Category Archives: Treasurer’s Report

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

Board of Audit for 2018 Books: Paul and Patrice had coordinated and cross-checked their books. The Board reviewed and signed the Schedule 1 and Cost Control Summaries for 2018. Gary moved to approve their books; Mike seconded. Proposed levies for 2020 taxes and wages for 2019 presented to propose to the voters at the Annual Town Meeting. No increases or changes were proposed by the board.

CLERK’S REPORT: Paul read the record of the January Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden has been proactively plowing Tamarack Pine Drive since the school bus has had problems getting up that road to the Pallows. He replaced the cutting edge and after the ice broke he re-graded all township roads. He will do Tamarack Pine Drive before the new snowfall is finished, and then will do all the roads when it stops. Alden did get the new chains but is going to wait to put them on and has been repairing the old ones.

Proposed Road Projects: Paul printed up Alden’s proposed future road projects; Alden said these are not all for 2019 but some are for future years. Mike asked if he could put an estimated cost on the different projects, for culverts and gravel; he said yes.

OLD BUSINESS: District 11 Senate Election: Wilma had a big turnout; 26 voters, evenly split 12-12 between Stu Lourey and Jason Rarick, who won the district. Two votes for the pot candidate. Paul will need three judges for the election to fill Jason’s seat, and possible primary.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet, including past the hall. Discussion on switching from Viasat/Exede to Centurylink. We do not have a phone line, so we would need a line. Glen said we would be paying only $45/month instead of $118 and so our internet fund would last over twice as long. We would pay for the modem and installation, but after that it would be a great savings. Mike had some questions; Glen moved to have Wilma change Viasat with Centurylink for internet; Mike seconded, all aye. Paul will set up the appointment; our address is 61207 Duxbury Road.

Zoning and Permit Questions: Tanner and Christina Ponting at pontingtanner@gmail.comwrote Glen: “I am looking at a 10 acres, parcel number 3201250000. It is right off of Duxbury road. If I purchased this property could I build on it? Over half is wetland. Does your township allow sheds and trailer campers to be on properties? Do I go through township to build drive way, culvert size? We love the area and would like to be apart of it.” Paul wrote her: “Wilma Township has no building permits or zoning restrictions on building within our township.  State and country shoreland ordinances apply, if you’re building on a river or lake, but I know of no wetland restrictions, except difficulty.  We do not offer assistance for private drives or private culverts, but you will be crossing the county right of way on the Duxbury Road, so it might be a good idea to contact the county highway department and let them know of your plans.” Glen spoke with her and gave her the distances for the Shoreland Ordinance, if she is on a creek.

Board of Review and Equalization: County Assessor Lorri L. Houtsma has scheduled it for Monday, April 8, 2019 at 1:00 p.m

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice will go and represent Wilma Township. She has already lobbied the legislature and knows many of the officials.

March Township Election: Glen and Patrice are up for re-election. Election and annual meeting is March 12, 2019. Since Toni and Patrice can’t judge, Paul will need to find a third judge; Patrice said to contact Dave Baker.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for February $6091.58. She will transfer $6000.00 from savings to checking. She didn’t have the totals during the meeting so Mike moved that she move whatever funds needed to cover the claims; Gary seconded. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond____________________________________

Attest: Glen Williamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

CLERK’S REPORT: Paul read the record of the December Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did maintenance on the grader, replacing the hydraulic line. He said Gus Roberts has some almost new tire chains for the grader for $200 a set; ours are wearing out. The meter on the fuel tank froze and needs to be replaced; he said it’s not urgent but we won’t know how much fuel the fire trucks use. He has concerns about damage to the grader from overhanging trees, some on private drives, especially when they are heavy with snow and ice.

Escrow: Alden had Sauder Logging pay Patrice $500 escrow for logging on South Duncan Road.

Late Snowplowing Payments: A citizen asked to be signed up after our big snowstorm last week. There were some extenuating circumstances for him not paying before the first big snowstorm. There was a long discussion on policy and if the board should make an exception for this citizen. Mike at first argued for the exceptional reasons this person may be allowed to pay two months late even after we had a big snowfall. Glen was concerned about making exceptions and the precedent it could set, which could get the township in future trouble. He said this property under the previous owner had been plowed every year and this person ought to have known that plowing wasn’t free; he himself had paid for plowing in past years. Our notice was published and posted and on the internet well before fees were due. Gary moved to allow this person this time to pay late. There was no second to the motion. Tabled.

Fire Hall Furnace Repair: Alden had the man from Federated out and they replaced the four burners on the grader side of the fire-hall. There was a birds nest in the pipe, but they think the terrible smell was from the bad burners in the grader side. The fans were also running 24 hours, even with the heat off, so our electric bill was much larger than usual. We will screen the pipe to prevent birds. Federated sent a bill for $240 for the work. They also checked the fire department side furnace since they’re the same age and are 20 or more years old, and said it’s ok for now, but Mike said next year we need to replace those burners also.

OLD BUSINESS: New Fence-line by Hall: Duane Glienke told Glen that he did move it one foot over and that he’s willing to move it more if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he could tell Duane the fire department and township will pay the rental if he moves it. Mike didn’t get a chance, plus he needed to get some wood from Duane so it wasn’t the right time. Mike said those posts are frozen in solid so there won’t be any moving until spring.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and down Markville Road and are installing pedestals. Paul and Patrice got calls from a man on River Cabin Road asking if the broadband would come down their road. Glen said if you go to the CenturyLink.com website and click internet, you can already sign up for installation and you can input your address to see if it is available to you already. He said most of our town, including River Cabin Road, is ready now and this man can sign up if we can find him.

County-wide Zoning Ordinance: Mike and Gary were going to represent Wilma at the working session at the Pine County Courthouse on Monday December 17th for townships participating in the drafting of the proposed ordinance, but they weren’t able to go.

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice said she will go, and will stay at the motel since she can’t stay with her father. She has already lobbied the legislature and knows many of the officials. Paul said the new Minnesota Township News has a story (p. 40) about why it is so critical for townships to lobby the legislature: Multi-subject bills are illegal in Minnesota’s Constitution but still the legislature passed many omnibus bills and when the Governor vetoed one of them, the Mega-Omnibus Supplemental Budget Bill, it also eliminated township bills that had nothing to do with the veto, which eliminated financial support for town road accounts, local bridge replacement funding, the broadband grant program, and other vital township priorities.

Board of Audit for 2018 Books: Glen moved to schedule the board February 6, before the February board meeting. Mike seconded; passed. Paul and Patrice need to meet to coordinate and cross-check books before the audit.

March Township Election/Designated Polling Place: Glen moved to designate the Wilma Town Hall as our polling place this year. Glen and Patrice are up for re-election. Filing opened today and ends January 15, call the clerk 245-2579. Glen and Patrice filed Affidavits. On the last day, January 15, Deputy Clerk Toni Williamson will be open for affidavits by appointment, 245-0603. Election and annual meeting is March 12, 2019. Glen and Patrice paid the $2 filing fee.

2019 Garbage Pickup Schedule: Copies available and posted on websites. Glen will put a notice not to put garbage out a week before the date since crows and coyotes will tear it up and it makes an unsightly mess.

Eagle Head Fire Station Plowing: Mike said he needed to get the brush rig out of the Eagle Head garage and it had not been plowed after two storms. Alden said he will get to it. He has to go up to Tamarack Pine Drive because the school bus said they couldn’t drive on that road yesterday.

Duxbury Store Cigarette License: 2019 cigarette license due for renewal. $10. Paul forgot the forms, but Glen said he’d sign it when we had it.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $2,659.95, requiring a transfer of $2,700. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Alden, the grader operator will post here on this website by 10 pm, the night before, if the roads and driveway will be plowed, the next day.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 3, 2018

WILMA TOWNSHIP  BOARD OF   SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 3, 2018

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance.  Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond,  Grader Operator Alden Shute, and Pat Story.

          CLERK’S REPORT:  Paul read the record of the August Board Meeting. One correction on Little Tamarack Lake Road by Alden.  Gary moved to approve; Mike seconded.

          ROAD REPORT:   Alden said the roads are pretty much all done before winter. Crooked Lake Road:  Summerland was putting more gravel down today. Schmekeke Lane: It’s still too wet for them to put down a base of rock on this road.  He wants to put down 6 – 8 loads of pit run and then allow the base to settle before adding more gravel.       Alden gave Paul the range-line road report for Crooked Lake Road for billing.  He ordered a cutting edge for the grader.  

          Looking Ahead for Roads:  Alden said he wants to have a long term plan for future work on our roads. River Cabin Road and Mona Drive haven’t had new gravel since we adopted these roads.  Much of the original gravel has been pounded in and worn off by use of the road. He wants to re-gravel the 3,000 feet of River Cabin Road, estimating 36 – 38 loads of gravel for this at $200 per load, aproximately $7,600. We adopted this road 20 years ago in 1996 or 97.  Then in the future he’d like to do the same for Mona Drive, estimating 50 loads.  North Duncan Road:  This road needs a culvert replaced with a larger culvert and two new culverts installed. Road Brushing:  Rootkey did brushing on most roads; Alden would like to schedule brushing every 2 – 3 years.  Pat said that Lost River Road needs brushing; the sumac is getting large. Glen asked Alden to put his future road work and brushing proposal in writing for the board.

          Road Signs:  Todd Lindstrom, R.O.W. Mgr. For Pine Co. Public Works replaced the Pete Anderson Rd. sign.  They also replaced the dead end sign at Mayfield Rd. they have reflector signs and Alden will get some for a drop-off on Schmedeke Lane. The Supervisors said to get extras in case we need them.                 

            New Fence-line by Hall:   Duane Glienke moved his fence-line about a dozen feet closer to the hall.  Paul spoke with him, and he will not move it back, but he has no grievance with the township.  He said he is open to trading part of our park for the acre between the store and the hall. We own the front 17 acres free and clear, and the back 20 acres under conditional use. Per Cathy Clemmer: “The property is under a Conditional Use Deed until such time as the township doesn’t use the property for the public park and picnic grounds purpose.  If the township changes the use, the deed would become null and void and would require a new application for either fee title (free and clear) or another public use.” We understand that he owns the land on the east side of the hall, and he and his father and grandfather had always allowed us to use this land.  Mike said the barbed-wire is actually touching the fire department water tank opening, which could cause injuries when opening it.  He said we need to be able to plow out the tank area so fire trucks can access the water in the winter, and the fence makes it much harder. Alden said he can’t plow out the tank area with the fence there. Paul asked the town’s attorneys, Couri and Ruppe, if the town could exercise eminent domain to gain possession of some of the boundary land, but they said that is a long and complicated process and will definitely make the town a formidable enemy. Mike instructed Paul to research how we can change our conditional use deed into an ownership deed so we actually own the park.

          Road Signs:  Todd Lindstrom, R.O.W. Mgr. For Pine Co. Public Works replaced the Pete Anderson Rd.  sign.  They also replaced the dead end sign at Mayfield Rd. they have reflector signs and Alden will get some for a drop-off on Schmedeke Lane. The Supervisors said to get extras in case we need them.

            OLD BUSINESS: Town Hall upgrade: Drilling Electric has almost completed their work at an estimate of $5,500 and brought electricity and lights and heat to the outhouse.  New 100 AMP service load center with trenching, stage lighting and stage riser outlets. Pat said the board needs to decide what they want to do for the future; a new town hall?  Fully insulating and heating the present hall? Building a new town hall? There was much discussion about our hall, and what we see for the future.                           Outhouse Insulation: Mike said he could insulate the outhouse as a town employee so we don’t have to get a contractor with a million dollars of insurance. Mark Pallow put pressed-board walls in the outhouse without insulation, but the roof is open.  Mike can put a false ceiling in and insulate above it, which should keep it warmer. Glen moved to have Mike do the work and put a new door handle so we can lock the outhouse to keep people from leaving the heater on or dumping RV’s into our holding tank. Gary seconded. Paul’s pumping just pumped it out again.

          Insulate Hall:   Mike said they went up into the attic and there is no insulation up there at all.  He knows a contractor, John of Up North Insulation, who can put down a fly-repellent insulation: 6” deep for an R2 value insulation for $1,250, or 12” for a R42 value at $1,750. They could also spray the exterior of the building with a fly repellant insecticide for $162. Glen moved to hire Up North to put down 12” of insulation to repel flies and keep the building warmer.  Gary seconded.  Passed.

          Stage Area:  Pat has some thoughts to continue the improvements:  Replace the saw horses and various tops in the stage cooking area with Menards unfinished oak base cabinets and install Hard Vinyl Floor squares. Costs: Base Cabinets, unfinished Oak  $757.99. Misc. Base trim & filler, oak $80.00 Vinyl Hard Flooring squares $220.00. Formica Resin counter top with Splash back. $185.00. Discussion on best floor to put down; tile would require a plywood base.  Glen moved to have Mike sand the stage area and then seal and poly it.  Gary seconded; passed.  Paul can help Mike move the grills and piano while he sands half of the stage at a time. Mike said the fire department can get big utility carts for the grills so we can move them easily. The fire department will get rubber mats for the floor so those making pancakes can stand for hours.  Pat said drilling will replace the cord on the electric grill.

           Roof Leak:  Apparently there is still a leak, but very slight. Clay Heller said the size of the pipe may be much bigger than what is required. This could also have an effect of causing condensation which will drip in the hall also.  

          Pressure wash and Bug Bombs:  Paul pressure-washed the hall and outhouse, and set off bug bombs and vacuumed up thousands of dead flies and cleaned up all the sawdust and debris left by the electricians, plus put out pest strips.

          Unemployment Charges:   Paul talked with township attorneys Couri and Ruppe to ask if they would represent Wilma in an appeal of our unemployment charges for a township employee who is never unemployed by us but works year around, but who collects unemployment from another job in the winter.  They charge us, too. They said unemployment law is complicated and difficult to appeal.  They had to pay unemployment insurance for an paralegal who resigned voluntarily because of her next job.

          NEW BUSINESS:   County Township Officers’ Meeting:  Will be Saturday, October 27, at the American Legion in Hinckley, 9 am – noon.

          Wilma Fall Fest:   Will be Saturday, October 20, 6 pm. at the town hall.  We will have a karaoke DJ. instead of the Procrastinators who couldn’t play that date this year. Glen asked for help to get prizes.

          Snowplowing Fees:  Will be due by November board meeting, November 7. Paul will publish and post this.

           Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached to record); Total bills for October $7,408.71, requiring a transfer of $7,500.

          Gary moved to adjourn; Mike seconded.  Meeting adjourned 9:45 p.m.

Report by Paul Raymond____________________________________

Attest:  GlenWilliamson, Chair________________________________