeting; Toni seconded. Meeting adjourned at 10:15 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP MARCH 6, 2013, BOARD OF SUPERVISORS’ MEETING
March 11th, 2013
WILMA TOWNSHIP MARCH 6, 2013, BOARD OF SUPERVISORS’ MEETING
Chairman Glen Williamson called the meeting to order at 7:30 with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Dennis Schmedeke and Bill Savanage.
Paul read the record of the February meeting. Patrice corrected one of the claims, for Deep Rock, as she had and paid bills from Deep Rock Bruno and Deep Rock Askov, but it was for the same delivery. They tore up the check for $907.35. February claims were actually $3,104.48. Mike wanted to commend Deep Rock for their honesty, and moved to approve the amended record. Gary seconded.
OLD BUSINESS: Town Hall Addition: Rod Wilson from Dairyland General Contracting presented plans and blueprints for an insulated, heated addition to our town hall, with kitchen, bathroom and plumbing. He said our present foundation is unstable and needs new footings, for an estimated cost of $15,800. The estimate for the 16 x 50 addition is $86,970, not including appliances or painting. He gave an estimated time frame of 20 work days to complete the addition, not including the foundation repair. The board discussed options, including building a completely new hall. Rod thought this could be done for about $130,000. Glen asked Rod to come to our annual town meeting next Tuesday, and present both options.
Wilma Weight Limit Ordinance: We had asked Scott Quady for input on improving the ordinance so that it would not affect the garbage truck or school busses, or private trucks. He suggested that we adopt an axle limit of 7 tons, which would still cover lumber hauling rigs. Mike asked Paul to check the wording on the sign on Co. Road 22, which bans axle weights over 5 tons. The board will revise the ordinance and we can order signs at the next meeting.
Schmedeke Lane Extension: Glen spoke with Commissioner Steve Chaffee who said the county would lower the hill and add class 5 gravel to the road if Wilma would give assurances that we would adopt the road extension. Eldon said he has had many fights and discussions with the Commissioners over this road, demanding that it be made to the full width and standards of any township road. He even offered them $10,000 to purchase the road, but was refused. Eldon suggested that the board wait until the road inspection and the spring thaw to check the road and they will see how mucky it gets. He said the county should straighten the road before we accept it. Eldon said the County also didn’t build the extension as long as they had originally proposed. The board appointed Eldon to chair a committee to draw up clear requirements and minimum standards and specs for the Schmedeke Lane extension that the county must meet before Wilma Township will take over the road, so that the town is not burdened with any costs of building or correcting the road. We will write Steve Chaffee and tell him that we have a committee studying their proposal and determining our requirements.
NEW BUSINESS: Claims: Glen questioned a claim for several hours of labor at the major mechanic rate of $30/ hour to repair the garage door. He said we need some kind of control over what kinds of repairs are done without board knowledge or authorization, and that building repairs should be billed at the labor rate. Gary said this was an emergency situation where the door would not close and we were losing heat, and that it still doesn’t close tight, and we would have paid more if we had hired a contractor. Gary also said the fire hall repair contractors kept the fire hall open 7 – 8 hours on some very cold days, and turned on the heat in the town hall without turning it off. Glen also said Gary shouldn’t usurp the duties and authority of the road manager, but they should work together. Patrice questioned why our electric bill would jump so much in one month.
Pine Co. Highway Dept. Bridge Report: The County inspected the culvert bridge on Heller Drive and included photographs and findings, but they did not ask us for any actions
Road Report: Mark has plowed township roads three times this season, and gave Paul the details for the Range Line Roads to bill Danforth and New Dosey. He also plowed Pete Anderson and Langstrom Roads, but we alternate routine maintenance with Arna Township every year but do not bill each other. Mark will present a road report at the annual meeting Tues.
Annual Meeting Agenda: The Board reviewed and discussed the prepared agenda for the annual meeting and the proposed budget and levies for 2014. There are no increases planned, but Patrice asked that the treasurer’s meeting pay be equal to the clerk’s, as they both have to work hard during meetings. Glen moved to increase the meeting rate for the treasurer to $80 per meeting. Gary seconded.
Pat Story Mailbox Request: The new postmaster drove out Lost River Road to check it for mail delivery before we had plowed it, and she said the road was rutted and too narrow for safe mail delivery. She also is hesitant to extend the route to the end of Lost River Road for just one resident. She did authorize Pat to post a mailbox directly across from Lost River Road instead of down the road like Postmaster Leif had required. Paul will talk with her and assure her that we do maintain and plow Lost River Road.
North Pine Hospital District: At the County Township Officers Executive Board meeting last week, it was noted that Wilma, New Dosey and Arna do not participate and are not members of the district, although we are served by and rely on the hospital. Mike said the people voted when the district was founded not to participate, and he doesn’t think we should now. He said we support the hospital through his and Shawn’s first responder duties, and by our hospital bills. The average Wilma taxpayer would pay $30 per year if we joined. We will present this to the voters at the annual meeting as this is a levy. Cathy Clemmer gave us info on the ordinances involved and the taxes participating townships pay.
Spring Short Course: The course at Black Bear Casino in Carlton is Friday, April 5. We can discuss it at the April meeting for car pooling.
County Township Officers’ Spring Meeting: Saturday, March 30, at American Legion Hall in Hinckley starting at 9 a.m. Glen is Clerk/Treasurer of the Association and will take good notes.
Board of Equalization and Appeal: This will be Wednesday, April 24, at 1 p.m. at the hall.
Board of Reorganization: Will be done at the next monthly meeting, April 3.
Treasurer’s Report and Bills: Patrice gave the board copies of the 2012 Financial Statement that will be given to the voters next Tuesday. She gave the treasurer’s report (attached) and claims were presented:
Dairyland General Contractors $ 3,150.00
Little Falls Marine 34.39
Patrice Winfield (expenses) 23.24
ECE 71.03
Gary Vink (expenses) 75.00
Mark Pallow (expenses) 135.60
Paul Raymond (expenses) 20.32
Mark Pallow 448.82
Mike McCullen 24.94
Gary Vink 220.25
Paul Raymond 190.24
Frank Rehberger 78.27
Joe Vink 210.55
Patrice Winfield 247.49
Glen Williamson 28.39
Total Bills $ 4,958.53
Gary moved to approve the treasurer’s report, pay the claims, and to transfer $3,800 from savings to checking. Mike seconded. Mike moved to adjourn the meeting. Glen seconded. Meeting adjourned at 10 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, FEBRUARY 6, 2013
February 7th, 2013
WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, FEBRUARY 6, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Road Manager Mark Pallow.
BOARD OF AUDIT: The Supervisors inspected and compared the books of the Clerk and Treasurer and signed Schedule 1, the Statement of Receipts, Disbursements and Balances for fiscal year 2012. They also compared Schedule 2’s, the Cash Control Statement for 2012, and the Investment Reports. All checked out.
OLD BUSINESS: Road Signs: We had not ordered the signs yet for the weight limit ordinance because there had been no vote on a dead end sign for Lost River Road. Mike said he had a call from Scott Quady who had seen the ordinance online. Scott said this could prohibit his trucks, the garbage truck, and school busses. Most road limit signs refer to number of axels, not arbitrary weight limits. Mike moved that we not order the signs until Paul can talk to Scott Quady and have him give his input into a better worded ordinance and signs. Mike also moved to buy a dead-end sign for Lost River Road and if the county will install it with the others for no added charge, to have them install it. Otherwise we will. Gary seconded. Passed.
Old TV and Dumped TV: Gary said someone dumped an old TV on one of our picnic tables. Patrice said that Phase will accept old TV’s if you call them ahead. Paul and Glen can bring both our TV’s in when they go into town to deliver Barb Smith’s kiln to the OldSchoolArtsCenter for classes.
FEMA Hazard Mitigation Project Payment: FEMA gave us an extension to complete the work on the Mayfield Rd. Hazard Mitigation Project. The total proposed cost for that project was $626. We already purchased the gravel, $266, so the balance for the rip-rap and work on the road is $360. Mark said he will do the work in the spring. We have until June 30 to complete it. FEMA still owes us $900 total, which they’ll pay us after the work is done.
Fire Hall Repair and Town Hall Addition: Rod Wilson will finish the weather-stripping and replace the east man door on the fire hall before our next meeting in March. Ron Proffit will have a completed proposal for the town hall addition by then also, with plans, blueprints and the estimated cost. He said the existing foundation will need some repair before the addition can be built on.
NEW BUSINESS; Seven County Senior Federation: They want to renew their contract with us for services for another year. Last year we paid them $100. Mike said this was decided at the annual meeting, and we should bring it up at the March annual meeting to see what the voters want to do.
Township Officers Life Insurance Policy: Mike moved to renew the policy for $2,000 coverage for officers and deputies for next year. Glen seconded. Passed. The total cost for everyone is $391.32.
Township Officer Dental Premiums: Patrice said the premiums are due, and she needs payment from participating officers.
March Election and Annual Meeting: The regular March board meeting is March 6. The election for Supervisor and Treasurer is on the 12th. Paul so far has two judges, and needs a third. Gary said he would serve. Paul will train Gary. Voting is from 5 to 8 p.m., followed by the Board of Canvass, followed by the Annual Town Meeting. The board can decide what levies to propose to the voters at the March meeting. The unknown is how much the estimate will be for the Town Hall Addition, and we may need to get a Certificate of Indebtedness, and the voters would need to approve a levy to pay it off.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached). Claims were presented:
Mark Pallow $ 99.73
Mike McCullen 24.94
Paul Raymond 247.87
Gary Vink 98.82
Glen Williamson 23.67
Patrice Winfield 203.17
The Evergreen 13.50
ECE 54.62
MN Benefit Association (Dental) 229.00
Askov Deep Rock 907.35
Robert Brewster (2012 Assessments) 1,518.00
Security Life Insurance (Life Ins.) 391.32
Gary Vink (expenses) 100.00
Patrice Winfield (expenses) 79.89
Paul Raymond (expenses) 19.95
Total Bills $ 4,011.83
Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $4,000 from savings into checking. Mike seconded. Mike moved to adjourn the meeting. Glen seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk