TOWN OF WILMA   FEBRUARY, 2010 BOARD OF AUDIT AND TOWN BOARD MEETING

Chairman Glenford Williamson, Sr., called the Board of Audit and Board Meeting to order with the Pledge of Allegiance at 7:30 p.m.  Also present were Supervisors Michael McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon and Marjorie Schmedeke.

The Supervisors went over the claims, disbursements, receipts and cash control reports of the clerk and treasurer.  Glen moved to approve the financial records; Gary seconded.   The Board considered the proposed levies for 2011 and the wages for 2010.  Glen moved that we keep the levy proposals for 2011 the same as were approved for 2010:  Road and Bridge:  $15,000; Building:  $1,200; Fire:  $3,500; Park:  0; General Fund:  $12,000.  Mike seconded.   Mike asked Patrice what the balance in the Fire Fund is now, in case there is an increase in our Fire Fund costs in 2011:   We have $3,540 in the Fire Fund, and our payment for 2009 was paid in September, so there is a cushion, if costs go up.

After a discussion on wages for 2010, Glen moved that the Chairman be increased to $20/hour; Supervisors to $18/hour; Clerk to $85/meeting; Treasurer to $75/meeting, and Clerk and Treasurer report work to $12/hour.  Also to increase Election Judges to $12/hour.   General labor and mechanics and grader operator work to remain the same.  The federal rate for mileage went down to $.50/mile, and Glen moved that we follow that rate.  Gary seconded both motions.  The voters will approve or change the levies; the Board sets wages and salaries at the Board of Reorganization.

OLD BUSINESS:  Paul read the record of the January Board meeting.   Eldon asked to make a number of corrections to the report of the Schmedeke Lane meeting on December 21st:   He asked that the record not state that the County has determined that Schmedeke Lane is not on the section line.  He said that two 40’s is 2,640 feet, not 1,640.  And that the record should not say that the Jensens lost land when Schmedeke Lane was built.  Glen said that we could amend the record to reflect these concerns, to show that these are claims and beliefs, and not settled determinations.   Gary said that by law, only the Board of Supervisors are allowed to challenge the record or make changes, but he and the Board agreed that it was appropriate for Eldon to bring up his concerns because he was at that meeting.  Glen moved that the Clerk’s record be amended and that it be approved as changed.  Gary seconded.   The Pine County Board of Commissioners will be meeting to discuss and give their conclusions regarding Schmedeke Lane on Tuesday, February 16, at 1:30 p.m. at the Public Works Building in Sandstone.  This will be posted as a public meeting; Mike moved that and Board members who attend be reimbursed for a half-day’s meeting.  Gary seconded.

Gary said that he checked the roads after Scott Quady said that the grader scraped the snow down to the gravel on the town roads used by snowmobilers; he said that Mark did leave a layer of snow but that the groomers ground it down to the gravel.  Mike said that the plow should stop grading after the last house on Vink Road, and shouldn’t be plowing the North Duncan Road.

Paul gave a report on the Pine County Soil and Water meeting for township officers on Saturday, January 30.  The primary focus was the impact of the Wetlands Conservation Act and related state statutes on township road repair, rehabilitation, reconstruction or replacement projects.  The Minnesota Board of Water and Soil Resources requires reports and applications before work is started that will impact wetlands.  They did state that a township can apply gravel to existing roads, even if these roads pass across wetland areas, without permits, and can excavate ditches to their original cross section, as long as the materials are not piled in wetland areas.  Paul and Glen picked up sample applications and directives from the meeting for the other Supervisors.

Automark test:   The Auditor’s Office wants to test and check our Automark machine in Sandstone, and want it dropped off the same day as the Schmedeke Lane Commissioners’ meeting.  Those attending the meeting could drop it off.   We need election judges for the March election:   Patrice and Marg agreed to serve, and Paul will call Donna Filler and ask her.

NEW BUSINESS:   Fuel for Fire Dept. Trucks: Mike asked Patrice to bill the Fire Department for 38 gallons of fuel oil at $2.67/gallon.

2010 Census: Glen got a CD from the Census showing the boundaries of Wilma Township to give the Board the opportunity to review the boundary data.   He printed out the maps and the Supervisors examined them and Glen moved that the Board accept the boundaries as determined by the Census Bureau.  Mike seconded.   Glen signed and will fax the maps back.

Town Hall Rental Policy: Glen downloaded a sample Town Hall use policy and adapted it for our Township.   The policy and application covers alcohol and smoking and security, and charges a rental fee of $25 for residents; $50 non residents, with a $50 damage deposit for residents and $100 for non-residents.  For weddings or dances, the fees are $50 for residents and $100 for non-residents, with a $200 damage deposit for everyone.  The Town Board at its discretion may waive the rental fee for other governmental units and agencies, such as the Fire Department or Disposal District Board.  After discussion, Glen moved that the Board adopt the Township Hall Rental Policy.  Mike seconded.

Cigarette License: Glen moved that the Duxbury Store application for a license to sell cigarettes and tobacco be approved; Mike seconded.  The fee is $10 and Joe already paid it.

Clerk’s Printer: Paul said he has been using his printer for Township records and reports and correspondence, but it finally has died and he has to buy another one.  He got a Canon printer/copier for $49, with inexpensive cartridges.  He doesn’t want the Township to pay for the whole printer, but asked if they could pay part.   Mike moved that the Township pay for half the cost of a new printer and black printer cartridges for the Clerk.  Glen seconded.

Dollar Lake Logging: Mike said that Eric Vathne still is having loggers haul logs out of Dollar Lake Road.   He asked if Eric responded to our letter.  Paul said not yet. Mike moved that Paul write and send a new letter from the Board telling Eric to cease and desist all hauling activities until he or the logger pay the $500 damage deposit into the escrow account.

Gary seconded.

Escrow Account Interest: Patrice said she is depositing interest from the Escrow Account into the Road and Bridge Fund.  Glen said this is ok.

Treasurer’s Report and Bills:   Patrice gave the Treasurer’s Report (attached).   Bills were presented:

The Evergreen                                   $        14.00

Pine Septic and Design                              265.00

ECE                                                            50.27

Patrice Winfield                                         182.39

Glen Williamson                                         94.65

Gary Vink                                                  55.41

Paul Raymond (for two months)               277.05

Mike McCullen                                           70.41

Pine County Courier                                   16.92

Patrice Winfield (supplies)                         12.06

Glen Williamson (mileage and supplies)     36.88

Paul Raymond (mileage)                                      33.00

Total Bills                      $    1,108.04

Gary moved to approve the Treasurer’s Report and to pay all the bills, and to transfer $1,100 from savings into checking.   Mike seconded.   Gary moved that the meeting be adjourned; Glen seconded.   Meeting adjourned at 10 p.m.

Paul Raymond, Clerk