Archive for the ‘Board Minutes’ Category
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, NOV. 6, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink; Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Eldon and Marg Schmedeke, Steve Grabau, Jeff GrandPre, Bob Brewster, and Ben Glocke.
OLD BUSINESS: Schmedeke Lane: Eldon and Marg and Paul attended the Pine County Commissioners’ meeting on Tuesday, Nov. 5 in Sandstone. At this meeting, the board adopted the proposal by Cathy Clemmer that the county improve the Schmedeke Lane extension with an additional $10,000 of improvements, including 800 CY of gravel to top the existing pit-run road with 6” of class-5 gravel 22’ wide ($8,000), and to repair the culvert and add rip-rap, and misc. ditch and rock cleanup (an additional $2,000, $10,000 total). This is only if Wilma agrees beforehand to accept the finished road as a township road. They rejected our proposal to extend the road further, which they estimated would cost $26,000. In addition, Eldon Schmedeke will be required to purchase the strip of land between the current road and the west line of his property for $5,650.82. The board said this is the only and final offer, and if the township rejects it, it will remain a county forest road.
Eldon told the board that he fought tooth and nail to get the full proposal accepted, but he is resigned to this, and will purchase the strip of land. He will not ask the township to do more than the same routine grading and plowing as our other roads, after the road extension is adopted and finished.
Mike asked Paul to request that WilmaTownship be allowed to do the work and get the $10,000. He said that with our resources and equipment, we can do a better job and get more bang for the buck, and it would employ local people. He said if necessary, the county could hold the $10,000 in escrow until they approve our finished work. Mike moved that we accept the county’s proposal, but with the request that WilmaTownship be allowed to do the work. Gary seconded. Passed. Cathy said this is an all or nothing proposal; we and Eldon must accept it in its entirety before the county does anything. They want a “no strings attached” written acceptance by the township and by Eldon before they do any repairs.
Pine Co. Twp. Officers’ Meeting: Paul gave a written summary of the County Township Officers’ meeting in Hinckley on October 26.
Road Report: Mark Pallow said he had Hopkins haul 35 loads of gravel on the Mayfield Road (485 yards), and added 4” to the entire road. Part of this is damage by Carlson’s and Bethheaume logging companies, and we need to get a breakdown from Mark on how to bill each one. Glen asked if we should just take both their escrows? Gary said the damage was not done equally; probably 2/3 Betheaume and 1/3 Carlson’s. Hopkin’s bill was $2,095.75; $700 was for the loader, since they used our gravel pile at Shutes. They bill by the ton, 1 ton = 1.4 yards. It’s not by weight but volume, wet or dry. The board asked Mark to get a better price from Hopkins; Mark said he’d negotiate and get a credit on the next order.
Vink Road Escrow: Mark said he didn’t think T&T did damage on the road and he has already graded it, and we should return their escrow. He said at the end the of Vink road the gate was damaged and lock cut, and Mr. Doody accused Mark of doing it. Gary said the gate was open the night before. The sheriff was called and Mark may get a ticket. Mike said we have to back up our grader operator. Gary disputed Mark’s inspection and said there was damage on the road by T & T, and he had complaints of cabin owners on the road that there was damage. Mark said he didn’t think there was damage, just normal use. Mike said he didn’t see how a big loaded logging truck can go up and down a road without damaging it. Mark said if they wanted, they could bill T&T for one load of gravel. Gary moved to bill T&T for one load of gravel, plus administrative expenses, $50 + $50 = $100 from escrow. Glen asked Paul to update our escrow log book, with different roads and different loggers, and that Mark needs to keep records of each road and each logger. He has a tape recorder to keep a record.
Gary said he thinks we should take T&T’s entire escrow, because they also hauled on CrookedLake with Nelson’s silage and did a couple thousand dollars of damage. Glen said this is why we need Mark to keep records of facts and findings and what gravel is put on roads so we can document the damages. Paul said he has to document to the loggers how we spent their escrow, and he needs billing. If we just take loggers’ escrows, it is a road-use tax, not a damage escrow, and we should describe it as such and not tell people they’ll get it back. This was put on hold until next month. Glen moved that the Road Manager document everything done on roads due to logger damages, by hours and yards and times and dates. Mike seconded. Passed.
Wilma Fall Fest: Patrice said it was very successful. A good turnout (60 people) and good food and a great band. They came in under budget thanks to some good contributions and volunteers.
NEW BUSINESS: Allegations against Dennis Schlomka and Gail Kespohl: The Minnesota Pollution Control Agency in Baxter wrote to both Gail Kespohl and Dennis Schlomka, saying (because they live together) “you may be collaborating with each other in inspecting, designing, approving and installing” septic systems and suggesting remedial actions “to minimize the perception of inappropriate behavior and keep everything above the table.” Bob Brewster said Arna also hires Gail Kespohl as septic inspector. Dennis Schlomka is a licensed installer and does installations, but they must be designed by a licensed designer. Four different permits are required for 4 different jobs. Bob said these are just allegations of the appearance of a conflict, with no substantiation. Anyone can make allegations. He said the Outpost system was installed by Dennis, but the electrician made an error with the pump, no fault of Dennis, but it ran up a big bill. Bob said there is no conflict with Dennis and Gail. They are two separate entities, licensed, bonded and insured. He said they work separately, with integrity. Kelly Schroeder is now in charge of the land department. Glen said the board does not need to take any action, but they affirm their confidence in Gail Kespohl and Dennis Schlomka’s professionalism and integrity.
Paul Yager Allegations against Bob Brewster: Glen said he had verbal and email allegations by Paul that Bob was unprofessional and hostile and may have done unfair appraisals of their cabin home. Bob showed how he has in fact saved the Yagers substantial taxes by fighting with the county to appraise their land as lake-view rather than lake-shore, which the county had. They even reversed his appraisal, and he had to get it restored. Bob said he has been our assessor for 9 years and has come every year for our Boards of Review. Bob visits every property every 5 years, and first appraised Yagers in 2008, and returned again this year. For every property, the first access acre is appraised $7,000. If the land borders water, there is additional charge. On TamarackLake, that is $40,000 value for the first acre, plus charges for the front foot. ($140 per front foot). Because their home is across the road, Bob cut the appraisal to ¼, $10,000, saving Yagers $300 per year. In contrast, both Paul Raymond and Patrice are appraised $22,000 for their river-front land. Yagers called the CountyAssessor’s office to complain about Bob being on their land when they weren’t there, and she promised that they would be notified in the future. Mike said this is unacceptable; we can’t have the county making promises and interfering with our assessor; this is a dangerous precedent, and Mike asked Paul to write Kelly and tell her we can’t honor this request and not to make promises to landowners in our township. Glen said Paul should also write to Paul and Patty Yager and tell them we empathize with their concerns and regret any misunderstandings, but we have confidence in Bob Brewster as our assessor and support him, and believe in the integrity, fairness and professionalism of his assessments, and in fact, he had fought to keep their assessment down when the county reversed him.
Duxbury Volunteer Fire Dept. Contract: Glen moved that we continue our association with the fire department and pay our part, $4,500 for 2014. Gary seconded. Fire Chief Mike abstained.
North Pine Area Hospital District: Ron Osladil sent a letter with updates on the new developments of the new hospital, and asking non-member towns to re-consider joining the district. Member towns now are taxed an average of $30 pr $100,000 marketable value. The total levy is $225,000. Gary said we already voted at the annual meeting not to join the district, so the case is closed.
CERT Training, Sheriff Cole: Sheriff Cole sent applications for anyone interested in getting certified for the Community Emergency Response Team. They got a grant and the training is free, 3 hours a week for 7 – 10 weeks. Ben Glocke said he is interested, and got the application form. Mike said the first responders and trained fire-fighters already have more rigorous training than CERT.
Town Safes: Three safes were discovered when cleaning for Fall Fest. We don’t have keys or combinations for any of them. Eldon donated one, but he has no idea what the combination is. There is a chance that our missing town books (1906-1978) are in the safes, but there were no ideas on how to open them.
Town Hall Use: Two requests to use the Town Hall. County fire marshalls want to hold a meeting. Gary moved, Mike seconded to permit them to use the hall. Lucy Starowoitow family wishes to rent the hall a year from now in Oct for a family reunion and want to pay the resident rate of $25 with a $50 deposit. Mike moved and Gary seconded to allow them.
Fire Dept. Raffle: Will be the second weekend of deer hunting, November 16, at 7 p.m. at Duxbury Bar.
Snowplowing Fees Due Tonight: This is the deadline for snowplowing fees for the 2013-2014 season.
Boy’s Camp: Has been sold to two individuals who hope to open it for some kind of camp. They got 71.4 acres. We don’t know the price yet.
Diesel Tank Key: Mike and Paul tried to fill the Purshe fire truck last night and could not find the key to the diesel fuel. Mike promised to keep accurate records of any fuel the fire trucks use so Mark doesn’t run out of fuel. Mark and Mike need to reach an agreement on the key.
TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached) and claims were presented:
Paul Raymond $ 233.64
Mark Pallow 264.59
Mike McCullen 29.09
Frank Rehberger 27.70
Gary Vink 139.91
Toni Williamson 46.07
Glen Williamson 107.71
Patrice Winfield 156.07
Glen (expenses) 33.90
Askov Deep Rock 993.54
Security Life (Dental) 426.48
Ace Hardware 13.98
Pine Co. Courier 22.44
The Evergreen 22.50
Hopkins Sand and Gravel 2,729.53
Duxbury Volunteer Fire Dept. 4,500.00
Stephanie Hanson (Procrastinators) 300.00
MATAT (registration, Glen) 245.00
Patrice (expenses) 81.82
Toni (Fallfest expenses) 41.20
Duane Glienke 300.00
Mark Pallow (exp.) 22.60
Paul Raymond (exp.) 55.20
Total Bills: $ 10,846.46
Gary moved to pay all the bills, to approve the Treasurer’s Report, and to transfer 11,000 from savings into checking. Mike seconded. Gary moved to adjourn and meeting; Mike seconded. Meeting adjourned at 10:p.m.
Paul Raymond, clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, OCTOBER 2, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Steve Grabau. Paul read the record of the September meeting with the correction that the county took a quarter of a million dollars of timber from the whole county. Gary moved to approve; Glen seconded.
OLD BUSINESS: Schmedeke Lane Extension Update: We so far have not heard back from any CountyCommissioners or from Cathy Clemmer, only from Greg Beck.
Road Manager Updates: Lost River Road Cul-de-sac: Mark met with Pat Story and they determined that there is room in the cul-de-sac on Lost River Road for two trees, but not three. They have been planted.
Lost River Road Driveway: Leighton Quinn said it is probably Tom Foster who put in the driveway access at the end of Lost River Road, which filled in the drainage ditch and has caused flooding damage on the road. Mark has not been able to reach him so far. Gary moved that Mark be authorized to cut a groove and restore the drainage and repair the road, and we will bill whoever is responsible when we can reach them. Glen seconded.
Mayfield Road DNR Logging Project: Mark said Betheaume Logging has been hauling logs out of Mayfield Road and gave Mark a $500 escrow deposit. Gary said he had issues with them before, and had to barricade a road. Gary said they also damaged Crooked Lake Road. Mark said he will need almost all of the deposit to repair the road, plus $200 from Carlson’s Timber; Betheaume was hauling further west of Carlson’s logging who mostly hauled before the snowmobile trail. Gary inspected it and said the damage could be as much as 2 or 3 thousand dollars. Glen moved that Mark be authorized to repair the road and detail the damages and gravel and grading, and we will bill Betheaume for whatever goes over their deposit. Gary seconded. Paul said he will need a detailed accounting for the companies.
North Duncan Road Project Update: Mark had Duane Glienke put in two culverts, and he had to apply two loads of gravel. He hopes this will satisfy Bill Peno for now, and alleviate the flooding issues on that part of the road.
T&T, Crooked Lake Road: T&T is logging on Crooked Lake Road, as well as up on the Vink Road. We have a deposit from them for the Vink Road, but Gary asked Paul to write to T&T and inform them that we require a $500 deposit for every township road that logging or hauling is done on. Mark spent 3 hours grading and repairing Crooked Lake Road, including routine maintenance. Mark has tried to reach T&T to arrange a joint inspection of the Vink Road, so we can determine if there are any damages, but hasn’t been able to. Paul needs to write to T&T and tell them about our Ordinance and that they need a deposit for every road, and ask them to arrange a meeting with Mark to inspect Vink Road.
Little Tamarack Lake Road: Mark bladed the road but it rained before the road could set, and ruts were caused. Kari Holter has called to complain about the road. The Holters do not live in our township, yet we maintain the part of the road in our township. Glen told Paul to write to OgemaTownship and ask for some financial support to keep this road maintained.
Eagle Head Road: Steve Grabau has a place up at the end of Eagle Head Road. He said he has heard scuttlebutt that the board intends to build up and open Eagle Head Road. Glen said the road was established as a township road at the beginning of the last century, but we now maintain only one-half mile. Glen explained that the township attorneys said that once a road is established as a township road, it remains a public right-of-way even if it is no longer maintained, if it has not been formally vacated. Glen said we are working out the dispute with James Doody over the two gates he has put across the road at his boundaries, but because most of the road is now in swamp, the township cannot afford to build it up further.
NEW BUSINESS: Snowplowing fees: Snowplowing fees for this season are due November 6. Glen asked if we are breaking even with snowplowing, or losing money, charging only $75 and $100 per season. Patrice said some years we only plow once, but last year we had several plows. Glen said we need to address this at the 2014 annual town meeting next March. Paul will post and publish this.
Pine Co. Township Officers’ Association Meeting: Saturday, October 26, 9 a.m., Hinckley American Legion Hall. Glen said it is not practical to car pool.
Mona Drive Escrow: Gary said that Mike Scott has told him the town can use the balance of the Tamarack LLP escrow account to put gravel on and grade Mona Drive. Gary moved that we transfer the $887.50 in the account into the Road and Bridge Fund to finance repairs and gravel for this road. Glen seconded. Gary said Rybergs have 1000 yards of gravel and asked if we want to buy it. Gary said we don’t use the gravel we already got from them, and it is not prime quality, so we should not buy any more.
Town Hall Meeting Preparations: Glen said the hall was cold and dark and full of flies when he opened it tonight. Paul had set off three bug bombs on Tuesday. Glen moved that Gary be authorized to open up and prepare and heat the hall before board meetings, up to an hour if there is a lot of snow to shovel. Since Mike wasn’t present, there could be no vote, but Glen authorized Gary to do this for the next meeting. We will have a clean- up day on the Friday before the Wilma Fall Fest to clean up and prepare the hall.
Crooked Lake Road Billing: Mark asked Paul to bill DanforthTownship for half of 1 ½ hours of grading at $100/hour, $75.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented:
Paul (expenses) $ 110.00
Mark (expenses) 11.30
Patrice (expenses) 22.81
US Treasury (3rd Qtr. Taxes) 363.76
Mark Pallow 210.55
Total Bills $ 1, 133.87
Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $1,200 from savings to checking. Glen seconded. Gary moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, SEPTEMBER 11, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Marg Schmedeke and Pat Storey.
Paul read the record of the August meeting. Mike moved to approve; Gary seconded.
OLD BUSINESS: Schmedeke Lane Extension: The Schmedeke Lane Committee report was adopted by the Board as the Board’s minimum requirements for the adoption of Schmedeke Lane extension as part of the township road. It was sent from the Wilma Town Board to the three county commissioners and to Cathy Clemmer, Pine Co. Land Management, David Minke, Pine Co. Administrator, and to Greg Beck, Pine Co. Land Commissioner. So far we have received a response from Greg Beck: “The extension was never meant to be built per Township Road Specifications.” Eldon attended the CountyCommissioners meeting after they received the report, but Steve Chaffee was on vacation. Eldon said he didn’t get a lot from the Co. Board. Eldon said Steve Chaffee had agreed to come out and inspect the road; he’s the one in the driver’s seat. “If he goes to sleep on this the county will just sit on it and do nothing.”
Eldon said he did talk with Cathy Clemmer, the new Pine Co. Land Manager, and said she is a sincere person. He wants her to come out and see the extension personally. Eldon said the county is only concerned about collecting taxes and not really looking after our interests. Eldon said Wilma is only asking from the county what they would do for any larger township that they wanted to take over a road. Eldon said we need Chaffee to come to a Wilma board meeting and speak to us personally. We had at least three votes, but then Doug Carlson died and hasn’t yet been replaced. The $30,000 the county said they spent on the extension is “chicken feed,” he said. Loggers took a quarter million dollars of timber from behind Eldon’s property. Glen said we have to wait until the county commissioners meet. Eldon asked for a copy of our documentation of rulings that original surveys are the authority, even if they are later found to be wrong.
James Doody Gates: Jim Doody responded to our letter to him about the gates over Eagle Head Road’s public access and rights-of-way, on the old Eagle Head Road north of what we maintain now. Mr. Doody said he did agree to remove the locks after rifle hunting season, but he retained the right to gate the road during hunting season. He said he had no problem with snowmobilers using the old Eagle Head Road as long as they stay on the public right-of-way, but has had so many problems with trespassing hunters that he has to lock the gates during hunting season. Mike said he had a different take on their meeting, and Jim Doody needs to come to a board meeting so we can deal with this face to face. Paul will email him.
Propane Prebuy: Patrice said the board needs to decide about the prebuy. Last year we bought 1200 gallons, and used all of it plus. Mike moved that we again prebuy 1200 gallons at the current rate of $1.49/gallon. Gary seconded. Passed.
Escrow/Road Hauling Permits: We got payments from Carlson Timber for Mayfield Road; from T&T Logging for Vink Road, and Mark talked with Warmersquish Logging for Dollar Lake Road about the permit and deposit; the county bought some land so Warmersquish could get access to the county timber.
Wilma Fall Fest: Patrice said the Procrastinators are scheduled to play, same band as last year. They have a $500 budget, and Patrice and Toni Williamson will be arranging door prizes and other entertainment. Will be October 19, starting with a pot-luck supper at 6 p.m.
North Duncan Road: Bill Peno wrote to Glen about the culverts to be put in North Duncan Road. Mark had asked for his input on the location of the culverts. Mark said two 30’, 24” culverts are needed at each end of the gravel and work on that part of the road. He said it would mitigate a lot of the problems and erosion there. Mike moved to install two culverts on N. Duncan Road; Glen seconded. We have the culverts. Paul will write to Mr. Peno and tell him.
Carlson Timber Escrow Refund: Mark said Carlsons are done with their hauling on Crooked Lake Road and did no damage, so their escrow should be returned. Mike said we need to deduct $50 for our time and bookkeeping and Mark’s inspections, and moved to refund $450 to Carlson’s Timber for that road. Gary seconded. Passed.
NEW BUSINESS: Plantings on Lost River Road Cul-de-sac: Pat Story asked the Board for permission to plant three pines (White and Black Spruce) in the cul-de-sac on Lost River Road, to act as a windbreak to keep the snow from drifting and blocking the road. They have already provided locate service for ECE and Century Link and the area is cleared for digging and planting. They will also plant wild flowers in the center. Mike said we need to insure they won’t interfere with snowplowing, and Gary said the town needs to review liability issues if there are trees in the cul-de-sac. Glen appointed Pat to the Lost River Road Improvement Committee. Mark said he has no problem with it, but would like to see where the trees will go. Glen moved that the LRRIC be authorized to plant the trees in the cul-de-sac pending Mark’s inspection and approval. Mike seconded. Passed. Pat said someone filled in the drainage ditch to create a parcel access driveway without putting in a culvert to drain the water, on the west side of Lost River Road just before the cul-de-sac, which created a flooding situation over the road. Mark will inspect this Friday when he checks on the tree locate, and then Paul can contact Mr. Quinn to see if he is aware of this and asking him to have it corrected. We will charge the offender for the gravel and grading needed to repair the road, and if the offender doesn’t put in a culvert, we will at their expense.
Pat said he is impressed with the variety and number of problems the board deals with monthly. In county government, he said, most problems would be delegated and many more people would be working on the issues the board handles. He thanked the board and Mark for the good condition Lost River Road is maintained.
4-Wheeler Damage: Pat had another concern: 4-wheelers spinning out and throwing gravel doing wheelies on Lost River Road. When they call the sheriff, he only gives them the number of the Reservation Sheriff, assuming the offenders are from there. Pat has a camera that he can use to capture images of the people damaging the road. Mike asked Pat to inform the other cabin owners to keep an eye out. We confronted people damaging River Cabin Road and they stopped their activities.
T&T Logging Hauling on Crooked Lake Road: T&T has been hauling silage for their cows from Roger Nelson’s on Crooked Lake Road and have put some dips in the road. Mark will inspect the road and determine the damages and repairs needed. Paul is authorized to notify any haulers as soon as we are aware of their activities of our ordinance and escrow requirements, which is clearly posted at all entrances to our town. We didn’t get an escrow from T&T before this project, but we will bill them for any damages when Mark determines the cost.
Bug-bombs for Hall: Mike asked Paul to pick up some bug bombs to fumigate the hall and the attic now that flies are starting to come in for the winter.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and bills and claims were presented:
Patrice (expenses) $ 10.00
Paul (expenses) 26.34
Mark (expenses) 26.59
Carlson Timber 450.00
Federated Propane prebuy 1,798.80
Victor Lundeen (checks) 282.60
TOTAL $ 3,092.87
Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $3,100 from savings to checking. Mike seconded. Passed.
Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:15 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING AUG. 7, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Joe Vink and Eldon and Marg Schmedeke. Paul read the record of the July meeting; Patrice corrected the funds transfer: $2,400, not $2,500 was transferred from savings into checking. Gary moved to approve the record; Mike seconded. Approved.
OLD BUSINESS: Schmedeke Lane Committee Report: Eldon met with the Pine County Commissioners yesterday and presented the committee report that will be presented to the Wilma board, and some of the Commissioners will be coming out to see the road personally. Eldon said that back in 1987 the county first started talking about extending Schmedeke Lane to a full mile length. Eldon refused to allow them to close off and gate the road and did not accept a 12’ width for the road, so it was not extended at that time. Eldon gave Paul the specifics of his committee report, and Paul wrote it up to present to the Commissioners and to the Wilma board for final approval. Essentially, it says that Schmedeke Lane extension must be completely built up to county road specs to the full length of 2 more 40’s and ok’d by the board before the township will acquire it. Eldon said Paul did a good job with the report, and he added some photographs and further detail, and wants it clearly stated that if WilmaTownship adopts the extension as a township road that the county must give the township full ownership and maintenance responsibilities for the 2,640’ extension.
Glen said that Cathy Clemmer called him and said that she has added new duties as county land commissioner, and that we will be presenting the board’s report to her as well as the commissioners. Mike moved that the board adopt the committee report and rewrite the heading as coming from and representing the will of the Wilma Board of Supervisors, and to forward it to the appropriate county people.
Road Report: The Crooked Lake Culvert project was signed off on by Danforth Chairman Jeff Shute, and the work came to $3,360; we will bill Danforth for half of this, $1, 680.
Mark graded Schmedeke Lane, North and South Duncan Roads, Little Tamarack Lake Road; Mayfield Road, Mink Farm, Lost River, River Cabin and the Short Road. Mike asked Mark to carry a notebook with him when he does road work so he can specify which roads got which work on which dates. Mark cut trees on Little Tamarack Lake Road and moved one on the Mayfield Road. Gary told Mark that Carlsons are starting to log and haul on the Mayfield Road, and they will need to get a permit and pay into an escrow account for this road.
Gated Public Rights of Way: Mike met with Jim Doody on Tuesday, Aug. 6, to see the gate Doody put up at the far north end of old Eagle Head Road. Doody said he has also put a gate up on the lower old Eagle Head Road, north of the maintained part of the road. Doody had the road surveyed and determined that the original county surveys were wrong, so his gate is on his land, not on the public right-of-way. Mike explained to him Minnesota court and official rulings that original surveys have the authority, even if they are wrong, and the road as originally platted and built remains a public right-of-way and therefore cannot be gated off by private individuals. It has never been vacated by the township. Mike got Mr. Doody to agree to remove the padlock from the north gate, and also from the south gate after hunting season is over. Mike directed Paul to write to Jim Doody, spelling this out, and stating that the board will cut any further padlocks on the north gate once he removes it, and stating that he will be liable for any damages caused by the gate, and that the lock on the south gate will be removed after deer season.
Vink Road Damage: Jim Doody said that the piled up debris and dirt at the end of Vink Road was not caused by him. Mark said he could have done it with the grader when he was plowing snow.
North Duncan Road Damages: The board directed Paul to write to Jim Bredesen and cite state laws that forbid private parties from damaging or attempting to maintain public roads, and that he must cease and desist any grading or plowing on the public road, and to tell him the repairs cost us two loads of classs 5 gravel, and any further repairs will be billed to him.
N. Duncan Road Repair Project: We still have close to $1,000 worth of work to reach the $7,000 budgeted for this road. Mark said we need to put a culvert on the north end of the road. The board directed him to do this and any gravel to equal the $1,000 budget.
Town Park Land: Greg Beck said that land with 150’ of river running through it can only be given to townships under conditional use deeds by an act of the legislature. The TamarackRiver runs through the northeast corner of the north 20 acres of the park land. The county will bring this to the legislature in the 2014-5 season, and we can get it in 2015 under a conditional use deed, at a cost of about $300. The 16.5 acres we have now will be given to us free and clear in 2015.
NEW BUSINESS: New State CTAS Program: Mike moved that we purchase the new CTAS program, $300; Gary seconded.
Dental Insurance: Patrice said the quarterly premiums are due now, and she needs them before the next meeting. $53.31 for single board members.
Old Township Records: In the report to the Sheriff on our hazard mitigation issues, Paul said that we have off line backups of crucial township records. Glen asked Paul to go back before the records were computerized and backed up and scan old meeting records so they will be backed up in the cloud like current records are, one hour per month.
District 7 Meeting: The Board didn’t think this would cover issues relevant to Wilma, and no delegate was chosen. Glen said he wants to attend the MAT Educational Conference in November. Glen said that the education would help him be a better leader and supervisor. He said that these educational conferences are where all the decisions are made, and where the proposals are chosen to present to the legislature.
Glen said he is a graduate of the U of M in Psych and Criminology, and he was promoted to the E7 rank in the military in half the usual time.
Mike moved to send Glen to the November MAT educational conference. Gary seconded.
Couri & Ruppe Legal Seminar: The board said the subjects scheduled to be covered weren’t issues important to our township.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented:
Patrice Winfield $ 104.35
Glen Williamson 42.60
Gary Vink 107.13
Paul Raymond 157.00
Mike McCullen 74.81
Mark Pallow 271.51
Mn. Assc. Twp. (CTAS Program) 300.00
Paul Raymond (expenses) 10.00
Patrice Winfield (expenses) 10.00
Mike McCullen (expenses) 11.30
Mark Pallow (expenses) 35.03
Security Life (Dental) 426.48
Hopkins Sand and Gravel 8,149.80
TOTAL BILLS $ 9,757.15
Mike moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $9,700 from savings to checking. Gary seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JULY 3, 2013
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Marg Schmedeke and Eric Ternes. Paul read the record of the June meeting. Mike moved to approve; Gary seconded. Approved.
OLD BUSINESS: Mayfield Road Access: Eric took the floor to appeal the letter the township had sent him regarding the gate he put up over the old right-of-way on the west end of Mayfield Road at Crooked Lake Road. He said he put the gate up because of numerous problems with trespassing on his land from the old Mayfield Road, including hunters and snowmobilers. Mike said the township’s concern is liability if anyone should be injured hitting the gate. He said our township’s policy is never to vacate or abandon old rights-of-way so that the public has access, future landowners not be landlocked, and to preserve our road rights for future generations. Mike said Eric could post no trespassing signs on the corners of his land, which would make any trespassing illegal and legally enforceable. Eric said signs he has put up have been destroyed. Mike said he could gate all the trails and roads into his land, but Eric said he has 12 different access points. He asked about the fence Roger Nelson has put over Crooked Lake Road. Sometimes there are as many as 150 deer in Thunder Meadow, and people trespass to see the deer. Mike said we are only dealing with one road at a time, and since Crooked Lake Road is a range-line road, any decisions or action on it would involve three townships.
Glen said the township acted on the advice of the township attorney, and we want to settle this amicably. Mike said we could talk with our attorney about the extent of our liability with the gate, and if leaving it unlocked would limit our liability. Gary said we have had no problems with the gate or with that road up to now. The board directed Paul to contact the township attorneys about our liability. Glen said we will not enforce the letter for now, but Eric needs to acknowledge that the old Mayfield Road remains a public township right-of-way.
Schmedeke Lane: Eldon said he went to the Pine County Board of Commissioners to explain what he thinks is right for Schmedeke Lane, focusing on straightening the bend in the road and ditching the top of the hill with a 26 foot base. He told them the road needs to be built up to county standards. The entire extension needs class 5 gravel over the base. Eldon said he had assurances in the past from John Stevens and Greg Bennett that they would build the road to specs all the way. Eldon had a list of his recommendations and requirements for this road, and he will write them up clearly to present to the board, for the board to present to the county. Glen told Eldon the board backs and supports him 100%; whatever he eventually determines to be the final minimum standards for Schmedeke Lane, the board will present to the county commissioners as our requirements to take over the road.
Short Course Report: Gary, Patrice and Paul all attended the morning workshop, a jeopardy game on township issues: roads, resolutions, audits, town debts, and other issues. In the afternoon, Gary was in the supervisors’ session on bridges: Bridges can include culverts of 10’ diameter or two 4’ diameter culverts within 2’ of each other, and can be eligible for state bridge funds up to $20,000. Wilma only has one culvert that is considered a bridge, on Heller Drive. Paul and Patrice had workshops on clerk/treasurer duties. Much focus was on records retention laws. They are releasing a new version of CTAS which will not be free; they need $300 from each town to finance writing a whole new revision. The fees must be paid by December 15, 2013, and the program will be available the next December.
Invoice for FEMA Hazard Mitigation Project: Mike worked with Mark to draw up an invoice for the work he did on Mayfield Road to rip-rap and build up the edge of the culvert. Paul will send it to FEMA so that all our fund balances can be released, over $900.
NEW BUSINESS: Road Report: Gravel was spread on Vink Road (2 18 ton loads); Mayfield Road (5 loads); Little Tamarack Lake Road (4 loads); Mona Drive (5 loads); Eagle Head Road, 2 loads; Dollar Lake Road, 5 loads; N. Duncan Rd., 4 loads; and S. Duncan Road, 2 loads.
Crooked Lake Road Ditch Repair: Hopkins Gravel has given a proposal to fill in the ditch with 52 C.Y. gravel; install fabric 12’ x 180’, and line the ditch with 3”-8” rock, with an option to remove the culvert and add 25’ of fabric and rock. The total proposal is $2,960, plus another $400 for the optional additional work, total $3,760. Mark said Jeff Shute agreed that Danforth will pay half of this work. Glen said Mark needs to get Jeff’s signature affirming this before the work starts.
Assessor Contract: Mike moved and Gary seconded to sign a contract with Bob Brewster to do Wilma’s 2014 property assessments, 278 non-exempt parcels at $5.50 each, $1,529.00. Passed and signed.
Duxbury Road: The County built up Duxbury Road at the low spot by Keene Creek 18”. Glen thanked Eldon for his tireless efforts to get the county to remedy the flooding issue on this road.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached). Claims were presented:
ECE $ 59.97
Patrice (expenses) 87.00
Paul (expenses) 10.00
Mark (expenses) 31.64
U.S. Treasury (2nd quarter) 653.80
MN Assn. Townships (tuition) 100.00
MN Assn. Townships (Gary tuition) 50.00
Bob Nadeau (mileage) 19.78
Mike McCullen (expenses) 63.00
Pine Co. Recorder 92.00
Mark Pallow (expenses) 360.00
Mike McCullen 58.18
Mark Pallow 267.35
Glen Williamson 33.14
Gary Vink 200.40
Patrice Winfield 185.63
Paul Raymond 252.11
Total Bills $ 2,461.00
Mike moved to approve the Treasurer’s Report; pay all the bills, and to transfer $2,500 from savings into checking. Gary seconded. Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk