Archive for the ‘Board Minutes’ Category
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 4, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, County Commissioner Steve Chaffee, County Forester/Land Commissioner Greg Beck, and Pat Story and Jeff and Jean GrandPre.
OLD BUSINESS: Wilma Land Sale Resolution: Steve Chaffee said the County Board understands Wilma Township’s concerns, especially about preserving lands for future generations, but the county Board wants to move forward on selling the non-conservation lands in Wilma Township. The Board does not intend to sell all the tax-forfeited land in Wilma Township, especially not right away. They sympathize with our desire to preserve land for all the public, and not just for a private playground. Steve said he personally does not want to sell all the public lands in Wilma Township.
Greg said the County does not necessarily want to override the township. By law, they have to notify the affected townships, and the local govt. units have first priority to buy the lands, like Wilma is with our park. The law was intended to allow towns to have input to deny sales but does not give them 100% veto power. If the town votes to deny the sale, then there is a public hearing where people can give opinions and input on both sides. The Commissioners have final say on whether to proceed with the sales.
Greg gave the history of tax-forfeited properties. The County has 48-50,000 acres of county land. In the past, these were classified as Conservation lands, which the county kept public, and Non-conservation, which they would sell. They have a third category, Memorial Forest, large tracts that they want to preserve and manage, but may eventually sell. Out of 48,000 total acres currently, 33,000 acres are Memorial Forest, for timber sales and public use; 3,000 conservation lands, not for sale; and 12,000 Non-conservation, which they want to sell. They determine Memorial lands by 5 criteria: 1. large acreage; 2. access; 3. public recreation; 4. timber potential; and 5. environmental uniqueness. If 3 out of 5 apply, the land is Memorial forest, e.g., Crooked Lake land, which would be very high-value land if sold, but would deny the public access, so is Memorial. Larger blocks in Sections 1 and 2 connect with New Dosey. Greg said the old board, including Doug Carlson, didn’t want to sell County land, except for smaller 80′s and 40′s, but wanted the County to manage larger tracts.
Glen said that the County has already received money from timber sales. Gary said the access to the land in Sections 6 and 7 show access, but Doody has barricaded the road. Beck said they told him he has to remove the barricades and can’t lock the gate. Section 9, north of Glienke’s, is landlocked, and they would force access.
The County wants to sell the 240 acres in Section 11 to recoup the money spent on Schmedeke Lane extension. The road was built better than a forest road for access to the timber, but also to make the land more attractive for sale. In Section 18 Dollar Lake Road, 53 acres west of the road; end of Mayfield Road, 140 acres in two separate parcels. They purchased an easement from McHughs. Section 7, north of Vink Road the county already paid for access and will build a road if they sell it. The County has expended $46,000 on these parcels, including the Schmedeke Lane Extension and the easements.
Glen said it sounds like no matter what the township wants, on July 15 the Board will overrule the township. Glen said he can’t attend, so it’s up to Mike and Gary to appeal the Township’s interests. Mike said for that $46,000 investment, the County did receive a lot of money for timber sales, and if the county sells all the tax-forfeited lands in Wilma, they will have no more land to manage. Out of the 12 parcels in Wilma Township, the County wants to sell 8 of them, and they will only have 4 left, and then what, when there is no more land? We are almost out of public lands, and public lands are more of an asset to the township. Some of the lakes that used to be public access are now gated up. Steve said he sympathizes because the same is true in his township; lakes they used to be able to fish are now locked. Mike asked why they are so determined to sell the land, when they can get another timber harvest in 40-50 years if it is managed for the public?
Greg said he has opinions, but has to act as directed by the Commissioners, and if they tell him to designate lands for Memorial Forest, he will. Greg said we need to compromise; he has a list of properties the County could revise. Steve said the township needs to appear to appeal and explain their side, and the Commissioners need to hear how important public lands are to the people of Wilma Township. Mike said he and Gary will be there. Pat said they are speaking for him as well. Mike said if we compromise and one parcel is sold every year, before long there will be no public land left. Greg said our resolution sounds like Wilma does not want to have any tax-forfeited land sales ever. He can understand that in larger parcels, but the County sometimes gets small acre lots. Mike said the board doesn’t have a problem with that.
Township Park: Glen asked what is the status of our Park; is the county going to give it to the township? Greg said that because it has public waters, the state legislature has to approve the sale, and the county will convey it to Wilma under conditional use, like the south half of the Park (which the town gets free-and-clear in 2015). No one knows for sure why the County or Wilma has no proof of the town owning the north 20 acres; they speculate that the process started and then stopped, although the county and everyone has always thought the whole 36.5 acres belonged to Wilma. The town will have to pay a few hundred dollars for the sale.
Garbage in County Rights-of-Way: Paul asked about the sofa and garbage dumped along the Duxbury Road by North Duncan Road, and the TV dumped at the end of the Mink Farm Road. Steve asked if we had contacted Melzark; Paul said we notified the Co. Highway Dept.
McDermott Creek Dropoff: Glen told Steve and Greg that we notified the Highway Dept. about the steep dropoff on McDermott Creek on the Markville Road, with no markers or barriers. Greg said they would go check it out, and at least there would be some warning signs put up.
Schmedeke Lane Extension: Glen asked what exactly is the County asking Eldon to purchase? Greg said they are offering him 132 feet, but he will only be paying for 62 feet. He will be buying 8 acres for the price of 4, so the County can retain access. The deed will be for 8 acres. If Eldon does not accept this, the county will not give us the road. The deadline is first Tuesday in August; then the offer will be withdrawn. If he doesn’t buy it, the county will sell the whole block but will retain the easement with the extension they built, 66′ of road. They will sell it in 3 blocks. If he accepts the agreement, Eldon will be getting 8 acres for the price of 4 and the other 4 will not be taxed. He will have road frontage on a good township road, built up to County specs.
Conclusions: Glen asked Paul to write a letter to Chaffee about McDermott Creek. Glen moved that a committee of Mike, Pat, and Jeff draft a position paper on why Wilma Township does not want the County to sell any public lands in Wilma Township before the July 15 hearing, up to two hours at the $15/hour rate. Paul said our resolution already spells out very clearly our reasons for denying the sales, and he read the relevant portions. Mike said maybe they can elaborate a little for the Commissioners to understand our position, and he seconded the motion. The committee will present their report at the July 2nd Board meeting, so it can be forwarded to the Commissioners before the July 15 hearing.
May Meeting Record: Paul read the record of the May meeting. Glen made one correction: the storm shelter cost $4,600, not $6,000, and with this correction, he moved to approve the report. Mike seconded. Patrice asked if Paul will send the report of Ben Glocke as a new hire, and if we have to report all our hires retroactively. Paul said he will find out and take care of it.
Gravel: Gary moved that Mark use the township gravel at Alden’s pit and have Hopkins haul it. Mike seconded.
Summer Short Course: June 26; Patrice got the form and will send it in for Glen, Gary, Paul and herself. Glen will drive if his truck is fixed.
2015 Assessments: Mike moved to appoint Bob Brewster as our township assessor for 2015.
Duxbury Store 3.2 Beer license: Glen moved to approve and sign the application for the Duxbury Store; Mike seconded. Gary abstained.
Treasurer’s report and Claims: Patrice gave the Treasurer’s report (attached). Bills were presented:
Pine Co. Assessor (Special Assessments) $ 367.00
Paul (internet) 10.00
Mark (expenses) 18.48
Glen (road inspection mileage) 40.88
Patrice (expenses) 19.80
Antoinette Williamson 13.85
Pat Story 120.00
Total Claims $ 1,916.59
Gary moved to approve the Treasurer’s report and to pay all the claims and to transfer $1,900 from savings into checking. Mike seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
Glen Williamson, Chair
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MAY 7, 2014
Chairman Glen Williamson called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Pat Story and Ben Glocke.
Paul read the record of the April meeting. Gary made one correction; he abstained in the vote on donations to the three public service organizations, not Mike. With that correction, he moved to approve; Glen seconded.
OLD BUSINESS: Schmedeke Lane Extension: Eldon was not at the meeting, so we do not know if or when he will be settling with the county for the land adjoining Schmedeke Lane. Glen asked Paul to write Eldon and tell him the County is waiting for a response from him before they will release the $10,000 to upgrade the Schmedeke Lane extension. Mark said there are land for sale signs at the road.
Wilma Resolution on Land Sales: All Commissioners received our response to the Auditor’s request to rescind our resolution, plus copies of the original resolution. Commissioner Steve Chaffee and Greg Beck will be attending our June board meeting.
Spring Short Course Report: Glen and Paul attended, and said it was one of the best short courses. The legislative update addressed bills and pending legislation affecting townships and MAT: Broadband for rural areas reduced from $100 million to $25 million; Fire fighter credit on state taxes, $500 per firefighter. Using websites for notices, bypassing newspapers.
Clerks/Treasurers: Need to register new hires, like Ben Glocke. @ MN New Hire. Applies to contractors also.
Insurance info for board members: discounts on home and auto, and big discounts on Rx’s: free to sign up: Met Life (medvana.com/metlife). MBA members can get auto and home discounts. Also vision insurance. July township aid: will get two checks in July. Record in Local Govt. Aid.Temporary account, #33401. In Oct. we’ll get our market value credit, PILT. We can keep the old CTAS when the new one comes out and install the new version. Road operators need calendars to keep track of roads and hours and what maintenance done. Meetings can be closed for personnel issues and contracts/bids, (and lawsuits if attorney present). Can close to discuss allegations of a person subject to board authority. Clerks are not subject to the Board, only to the voters. Closed meetings must be recorded. Law or statute authorizing closed meetings must be cited. Closed meetings always start as posted open meetings. They brought back reports and Power Points for the other Supervisors and Treasurer.
NEW BUSINESS: Spring Road Inspection: The Board set Wednesday, May 21, for the road inspection, starting at the store at 10 a.m. Mark said that Mayfield Road is washed out pretty badly and needs some immediate gravel and repair. Gary agreed. Glen moved to authorize Mark to order whatever gravel needed from Hopkins, or whatever they are allowed to haul with the current road restrictions. Mike seconded.
Duxbury Volunteer Fire Department Pancake Breakfast: Will be Sunday, May 25. Gary moved that they be allowed to use the Wilma Town Hall; Glen seconded.
Summer Short Course Registration: Deadline June 11 to pre-register for the Carlton short course on June 26. We aren’t sure who will be attending, so we can register at the June board meeting. $50 per officer if pre-registered.
Filing Notice for State and County Offices: The filing period is May 20 to June 3, 2014, for judges, sheriff, and other state and county offices.
Damage at Two Creeks: While Mark was plowing Two Creeks Campground in February he had to avoid a dumpster and accidentally damaged one of the underground storm shelters. The shelter cannot be repaired, and Glen requested the board to submit a claim to our insurance company for replacement, $4600. Gary said our policy as posted is “Wilma Township is not liable for inadvertent damages while plowing private drives.” Mike said he is concerned that the MAT insurance will tell us we can’t plow private drives any more. Glen said the law is clear that this is permitted, although private driveway grading is not allowed. The board directed Paul to send the claim to the MAT attorneys along with our policy notice, and find out if we can still make an insurance claim. Glen said he does not have property damage insurance for that part of the campground, so can’t file a personal claim. Mike said the board can inspect the damage at the Road Inspection meeting on May 21.
Legal Seminar: Couri/Ruppe Attorneys are holding a free legal seminar for township officers in Rutledge on September 27, from 9 to 4 p.m. We can car-pool. They cover road and liability and all township issues, and give free legal advice.
MAT District Meeting: Will be held on Wednesday, Sept. 3, at Anoka Ramsey College, Cambridge. Register 7 p.m., election 8 p.m. District Director Don Sherper is retiring and has asked Glen to replace him. Glen asked the board to send him and someone to nominate him. There is no tuition. Glen needs to file from June 5 to July 5 for Director. If he is elected, Glen will then be paid by MAT for all meetings and mileage, e.g. County Twp. Officers, Short Courses, District Meetings, State Conventions, which will save the township a lot of money.
Damage on Lost River Road: Pat Storey said that the driveway that blocked Lost River Road flooded, and he fixed it himself. He asked if the township had addressed this issue. Last fall, Pat Storey said someone had filled in the ditch at the cul-de-sac on Lost River Road to create a driveway, and the board said they would try to find out who was responsible. Paul wrote to Leighton Quinn, the project developer who implicated property owner Tom Foster and said: “I talked to Pat Story yesterday when I was up mowing and he did not mention it. Not sure Tom Foster will respond and/or correct the dip if it really is a problem. Personally I have never seen it cause a problem, but I am not up there all the time.” The September 11, 2013 meeting record notes: “Someone filled in the drainage ditch to create a parcel access driveway without putting in a culvert to drain the water, on the west side of Lost River Road just before the cul-de-sac, which created a flooding situation over the road. Mark will inspect this Friday when he checks on the tree locate, and then Paul can contact Mr. Quinn to see if he is aware of this and asking him to have it corrected. We will charge the offender for the gravel and grading needed to repair the road, and if the offender doesn’t put in a culvert, we will at their expense.” Since Pat already repaired the damage, the board did not take action, but they will inspect this more closely at the May 21 road inspection.
Pat had another issue with snowplowing in the recent heavy snowfalls. He said Lost River Road was not plowed out on April 4 or on April 15. Mark checked his records and said he did plow on April 4. But on April 15, the tire fell off the grader, and he was not able to get to Lost River Road, so Pat plowed it himself. He said he did call Mike McCullen, who had assured him the Lost River Road would be plowed. Mike was not aware of the grader issue. Pat asked to be reimbursed for his time, $120. Glen moved to approve; Mike seconded. Mike said this is an extraordinary situation and will not set a precedent; the township cannot allow private parties to plow or grade or do any work on township roads, because we have had so much damage done by well-meaning private citizens. Pat was given Mark’s number, and was told to call the Chairman and Mark if something like this happens again. Pat said he watched the people who lived at the end of River Cabin Road grade the cul-de-sac there and ruin it. The board will inspect this at the road inspection.
Pat said as far as the house at the DNR Eagle Head Station, it looks like MN DOT is going to tear it down; they’ve already started removing lights and fixtures. Tim Faust has not had any influence on their decisions. MN DOT has also said they reserve the right to park their vehicles in the pole barn if necessary; Pat told them that we can’t put our trucks outside whenever they want to use the property.
Langstrom Road Right-of-way: Dennis Schmedeke talked with Duane Glienke about cutting the trees in the right-of-way on Langstrom Road. Dennis wants to be paid for the timber. In 2010 Wilma told Arna Township that we only claim ¼ mile of Langstrom Lane, and we are not responsible for tree removal after that. The L & E Ericson Family Ltd. Partnership told us that they would take care of the trees on the east side of the road sometime in 2011. Gary said if Duane wants to cut the trees and pay Dennis, that’s between them.
Treasurer’s report and bills: Patrice gave the Treasurer’s report (attached) and claims were presented:
Glen Williamson $ 259.04
Patrice Winfield 90.50
Mike McCullen 92.35
Mark Pallow 265.96
Paul Raymond 341.69
Gary Vink 139.45
Seven Co. Senior Federation 100.00
Patrice (expenses) 10.00
MATAT Insurance 1,606.00
Pine Co. Historical Society 100.00
Security Life (Dental) 443.52
The Evergreen 22.50
Pine Co. Courier 16.02
Federated Propane 10.68
Gen (expenses) 71.68
Aspire Inc. (website) 300.00
Paul (expenses) 15.93
MAT Short Course tuition 100.00
RDO Equipment 139.81
Total Bills $ 4,279.00
Gary moved to approve the Treasurer’s report and to pay all the claims, and to transfer $4,300 from savings into checking. Mike seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
attest: Glen Williamson, Chair
WILMA TOWNSHIP BOARD OF REORGANIZATION & BOARD OF SUPERVISORS’ MEETING, APRIL 2, 2014
Chairman Glen Williamson called the Board of Reorganization meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jean Grand Pre. Glen swore in Supervisor Gary Vink and Clerk Paul Raymond for a three and two year term.
Mike nominated Glen to serve as Chairman of the Board of Supervisors for 2014/5; Gary seconded; passed. Mike moved that the Board approve the wages and salaries that were voted in at the Annual Meeting March 11: One change from 2013, Mike moved that Supervisors be paid a fixed rate for meetings, instead of the hourly rate: $55/meeting for the Chairman, $50 for Supervisors, up to a three-hour meeting, not to include road inspections. Overtime at the current hourly rate of $22.50 and $18. Gary seconded. Passed. Glen moved an amendment to the motion, that if a Supervisor should leave the meeting early, that he be paid the hourly rate for the time attended. Mike seconded. Passed. Glen and Mike said that last year the Board voted that since the Supervisors are required to attend the Board of Canvass at the Annual Meeting, and because they should be at the meeting to answer questions from the public, that they should be paid the hourly rate for attending the meeting. There was a discussion about this, and Paul found the record where this was voted. Glen moved that the new meeting rate for Supervisors apply also to the annual meetings; Mike seconded; passed. Should a Supervisor be elected Moderator, the Moderator pay will apply instead.
Mike moved that these other salaries and wages remain the same for 2014: Clerk, Treasurer, Grader Operator, major mechanic and assistant, general labor, Annual Meeting Moderator; Gary seconded. Passed. One exception, Mike moved that, as approved by the voters, election judges be paid $12/hour, up from $10. Glen seconded; passed. One other change the voters had approved: Mike moved that half-day out of town meetings be raised from $50/half day to $75; and from $100 for full-day meetings to $150. Gary seconded.
Donations to area groups: Voters approved $100 donations to three county organizations: Seven County Senior Federation, the Pine County Historical Society, and the Old School Arts Center. Gary moved that the board approve these payments; Glen seconded. Mike abstained.
Bank, Notices, etc: Mike moved that we retain Northview Bank as our bank of deposit; Pine County Courier and the Evergreen for our published notices, and the Town Hall and Duxbury Store as our posting places for notices.
Glen moved that the Board of Reorganization be adjourned; Mike seconded. Glen called the regular Board Meeting to order with Paul reading the record of the March meeting. Gary moved to approve; Mike seconded.
OLD BUSINESS: County Land Sale: At the March meeting, the Board passed a resolution not to authorize any county or state land sales in Wilma Township, in order to preserve public access lands for future generations, and to avoid legal hassles from sales of no-access properties. County Auditor Cathy Clemmer wrote to and met with Glen and Paul at the County Officers Meeting and she objected to this resolution and asked that the board reconsider. She says there are already over 11,000 acres of state forest and tax forfeited lands in Wilma Township, with 2,300 acres forfeited this year. We had told her that there were two exceptions to the resolution: the twenty acres of our park land that we request a conveyance to the Township and people of Wilma, and the strip of land east of the new Schmedeke Lane Extension that the county is requiring Eldon Schmedeke to purchase for the road to be improved. She told Paul and Glen that the Board of Commissioners can overrule the township board and can approve the sales without our permission. Cathy said 1,288 acres are part of the Memorial Forest and will never be sold; 400 acres of the proposed sale are Conservation Lands, with mid-term management for timber and land sales, which the county will have logged off before it is sold; and 673 acres are non-conservation, which are labeled short-term, to be sold after being logged off within 8 years. Mike said his vote for the resolution stands. He does not want any more public lands to be sold in our township. Mike moved that the board re-affirm the resolution, and that Paul send copies to all the 5 County Commissioners, and notify the auditor. Glen seconded. Passed.
Township Septic Ordinance: We have drafted a revised Sewer and Septic Ordinance for Wilma Township, which basically duplicates the County ordinance which went into effect yesterday. We do not have to have a Shoreland Management Ordinance; we can go under the County’s. The board has a year from yesterday to adopt and implement the ordinance, and Glen said we will table the vote for now to give the Board and any Citizens time to study it. Glen said he will have a link to the new ordinance posted on the township website. Paul will send a copy of our new ordinance to Gail Kespohl, our septic inspector, so she will not have to write one for us. Paul has sent it to Cheryl Wickham and Fran Levings, so that Arna and New Dosey can adapt it for their townships.
Schmedeke Lane: Glen tabled the discussion on the Schmedeke Lane Extension build-up and development until Eldon can attend a meeting. Mike said he had a meeting with Eldon. The board will not release the $10,000 to the township for class-5 gravel to top to the road and to fix the culvert and ditches until the land sale is completed.
Town Hall Repairs: Mike said we can’t determine how bad the back door frame is until the frost goes out and the building settles. Issue tabled.
County Township Officers’ Meeting: Paul and Glen reported on the County Township Officers’ meeting last Saturday in Hinckley. Kelly Schroeder gave a report on the new septic ordinance and charts of land schedule for taxes payable in 2015. Cathy Clemmer gave out worksheets to determine tax impact with levy increase/decreases per property, and the 2014 certified net tax capacity values. Glen and Dave Baker were re-elected to the Executive Committee. Brett Grundemeier gave the DNR Report. The winter has been very hard on deer, and the DNR is working with the Deer Hunters Association to provide free deer feed for volunteers. They are not taking new volunteers now. Many lakes have died due to the hard winter, and the Walleye limits have been drastically reduced, which will cause the Tribes to declare more lakes as netting/spearing lakes, including Razor Lake in Pine County. Sheriff Candidate Brett Westbrook spoke about his qualifications and plans for the sheriff’s dept.
Eagle Head Station, Duxbury VFD: The MN DOT officials will meet with Mike and Pat Story at the new Eagle Head Fire Dept. Station on Thursday morning to discuss what the fire department wishes to do with the DNR House and to see what our plans are for the other buildings. Rep. Tim Faust says he is going to get the house for the Duxbury VFD if they want it, and Mike said the house could be used by the township for some training or other activities. He will represent both the Fire Dept. and the interests of the Township in acquiring the use of the house. Pat is going to try to get them to replace the well and septic that they filled in and bulldozed.
Mileage: Paul suggested that when officers could car-pool to meetings, but choose to drive separately, that they should be paid only for one-way. Glen said he doesn’t feel right about that suggestion, and Mike said there are sometimes good reasons why people need to drive separately. Also, for the short courses we always carpool. Issue tabled.
NEW BUSINESS: Town Cemetery: Glen gave a report on the Green Burial Seminar that was held at the New Dosey Town Hall last Friday. Cloverton gets funds from the state to bury paupers in their cemetery, plus get income from the payments citizens make for plots and upkeep. He said we could put a cemetery in our Park. Mike said this is an old idea, and has been discussed before. The Board suggested a Cemetery Committee with Jean and Jeff Grand Pre, Paul Raymond, and Patrice Winfield to research the requirements and feasibility of building a township cemetery. Gary said having a township cemetery could open up a can of worms with regulations and rules and cause problems for the township, and he opposes it. Patrice said we should at least do the research on the liabilities and regulations and what would be involved. Glen moved that a volunteer committee be appointed with Jeff and Jean Grand Pre, Patrice and Paul to research the regulations and costs and liabilities. Mike seconded. Passed. They will report to the Board in 90 days, at the August board meeting.
Board of Equalization and Review: Will be Wednesday, April 23, at 1 p.m. at the Town Hall.
Spring Short Course: Will be this Friday in Carlton. Glen will drive his 4-wheel drive truck as a lot of snow is predicted. So far, Toni, Paul and Patrice are going.
Election Judge Training: Thurs. June 19, Clerk/Head Judge Training, Sandstone Sr. Center, 9 a.m. to noon. Wed. Aug. 6, Regular judges, Askov Community Ctr., 1-3 p.m., or Thurs., Aug. 7, Hinckley Community Ctr., 9-11 a.m. or Pine Co. Courthouse, 1-3 p.m. All judges must have training. Glen appointed Jeff and Jean GrandPre to join the judge pool and to get training. We need four judges for our Fall elections.
Coure-Ruppe Free Legal Seminar: Covers township issues, roads, fire contracts, ordinances, and free legal advice. Albertville June 26 or Sept. 6, or Cotton, Oct. 4. All seminars 9 – 4 p.m. Paul said he would like to attend this year. We didn’t go last year.
TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached). Claims were presented:
Pine Co. Courier $ 17.90
Little Falls Machine 156.11
Bruno Deep Rock 1,123.84
Patrice (expenses) 128.20
Gary (expenses) 60.00
Antoinette Williamson (judge) 51.00
Glen (expenses) 33.60
Paul (expenses) 52.80
Barb Smith (judge) 45.00
US Treasury Withholding 497.40
Mike McCullen 71.11
Mark Pallow 265.96
Patrice Winfield 258.58
Glen Williamson 148.45
Antoinette Williamson 69.26
Gary Vink 111.28
Paul Raymond 366.63
Total all Bills $ 3,407.69
Gary moved top pay all the bills, to approve the Treasurer’s Report, and to transfer $3,400 from savings into checking. Mike seconded; passed. Glen moved to adjourn the meeting; Mike seconded; meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 5, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Grader Assistant Ben Glocke, and Pat Story.
Paul read the record of the February meeting. No corrections. Gary moved to approve; Mike seconded.
OLD BUSINESS: County Septic Ordinance: Patrice made copies of the county’s new ordinance so the Supervisors could study it. We must adopt this ordinance as a township ordinance within one year of April 1, or we can give our jurisdiction to the county and go under their ordinance. Glen asked Paul to find out if we can retain our own septic inspector and permit issuing under the county ordinance, or if we need to pass our own. Issue tabled until April meeting.
NEW BUSINESS: County Tax-forfeited land sales: Greg Beck sent a list and maps for two sales of lands in WilmaTownship. One, a large parcel in Section 11, north of Jensen’s and west of the new Schmedeke Lane extension, to be auctioned off on Sept. 19, 2014. Another list of parcels adjacent to public waters in Sections 8, 9, and 17, including our park land the town and state and county always believed we already owned. The Legislature needs to rule on these, and will be auctioned in the next 3 -5 years.
Mike said he personally opposes the sale of any state or county public lands into private hands. He said any tax benefit we may gain by having these properties back on the tax roles is offset by the loss forever of public-access hunting and fishing lands. Pat Story said there is a finite amount of public land, and any sales decreases this. Patrice said she agrees with Mike, that those lands that now are publically owned, either by the county or the state, should remain public. Mike said another issue with the county’s proposed sale is that many of the parcels are landlocked, and this leads to a lot of lawsuits and hassles for the township so people can get easements through other people’s land to get to their landlocked parcels.
Glen moved to pass a resolution stating that because of the above reservations to losing public lands and for easement issues, that the Board of Supervisors of Wilma Township oppose any sales of county land in Wilma Township to private owners, with the sole exception of the north 20 acres of our park, which we believed we already owned, and which we want to receive for public access for our citizens by conveyance through an action of the Legislature and the Pine County Board of Commissioners. Mike seconded. Passed. Paul will write to Greg Beck opposing the sales. The Land Department letter states that if the township disapproves of these sales, they will be removed from the listings. Paul will write to Beck.
Board of Reorganization: Last year we held the board of reorganization at our April meeting. The law according to the Township Association calendar states that the last date for this is March 31, and our board meeting this year is April 2. Glen directed Paul to write to the township attorneys and get a decision whether we can hold our Board of Reorganization on April 2nd.
Board of Equalization and Review: Scheduled for Wednesday, April 23, at the town hall, 1 p.m., to challenge property assessments for 2015.
County Township Officers Spring Meeting: At Hinckley American Legion on Saturday, March 29, 9 a.m. Paul and Glen will attend the planning meeting tomorrow.
Spring Short Course: At Black Bear Casino in Carlton on Friday, April 4. Glen will drive a carpool. We can make final plans at the April 2 board meeting.
Annual Town Meeting and Election: Next Tuesday, March 11. Polls open at 5 p.m., Board of Canvass at 8 p.m., and Annual Meeting following. Toni Williamson is head judge, with Patrice and Barb Smith.
DNR Fire Warden Dinner: The township got a notice asking for a RSVP for the Fire Warden dinner at the AskovCommunity Center on March 27, 5 p.m. Joe Vink is our Township Fire Warden, and Gary said he already got the notice and will be going.
Green Burial Seminar: New DoseyTownship is hosting a day-long seminar on green burials, either on ones’ own property or in the public cemetery, Friday, March 28, from 10 to 2, with a lunch break. They ask people to bring sandwiches to share.
ROAD REPORT: Ben gave the road report as Road Manager Mark Pallow couldn’t attend. Ben said it has been a busy month for snow plowing. There are no loggers active in the township at this time, and no new equipment issues. Mark is researching what chains to get to replace the old chains. Plus cables for the swing blade. Mark took 3 days to get everyone plowed in the last big snowfall. Gary said it took him 3 hours to do the town hall and fire hall parking lot and driveway. We’ve had 78” of snow so far, and 59 days below zero temperatures.
Town Hall Back Door: Gary said that because of settling or some other reason, the door jams are not air tight any more, and we need to fix them. Cold air is coming in. Pat Story asked what is the status of getting a new town hall. Paul said we found out that we do not own the land on either side of the town hall/fire hall; the boundaries are at the edges of the halls, so there is no room to either expand the existing hall, or build a new one. Glen said there is a lot of sentiment towards keeping our old hall, and it has been adequate for pancake breakfasts, weddings, Fall Fests, and board meetings.
Eagle Head DNR/Fire Dept. Station: Pat asked if there is interest in the fire department getting state bonding to replace the well and septic that MN Dot destroyed at the Eagle Head Station, which is now the Duxbury VFD Eagle Head Station. Mike said no. Pat said he is making progress on getting some grants for the fire department. He is corresponding with Shane Chatlain, who is in charge of the tower and tower building. Pat said all his experience with state contracts is that they gave 20 year leases, but Shane insists they can only give the Duxbury VFD a 10 year lease. Mike said this will influence any decisions to upgrade the pole barn or buildings. They took out the heater that was in the side garages we would like to heat.
TREASURER’S REPORT AND CLAIMS: Patrice gave the Treasurer’s Report (attached). Bills were presented:
Paul (expenses) $ 10.00
MN Benefit Association (Life Insurance) 229.00
Bob Brewster 1,529.00
Patrice (expenses) 13.86
Gary (plowing) 150.00
Mark Pallow 494.54
Ben Glocke 34.63
Total Bills $ 3,032.33
Mike moved to approve the Treasurer’s Report, and to pay all the claims, and to transfer $3,000 from savings into checking. Gary seconded. Glen moved to adjourn and meeting; Mike seconded. Meeting adjourned at 9 p.m. Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 5, 2014
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Ben Glocke.
Paul read the record of the January meeting. Glen said that in the discussion regarding plowing the Vink Road to allow T&T Logging access to their wood, Supervisor Gary Vink had recounted problems with T&T in the past, damaging roads, and this was not in the record. With this correction, Mike moved to approve the record; Gary seconded. Passed.
BOARD OF AUDIT: The Supervisors examined and compared the financial records of the Treasurer and Clerk for 2013 and Schedules 1, 9, and investments. Glen moved to approve both sets of records; Gary seconded. The Board of Audit signed the Statements of Receipts, Disbursements, and Balances, Schedule 1.
OLD BUSINESS: Schmedeke Lane Extension: No action, since Eldon Schmedeke is not able to attend the meeting. Eldon has indicated that he has the money to purchase the strip of County land bordering the Schmedeke Lane Extension, a requirement of the County before they will authorize upgrading the road for adoption as a township road. He has said that when things are less hectic for him, he will sign the agreement and purchase the land. The County then will authorize WilmaTownship to expend $10,000 to build up the road and repair the culvert to County specs, and to adopt the extension as a township road, no strings attached.
Cigarette License: At last month’s meeting Glen moved to approve the license for the Duxbury Store, but Gary had to recuse himself. Since Mike was absent then, Glen re-moved that a cigarette license for the Duxbury Store be approved for 2014. Mike seconded; passed.
NEW BUSINESS: March 11, 2014 Election: Gary moved that Toni Williamson be appointed Head Judge for the election, to serve with Patrice Winfield and Barb Smith. Polls open from 5-8 p.m. Paul will prepare the ballots and roster. Gary and Paul filed affidavits of candidacy. Judge training for the fall elections is June 19 for the Clerk, and August 6 and 7 for judges.
March 11 Annual Town Meeting Agenda:
The Board discussed several requests for financial support:
Seven County Senior Federation: They are asking for a renewal of WilmaTownship’s service contract for 2014. Last year the voters authorized the contract and a $100 donation.
Pine County Historical Museum: Last year, the voters authorized a donation of $1 per citizen in WilmaTownship. We have 71 people.
Old School Arts Center: Last year voters approved a $100 donation to the OSAC, but at a later meeting, the Board rescinded this and voted to not give a donation. Since then the OSAC had to close temporarily, but a Duluth physician has purchased the old school and has agreed to lease the OSAC museum and office space. Their grand re-opening art show is March 21. They are requesting a $100 donation for 2014.
North Pine Area Hospital District: The district is moving forward to building a new 9-bed hospital on the grounds of the old SandstoneAirport, with an access road by the Victory Station near the freeway. Ron Osladil is requesting that WilmaTownship reconsider joining the district. It would mean an annual assessment of $30 per $100,000 property value. Gary said one reason the voters rejected joining the district originally was that there was no guarantee that this assessment couldn’t increase. Paul said that they have since then set a limit on any increases, plus they must be approved by all the members.
Mike moved that we not put the N. Pine Area Hospital District on the agenda for the annual meeting. Our board and our citizens have voted several times not to be part of the district in the past. Gary seconded. Passed.
Mike moved that we do put on the agenda the three requests for funding: The Seven County Senior Federation, the PineCountyHistoricalMuseum, and the OldSchoolArtsCenter. If approved, the three would total $271. Gary seconded. Passed.
Proposed Budget for 2015: Glen moved that we keep the same budget and levies for 2015 as 2014. Gary seconded. Mike moved that we keep the same wages for 2014 as we had in 2013, no increases. Gary seconded. The proposed levies and wages will be presented to the voters at the annual meeting, although the Board has final vote on wages at the Board of Reorganization.
Snowplowing: This year has been especially severe, with several plows. Last year and other years, we have had as few as one. Discussion on whether we need to increase the rates for 2014. Mike said we need to remember the taxes our people have paid to purchase and maintain the grader and to pay the grader operators. Mike said that the Board agreed when they purchased the first grader that it would be used to take care of our citizens, and at first snowplowing was free. When we were required to charge citizens, it was $10 per season, and has risen to $75 and $100. Mike moved that we continue with the $75 seasonal fee, $100 for drives over 700 feet. He also moved that longer drives, over 1,000 feet, be charged $175 per season, up to ½ mile. Over ½ mile, to charge $350 per season. There is one drive off of Eagle Head Road that is well over 1,000 feet. Glen seconded.
ROAD REPORT: Ben gave the road report for Mark Pallow. They plowed 3-4 times. The replaced the blade on the grader. The side cable broke and they will need another cable. Ben said we should get a battery maintainer to keep the battery always charged and ready on these very cold days. Mike moved that Ben and Mark be authorized to purchase a battery maintainer. Gary seconded. Passed. Ben said the grader will need tire chains for next season. The propane heater in the grader bay of the fire hall went out, and may have been out for two days. Federated Propane came out as an emergency call and repaired it. Ben said he didn’t think it got so cold that the fire truck lines froze. Patrice said we got a propane delivery on January 28. There is a shortage of propane, and some rationing. It’s over $5 a gallon now, but we still have some prebuy at $1.49/gallon.
Mike said that the Board has approved paying the Road Manager Mark Pallow for attending meetings and giving road reports, and if Ben is substituting for Mark, Ben should be paid as well. Mike moved that Ben or Mark be paid for one hour for attending board meetings and giving road reports, $15.00. Gary seconded. Passed.
Board of Review and Equalization: The CountyAssessor has set the date as Wednesday, April 23, 2014, at 1 p.m.
Federal Mileage Rate: It is now $.56/mile for 2014.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Bills were presented:
Paul (expenses) $ 10.00
Patrice (expenses) 20.87
Security Life (1st qtr. Dental) 426.48
Federated Propane 85.00
Gary Vink (plowing) 60.00
Ben Glocke 48.48
Toni Williamson 46.17
Total Claims: $ 1,734.81
Mike moved to approve the Treasurer’s Report and to pay all the claims, and to transfer $1,700 from savings into checking. Gary seconded. Passed. Gary moved to adjourn the meeting. Mike seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk