WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Pat Story, and Grader Operator Alden Shute.

Paul read the record of the September board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Carlson Timber Road Work: Alden said that Carlsons ditched the entire west side of the Pete Anderson Road and put down 60 loads of pit-run gravel over the corduroy, to 6 – 8” deep. Alden thinks they’ve put down as much as $12,000 worth of gravel down and labor on these roads. Alden presented his decision to the board to waive the usual $500 per road Escrow requirement for loggers in Wilma Township for Carlson Timber because of the big investment they have made in our roads, Pete Anderson Road and Schmedeke Lane, $12,000 worth of gravel and road improvements. They did this because of their investment in properties on these roads, to make them more attractive and valuable. Alden gave the clerk his record of work on the range line roads with Danforth, New Dosey and Arna townships for billing. He did routine blading on these roads and on all other township roads, plus tree removal on Mayfield Drive and Little Tamarack Lake Road.

Eagle Head Road Culvert: Alden said there is no choice but to build up the road at the culvert on Eagle Head Road since the road is below the water level, even with the culvert draining properly. The Board advised Alden to bring this up at the annual road inspeciton next May so they can make a decision. He said it would be ok until then.

Parking Lot Gravel Project: The Parking lot was repaved in a professional manner with excellent crushed red rock, leveled and packed neatly up-to and against the Town Hall. Duane Glienke will pay for one load to cover his part of the lot.

OLD BUSINESS: Town Hall Stage Project: Pat said we also need to seal off the foundation of the hall so cold air doesn’t flow through the crawspace under the building. He said we can put an insulated wall around the hall foundation.

Supervisors or Board Members Doing Work for the Township: Questions on whether we need a resolution for officers to do work for the township. We do have a resolution on file for Gary, “A Resolution Authorizing Contract with Interested Officer Under Minn. Stat. #471.88 Sub. 5.

Relationship between Wilma Township and the Contract with DVFD, Inc. Duxbury VFD Chief Mike McCullen met with the Board of Supervisors of Ogema Township to negotiate a contract for response services. He also had a contract for the Mille Lacs Lake Lena Band of Ojibway to sign for medical responses. Our proposal was for $1,000 from Ogema and $2,000 from the tribe; they said they’d agree to $1,500 for both. There will be further meetings.

Township Legal Seminar: Our attorneys Couri and Ruppe offered a free legal seminar September 7 in Rutledge. Mike and Alden attended and brought books back for the board. Both said it was valuable training. Alden was concerned with annexation; Glen said the township association is continually fighting this at the L&R meetings with the state legislature.  He asked if the town could get the handbook for traffic signs and maintenance. Paul will get the link from MnDot for Alden and the Board. Topics: Annexation, Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials.

NEW BUSINESS: Annual MAT Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen and Paul are not attending.

Ordinance or Resolution on Companies Burying Cable On Township ROW: Paul said we do have a resolution, “Resolution Setting Right-of-Way Excavation and Obstruction Procedures.”

Propane Pre-buy: The Board authorized ordering 1200 gallons of propane in a prebuy for $1.29/gallon.

Garbage behind Wilma Township Town Hall: A citizen says, “The storage of junk on the north Side of the Town Hall prevented the rock from being installed when the lot was re-graveled.  Are you Proud of your Town Hall appearance? Order a roll-off box and clean out the dump of clutter and junk around the buildings as well as keeping the growth mowed.” Mike said he will haul that old dumpster out to the road with a sign saying “Free” to get rid of it. It is homemade and can’t be dumped by the garbage trucks. The town wants to keep the saw-horses, but everything else can be given away or taken by anyone, including the wheelchair.

Pine County Township Officers’ Meeting: Will be Saturday, October 26 at 9 am at the American Legion in Hinckley. Commissioners’ Meeting: With Township Officers, will be Tuesday, 10/29, 6 pm, at the Courthouse. Paul and Glen want to go.

Wilma Fall Fest: Date set for October 19, pot-luck dinner at 6 p.m. and Procrastinators playing for the evening.

2019-2020 Snowplowing: The deadline for payments to enroll for snowplowing is the first Wednesday in November, Nov. 6, 2019. No change for this season: Standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. Paul notified Ackermans to remove overhanging branches on their drive. He got his driveway trimmed and Alden will check all drives before the snows.

Firewise Assistance to Cut Trees: Discussion if the Firewise Program could give the township some assistance in trimming trees. We can ask Linda Gorman. In the past the program has helped the fire department in exchange for them promoting the Firewise Program in the community.

Memorial Garden in Wilma Township: A group wants to purchase some land west of Tamarack Lake for a cemetery/memorial garden for cremation ashes. Better Place Forests is creating America’s first conservation memorial forests. Essentially, customers are able to contribute to the conservation of forestland by purchasing cremation memorial rights to individual trees in a privately owned forest. Each contributor has the exclusive right to rest their ashes, or those of their family, around a living memorial tree. They are located in California but may attend our next board meeting.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $8,498.31 and she wants to transfer $8,500 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

Board of Audit for 2018 Books: Paul and Patrice had coordinated and cross-checked their books. The Board reviewed and signed the Schedule 1 and Cost Control Summaries for 2018. Gary moved to approve their books; Mike seconded. Proposed levies for 2020 taxes and wages for 2019 presented to propose to the voters at the Annual Town Meeting. No increases or changes were proposed by the board.

CLERK’S REPORT: Paul read the record of the January Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden has been proactively plowing Tamarack Pine Drive since the school bus has had problems getting up that road to the Pallows. He replaced the cutting edge and after the ice broke he re-graded all township roads. He will do Tamarack Pine Drive before the new snowfall is finished, and then will do all the roads when it stops. Alden did get the new chains but is going to wait to put them on and has been repairing the old ones.

Proposed Road Projects: Paul printed up Alden’s proposed future road projects; Alden said these are not all for 2019 but some are for future years. Mike asked if he could put an estimated cost on the different projects, for culverts and gravel; he said yes.

OLD BUSINESS: District 11 Senate Election: Wilma had a big turnout; 26 voters, evenly split 12-12 between Stu Lourey and Jason Rarick, who won the district. Two votes for the pot candidate. Paul will need three judges for the election to fill Jason’s seat, and possible primary.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet, including past the hall. Discussion on switching from Viasat/Exede to Centurylink. We do not have a phone line, so we would need a line. Glen said we would be paying only $45/month instead of $118 and so our internet fund would last over twice as long. We would pay for the modem and installation, but after that it would be a great savings. Mike had some questions; Glen moved to have Wilma change Viasat with Centurylink for internet; Mike seconded, all aye. Paul will set up the appointment; our address is 61207 Duxbury Road.

Zoning and Permit Questions: Tanner and Christina Ponting at pontingtanner@gmail.comwrote Glen: “I am looking at a 10 acres, parcel number 3201250000. It is right off of Duxbury road. If I purchased this property could I build on it? Over half is wetland. Does your township allow sheds and trailer campers to be on properties? Do I go through township to build drive way, culvert size? We love the area and would like to be apart of it.” Paul wrote her: “Wilma Township has no building permits or zoning restrictions on building within our township.  State and country shoreland ordinances apply, if you’re building on a river or lake, but I know of no wetland restrictions, except difficulty.  We do not offer assistance for private drives or private culverts, but you will be crossing the county right of way on the Duxbury Road, so it might be a good idea to contact the county highway department and let them know of your plans.” Glen spoke with her and gave her the distances for the Shoreland Ordinance, if she is on a creek.

Board of Review and Equalization: County Assessor Lorri L. Houtsma has scheduled it for Monday, April 8, 2019 at 1:00 p.m

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice will go and represent Wilma Township. She has already lobbied the legislature and knows many of the officials.

March Township Election: Glen and Patrice are up for re-election. Election and annual meeting is March 12, 2019. Since Toni and Patrice can’t judge, Paul will need to find a third judge; Patrice said to contact Dave Baker.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for February $6091.58. She will transfer $6000.00 from savings to checking. She didn’t have the totals during the meeting so Mike moved that she move whatever funds needed to cover the claims; Gary seconded. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond____________________________________

Attest: Glen Williamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

CLERK’S REPORT: Paul read the record of the December Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did maintenance on the grader, replacing the hydraulic line. He said Gus Roberts has some almost new tire chains for the grader for $200 a set; ours are wearing out. The meter on the fuel tank froze and needs to be replaced; he said it’s not urgent but we won’t know how much fuel the fire trucks use. He has concerns about damage to the grader from overhanging trees, some on private drives, especially when they are heavy with snow and ice.

Escrow: Alden had Sauder Logging pay Patrice $500 escrow for logging on South Duncan Road.

Late Snowplowing Payments: A citizen asked to be signed up after our big snowstorm last week. There were some extenuating circumstances for him not paying before the first big snowstorm. There was a long discussion on policy and if the board should make an exception for this citizen. Mike at first argued for the exceptional reasons this person may be allowed to pay two months late even after we had a big snowfall. Glen was concerned about making exceptions and the precedent it could set, which could get the township in future trouble. He said this property under the previous owner had been plowed every year and this person ought to have known that plowing wasn’t free; he himself had paid for plowing in past years. Our notice was published and posted and on the internet well before fees were due. Gary moved to allow this person this time to pay late. There was no second to the motion. Tabled.

Fire Hall Furnace Repair: Alden had the man from Federated out and they replaced the four burners on the grader side of the fire-hall. There was a birds nest in the pipe, but they think the terrible smell was from the bad burners in the grader side. The fans were also running 24 hours, even with the heat off, so our electric bill was much larger than usual. We will screen the pipe to prevent birds. Federated sent a bill for $240 for the work. They also checked the fire department side furnace since they’re the same age and are 20 or more years old, and said it’s ok for now, but Mike said next year we need to replace those burners also.

OLD BUSINESS: New Fence-line by Hall: Duane Glienke told Glen that he did move it one foot over and that he’s willing to move it more if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he could tell Duane the fire department and township will pay the rental if he moves it. Mike didn’t get a chance, plus he needed to get some wood from Duane so it wasn’t the right time. Mike said those posts are frozen in solid so there won’t be any moving until spring.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and down Markville Road and are installing pedestals. Paul and Patrice got calls from a man on River Cabin Road asking if the broadband would come down their road. Glen said if you go to the CenturyLink.com website and click internet, you can already sign up for installation and you can input your address to see if it is available to you already. He said most of our town, including River Cabin Road, is ready now and this man can sign up if we can find him.

County-wide Zoning Ordinance: Mike and Gary were going to represent Wilma at the working session at the Pine County Courthouse on Monday December 17th for townships participating in the drafting of the proposed ordinance, but they weren’t able to go.

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice said she will go, and will stay at the motel since she can’t stay with her father. She has already lobbied the legislature and knows many of the officials. Paul said the new Minnesota Township News has a story (p. 40) about why it is so critical for townships to lobby the legislature: Multi-subject bills are illegal in Minnesota’s Constitution but still the legislature passed many omnibus bills and when the Governor vetoed one of them, the Mega-Omnibus Supplemental Budget Bill, it also eliminated township bills that had nothing to do with the veto, which eliminated financial support for town road accounts, local bridge replacement funding, the broadband grant program, and other vital township priorities.

Board of Audit for 2018 Books: Glen moved to schedule the board February 6, before the February board meeting. Mike seconded; passed. Paul and Patrice need to meet to coordinate and cross-check books before the audit.

March Township Election/Designated Polling Place: Glen moved to designate the Wilma Town Hall as our polling place this year. Glen and Patrice are up for re-election. Filing opened today and ends January 15, call the clerk 245-2579. Glen and Patrice filed Affidavits. On the last day, January 15, Deputy Clerk Toni Williamson will be open for affidavits by appointment, 245-0603. Election and annual meeting is March 12, 2019. Glen and Patrice paid the $2 filing fee.

2019 Garbage Pickup Schedule: Copies available and posted on websites. Glen will put a notice not to put garbage out a week before the date since crows and coyotes will tear it up and it makes an unsightly mess.

Eagle Head Fire Station Plowing: Mike said he needed to get the brush rig out of the Eagle Head garage and it had not been plowed after two storms. Alden said he will get to it. He has to go up to Tamarack Pine Drive because the school bus said they couldn’t drive on that road yesterday.

Duxbury Store Cigarette License: 2019 cigarette license due for renewal. $10. Paul forgot the forms, but Glen said he’d sign it when we had it.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $2,659.95, requiring a transfer of $2,700. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Alden, the grader operator will post here on this website by 10 pm, the night before, if the roads and driveway will be plowed, the next day.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________