Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 5, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 5, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

MAY BOARD MEETING: Paul read the record of the May 1 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he’s graded all the roads, some of them twice, and did some ditching. He and Gary gave Paul the billing for the west Range Line Roads for culvert cleaning and grates and for blading. Alden said the N. Duncan and South Duncan Road culverts need to be installed. He ditched the south end of Crooked Lake Road and also the Mink Farm Road. The culvert at the end of Mayfield Road is plugged and he believes it has collapsed and needs to be replaced with a 24” x 30′ culvert. He asked if they need to locate utilities before working? He tagged the culverts with white stakes and pink flags. Gary said yes, and not just at the culvert locations but the entire road. Gary will take care of calling Gopher One for locate markings. Alden will have Hopkins do the gravel for River Cabin Road and Roberts do the town hall parking lot, and Lisenius do the red rock on Dollar Lake Road. Todd Elliot will put 4 loads of pit run on the North Duncan Road and 6 – 8 loads on the Schmedeke Lane Extension. Alden doesn’t think he needs class 5 on the last 300′. Alden said he will get estimates for the gravel for the work we need on the first part of the Pete Anderson Road so we can make a proposal for Arna Township. He already got quotes for the fabric, 6 rolls at $295/roll to put over the corduroy before gravel is applied.

Eagle Head Road Culverts: Beavers keep plugging the culverts; Gary got them cleaned out and Gary and Alden put grates over the culverts.

State Park Road Account Grants: The DNR is offering financial assistance to improve roads that provide access to state parks and state forests. Mary Straka, the Moose Lake Area Supervisor and Park Manager is giving us help and suggestions. She will provide a letter of support once we prioritize what roads we want help with. She said we can also get letters of support from Jeremy Fauskee, the DNR Forestry Supervisor and Mark LeBrun, County Engineer and Mark LeBrun, County Engineer. Alden said we should apply for assistance with Little Tamarack Lake Road first and the Mayfield Road. Priority given to improving access to outdoor recreational facilities. Mike said we need to contact Le Brun before we spend too much time writing a proposal to make sure our roads will qualify and ask if they have minimum standards for road width and quality in order to qualify. The DNR said that there are minimum geometic design standards for board to devise a qualifying project. Alden said Little Tamarack Lake is so high that the water is right up to the road where we did the shoreland build project, and we can ask for more rock and rip-rap, plus gravel. He estimates the two mile road would need 4” of lift plus rock on the shoreline, at least 400 loads at $200 per load, about $80,000. He will work up a proposal once we find out if this road will qualify.

OLD BUSINESS: Grader Hall Furnace: Federated repaired the furnace. Drilling Electric Bill: Finally got a bill from them and it will be paid tonight. Mike thought it was pretty high, over $5,000, but this was their estimate. Town Hall Stage Project: Mike said he’d be doing it after things quiet down a little. The Fire Department can help Mike clear stage for sanding and finishing at the drill next Tuesday at the Duxbury Hall.

Local Government Officials Meeting: Was May 28, 2019. First meeting in the new Sandstone Pine County Government Center, with the County Commissioners meeting with county township officers. Glen and Paul attended. Topics were foster care with Rebecca Foss, and how they place kids and help families, and veterans services and the Beyond the Yellow Ribbon program for reintegrating veterans, reserve and National Guard soldiers and helping their families while they are deployed. They got a tour of the new office building which has offices or cubicles for dozens of county employees.

Pine County Zoning Ordinance Public Meetings : Was Monday, May 13,

Pine County History Museum, Askov. Glen and Paul attended. Purpose:To provide residents, stakeholders, and township officials information related to the current full draft of the Pine County Ordinance and solicit feedback. It was a very informative meeting and copies of the ordinance brought back for the board. They said towns can opt in and opt out. Only three townships have no zoning of their own and five have opted into the county zoning so far.

DSL Internet: Patrice contacted CenturyLink again about their bill and they will correct it. They will be ditching our cable soon.

VFD Pancake Breakfast: Mike said it was a great success, grossing over $4,000. He got tables for the hall to replace the two big tables that were cumbersome, plus chairs for the hall at the Minnesota Surplus.

NEW BUSINESS: Summer Specialized Training: Will be Monday, June 17 (St. Cloud) or Thursday, June 27 (Duluth). All start at 7:45, breakfast and registration, 8:30 sessions, going until 12:30 p.m. Supervisor sessions on road vacating and abandonment; use of drones in road and bridge inspections; culvert installation, maintenance and inspection. Clerks/Treasurers on budgeting and CTAS budget process; handling special meetings, notices and posting; and process of road vacation. Must register by June 10 for St. Cloud or June 17 for Duluth. Glen said he can’t go on a Thursday and may not go at all. Paul plans to go to Duluth. Patrice said she doesn’t want to go that early.

Annual Township Association Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night and two days, unlike previous years. Paul said they cram too much into too short a time to get a real benefit and he won’t go. Glen said he may go, but has time to register.

State Demographic Report: 2018 Population estimate, 79; Household estimate, 39.

3.2 Beer License: Glen moved to approve the Duxbury Store application for a 3.2 beer license and Glen and Paul signed it and Paul with notarize it and send it to the Auditor.

Thank-yous For Donations: We got thank-yous from the History Center, OSAC, 7 County Senior Federation, and Family Pathways for our donations.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for June are $10,447.47 and she wants to transfer $11,000 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 1, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

APRIL BOARD MEETING: Paul read the record of the April Board meeting. Alden corrected record that he got the tire valve at Glen’s Tire, not Deep Rock. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he drove out all the roads. Frost boils are worse this year than he has ever seen. North Duncan Road: The pit run gravel has firmed up. The ditch work is holding up. Crooked Lake Road: The new gravel is holding up well. Little Tamarack Lake Road: Where the frost boil that got gravel was is now better, but another smaller one near the landing. McCullen Drive: Scott Quady said there is a bad frost boil near his house; Alden said he didn’t drive that far down, so didn’t see it. He’ll go by tonight to check it out. Corduroy Coming Up: Alden said a lot of roads have corduroy coming up out of the road, even roads he had no idea were built on corduroy. Pete Anderson Road is the worst. He can’t even grade that road there are so many sticks poking through. Alden said these roads need fabric put down before putting down any gravel, but he should be able to build them up with class 5 gravel and not need pit run. He said road restrictions will last at least two more weeks before trucks can go on our roads. Mike said Alden used the town grader to pull the fire department Big Red out of the mud at his house.

Annual Road Inspection: Mike moved to hold the inspection on Monday, May 20, starting at noon at the Duxbury Store. Gary seconded. Alden already took that afternoon off. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway. Paul will write to Jason Palme from Danforth Township so he can join us.

OLD BUSINESS: Grader Hall Furnace: Alden called Federated to come out to fix the furnace, but they have not returned his call. He will call again.

Spring Short Course: Was Friday, April 5 at the DECC in Duluth. Glen, Patrice and Paul attended. Reports: Paul gave power points and reports to Mike and Gary. Mike said there was stuff about beaver abatement that he didn’t know. Paul and Patrice had financial fundamentals; the paper chase (tracking data through the contract process); 10 Commandments of meeting minutes; mapping. Glen had drainage law; ISO Public Protection classification; Beavers and fire contracts and MnDOT mapping and week inspections.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Next drill is next Tuesday, May 7. Mike said they’d do it. May need to blow it out from the outside first and then from the inside. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

DSL Internet: Patrice contacted CenturyLink and internet was installed in the hall. Alden will get the repeater from Duane Glienke so we can fix the antenna. Viasat was canceled. The first CenturyLink bill was very high so Patrice spent a lot of time on the phone getting it corrected. They will refund the overcharge. She couldn’t get it on auto-pay yet so had to write a check.

CTAS Backup: Mark Alborado at the State Auditor’s Office and their IT department took over Paul’s computer but was not able to fix it. He did give Paul another way to backup. They will put out an updated CTAS to hopefully fix this error. Mike asked if our CTAS programs are backed up; Patrice always backs up to a flash drive and Paul does plus has Carbonite. Paul used Patrice’s backup for his laptop but not his computer.

NEW BUSINESS: State Park Road Account Grants: The DNR is offering financial assistance to improve roads that provide access to state parks and state forests. We can apply for Mayfield, Mink Farm and Little Tamarack Lake Roads. Priority given to improving access to outdoor recreational facilities. Mike said we need to contact them before we spend too much time writing a proposal to make sure our roads will qualify. There are minimum geometic design standards for board to devise a qualifying project. We also would need a letter of support from the county engineer. The Board can make plans during the road inspection for how much gravel and road improvements we want to apply for. Mike moved to pursue this if we do qualify; Gary seconded.

Local Government Officials Meeting: The Pine County Board of Commissioners are holding the next Pine County Local Government Officials Meeting, on May 28, 2019 at 6:00 p.m. at the new North Pine Government Center, 1602 Highway 23 North, Sandstone. Glen and Paul will go, and Gary may. Glen will call him.

Pine County Zoning Ordinance Public Meetings: Will be Monday, May 13, 6:30 p.m. at the Pine County History Museum, 6333 H C Andersen Alle, Askov. Purpose:To provide residents, stakeholders, and township officials information related to the current full draft of the Pine County Ordinance and solicit feedback. Glen said we should send someone; Mike said we’ve agreed that he could go; Glen wants Paul to go also to take notes.

VFD Pancake Breakfast: Mike asked if the Duxbury VFD can use the hall May 26 for the breakfast. Glen moved yes; Gary seconded. Tables for Hall: Mike is going to surplus services and wants to get steel tables for the grills and would like to replace our big folding table in the hall with two or three smaller tables. We may have to buy more chairs. He can check on folding picnic tables also, but they are harder to get into and out of. Glen moved to allow Mike to get whatever he can for the hall. Gary seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. She corrected the total bills last month to $4,119.79. Total bills for May are $3,302.13 and she wants to transfer $3,000 from savings to checking. She transferred $5,000 last month by mistake. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

Wilma Township Board of Supervisor – From left to right, Paul Raymond, Clerk; Gary Vink, Supervisor; Mike McCullen, Supervisor and Glen Williamson, Chair. Not in photo, but present, Patrice Winfield, Treasurer.

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

BOARD OF REORGANIZATION: Elected Supervisor Glen Williamson and Treasurer Patrice Winfield were sworn to a three year and two year term by Clerk Paul Raymond. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Mike moved that the wages and salaries for 2019 as voted and approved by the townspeople at the March 11th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.58/mile. Gary seconded; passed.

Notice-posting: Glen moved to keep posting notices in the Pine County Courier, the Evergreen, and wilmatownship.com. Mike seconded.

Monthly Board Meetings: Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2019/2020. Gary seconded. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Passed.

Snowplowing 2019/2020: Mike moved that we keep our private drive snowplowing rates for the 2019-2020 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

APRIL BOARD MEETING: Paul read the record of the March 6 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed Little Tamarack Lake Road because it gets blocked with snow. He will not plow driveways any more since they are so soft. He will start grading roads as when they dry out, maybe even this week. He had a flat tire on the grader and had to make two trips to Glen’s Tire in Mora to replace the broken valve stem. Deep Rock had to order a stem for the valve. Alden fixed the hydraulic hose.

Snowplowing/Branches: Two people have overhanging branches that interfere with the grader, Paul Raymond and Tom Ackerman. They will need to be trimmed before next years snow season. Paul will notify Ackermans.

Grader Hall Furnace: Even though the burners were replaced when Federated repaired the heater in the grader hall and unblocked the birds’ nests, the furnace stopped working again. Alden will call Federated, and he asked Mike to move the fire department brush rig so the furnace workers can access the furnace. Mike will.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Gary said last time they had to blow it out from the outside first and then from the inside. Mike said they will take care of it. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

Grader Hall Parking Lot/Driveway: Alden said he’d like to try crushed red-rock gravel to lay down in the driveway instead of the crushed rock we put down before. It is about half the cost. He said he needs to cut down the whole driveway 2 – 3”and shape it so it can drain and put a small ditch for drainage. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway.

OLD BUSINESS: Pine County Township Officers Mtg: Was Saturday, March 23 in Hinckley. Report by Paul given to board and it is posted on the Pine County Township Officers website.

DSL Internet: Patrice contacted CenturyLink to order a phone line to the town hall and that was installed. Today she was able to order DSL internet for the town hall which will be installed next week. We have to pay the business rate, which will total about $60 per month, half what we pay now. She will cancel the phone once the internet is hooked up, and she will cancel our Viasat account. Glen said the antenna going north stopped working, although it does have power. He wants to go up to see if the wire became unconnected and may need help from the fire department. Patrice said we should not repair it if it only reaches one township resident. Paul said the board already agreed to put up the antennas to reach whoever they reach, and after all that we paid, not to fix the wire doesn’t make sense. Until Alden got his own internet, he was able to use the township internet, as does the Duxbury Store. The modem costs $99 but they will give it to us for free. We have to sign a two-year contract.

State Election for Representative: The election for Jason Rarick’s house seat was held March 19. Patrice, Glen and Paul were judges. Nathan Nelson won, but not Wilma Township.

NEW BUSINESS: Board of Appeal/Equalization: For voters to appeal 2020 property tax assessments, Monday, April 8, 2019, 1 p.m. County Assessor Lorri L. Houtsma and Wilma Assessor Bob Brewster will attend. We need two supervisors, and both Gary and Glen are certified. Mike said he might not make it.

Spring MAT Short Course: Is Friday, April 5 at the DECC in Duluth. Glen will drive and pick up Paul and Patrice at 7 a.m. Gary said he can’t go.

Culverts: Land and Cabins has a new price list for culverts. Alden given the price list and Mike said he can order whatever he needs.

CTAS Backup: Paul’s CTAS program will not allow him to backup to a flash drive. He has tried three, including a brand new one. He has sent his error log to the State Auditor and their I.T. department is trying to figure it out, but if they can’t fix it Paul would like to use Patrice’s backup so he can load CTAS onto his laptop. Paul’s books are caught up and match Patrice’s. Glen moved that if Paul can’t get his program fixed, that he be allowed to use Patrices’s backup for his laptop. Mike seconded. Passed.

Mail Ballot Voting: Auditor Kelly Schroeder is suggesting that townships with polling places switch to mail-in ballots. This does not require a town meeting; the board can pass a resolution to switch Wilma from public voting to mail-ballot voting. We can’t do it only for some elections and not others, but Kelly had said that they are trying to have mail balloting for everyone if we ever have special primaries and elections like we did in March. Her letter and a sample resolution was given to the board. Advantages are lower costs, but Gary said the whole point of democracy is for us to publicly vote at a polling place. Mike agreed, that constitutionally we should have a central voting place. Glen said it brings the town together when everyone comes to the hall, and he got to make contact with a lot of citizens when he was judge on the 19th. Glen moved to table the matter; Mike seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $4,084.93 and she requests a transfer of $4.000 from savings to checking. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________