WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, NOVEMBER 6, 2019

WILMA TOWNSHIP  BOARD OF  SUPERVISORS’ MEETING, WEDNESDAY, NOVEMBER 6, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Steve Menth, Cindy Kleinschmidt, and Grader Operator Alden Shute.

            Paul read the record of the October board meeting.   Gary moved to approve; Mike seconded.

          ROAD REPORT:   Carlson Timber Road Work:  Alden said that Carlsons  have finished with Schmedeke Lane and should get their escrow payment refunded.  They had an earlier escrow for this road in 2018, but Alden said we used this up in building the road back up, which is why they paid an additional escrow. Gary moved to refund the $500 escrow; Mike seconded.  Alden gave the clerk his record of work on the range line roads with Danforth and Arna townships for billing.  He did routine blading on both Duncan Roads.

          Eagle Head Road Culvert:   Alden said there was no choice but to build up the road at the culvert on Eagle Head Road since the road is below the water level, even with the culvert draining properly.  The Board had advised Alden to bring this up at the annual road inspection next May but Alden said it had to be built up now as it was under water. Summerland put 8 loads of pit run and 3 loads class5, and now it is high and dry.

          Parking Lot Gravel Project:   Duane Glienke said he would pay for one load to cover his part of the lot and Alden will talk with him and tell him how much he owes.

          OLD BUSINESS:   Supervisors or Board Members Doing Work for the Township:  Mike said we need a resolution for any officer to do work for the township.  We do have a resolution on file for Gary, “A Resolution Authorizing Contract with Interested Officer Under Minn. Stat. #471.88 Sub. 5. Mike moved to adopt a resolution covering all township officers in case we need to do any outside work for the township. Gary seconded. Passed.

             Relationship between Wilma Township and the Contract with DVFD, Inc.  Duxbury VFD Chief Mike McCullen will meet again with the Board of Supervisors of Ogema Township to finalize an agreement so our townships aren’t carrying the whole load.  Mike said there are going to be some changes in the fire department that he will explain at the next meeting.

          Pine County Board of Commissioners Special Meeting:   Was October 29 in Pine City with some very informative University of Minnesota Extension speakers on agriculture and farming in Pine County.  Paul gave out the statistics and handouts for board.

          Pine County Township Officers’ Meeting: Was Saturday, October 26 at 9 am at the American Legion in Hinckley. Paul distributed a detailed report for the board. Very good meeting.

          Wilma Fall Fest:   Was October 19, pot-luck dinner at 6 p.m. and Procrastinators played for the whole evening until 9:30. Big turnout and fun evening.  Patrice asked if we could pay the band $350 instead of $300 since they had so many people playing.  Mike said that is a Fallfest Committee decision. Paul and Patrice are the committee, and both agreed that is a good idea. We will still be within the $400 budget, although there is a question if the agreed budget was $500.

          NEW BUSINESS: Annual MAT Conference:   Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m.  Verizon Center, Mankato. One night. Glen and Paul are not planning on attending.

          2019-2020 Snowplowing:  The deadline for payments to enroll for snowplowing is tonight.  Patrice has many checks.

          Pine County Fire Chiefs’ Meeting:   Mike asked to use the hall for the meeting on November 21.  Gary moved to allow it; Glen seconded.

            Designate polling place for 2020.   Glen moved that the board adopt a resolution naming the Wilma Town Hall as our designated polling place for all elections. Mike seconded. Glen and Paul signed the resolution.

          Presidential Primary 2020:   There will be a Presidential Primary Election on March 3, 2020.  All expenses will be paid by the county, including judge training and mileage.  Each election judge will need one hour of additional hour of training if working the PNP.  We will have two in person training dates as follows: February 3, 2020 10:00am-11:00 or February 6, 2020 3:00pm-4:00 pm am at the North Pine Government Center, 1610 State Hwy 23.  Patrice, Gary and Paul will get training, and Glen could also be trained as a backup.

          Assessment Contract for 2021-22:  Bob Brewster has given us a contract for Assessment Years 2021 and 2022. The assessment cycle starts every year on July 1. He attended the meeting to enlist our support to oppose the county takeover of our assessments.  He feels there was inadequate notice and warning although there were two meetings with township officials since this was proposed.  He feels that the powers of townships are being taken over by the county. He has15 years of faithful service assessing townships and has had no issues or improper work and he has brought new ideas to the assessment process. He has spent thousands of dollars and many hours on assessment training,and they want to increase this to 50 hours of classes for $1,000. He thinks that we will lose our local boards of review. Glen moved to approve the contract for the next two years after this coming year and he and Paul signed it.

          County Assessment Takeover:   There will be a meeting on Tuesday, November 26, 7 p.m. at the Government center in Sandstone about the county ending private assessors in the county and taking it over.  The concern was inconsistent assessments and some private assessors’ work being challenged by the county.   Bob Brewster wants to keep assessing for two more years.  His fees are $2 less than the county charges, he says. David Minke says that at least for two years we will pay no more than we pay now. Bob wants Wilma to attend the meeting and appeal this change. Bob said we already paying taxes to the county; why should they also charge us for assessing? Mike said all interested officers should attend the meeting and asked Paul to remind him.

          County Septic Adminstration:   Gale Kespohl is resigning as our septic ordinance administrator as of January 1, 2020.  Auditor Kelly Schroeder says, “Wilma Township does not have to have your own inspector/ordinance- you can fall under Pine County’s ordinance (which is the exact same as yours), and Pine County will administer it at no cost to the township.” Bob Brewster said he is sending out letters to all licensed inspectors to get bids for Arna Township.  He said Denny Schlomka wants the job, but he works for Summerland digging and installing septic systems.  Paul asked why we should spend time writing and interviewing and getting another inspector/administrator when the county will do it for free?  Gale will be done January 1,2020, but there won’t be any system inspections until spring so Mike said to table it until then.

          Memorial Garden in Wilma Township:  A group wants to purchase some land west of Tamarack Lake for a cemetery/memorial garden for cremation ashes. Mike and Gary both checked out the land east of Tamarack Lake, and aren’t sure which parcel they have in mind but there are high ground areas.   

          Commemoration of the Death of Toni Williamson:    Mike wanted it to be on the record our sadness and sorrow at the death of our long-time Deputy Clerk Toni Williamson, who also served as election judge and headed the FallFest committees since our first celebration. She and her contributions to our township will be missed greatly. 

          Closed Meeting:   The Board dismissed all non-board members to discuss a personnel issue.                                                     

           Treasurer’s Report and Claims:  Patrice gave the treasurer’s report.  Total bills for July are $2,589.77 and she wants to transfer $2,500 from savings to checking.   Gary moved to approve her report and to transfer the funds; Glen seconded.

          Gary moved to adjourn; Mike seconded.  Meeting adjourned 9 p.m.

                   Report by Paul Raymond ___________________________________

                   Attest:  Glen Williamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Pat Story, and Grader Operator Alden Shute.

Paul read the record of the September board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Carlson Timber Road Work: Alden said that Carlsons ditched the entire west side of the Pete Anderson Road and put down 60 loads of pit-run gravel over the corduroy, to 6 – 8” deep. Alden thinks they’ve put down as much as $12,000 worth of gravel down and labor on these roads. Alden presented his decision to the board to waive the usual $500 per road Escrow requirement for loggers in Wilma Township for Carlson Timber because of the big investment they have made in our roads, Pete Anderson Road and Schmedeke Lane, $12,000 worth of gravel and road improvements. They did this because of their investment in properties on these roads, to make them more attractive and valuable. Alden gave the clerk his record of work on the range line roads with Danforth, New Dosey and Arna townships for billing. He did routine blading on these roads and on all other township roads, plus tree removal on Mayfield Drive and Little Tamarack Lake Road.

Eagle Head Road Culvert: Alden said there is no choice but to build up the road at the culvert on Eagle Head Road since the road is below the water level, even with the culvert draining properly. The Board advised Alden to bring this up at the annual road inspeciton next May so they can make a decision. He said it would be ok until then.

Parking Lot Gravel Project: The Parking lot was repaved in a professional manner with excellent crushed red rock, leveled and packed neatly up-to and against the Town Hall. Duane Glienke will pay for one load to cover his part of the lot.

OLD BUSINESS: Town Hall Stage Project: Pat said we also need to seal off the foundation of the hall so cold air doesn’t flow through the crawspace under the building. He said we can put an insulated wall around the hall foundation.

Supervisors or Board Members Doing Work for the Township: Questions on whether we need a resolution for officers to do work for the township. We do have a resolution on file for Gary, “A Resolution Authorizing Contract with Interested Officer Under Minn. Stat. #471.88 Sub. 5.

Relationship between Wilma Township and the Contract with DVFD, Inc. Duxbury VFD Chief Mike McCullen met with the Board of Supervisors of Ogema Township to negotiate a contract for response services. He also had a contract for the Mille Lacs Lake Lena Band of Ojibway to sign for medical responses. Our proposal was for $1,000 from Ogema and $2,000 from the tribe; they said they’d agree to $1,500 for both. There will be further meetings.

Township Legal Seminar: Our attorneys Couri and Ruppe offered a free legal seminar September 7 in Rutledge. Mike and Alden attended and brought books back for the board. Both said it was valuable training. Alden was concerned with annexation; Glen said the township association is continually fighting this at the L&R meetings with the state legislature.  He asked if the town could get the handbook for traffic signs and maintenance. Paul will get the link from MnDot for Alden and the Board. Topics: Annexation, Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials.

NEW BUSINESS: Annual MAT Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen and Paul are not attending.

Ordinance or Resolution on Companies Burying Cable On Township ROW: Paul said we do have a resolution, “Resolution Setting Right-of-Way Excavation and Obstruction Procedures.”

Propane Pre-buy: The Board authorized ordering 1200 gallons of propane in a prebuy for $1.29/gallon.

Garbage behind Wilma Township Town Hall: A citizen says, “The storage of junk on the north Side of the Town Hall prevented the rock from being installed when the lot was re-graveled.  Are you Proud of your Town Hall appearance? Order a roll-off box and clean out the dump of clutter and junk around the buildings as well as keeping the growth mowed.” Mike said he will haul that old dumpster out to the road with a sign saying “Free” to get rid of it. It is homemade and can’t be dumped by the garbage trucks. The town wants to keep the saw-horses, but everything else can be given away or taken by anyone, including the wheelchair.

Pine County Township Officers’ Meeting: Will be Saturday, October 26 at 9 am at the American Legion in Hinckley. Commissioners’ Meeting: With Township Officers, will be Tuesday, 10/29, 6 pm, at the Courthouse. Paul and Glen want to go.

Wilma Fall Fest: Date set for October 19, pot-luck dinner at 6 p.m. and Procrastinators playing for the evening.

2019-2020 Snowplowing: The deadline for payments to enroll for snowplowing is the first Wednesday in November, Nov. 6, 2019. No change for this season: Standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. Paul notified Ackermans to remove overhanging branches on their drive. He got his driveway trimmed and Alden will check all drives before the snows.

Firewise Assistance to Cut Trees: Discussion if the Firewise Program could give the township some assistance in trimming trees. We can ask Linda Gorman. In the past the program has helped the fire department in exchange for them promoting the Firewise Program in the community.

Memorial Garden in Wilma Township: A group wants to purchase some land west of Tamarack Lake for a cemetery/memorial garden for cremation ashes. Better Place Forests is creating America’s first conservation memorial forests. Essentially, customers are able to contribute to the conservation of forestland by purchasing cremation memorial rights to individual trees in a privately owned forest. Each contributor has the exclusive right to rest their ashes, or those of their family, around a living memorial tree. They are located in California but may attend our next board meeting.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $8,498.31 and she wants to transfer $8,500 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, SEPTEMBER 4, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, SEPTEMBER 4, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

Paul read the record of the August board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he didn’t do much road work this month. He had to check roads after the big storms we had, and cut downed trees on Little Tamarack Lake Road and the Mayfield Road.

Parking Lot Gravel Project: Alden met with Gus Roberts and he thinks he can do the project within the budget of $2,500. The project involves scraping and leveling the lot with a skid-steer and putting up to 8 loads of red rock gravel down. Roberts hopes to do the job next week. Alden said Duane Glienke will pay for one load so we can cover his part of the lot.

Carlson Timber Road Work: Alden said that Carlsons now own land on the Pete Anderson Road and they want a good road, and they ditched the entire west side of the road. They also put down 60 loads of pit-run gravel over the corduroy, to 6 – 8” deep. They also worked on Schmedeke Lane, where they also own land. They want the roads to be in good condition so they can sell lots. Alden thinks they’ve put down as much as $5,000 worth of gravel down on these roads. Alden said Schmedeke Lane has held up well.

Schmedeke Lane Culvert on Duxbury Road: This county culvert has been crushed and needs to be replaced; Paul contacted Mark LeBrun and he said they will take care of it.

OLD BUSINESS: CenturyLink Cable Not Buried: Patrice contacted them and they removed the old cable.

Town Hall Stage Project: Mike showed the board his finished sanding/staining/polying project. Glen said it looks great. Mike had asked for authority to cut open the two safes and then taking them to recycling for steel scrap. He got the one donated by Eldon Schmedeke open, but it was empty. Paul advertised the player piano for sale on five sales sites, but no interest. Even the History Museum said they have too many player pianos already, Alden said. Paul got a music roll for it.

NEW BUSINESS: Annual MAT Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen said he still isn’t sure. Paul is not attending.

Relationship between Wilma Township and the Contract with DVFD, Inc. Citizen had questions: “What are the reasons that we pay and Ogema Township pays nothing for these services? Page-outs for Ogema Township response is many times greater than for Wilma Township without any cost to Ogema Township.” Mike said he will meet with the Board of Supervisors of Ogema Township at their September 12 board meeting to negotiate a contract for response services. He also has a contract for the Mille Lacs Lake Lena Band of Ojibway for medical responses. Mike said the department’s major expenses involved fire trucks and equipment and medical calls don’t cost the department very much relatively. Tentative proposal is for $1,000 from Ogema and $2,000 from the tribe.

Township Legal Seminar: Our attorneys, Couri and Ruppe, are offering the free legal seminar on Saturday, September 7 in Rutledge,. 9 am to 4 pm. Topics: Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials. Mike and Alden will attend. Mike will get extra books for other officers.

Wilma Fall Fest: Date set for October 19, pot-luck dinner at 6 p.m. and Procrastinators playing for the evening. Paul asked that we not have so many prizes and interruptions of the band. Glen said he can focus on childrens’ prizes and still have some nice prizes for adults, like the casino play and stay.

Pine County Wanderers: The Wanderers want to meet at the Wilma Town Hall on October 26. Mike moved to approve; Gary seconded. Things will already be set up from Fall Fest, and Paul will clean afterwards.

Pine County Fire Chiefs’ Meeting: Gary moved that the fire chiefs be allowed to meet in the hall on Thursday, November 21. Glen seconded.

Eagle Head Tree Cutting: A basswood tree fell at Eagle Head Fire Station. Mike cut it and removed it with his tractor, and asked if the township should pay for this, or the fire department. If ownership is transferred, the Eagle Head property will belong to Wilma Township, as they currently own the fire hall. But Gary said he thinks this should be paid by the fire department. Glen agreed, so Mike will bring it up there.

2019-2020 Snowplowing: The deadline for payments to enroll for snowplowing is the first Wednesday in November, Nov. 6, 2019. No change for this season: Standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. Paul will remind Ackermans to remove overhanging branches on their drive. He got his driveway trimmed.

Proposal to Stain and Preserve Ramp: It has been many years since we put stain and preservative on the ramp at the Hall entrance. Paul said he would like to do it again, and the back stairs. He has a paint-sprayer to make it a short job. Light pine color. Mike moved to approve Paul to do this at his regular rate; Gary seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $5,252.26 and she wants to transfer $5,200 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Calls About Township Issues: Glen and Paul and Gary have all had calls from citizens. One was a complaint about camping in the Hay Creek Flowage. Glen said that is Arna’s issue. A man called both Gary and Paul about any zoning or property permit requirements for some land they are buying on Lost River Road. Glen had another complaint, but the issue isn’t clear, so it can’t go on record.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:35 p.m.

Report by Paul Raymond ___________________________________

Attest: Glen Williamson, Chair_______________________________