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WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 5, 2014

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,  FEBRUARY 5, 2014

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Ben Glocke.

Paul read the record of the January meeting.  Glen said that in the discussion regarding plowing the Vink Road to allow T&T Logging access to their wood, Supervisor Gary Vink had recounted problems with T&T in the past, damaging roads, and this was not in the record.  With this correction, Mike moved to approve the record; Gary seconded.  Passed.

BOARD OF AUDIT:  The Supervisors examined and compared the financial records of the Treasurer and Clerk for 2013 and Schedules 1, 9, and investments.  Glen moved to approve both sets of records; Gary seconded.  The Board of Audit signed the Statements of Receipts, Disbursements, and Balances, Schedule 1.

OLD BUSINESS:  Schmedeke Lane Extension:  No action, since Eldon Schmedeke is not able to attend the meeting.  Eldon has indicated that he has the money to purchase the strip of County land bordering the Schmedeke Lane Extension, a requirement of the County before they will authorize upgrading the road for adoption as a township road.  He has said that when things are less hectic for him, he will sign the agreement and purchase the land.  The County then will authorize WilmaTownship to expend $10,000 to build up the road and repair the culvert to County specs, and to adopt the extension as a township road, no strings attached.

Cigarette License:  At last month’s meeting Glen moved to approve the license for the Duxbury Store, but Gary had to recuse himself.  Since Mike was absent then, Glen re-moved that a cigarette license for the Duxbury Store be approved for 2014.  Mike seconded; passed.

NEW BUSINESS:  March 11, 2014 Election:  Gary moved that Toni Williamson be appointed Head Judge for the election, to serve with Patrice Winfield and Barb Smith.  Polls open from 5-8 p.m.  Paul will prepare the ballots and roster.  Gary and Paul filed affidavits of candidacy.  Judge training for the fall elections is June 19 for the Clerk, and August 6 and 7 for judges.

March 11 Annual Town Meeting Agenda:

The Board discussed several requests for financial support:

Seven County Senior Federation:  They are asking for a renewal of WilmaTownship’s service contract for 2014.  Last year the voters authorized the contract and a $100 donation.

Pine County Historical Museum:   Last year, the voters authorized a donation of $1 per citizen in WilmaTownship.  We have 71 people.

Old School Arts Center:  Last year voters approved a $100 donation to the OSAC, but at a later meeting, the Board rescinded this and voted to not give a donation.  Since then the OSAC had to close temporarily, but a Duluth physician has purchased the old school and has agreed to lease the OSAC museum and office space.  Their grand re-opening art show is March 21.  They are requesting a $100 donation for 2014.

North Pine Area Hospital District:  The district is moving forward to building a new 9-bed hospital on the grounds of the old SandstoneAirport, with an access road by the Victory Station near the freeway.  Ron Osladil is requesting that WilmaTownship reconsider joining the district.  It would mean an annual assessment of $30 per $100,000 property value.  Gary said one reason the voters rejected joining the district originally was that there was no guarantee that this assessment couldn’t increase.  Paul said that they have since then set a limit on any increases, plus they must be approved by all the members.

Mike moved that we not put the N. Pine Area Hospital District on the agenda for the annual meeting.  Our board and our citizens have voted several times not to be part of the district in the past.  Gary seconded.  Passed.

Mike moved that we do put on the agenda the three requests for funding:  The Seven County Senior Federation, the PineCountyHistoricalMuseum, and the OldSchoolArtsCenter.  If approved, the three would total $271.  Gary seconded.  Passed.

Proposed Budget for 2015:  Glen moved that we keep the same budget and levies for 2015 as 2014.  Gary seconded.  Mike moved that we keep the same wages for 2014 as we had in 2013, no increases.  Gary seconded.  The proposed levies and wages will be presented to the voters at the annual meeting, although the Board has final vote on wages at the Board of Reorganization.

Snowplowing:  This year has been especially severe, with several plows.  Last year and other years, we have had as few as one.  Discussion on whether we need to increase the rates for 2014.  Mike said we need to remember the taxes our people have paid to purchase and maintain the grader and to pay the grader operators.  Mike said that the Board agreed when they purchased the first grader that it would be used to take care of our citizens, and at first snowplowing was free.  When we were required to charge citizens, it was $10 per season, and has risen to $75 and $100. Mike moved that we continue with the $75 seasonal fee, $100 for drives over 700 feet.  He also moved that longer drives, over 1,000 feet, be charged $175 per season, up to ½ mile.  Over ½ mile, to charge $350 per season.  There is one drive off of Eagle Head Road that is well over 1,000 feet.  Glen seconded.

ROAD REPORT:  Ben gave the road report for Mark Pallow.  They plowed 3-4 times.  The replaced the blade on the grader.  The side cable broke and they will need another cable.  Ben said we should get a battery maintainer to keep the battery always charged and ready on these very cold days.  Mike moved that Ben and Mark be authorized to purchase a battery maintainer.  Gary seconded.  Passed.  Ben said the grader will need tire chains for next season.  The propane heater in the grader bay of the fire hall went out, and may have been out for two days.  Federated Propane came out as an emergency call and repaired it.  Ben said he didn’t think it got so cold that the fire truck lines froze.  Patrice said we got a propane delivery on January 28.  There is a shortage of propane, and some rationing. It’s over $5 a gallon now, but we still have some prebuy at $1.49/gallon.

Mike said that the Board has approved paying the Road Manager Mark Pallow for attending meetings and giving road reports, and if Ben is substituting for Mark, Ben should be paid as well.  Mike moved that Ben or Mark be paid for one hour for attending board meetings and giving road reports, $15.00.  Gary seconded.  Passed.

Board of Review and Equalization:  The CountyAssessor has set the date as Wednesday, April 23, 2014, at 1 p.m.

Federal Mileage Rate:  It is now $.56/mile for 2014.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Paul (expenses)                                 $          10.00

Patrice (expenses)                                         20.87

Security Life (1st qtr. Dental)                      426.48

Federated Propane                                                 85.00

Gary Vink (plowing)                                    60.00

ECE                                                              61.31

Ben Glocke                                                   48.48

Mike                                                             33.25

Paul                                                            170.85

Mark                                                           426.66

Glen                                                              33.14

Toni Williamson                                           46.17

Patrice                                                        201.32

Gary                                                           111.28

Total Claims:       $      1,734.81

Mike moved to approve the Treasurer’s Report and to pay all the claims, and to transfer $1,700 from savings into checking.  Gary seconded.  Passed.  Gary moved to adjourn the meeting.  Mike seconded.  Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 2, 2014

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,    JANUARY 2, 2014

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the hall with the Pledge of Allegiance.  Also present:  Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Jeff and Jean Grand Pre and Ben Glocke.

Paul read the record of the December meeting; Gary moved to approve; Glen seconded.  Paul had made one correction:  Vink Road, not Mink Farm Road, for T&T activities.

OLD BUSINESS:  Schmedeke Lane Resolution and Agreement:  The Board adopted the resolution to adopt the Schmedeke Lane extension as part of our existing township road.  The Board signed an agreement to present to the county accepting the County’s terms in their entirety, in return for the County contracting WilmaTownship to build up the road and culvert, up to $10,000, with no further demands on the County.  They want Eldon Schmedeke to also sign the agreement, and to purchase the strip of county land bordering the extention for $5,650.    Auditor Cathy Clemmer said not to record the road or send the agreement until the County gets his check.

ROAD REPORT:   T&T Logging Activity on Vink Road:  T&T Logging called Paul, Glen and Mark to request that the township snowplow the full length of the Vink Road so they can have access to their wood and chip wood.  Greg Beck of PineCounty also called to ask that we support T&T and the county on the access.  Mark only plowed as far as Rick and Barb Smith’s as there are no residents beyond that.  Glen asked Mark if he would have plowed further without T&T’s request, and how much extra it will cost to plow the full length of the road.  Mark estimated one hour.  Glen said we should deduct this from T&T’s escrow account.  Mark said he has worked hard to build up a positive relationship with T&T and other loggers and they are cooperating with road inspections and are calling him, and he does not want to jeopardize this.   He said he does plow other township roads that have no residents, such as the South Duncan Road. Glen deferred to the Road Manager and did not move to charge T&T for the plowing.

Snowplow Blades:  Mark said that now when he needs to replace a plow blade like the cutting edge he has to make a special trip to Little Falls Machine.  He asked the board to authorize him to pre-buy grader blades that he could pick up on his trips to his son’s, which would avoid the $147 mileage bill.  Gary moved that Mark be authorized to buy grader blades and all necessary hardware ahead of time and to have Little Falls Machine bill us.  Blades are around $300.

Grader Assistant:  Mark said he would like the town to hire Ben Glocke as assistant grader operator.   He has had difficulty reaching Frank Rehberger, who plows and grades for New Dosey.  Patrice said she will need to copy Ben’s driver’s license and get his SS info.  Glen asked Ben standard interview questions, especially about his traffic and driving record.  It is good.  Gary moved and Glen seconded that the town hire Ben Glocke effective immediately as grader assistant at our standard rate, $15 hour.

NEW BUSINESS:  MAT Resolution Proposal:  Glen moved that Wilma adopt a Resolution in Support of a Comprehensive Omnibus Transportation Finance Bill that was proposed at the MATState Convention.  They want towns to forward their resolutions to MAT to present to the Transportation Committee and the legislature.  Paul will send it in, plus a copy to Rep. Tim Faust.

Cigarette License:  Glen moved that Wilma grant the Duxbury Store a cigarette license for 2014.  Gary took the license for Joe to sign and to pay the fee.

Election Affadavits:   Candidates can file from today until January 14.  Toni will accept any applications after January 6.  Paul and Gary both filed for re-election at the March 11 election and annual town meeting.

Board of Audit:  Glen moved that we set the Board of Audit for February 5, as part of our regular board meeting.  Paul and Patrice will need to close out and reconcile their books and ledgers.  Gary seconded.

MAT Membership:  Glen moved that Wilma remains a member of the Minnesota Association of Townships and pay the dues of $336.62  Gary seconded.  Every township in PineCounty is a member, as are most others.

TREASURER’S REPORT AND BILLS:  Patrice gave the Treasurer’s Report (attached).  Claims were presented:

ECE                                                            $          53.87

Pine Co. Courier                                                    21.29

The Evergreen                                                        18.00

US Treasury (4th Quarter withholding)                          437.70

Federated Propane                                                         208.41

Pine Co. Treasurer (Truth/Taxation)                      48.10

Patrice Winfield (expenses)                                    10.00

Pine Co. Association of Townships                     336.62

Duxbury Store                                                       50.00

Mark Pallow (mileage)                                         146.90

Bruno Deep Rock                                                898.70

GaryVink (expenses)                                             45.00

Paul Raymond (expenses)                                      29.87

Joe Vink (expenses)                                               35.00

Little Falls Machine                                              327.58

Paul                                                                      151.46

Patrice                                                                  112.67

Gary                                                                       84.50

Glen                                                                       47.33

Glen moved to approve the Treasurer’s Report and to pay all the claims, and to authorize Patrice to transfer any needed funds from savings into checking.  Gary seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned at 9:15 p.m.

                                                          Paul Raymond, Clerk

Wilma Township Filing for March 2014 Election

NOTICE

WILMATOWNSHIP

ELECTION FILING

March 11, 2014 Election:

Filing open for Supervisor (3 year term) and Clerk (2 years)

December 31, 2013 until January 14, 2014 at 5 p.m.  Filing fee $2.  Through January 5, file with Clerk, Paul Raymond at  245-2579.

From January 6 – 14:   file with Deputy Clerk, Toni Williamson at 245-5194.

You can also file at January 2, 2014 Board Meeting (changed from January 1).

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, DECEMBER 4, 2013

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,   DECEMBER 4, 2013

       Meeting called to order at 7:30 p.m. at the Duxbury Store, by Glen Williamson, with Pledge of Allegiance.  Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Ben Glocke.

Paul read the record of the November meeting.  Patrice said the actual transfer from savings to checking was $1,100 instead of $11,000 as needed and authorized.  This caused some checks to bounce, but Patrice got it straightened out and asked that any future shortages be taken from our savings account (which has over $80,000 in it) and that she be notified.  She made a second transfer of $11,000 so the total was $12,100; Glen moved to authorize that retroactively. Mike seconded.  Patrice said that a snowplowing check bounced.  Mike moved that they be informed and charged an additional $10, so if the bounced check was $70, they need to send $80 if they wish to have snowplowing.  Gary seconded.  Patrice called and left a message and gave the number to Paul so he can call also.  Debate over whether they should be plowed anyway this snowfall, or not until they respond to calls.  Mike moved to approve report as amended; Gary seconded.

OLD BUSINESS:  Mike Road Inspection:  Mike said he drove out several township roads, so he could see what condition they were in since we’ve had so many road issues lately with escrow accounts.  He said someone drove logging equipment up Mink Farm Road, and he checked on loggers on DollarLake road.  He also checked Crooked Lake Road.  He said the loggers on Dollar Lake Road are still pushing stuff to the side.  Mark asked that if any supervisor wants to inspect a road that they contact him first so he can go with them.  Mike asked if he could be reimbursed for his time for these inspections; Glen moved that he be paid his time, but to let Mark know from now on.  Gary seconded. Since some roads are getting logging activity without us being notified, Glen asked if we should put our sign on every township road.  The signs cost around $100 each, plus installation time. Mark said there are 20 roads, and all the loggers are informed by the county and by the signs at the entrances to the township.  Glen had one person ask why they hadn’t been plowed; Mark said he was waiting for this snow and would do it.  Mark is plowing one “drive” off of Eagle Head Road that is well over 1,000 feet.  Glen said he pays double for his drive from the road, and others with extra long drives should also.  Moved to charge $175 per season for drives over 1,000 feet up to ½ mile; and over ½ mile up to ¾ mile $350.  Mike seconded.   This will be the policy for the 2014 season, and it can be put on the annual meeting agenda.

Mark said someone snowplowed the Mink Farm Road, and dug up the sides of the road.

Schmedeke Lane Extension:  Paul wrote up a resolution for the board to adopt the extension to Schmedeke Lane as part of our existing township road.  There was a question about the road description, because Schmedeke Lane was built in a different place than the original survey lines.  We recorded Schmedeke Lane in May, 2001, as “Commencing at County Road 141 with the center line being the line between the SW ¼ of SW ¼ of SE ¼ of Section 11 in Township 42, North of Range 17 West, thence traversing due north for a distance of one-fourth (1/4) mile.”

Cathy Clemmer recommended we use:  “West 66 feet of the East 132 feet of the NE ¼ of SE ¼ and the West 66 feet of the East 132 feet of the SE ¼ of NE ¼, Section 11, Township 42, Range 17.”  She said that the total Schmedeke Lane will be 2,640 feet, the length of two 40’s, but we need to be aware that the current road is not built on all of this retained easement because it runs into the swamp.  The board also wants to vote on an agreement between the board and Eldon Schmedeke for the county affirming that in return for the $10,000 worth of county repairs, neither the board nor Eldon will make any further demands on the county; also that Eldon will not make any demands on the board beyond the routine grading and maintenance we already do on Schmedke Lane and other town roads.  Because of the snowstorm, Eldon is unable to attend this meeting, so action will be deferred to next month.  We need a clear description of the road for the county recorder.  The county has agreed to let Wilma do the work to build up the Schmedeke Lane extension to their specs, up to $10,000.   Glen moved that the board adopt the resolution:  “Be it resolved by the Town Board of Wilma Township that the road and road right-of-way listed below is hereby determined to be a duly established four-rod township road in Wilma Township,” with the description as approved by Cathy Clemmer for the road.  Gary seconded.

Town Safes:  Pat Story got an estimate to open the top safe for a maximum of $300, which would include bore holes into the two bottom safes to see what might be in them.  There was no motion to pay this, so Paul will notify the locksmith.  Discussion on missing township records from 1906-1978.  Paul said he talked with Becky Niedzielski, Roz Hanulla, and Sylvia Anderson, former clerks and chair, to see if any of them know of town records prior to 1978, and none of them do.  Paul said he’s been clerk since 1994, and if he had ever seen meeting records from the old days, he would have read them, since his dad was once a supervisor.  We do have all our road records, as far as we know.

Little Tamarack Lake Road:    We had asked Ogema’s Town Board to help us with the maintenance of Little Tamarack Lake Road, since the only full-time residents of the road live in OgemaTownship.  We got a letter that their Supervisor Raymond Thieling drove out the Little Tamarack Lake Road and said there are multiple driveways of cabins, and that the Holter’s drive is a private drive.  They said if we want to talk any further about it their meeting is December 12 at 8 at their hall.

Diesel Key:  Glen moved that the fire chief be given a copy of the diesel key so the fire dept. can get fuel, and that the chief keep track of and report any withdrawals.  Gary seconded.  The fire dept. needs a bill from the town for the diesel they took, 44 gallons at $3.519/gal., $154.84.

Vink Road Damages:  We will deduct one load of gravel for repairs to Mink Farm Road from T&T Logging, $220, plus two inspections at $100, total $320.  Because they also hauled loads of silage out of Crooked Lake Road, we had to put gravel on that road as well, which used up the balance of their escrow.  Paul will write them.  Mayfield Road:  Bethhaume Logging did 2/3 of the damage on Mayfield Road and punched the road in; all the gravel we’d put on the road was ground into the road by their trucks and Carlson Timber’s trucks.  Paul will write to Bethhaume and tell them their escrow was used and then some, with a copy of the bill from Hopkin’s gravel who put 35 loads of gravel (485 yards) to rebuild the road.  Carlson’s logging did more damage than their $500 deposit as well, with the gravel and blading to rebuild the road.

NEW BUSINESS:           New County Septic Ordinance:  Land Services Director Kelly Schroeder sent us a draft of the county’s new proposed SSTS ordinance, which will be adopted by February, 2014, and the township must adopt an equally strict ordinance within a year of that.  Paul has the draft if anyone is interested in reading it. There are discussions on December 9 and 12, and a public hearing on January 7, 2014.

State MAT Convention:  Glen said the primary focus of the convention was protecting Minnesota’s rural way of life and defending Minnesota’s land and water from invasive species.  Glen said almost 400 township officers attended from 187 townships and 58 counties.  Glen said they encouraged him to attend the national convention in Washington, D.C. and said our town should make more of an effort to get more officers to the state convention, and that he believed the clerk at least should be one of them.  Paul said Glen earlier didn’t want to share a room with him to save expenses.  Glen submitted a resolution that was ultimately adopted, to change Supervisors to Township Officers in the notice of who is eligible for state offices.  Glen read a poem that Loren Ingebretsen wrote and read at the convention, about cooperation and the power of grassroots government.  Glen was re-certified to officiate at our boards of equalization and review for three more years, and brought study manuals for the other supervisors.  Glen brought a resolution for the board to adopt in support of a comprehensive omnibus transportation finance bill.

Treasurer’s Report and Bills:  Patrice gave the Treasurer’s Report (attached) and claims were presented:

ECE                                         $          46.68

Patrice (expenses)                               10.00

MATAT tuition                                504.00

Mark P. (expenses)                             10.17

Paul (expenses)                                   10.00

Joe Vink (expenses)                            30.00

Glen Williamson (expenses)              217.15

Mike McCullen                                   58.18

Mark Pallow                                     285.36

Paul Raymond                                  159.76

Gary Vink                                         101.58

Glen Williamson                               241.50

Patrice Winfield                                123.78

Total Bills                      $      1,798.13

Gary moved to pay the bills, approve the Treasurer’s Report, and transfer $1800 from savings to checking.    Mike seconded.  Gary moved to adjourn the meeting; Glen seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, NOV. 6, 2013

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,     NOV. 6, 2013

                   Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink; Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Eldon and Marg Schmedeke, Steve Grabau, Jeff GrandPre, Bob Brewster, and Ben Glocke.

OLD BUSINESS:  Schmedeke Lane:  Eldon and Marg and Paul attended the Pine County Commissioners’ meeting on Tuesday, Nov. 5 in Sandstone.  At this meeting, the board adopted the proposal by Cathy Clemmer that the county improve the Schmedeke Lane extension with an additional $10,000 of improvements, including 800 CY of gravel to top the existing pit-run road with 6” of class-5 gravel 22’ wide ($8,000), and to repair the culvert and add rip-rap, and misc. ditch and rock cleanup (an additional $2,000, $10,000 total).  This is only if Wilma agrees beforehand to accept the finished road as a township road.  They rejected our proposal to extend the road further, which they estimated would cost $26,000.  In addition, Eldon Schmedeke will be required to purchase the strip of land between the current road and the west line of his property for $5,650.82.  The board said this is the only and final offer, and if the township rejects it, it will remain a county forest road.

Eldon told the board that he fought tooth and nail to get the full proposal accepted, but he is resigned to this, and will purchase the strip of land.  He will not ask the township to do more than the same routine grading and plowing as our other roads, after the road extension is adopted and finished.

Mike asked Paul to request that WilmaTownship be allowed to do the work and get the $10,000.  He said that with our resources and equipment, we can do a better job and get more bang for the buck, and it would employ local people. He said if necessary, the county could hold the $10,000 in escrow until they approve our finished work.  Mike moved that we accept the county’s proposal, but with the request that WilmaTownship be allowed to do the work.  Gary seconded.  Passed.  Cathy said this is an all or nothing proposal; we and Eldon must accept it in its entirety before the county does anything.  They want a “no strings attached” written acceptance by the township and by Eldon before they do any repairs.

Pine Co. Twp. Officers’ Meeting:  Paul gave a written summary of the County Township Officers’ meeting in Hinckley on October 26.

Road Report:  Mark Pallow said he had Hopkins haul 35 loads of gravel on the Mayfield Road (485 yards), and added 4” to the entire road.  Part of this is damage by Carlson’s and Bethheaume logging companies, and we need to get a breakdown from Mark on how to bill each one.  Glen asked if we should just take both their escrows?  Gary said the damage was not done equally; probably 2/3 Betheaume and 1/3 Carlson’s.   Hopkin’s bill was $2,095.75; $700 was for the loader, since they used our gravel pile at Shutes.  They bill by the ton, 1 ton = 1.4 yards.  It’s not by weight but volume, wet or dry.  The board asked Mark to get a better price from Hopkins; Mark said he’d negotiate and get a credit on the next order.

Vink Road Escrow:  Mark said he didn’t think T&T did damage on the road and he has already graded it, and we should return their escrow. He said at the end the of Vink road the gate was damaged and lock cut, and Mr. Doody accused Mark of doing it.  Gary said the gate was open the night before. The sheriff was called and Mark may get a ticket.  Mike said we have to back up our grader operator.  Gary disputed Mark’s inspection and said there was damage on the road by T & T, and he had complaints of cabin owners on the road that there was damage.  Mark said he didn’t think there was damage, just normal use.  Mike said he didn’t see how a big loaded logging truck can go up and down a road without damaging it.  Mark said if they wanted, they could bill T&T for one load of gravel.  Gary moved to bill T&T for one load of gravel, plus administrative expenses, $50 + $50 = $100 from escrow.  Glen asked Paul to update our escrow log book, with different roads and different loggers, and that Mark needs to keep records of each road and each logger.  He has a tape recorder to keep a record.

Gary said he thinks we should take T&T’s entire escrow, because they also hauled on CrookedLake with Nelson’s silage and did a couple thousand dollars of damage.  Glen said this is why we need Mark to keep records of facts and findings and what gravel is put on roads so we can document the damages.  Paul said he has to document to the loggers how we spent their escrow, and he needs billing.  If we just take loggers’ escrows, it is a road-use tax, not a damage escrow, and we should describe it as such and not tell people they’ll get it back.  This was put on hold until next month.  Glen moved that the Road Manager document everything done on roads due to logger damages, by hours and yards and times and dates.  Mike seconded.  Passed.

Wilma Fall Fest:  Patrice said it was very successful.  A good turnout (60 people) and good food and a great band.  They came in under budget thanks to some good contributions and volunteers.

NEW BUSINESS:   Allegations against Dennis Schlomka and Gail Kespohl:  The Minnesota Pollution Control Agency in Baxter wrote to both Gail Kespohl and Dennis Schlomka, saying (because they live together)  “you may be collaborating with each other in inspecting, designing, approving and installing” septic systems and suggesting remedial actions “to minimize the perception of inappropriate behavior and keep everything above the table.”  Bob Brewster said Arna also hires Gail Kespohl as septic inspector.  Dennis Schlomka is a licensed installer and does installations, but they must be designed by a licensed designer.  Four different permits are required for 4 different jobs.  Bob said these are just allegations of the appearance of a conflict, with no substantiation.  Anyone can make allegations.  He said the Outpost system was installed by Dennis, but the electrician made an error with the pump, no fault of Dennis, but it ran up a big bill.  Bob said there is no conflict with Dennis and Gail.  They are two separate entities, licensed, bonded and insured.  He said they work separately, with integrity.  Kelly Schroeder is now in charge of the land department.  Glen said the board does not need to take any action, but they affirm their confidence in Gail Kespohl and Dennis Schlomka’s professionalism and integrity.

Paul Yager Allegations against Bob Brewster:  Glen said he had verbal and email allegations by Paul that Bob was unprofessional and hostile and may have done unfair appraisals of their cabin home.  Bob showed how he has in fact saved the Yagers substantial taxes by fighting with the county to appraise their land as lake-view rather than lake-shore, which the county had.  They even reversed his appraisal, and he had to get it restored.  Bob said he has been our assessor for 9 years and has come every year for our Boards of Review.  Bob visits every property every 5 years, and first appraised Yagers in 2008, and returned again this year.  For every property, the first access acre is appraised $7,000.    If the land borders water, there is additional charge.  On TamarackLake, that is $40,000 value for the first acre, plus charges for the front foot. ($140 per front foot).  Because their home is across the road, Bob cut the appraisal to ¼, $10,000, saving Yagers $300 per year.  In contrast, both Paul Raymond and Patrice are appraised $22,000 for their river-front land.  Yagers called the CountyAssessor’s office to complain about Bob being on their land when they weren’t there, and she promised that they would be notified in the future.  Mike said this is unacceptable; we can’t have the county making promises and interfering with our assessor; this is a dangerous precedent, and Mike asked Paul to write Kelly and tell her we can’t honor this request and not to make promises to landowners in our township.  Glen said Paul should also write to  Paul and Patty Yager and tell them we empathize with their concerns and regret any misunderstandings, but we have confidence in Bob Brewster as our assessor and support him, and believe in the integrity, fairness and professionalism of his assessments, and in fact, he had fought to keep their assessment down when the county reversed him.

Duxbury Volunteer Fire Dept. Contract:  Glen moved that we continue our association with the fire department and pay our part,  $4,500 for 2014.  Gary seconded.  Fire Chief  Mike abstained.

North Pine Area Hospital District:  Ron Osladil sent a letter with updates on the new developments of the new hospital, and asking non-member towns to re-consider joining the district.  Member towns now are taxed an average of $30 pr $100,000 marketable value.  The total levy is $225,000.  Gary said we already voted at the annual meeting not to join the district, so the case is closed.

 

CERT Training, Sheriff Cole:  Sheriff Cole sent applications for anyone interested in getting certified for the Community Emergency Response Team.  They got a grant and the training is free, 3 hours a week for 7 – 10 weeks.  Ben Glocke said he is interested, and got the application form.  Mike said the first responders and trained fire-fighters already have more rigorous training than CERT.

Town Safes:  Three safes were discovered when cleaning for Fall Fest.  We don’t have keys or combinations for any of them.  Eldon donated one, but he has no idea what the combination is.  There is a chance that our missing town books (1906-1978) are in the safes, but there were no ideas on how to open them.

Town Hall Use:  Two requests to use the Town Hall.  County fire marshalls want to hold a meeting.  Gary moved, Mike seconded to permit them to use the hall.   Lucy Starowoitow family wishes to rent the hall a year from now in Oct for a family reunion and want to pay the resident rate of $25 with a $50 deposit.  Mike moved and Gary seconded to allow them.

Fire Dept. Raffle:  Will be the second weekend of deer hunting, November 16, at 7 p.m. at Duxbury Bar.

Snowplowing Fees Due Tonight:  This is the deadline for snowplowing fees for the 2013-2014 season.

Boy’s Camp:  Has been sold to two individuals who hope to open it for some kind of camp.  They got 71.4 acres.  We don’t know the price yet.

Diesel Tank Key:  Mike and Paul tried to fill the Purshe fire truck last night and could not find the key to the diesel fuel.  Mike promised to keep accurate records of any fuel the fire trucks use so Mark doesn’t run out of fuel.  Mark and Mike need to reach an agreement on the key.

TREASURER’S REPORT AND BILLS:  Patrice gave the Treasurer’s Report (attached) and claims were presented:

Paul Raymond                         $           233.64

Mark Pallow                                        264.59

Mike McCullen                                      29.09

Frank Rehberger                                    27.70

Gary Vink                                            139.91

Toni Williamson                                    46.07

Glen Williamson                                  107.71

Patrice Winfield                                   156.07

Glen (expenses)                                      33.90

Askov Deep Rock                                         993.54

Security Life (Dental)                           426.48

Ace Hardware                                        13.98

Pine Co. Courier                                    22.44

ECE                                                       57.39

The Evergreen                                        22.50

Hopkins Sand and Gravel                 2,729.53

Duxbury Volunteer Fire Dept.                   4,500.00

Stephanie Hanson (Procrastinators)        300.00

MATAT (registration, Glen)                   245.00

Patrice (expenses)                                  81.82

Toni (Fallfest expenses)                         41.20

Duane Glienke                                     300.00

Mark Pallow (exp.)                                22.60

Paul Raymond (exp.)                             55.20

Total Bills:                              $      10,846.46

Gary moved to pay all the bills, to approve the Treasurer’s Report, and to transfer 11,000 from savings into checking.  Mike seconded.  Gary moved to adjourn and meeting; Mike seconded.  Meeting adjourned at 10:p.m.

Paul Raymond, clerk