WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, SEPTEMBER 2, 2020
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Pat Story, Suzanne Story, and Grader Operator Alden Shute.
Meeting Record: Paul read the record of the August 5th board meeting. Mike moved to approve; Gary seconded.
ROAD REPORT: Alden said all gravel projects have been done: Three loads of red-rock gravel on Heller Drive; 3 loads on Crooked Lake Road, and 2 loads on the cul-de-sac of Lost River Road. He ditched South Duncan Road and said that the Sauter Loggers plan to put in their landing/driveway for their logging project. They already paid into the escrow.
Road Brushing and Mowing: All roads will be brushed, maybe as soon as Friday, and then every 3 years after that. Alden said he heard from citizens that we ought to keep our roads mowed annually like the county does, and not just the tri-annual brushing. Mike said we need to let the voters have an input on this at the annual meeting next March and that Alden should get the cost for a mowing contractor, either by the hour or by the mile. We have 15 miles of roads.
OLD BUSINESS: Pressure Wash Hall: Project completed. We won’t need a complete paint job for awhile. Paul scraped and touched up peeling areas. Some trim boards in back need repair. Mike said he had authorized Paul at the August meeting to do touch-up scraping and painting where the paint has peeled and he wanted it on the record that Paul had permission.
NEW BUSINESS: Elections CARES Funding: The state of Minnesota is requiring a specific format agreement between the County and the Cities/Townships regarding the Election CARES funding. This is the funding that was used to purchase all the COVID-related supplies that were sent out at the primary election. The State wants formal agreements from each City/Township before they will release the funds. Glen moved that Paul be designated as the township representative and to sign the contract; Mike seconded; passed.
CTAS Discrepancies: Paul asked the board to review the Clerk’s Cash Control Statements from December, 2019 through July, 2020. At the end of the year, Patrice and Paul had total agreement on funds and balances, but starting in 2020, the clerk’s beginning balance did not match the 12/31/19 ending balance, and every month he has had different totals from Patrice. They are very small differences, but it would take Paul a long time to go through all the statements and find the error, or the program’s error. The ending and beginning balances should always agree. Paul requested that the board let him download Patrice’s backup so that he has a fresh start where both books are in agreement. The Board can see that there is no cover-up or fraud or attempt to deceive, but a desire not to spend hours trying to find the problem. Mike asked Patrice’s opinion on letting Paul copy her books to get a fresh start. She said she may have been able to help Paul back in January when his starting totals didn’t match the 2019 ending totals, but she didn’t mind since the purpose of two sets of books is to prevent theft and fraud and there is none of that. The totals are small. Mike moved to let Paul download Patrice’s backup; Glen seconded; Gary abstained.
FallFest: The Board needs to make a decision on whether to hold it or not Saturday, October 23. Glen said with Covid restrictions that we should not attempt it and moved that it be cancelled for this year. Gary seconded. Passed.
Treasurer’s Report and Claims: Patrice corrected her totals for July and issued a new treasurer’s report for August. Patrice gave the September treasurer’s report (attached). Total bills for September $4,725.52 and she wants to transfer $4,700 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.
Report by Paul Raymond _________________________________
Attest: Glen Williamson, Chair______________________________