Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

WILMA TOWNSHIP BOARD OF AUDIT & SUPERVISORS’ MEETING, WED. FEBRUARY 6, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

Board of Audit for 2018 Books: Paul and Patrice had coordinated and cross-checked their books. The Board reviewed and signed the Schedule 1 and Cost Control Summaries for 2018. Gary moved to approve their books; Mike seconded. Proposed levies for 2020 taxes and wages for 2019 presented to propose to the voters at the Annual Town Meeting. No increases or changes were proposed by the board.

CLERK’S REPORT: Paul read the record of the January Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden has been proactively plowing Tamarack Pine Drive since the school bus has had problems getting up that road to the Pallows. He replaced the cutting edge and after the ice broke he re-graded all township roads. He will do Tamarack Pine Drive before the new snowfall is finished, and then will do all the roads when it stops. Alden did get the new chains but is going to wait to put them on and has been repairing the old ones.

Proposed Road Projects: Paul printed up Alden’s proposed future road projects; Alden said these are not all for 2019 but some are for future years. Mike asked if he could put an estimated cost on the different projects, for culverts and gravel; he said yes.

OLD BUSINESS: District 11 Senate Election: Wilma had a big turnout; 26 voters, evenly split 12-12 between Stu Lourey and Jason Rarick, who won the district. Two votes for the pot candidate. Paul will need three judges for the election to fill Jason’s seat, and possible primary.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet, including past the hall. Discussion on switching from Viasat/Exede to Centurylink. We do not have a phone line, so we would need a line. Glen said we would be paying only $45/month instead of $118 and so our internet fund would last over twice as long. We would pay for the modem and installation, but after that it would be a great savings. Mike had some questions; Glen moved to have Wilma change Viasat with Centurylink for internet; Mike seconded, all aye. Paul will set up the appointment; our address is 61207 Duxbury Road.

Zoning and Permit Questions: Tanner and Christina Ponting at pontingtanner@gmail.comwrote Glen: “I am looking at a 10 acres, parcel number 3201250000. It is right off of Duxbury road. If I purchased this property could I build on it? Over half is wetland. Does your township allow sheds and trailer campers to be on properties? Do I go through township to build drive way, culvert size? We love the area and would like to be apart of it.” Paul wrote her: “Wilma Township has no building permits or zoning restrictions on building within our township.  State and country shoreland ordinances apply, if you’re building on a river or lake, but I know of no wetland restrictions, except difficulty.  We do not offer assistance for private drives or private culverts, but you will be crossing the county right of way on the Duxbury Road, so it might be a good idea to contact the county highway department and let them know of your plans.” Glen spoke with her and gave her the distances for the Shoreland Ordinance, if she is on a creek.

Board of Review and Equalization: County Assessor Lorri L. Houtsma has scheduled it for Monday, April 8, 2019 at 1:00 p.m

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice will go and represent Wilma Township. She has already lobbied the legislature and knows many of the officials.

March Township Election: Glen and Patrice are up for re-election. Election and annual meeting is March 12, 2019. Since Toni and Patrice can’t judge, Paul will need to find a third judge; Patrice said to contact Dave Baker.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for February $6091.58. She will transfer $6000.00 from savings to checking. She didn’t have the totals during the meeting so Mike moved that she move whatever funds needed to cover the claims; Gary seconded. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond____________________________________

Attest: Glen Williamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JANUARY 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond and Grader Operator Alden Shute.

CLERK’S REPORT: Paul read the record of the December Board Meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did maintenance on the grader, replacing the hydraulic line. He said Gus Roberts has some almost new tire chains for the grader for $200 a set; ours are wearing out. The meter on the fuel tank froze and needs to be replaced; he said it’s not urgent but we won’t know how much fuel the fire trucks use. He has concerns about damage to the grader from overhanging trees, some on private drives, especially when they are heavy with snow and ice.

Escrow: Alden had Sauder Logging pay Patrice $500 escrow for logging on South Duncan Road.

Late Snowplowing Payments: A citizen asked to be signed up after our big snowstorm last week. There were some extenuating circumstances for him not paying before the first big snowstorm. There was a long discussion on policy and if the board should make an exception for this citizen. Mike at first argued for the exceptional reasons this person may be allowed to pay two months late even after we had a big snowfall. Glen was concerned about making exceptions and the precedent it could set, which could get the township in future trouble. He said this property under the previous owner had been plowed every year and this person ought to have known that plowing wasn’t free; he himself had paid for plowing in past years. Our notice was published and posted and on the internet well before fees were due. Gary moved to allow this person this time to pay late. There was no second to the motion. Tabled.

Fire Hall Furnace Repair: Alden had the man from Federated out and they replaced the four burners on the grader side of the fire-hall. There was a birds nest in the pipe, but they think the terrible smell was from the bad burners in the grader side. The fans were also running 24 hours, even with the heat off, so our electric bill was much larger than usual. We will screen the pipe to prevent birds. Federated sent a bill for $240 for the work. They also checked the fire department side furnace since they’re the same age and are 20 or more years old, and said it’s ok for now, but Mike said next year we need to replace those burners also.

OLD BUSINESS: New Fence-line by Hall: Duane Glienke told Glen that he did move it one foot over and that he’s willing to move it more if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he could tell Duane the fire department and township will pay the rental if he moves it. Mike didn’t get a chance, plus he needed to get some wood from Duane so it wasn’t the right time. Mike said those posts are frozen in solid so there won’t be any moving until spring.

NEW BUSINESS: DSL Internet Coming: Centurylink has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and down Markville Road and are installing pedestals. Paul and Patrice got calls from a man on River Cabin Road asking if the broadband would come down their road. Glen said if you go to the CenturyLink.com website and click internet, you can already sign up for installation and you can input your address to see if it is available to you already. He said most of our town, including River Cabin Road, is ready now and this man can sign up if we can find him.

County-wide Zoning Ordinance: Mike and Gary were going to represent Wilma at the working session at the Pine County Courthouse on Monday December 17th for townships participating in the drafting of the proposed ordinance, but they weren’t able to go.

MAT L & R Meetings: Two days, February 20 and 21 at the Best Western Hotel in St. Paul. Patrice said she will go, and will stay at the motel since she can’t stay with her father. She has already lobbied the legislature and knows many of the officials. Paul said the new Minnesota Township News has a story (p. 40) about why it is so critical for townships to lobby the legislature: Multi-subject bills are illegal in Minnesota’s Constitution but still the legislature passed many omnibus bills and when the Governor vetoed one of them, the Mega-Omnibus Supplemental Budget Bill, it also eliminated township bills that had nothing to do with the veto, which eliminated financial support for town road accounts, local bridge replacement funding, the broadband grant program, and other vital township priorities.

Board of Audit for 2018 Books: Glen moved to schedule the board February 6, before the February board meeting. Mike seconded; passed. Paul and Patrice need to meet to coordinate and cross-check books before the audit.

March Township Election/Designated Polling Place: Glen moved to designate the Wilma Town Hall as our polling place this year. Glen and Patrice are up for re-election. Filing opened today and ends January 15, call the clerk 245-2579. Glen and Patrice filed Affidavits. On the last day, January 15, Deputy Clerk Toni Williamson will be open for affidavits by appointment, 245-0603. Election and annual meeting is March 12, 2019. Glen and Patrice paid the $2 filing fee.

2019 Garbage Pickup Schedule: Copies available and posted on websites. Glen will put a notice not to put garbage out a week before the date since crows and coyotes will tear it up and it makes an unsightly mess.

Eagle Head Fire Station Plowing: Mike said he needed to get the brush rig out of the Eagle Head garage and it had not been plowed after two storms. Alden said he will get to it. He has to go up to Tamarack Pine Drive because the school bus said they couldn’t drive on that road yesterday.

Duxbury Store Cigarette License: 2019 cigarette license due for renewal. $10. Paul forgot the forms, but Glen said he’d sign it when we had it.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $2,659.95, requiring a transfer of $2,700. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

Alden, the grader operator will post here on this website by 10 pm, the night before, if the roads and driveway will be plowed, the next day.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

Attest: GlenWilliamson, Chair________________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,WEDNESDAY, DECEMBER 5, 2018

WILMA TOWNSHIP BOARD OF   SUPERVISORS’ MEETING,WEDNESDAY, DECEMBER 5, 2018

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond,  Grader Operator Alden Shute, and Pat Story.

          CLERK’S REPORT:  Paul read the record of the November Board Meeting. Gary moved to approve; Mike seconded.

          ROAD REPORT:   Alden changed the oil and did maintenance on the grader.   Tamarack Pine Drive Damage:  Anderson Recycling is hauling scrap metal and big pieces from the Vink Ponds on Tamarack Pine Drive. We billed them for damage to the road.  Alden had said he thought our $150/hour fee was excessive, but in reevaluating it he agreed that for repair work on damaged roads we should bill the full fee for a minimum of one hour. They have not paid our bill yet.

            Culvert Workshop:  Alden attended the workshop on November 8, at the Pine Co. History Museum, Askov. They covered the effects of culverts on fisheries; hydrology and culverts and the design and installation of culverts.He said we only have two culverts that were relevant for the training, on Pete Anderson and Heller Roads but it was a worthwhile training.     

          Fire Hall Furnace Repair:   Alden had the man from Federated out and they need to replace the four burners on the grader side of the fire-hall.  He estimates about $200 for the work.  Mike told him to have them also check the fire department side furnace, since they’re the same age and are 20 or more years old. Alden said he will notify Mike when the work is done so he can park the brush rig there.

          Schmedeke Lane: Dennis called Glen to complain that no pit-run had been put down at the end of the Schmedeke Lane extension and cul-de-sac.  Alden said it was too muddy, so he has to wait until it warms up and dries out. When he can he will put 6 – 8 loads of pit run, topped by 2 -3 loads of class 5 gravel.

          OLD BUSINESS:  New Fence-line by Hall: Glen spoke with Duane Glienke and he said he did move it one foot over.  He’s willing to move it more, if the township or fire department pays rental of his land of $100 per year. Mike was delegated to talk with Duane and negotiate how far he is willing to move it, and that he can tell Duane the fire department and township will pay the rental if he moves it.  

            Town Hall upgrade:  Drilling Electric has completed their work at an estimate of $5,500 but have not billed us yet. Mike will do the stage project when it warms up; he can’t apply poly until warm weather when the hall can be ventilated. He will rent a sander. The fire department will try to get big utility carts for the grills from Minnesota Surplus and the fire department will get rubber mats for the floor so those making pancakes can stand for hours. Electric grill needs a new plug and big gas grill needs the knob fixed.                                      Insulate Hall: Up North Insulation put down fly-repellent insulation  12” deep, R42 value and billed $1,750.  They did put foam in the slope and put in at least one vent and will do the other when it is warmer. They could not caulk because the caulk would not take in the cold, and will do it next Spring.  They gave an estimate to spray the exterior of the building with a fly repellent insecticide for $162. Mike said we can deal with that next spring.     

          MAT Educational Conference and Meeting:  Was November 15 – 17 at the DECC in Duluth.  Glen and Paul attended.  (We will get $200 scholarships each from the County Township Officers.) Theme: Powering Our Future:  How the electrical grid affects people in our township and how power is allocated and how problems are handled, plus precautions for  natural or human caused disasters.  Glen said it was very valuable training but too many sessions and workshops and round-tables were scheduled at the same time.  Paul had the same problem, trying to attend all the clerk’s and CTAS workshops plus all the round tables. Workshops on utilities in township rights-of-way; record keeping;payroll account coding, and  round tables with MN Board of Firefighters, the DNR, road maintenance and culverts..  Paul sat at the round tables with MN Board of Firefighters and got good info for the department plus the application for the Minnesota surplus services; Glen said everyone at the MN Board and State Fire Marshall’s office know Pat and they have a lot of respect for the growth and progress of our department.  Next year’s conference is in Mankato, then for three years in St. Cloud.

            NEW BUSINESS: DSL Internet Coming: Century link has ditched fiber-optic cable for DSL internet all the way to Duxbury on Tamarack River Road and are installing pedestals.  Pat said he has tried to contact both Century Link and Century Tel because his home is on the Wisconsin side of the phone companies, served by Century Tel.  He said the cut-off seems to be at River Cabin Road, but there are many homes further including Lost River Road. Glen gave Pat a contact person, Dana Mackenzie, Director of the Office of Broadband Development, 651/259-7611.

          Tri-township Disposal District Increase:   Gary said the garbage board voted to increase annual rates from $36 to $40 and to notify the citizens at our annual meeting.

           County-wide Zoning Ordinance:  A working session has been scheduled for Monday December 17th, 6:30 pm, for townships participating in the drafting of the proposed ordinance, in the Courthouse Board Room (635 Northridge Dr NW, Pine City).  Paul made a printout for the Board of the first draft of the ordinance that they will review on December 17th and a list of the items that participants at the November County Zoning public meetings felt were most important. Glen moved that any interested township officers be allowed to attend; Gary seconded. Mike and Gary will represent Wilma.  Patrice made copies for Mike and Gary.

            MAT L & R Meetings:   Two days, February 20 and 21 at the Best Western Hotel  in St. Paul.  Glen said at the MAT  conference they expressed disappointment that so few township officials try to attend these meetings with legislators to advocate for township government.  He moved that we try to send someone, and Patrice said she would go if she could work it out.  She could stay at her father’s so wouldn’t have to pay for a motel, and her sister could stay at her home.  She has already lobbied the legislature and knows many of the officials. Glen said to put it on the agenda for January.

          MAT Training for Non-officers:  Pat wants to attend some trainings on his own dime and spoke with Steve Fenske of the MN MAT Insurance Trust who told him trainings are for officers, but citizens can attend. He tried to sign up but it kicks him out.  He will have Fenske call Paul to authorize him to go.

          March Township Election:  Glen and Patrice are up for re-election.  Filing period starts January 1 and ends January 15, 2019.  Election and annual meeting is March 12, 2019. Glen paid his $2 but can’t file until January 1.  Patrice will file also.

          MN LTAP Culvert Installation, Maintenance, and Inspection Workshop: MN Local Technical Assistance Program/U of M March 7,2018, Holiday Inn, Duluth, $60. Alden said he didn’t think the cost would justify this, and it would repeat things covered at the November workshop heat tended.

           Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached to record); Total bills for November, $5,301.92,requiring a transfer of $5,300. Gary moved to approve the Treasurer’s Report and to transfer the funds. Mike seconded.

           Gary moved to adjourn; Mike seconded.  Meeting adjourned 8:40 p.m.

Report by Paul Raymond____________________________________

Attest:  Glen Williamson,Chair________________________________