WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, AUGUST 1, 2018
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the
Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Assistant Grader Operator Steve Menth and Angie Anderson
CLERK’S REPORT: Paul read the record of the July Board Meeting. Gary moved to approve; Mike seconded.
ROAD REPORT: Culverts: Alden said the culverts are ready for the Crooked Lake Road when Summerland can come out do it. There are three other culverts ready to install, one on McCullen Drive and two on North Duncan Road; Hopkins will install these. Little Tamarack Lake Road: Alden said he wants to build up a base for the ruts with 2 loads of minus-5” rock and then put 3 – 4 loads of regular Class Five over that. Alden got an estimate from Hopkins for our ditching job on the Pete Anderson Road. Hopkins will ditch 4/10 of a mile this next week. It will take two days at about $2,000 per day, including 1 1/2” x 4′ trees to be pushed back along with spoil. Alden attended Arna’s July 11 board meeting and they authorized the added cost for the project. Brushing Roads: Alden said the DNR recommends no brushing until nesting season is over August 1, so Alden will have Rootkie brush all our roads soon instead of going in with Sandstone. Schmekeke Lane: Alden was able to get more of the extension smoothed out and graded and ready for them to come out and complete the road. Alden gave Paul the range-line road report for Crooked Lake and Eagle Head Roads for billing. Grader Fuel: Alden said he’s using straight #2 diesel fuel now. Mike said he got the white and red additives for the fire trucks so they can use the #2 fuel. He still hopes the fire department will get their own tank. Help With Roads: Alden said he wants the freedom to call on Gary to help him when he needs help and Steve isn’t available. Glen said the board has given him certain latitude to use his judgment for decisions when he needs help. Fuel Filter: Alden had to buy a fuel filter for the grader.
Fuel Tank: Alden said Mike doesn’t have to ask the snowmobile club to move their fuel tank. Gary said they got permission to put it on Duane Glienke’s land.
Affadavit of Conflict of Interest: Patrice said all township officials who do extra non-official work for the town have to file an affidavit every time they do work for the town, including election judging, mowing, and plowing with non-township equipment. Paul said Gary has been turning in affidavits every month, but we didn’t know they were supposed to go to Patrice with the claim. Patrice gave all the officers blank forms to make copies.
OLD BUSINESS: Town Hall upgrade: Alden and Pat are on the committee to upgrade the town hall with better insulation and heating and heating in the outhouse. Pat was absent and Alden said he’s been too busy. The board said they don’t want to pay for a thermal scan, but Alden and Pat can get someone out to check out the ceiling and what it would take to blow in insulation.
Pete Anderson Road Bridge Legal Billing: Kyle Hartnett never sent a bill for his legal work with Mike Goetz on the bridge dispute on Pete Anderson Road/McDermott Creek. He sent us a letter saying he has resigned from Kennedy & Graven. Mike Goetz has put his place up for sale. Mike McCullen said that is bad news for ever getting the right-of-way to use the old Pete Anderson Road. There will likely be no bridge.
Garage Door Repairs: Work is completed and will be paid by the fire department.
Road Maintenance Written Schedule: Pat Story had said he wanted to see a written schedule for road work and a written policy on how the town maintains roads and deals with vegetation, etc. He had said there were schedules on the MAT manual that we can adapt to our use. Paul searched and no sample schedules were found but some guidance to maintenance schedules were downloaded. The drawback in making schedules is that you are bound to them instead of giving priority to where the work is needed most. Glen asked Alden and Gary to form a committee to formulate a simple schedule of road maintenance and setting some parameters.
Roof Leak: Steve went up the roof but the chimney cap was too small so he needs to go to town and get another one. Gary is helping him with the ladder.
NEW BUSINESS: Election Judge Training: Patrice, Toni and Gary will take the regular judge training Wednesday, August 8, 1 – 3 pm, Askov Community Center. Patrice will drive and they will pick up the Primary ballots and ballot-box. Automark Public Test: Patrice and Paul will run the test on August 9 at 1 p.m. Paul will post and Glen will publish the notice on the website. Patrice and Gary and Paul will judge for the Primary August 14, from 10 to 8 p.m.
Logging on Pete Anderson and Langstrom Lanes: Alden said there may be a lot of logging and hauling done soon on the range-line roads. He said the Pete Anderson Road is in no shape to have logging trucks on it. He wants the board to ban all summer hauling on that road. Mike read our road ordinance and said the board has a lot of discretion as the road authority to not give permits when road conditions are too fragile for logging, but we can amend the ordinance to make this clear and to make it apply to all our roads. Paul said he’d do it. He questioned how the loggers would know about our ordinance if they don’t see the signs? Mike said that’s why we monitor our roads so we can stop any loggers who don’t have permits.
Clearing Lot Behind Town Hall: Steve Menth said he brought his weed-whip up and cleared a lot of grass around the hall. The lot behind the hall has the fire department water tank and the propane tank plus 5 picnic tables. He’d like to go in there with his tractor and mower to get all the weeds cut down and then he can see to remove any rocks and make the area clear so it can be mowed with a lawn mower. Glen moved that we rent his tractor/mower for $45 per hour, and pay Steve as an employee at the regular labor rate of $16/hour. Gary seconded. Passed.
Couri Ruppe Legal Seminar: RUTLEDGE CITY HALL, Saturday, September 8, 2018, 9:00 am to 4:00 pm. Will cover “How to bid a road project; High speed internet grants; Motion vs. resolution vs. ordinance; How to cleanup junk properties. Plus answers to any and all legal questions you may have. Everything you always wanted to know but were afraid to ask.” We can prepare any legal questions for free legal advice. Mike said it didn’t sound as helpful as past years but Glen said he should go. Paul also wants to go. We can decide at the September board meeting.
Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for July are $3,615.96 and she requests a transfer of $3,700 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.
Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.
Report by Paul Raymond____________________________________
Attest: GlenWilliamson, Chair________________________________