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Archive for the ‘Board Minutes’ Category

WILMA TOWNSHIP BOARD OF REORGANIZATION & BOARD OF SUPERVISORS’ MEETING, APRIL 2, 2014

WILMA TOWNSHIP BOARD OF REORGANIZATION & BOARD OF SUPERVISORS’ MEETING, APRIL 2, 2014

Chairman Glen Williamson called the Board of Reorganization meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jean Grand Pre. Glen swore in Supervisor Gary Vink and Clerk Paul Raymond for a three and two year term.

Mike nominated Glen to serve as Chairman of the Board of Supervisors for 2014/5; Gary seconded; passed. Mike moved that the Board approve the wages and salaries that were voted in at the Annual Meeting March 11: One change from 2013, Mike moved that Supervisors be paid a fixed rate for meetings, instead of the hourly rate: $55/meeting for the Chairman, $50 for Supervisors, up to a three-hour meeting, not to include road inspections. Overtime at the current hourly rate of $22.50 and $18. Gary seconded. Passed. Glen moved an amendment to the motion, that if a Supervisor should leave the meeting early, that he be paid the hourly rate for the time attended. Mike seconded. Passed. Glen and Mike said that last year the Board voted that since the Supervisors are required to attend the Board of Canvass at the Annual Meeting, and because they should be at the meeting to answer questions from the public, that they should be paid the hourly rate for attending the meeting. There was a discussion about this, and Paul found the record where this was voted. Glen moved that the new meeting rate for Supervisors apply also to the annual meetings; Mike seconded; passed. Should a Supervisor be elected Moderator, the Moderator pay will apply instead.

Mike moved that these other salaries and wages remain the same for 2014: Clerk, Treasurer, Grader Operator, major mechanic and assistant, general labor, Annual Meeting Moderator; Gary seconded. Passed. One exception, Mike moved that, as approved by the voters, election judges be paid $12/hour, up from $10. Glen seconded; passed. One other change the voters had approved: Mike moved that half-day out of town meetings be raised from $50/half day to $75; and from $100 for full-day meetings to $150. Gary seconded.

Donations to area groups: Voters approved $100 donations to three county organizations: Seven County Senior Federation, the Pine County Historical Society, and the Old School Arts Center. Gary moved that the board approve these payments; Glen seconded. Mike abstained.

Bank, Notices, etc: Mike moved that we retain Northview Bank as our bank of deposit; Pine County Courier and the Evergreen for our published notices, and the Town Hall and Duxbury Store as our posting places for notices.

Glen moved that the Board of Reorganization be adjourned; Mike seconded. Glen called the regular Board Meeting to order with Paul reading the record of the March meeting. Gary moved to approve; Mike seconded.

OLD BUSINESS: County Land Sale: At the March meeting, the Board passed a resolution not to authorize any county or state land sales in Wilma Township, in order to preserve public access lands for future generations, and to avoid legal hassles from sales of no-access properties. County Auditor Cathy Clemmer wrote to and met with Glen and Paul at the County Officers Meeting and she objected to this resolution and asked that the board reconsider. She says there are already over 11,000 acres of state forest and tax forfeited lands in Wilma Township, with 2,300 acres forfeited this year. We had told her that there were two exceptions to the resolution: the twenty acres of our park land that we request a conveyance to the Township and people of Wilma, and the strip of land east of the new Schmedeke Lane Extension that the county is requiring Eldon Schmedeke to purchase for the road to be improved. She told Paul and Glen that the Board of Commissioners can overrule the township board and can approve the sales without our permission. Cathy said 1,288 acres are part of the Memorial Forest and will never be sold; 400 acres of the proposed sale are Conservation Lands, with mid-term management for timber and land sales, which the county will have logged off before it is sold; and 673 acres are non-conservation, which are labeled short-term, to be sold after being logged off within 8 years. Mike said his vote for the resolution stands. He does not want any more public lands to be sold in our township. Mike moved that the board re-affirm the resolution, and that Paul send copies to all the 5 County Commissioners, and notify the auditor. Glen seconded. Passed.

Township Septic Ordinance: We have drafted a revised Sewer and Septic Ordinance for Wilma Township, which basically duplicates the County ordinance which went into effect yesterday. We do not have to have a Shoreland Management Ordinance; we can go under the County’s. The board has a year from yesterday to adopt and implement the ordinance, and Glen said we will table the vote for now to give the Board and any Citizens time to study it. Glen said he will have a link to the new ordinance posted on the township website. Paul will send a copy of our new ordinance to Gail Kespohl, our septic inspector, so she will not have to write one for us. Paul has sent it to Cheryl Wickham and Fran Levings, so that Arna and New Dosey can adapt it for their townships.

Schmedeke Lane: Glen tabled the discussion on the Schmedeke Lane Extension build-up and development until Eldon can attend a meeting. Mike said he had a meeting with Eldon. The board will not release the $10,000 to the township for class-5 gravel to top to the road and to fix the culvert and ditches until the land sale is completed.

Town Hall Repairs: Mike said we can’t determine how bad the back door frame is until the frost goes out and the building settles. Issue tabled.

County Township Officers’ Meeting: Paul and Glen reported on the County Township Officers’ meeting last Saturday in Hinckley. Kelly Schroeder gave a report on the new septic ordinance and charts of land schedule for taxes payable in 2015. Cathy Clemmer gave out worksheets to determine tax impact with levy increase/decreases per property, and the 2014 certified net tax capacity values. Glen and Dave Baker were re-elected to the Executive Committee. Brett Grundemeier gave the DNR Report. The winter has been very hard on deer, and the DNR is working with the Deer Hunters Association to provide free deer feed for volunteers. They are not taking new volunteers now. Many lakes have died due to the hard winter, and the Walleye limits have been drastically reduced, which will cause the Tribes to declare more lakes as netting/spearing lakes, including Razor Lake in Pine County. Sheriff Candidate Brett Westbrook spoke about his qualifications and plans for the sheriff’s dept.

Eagle Head Station, Duxbury VFD: The MN DOT officials will meet with Mike and Pat Story at the new Eagle Head Fire Dept. Station on Thursday morning to discuss what the fire department wishes to do with the DNR House and to see what our plans are for the other buildings. Rep. Tim Faust says he is going to get the house for the Duxbury VFD if they want it, and Mike said the house could be used by the township for some training or other activities. He will represent both the Fire Dept. and the interests of the Township in acquiring the use of the house. Pat is going to try to get them to replace the well and septic that they filled in and bulldozed.

Mileage: Paul suggested that when officers could car-pool to meetings, but choose to drive separately, that they should be paid only for one-way. Glen said he doesn’t feel right about that suggestion, and Mike said there are sometimes good reasons why people need to drive separately. Also, for the short courses we always carpool. Issue tabled.

NEW BUSINESS: Town Cemetery: Glen gave a report on the Green Burial Seminar that was held at the New Dosey Town Hall last Friday. Cloverton gets funds from the state to bury paupers in their cemetery, plus get income from the payments citizens make for plots and upkeep. He said we could put a cemetery in our Park. Mike said this is an old idea, and has been discussed before. The Board suggested a Cemetery Committee with Jean and Jeff Grand Pre, Paul Raymond, and Patrice Winfield to research the requirements and feasibility of building a township cemetery. Gary said having a township cemetery could open up a can of worms with regulations and rules and cause problems for the township, and he opposes it. Patrice said we should at least do the research on the liabilities and regulations and what would be involved. Glen moved that a volunteer committee be appointed with Jeff and Jean Grand Pre, Patrice and Paul to research the regulations and costs and liabilities. Mike seconded. Passed. They will report to the Board in 90 days, at the August board meeting.

Board of Equalization and Review: Will be Wednesday, April 23, at 1 p.m. at the Town Hall.

Spring Short Course: Will be this Friday in Carlton. Glen will drive his 4-wheel drive truck as a lot of snow is predicted. So far, Toni, Paul and Patrice are going.

Election Judge Training: Thurs. June 19, Clerk/Head Judge Training, Sandstone Sr. Center, 9 a.m. to noon. Wed. Aug. 6, Regular judges, Askov Community Ctr., 1-3 p.m., or Thurs., Aug. 7, Hinckley Community Ctr., 9-11 a.m. or Pine Co. Courthouse, 1-3 p.m. All judges must have training. Glen appointed Jeff and Jean GrandPre to join the judge pool and to get training. We need four judges for our Fall elections.

Coure-Ruppe Free Legal Seminar: Covers township issues, roads, fire contracts, ordinances, and free legal advice. Albertville June 26 or Sept. 6, or Cotton, Oct. 4. All seminars 9 – 4 p.m. Paul said he would like to attend this year. We didn’t go last year.

TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached). Claims were presented:

Pine Co. Courier $ 17.90
ECE 63.37
Little Falls Machine 156.11
Bruno Deep Rock 1,123.84
Patrice (expenses) 128.20
Gary (expenses) 60.00
Antoinette Williamson (judge) 51.00
Glen (expenses) 33.60
Paul (expenses) 52.80
Barb Smith (judge) 45.00
US Treasury Withholding 497.40
Mike McCullen 71.11
Mark Pallow 265.96
Patrice Winfield 258.58
Glen Williamson 148.45
Antoinette Williamson 69.26
Gary Vink 111.28
Paul Raymond 366.63

Total all Bills $ 3,407.69

Gary moved top pay all the bills, to approve the Treasurer’s Report, and to transfer $3,400 from savings into checking. Mike seconded; passed. Glen moved to adjourn the meeting; Mike seconded; meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 5, 2014

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,   MARCH 5, 2014

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Grader Assistant Ben Glocke, and Pat Story.

Paul read the record of the February meeting.  No corrections.  Gary moved to approve; Mike seconded.

OLD BUSINESS:  County Septic Ordinance:  Patrice made copies of the county’s new ordinance so the Supervisors could study it.  We must adopt this ordinance as a township ordinance within one year of April 1, or we can give our jurisdiction to the county and go under their ordinance.  Glen asked Paul to find out if we can retain our own septic inspector and permit issuing under the county ordinance, or if we need to pass our own. Issue tabled until April meeting.

NEW BUSINESS:  County Tax-forfeited land sales:  Greg Beck sent a list and maps for two sales of lands in WilmaTownship.  One, a large parcel in Section 11, north of Jensen’s and west of the new Schmedeke Lane extension, to be auctioned off on Sept. 19, 2014.  Another list of parcels adjacent to public waters in Sections 8, 9, and 17, including our park land the town and state and county always believed we already owned.  The Legislature needs to rule on these, and will be auctioned in the next 3 -5 years.

Mike said he personally opposes the sale of any state or county public lands into private hands.  He said any tax benefit we may gain by having these properties back on the tax roles is offset by the loss forever of public-access hunting and fishing lands.  Pat Story said there is a finite amount of public land, and any sales decreases this.  Patrice said she agrees with Mike, that those lands that now are publically owned, either by the county or the state, should remain public.  Mike said another issue with the county’s proposed sale is that many of the parcels are landlocked, and this leads to a lot of lawsuits and hassles for the township so people can get easements through other people’s land to get to their landlocked parcels.

Glen moved to pass a resolution stating that because of the above reservations to losing public lands and for easement issues, that the Board of Supervisors of Wilma Township oppose any sales of county land in Wilma Township to private owners, with the sole exception of the north 20 acres of our park, which we believed we already owned, and which we want to receive for public access for our citizens by conveyance through an action of the Legislature and the Pine County Board of Commissioners.  Mike seconded.  Passed.  Paul will write to Greg Beck opposing the sales.  The Land Department letter states that if the township disapproves of these sales, they will be removed from the listings.  Paul will write to Beck.

Board of Reorganization:  Last year we held the board of reorganization at our April meeting.  The law according to the Township Association calendar states that the last date for this is March 31, and our board meeting this year is April 2.  Glen directed Paul to write to the township attorneys and get a decision whether we can hold our Board of Reorganization on April 2nd.

Board of Equalization and Review:  Scheduled for Wednesday, April 23, at the town hall, 1 p.m., to challenge property assessments for 2015.

County Township Officers Spring Meeting:  At Hinckley American Legion on Saturday, March 29, 9 a.m.  Paul and Glen will attend the planning meeting tomorrow.

Spring Short Course:  At Black Bear Casino in Carlton on Friday, April 4.  Glen will drive a carpool.  We can make final plans at the April 2 board meeting.

Annual Town Meeting and Election:  Next Tuesday, March 11.  Polls open at 5 p.m., Board of Canvass at 8 p.m., and Annual Meeting following.  Toni Williamson is head judge, with Patrice and Barb Smith.

DNR Fire Warden Dinner:  The township got a notice asking for a RSVP for the Fire Warden dinner at the AskovCommunity Center on March 27, 5 p.m.  Joe Vink is our Township Fire Warden, and Gary said he already got the notice and will be going.

Green Burial Seminar:  New DoseyTownship is hosting a day-long seminar on green burials, either on ones’ own property or in the public cemetery, Friday, March 28, from 10 to 2, with a lunch break.  They ask people to bring sandwiches to share.

ROAD REPORT:  Ben gave the road report as Road Manager Mark Pallow couldn’t attend.  Ben said it has been a busy month for snow plowing.  There are no loggers active in the township at this time, and no new equipment issues.  Mark is researching what chains to get to replace the old chains.  Plus cables for the swing blade.  Mark took 3 days to get everyone plowed in the last big snowfall.  Gary said it took him 3 hours to do the town hall and fire hall parking lot and driveway. We’ve had 78” of snow so far, and 59 days below zero temperatures.

Town Hall Back Door:  Gary said that because of settling or some other reason, the door jams are not air tight any more, and we need to fix them.  Cold air is coming in.  Pat Story asked what is the status of getting a new town hall.  Paul said we found out that we do not own the land on either side of the town hall/fire hall; the boundaries are at the edges of the halls, so there is no room to either expand the existing hall, or build a new one.  Glen said there is a lot of sentiment towards keeping our old hall, and it has been adequate for pancake breakfasts, weddings, Fall Fests, and board meetings.

Eagle Head DNR/Fire Dept. Station:  Pat asked if there is interest in the fire department getting state bonding to replace the well and septic that MN Dot destroyed at the Eagle Head Station, which is now the Duxbury VFD Eagle Head Station.  Mike said no.  Pat said he is making progress on getting some grants for the fire department.  He is corresponding with Shane Chatlain, who is in charge of the tower and tower building.  Pat said all his experience with state contracts is that they gave 20 year leases, but Shane insists they can only give the Duxbury VFD a 10 year lease.  Mike said this will influence any decisions to upgrade the pole barn or buildings.  They took out the heater that was in the side garages we would like to heat.

TREASURER’S REPORT AND CLAIMS:   Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Paul (expenses)                                           $             10.00

MN Benefit Association (Life Insurance)                229.00

Bob Brewster                                                       1,529.00

ECE                                                                          61.37

Patrice (expenses)                                                     13.86

Gary (plowing)                                                        150.00

Glen                                                                          28.39

Patrice                                                                     242.88

Mark Pallow                                                           494.54

Gary                                                                          67.87

Mike                                                                          24.94

Paul                                                                         145.91

Ben Glocke                                                                34.63

Total Bills                      $        3,032.33

Mike moved to approve the Treasurer’s Report, and to pay all the claims, and to transfer $3,000 from savings into checking.  Gary seconded.  Glen moved to adjourn and meeting; Mike seconded.  Meeting adjourned at 9 p.m.                  Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 5, 2014

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,  FEBRUARY 5, 2014

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Ben Glocke.

Paul read the record of the January meeting.  Glen said that in the discussion regarding plowing the Vink Road to allow T&T Logging access to their wood, Supervisor Gary Vink had recounted problems with T&T in the past, damaging roads, and this was not in the record.  With this correction, Mike moved to approve the record; Gary seconded.  Passed.

BOARD OF AUDIT:  The Supervisors examined and compared the financial records of the Treasurer and Clerk for 2013 and Schedules 1, 9, and investments.  Glen moved to approve both sets of records; Gary seconded.  The Board of Audit signed the Statements of Receipts, Disbursements, and Balances, Schedule 1.

OLD BUSINESS:  Schmedeke Lane Extension:  No action, since Eldon Schmedeke is not able to attend the meeting.  Eldon has indicated that he has the money to purchase the strip of County land bordering the Schmedeke Lane Extension, a requirement of the County before they will authorize upgrading the road for adoption as a township road.  He has said that when things are less hectic for him, he will sign the agreement and purchase the land.  The County then will authorize WilmaTownship to expend $10,000 to build up the road and repair the culvert to County specs, and to adopt the extension as a township road, no strings attached.

Cigarette License:  At last month’s meeting Glen moved to approve the license for the Duxbury Store, but Gary had to recuse himself.  Since Mike was absent then, Glen re-moved that a cigarette license for the Duxbury Store be approved for 2014.  Mike seconded; passed.

NEW BUSINESS:  March 11, 2014 Election:  Gary moved that Toni Williamson be appointed Head Judge for the election, to serve with Patrice Winfield and Barb Smith.  Polls open from 5-8 p.m.  Paul will prepare the ballots and roster.  Gary and Paul filed affidavits of candidacy.  Judge training for the fall elections is June 19 for the Clerk, and August 6 and 7 for judges.

March 11 Annual Town Meeting Agenda:

The Board discussed several requests for financial support:

Seven County Senior Federation:  They are asking for a renewal of WilmaTownship’s service contract for 2014.  Last year the voters authorized the contract and a $100 donation.

Pine County Historical Museum:   Last year, the voters authorized a donation of $1 per citizen in WilmaTownship.  We have 71 people.

Old School Arts Center:  Last year voters approved a $100 donation to the OSAC, but at a later meeting, the Board rescinded this and voted to not give a donation.  Since then the OSAC had to close temporarily, but a Duluth physician has purchased the old school and has agreed to lease the OSAC museum and office space.  Their grand re-opening art show is March 21.  They are requesting a $100 donation for 2014.

North Pine Area Hospital District:  The district is moving forward to building a new 9-bed hospital on the grounds of the old SandstoneAirport, with an access road by the Victory Station near the freeway.  Ron Osladil is requesting that WilmaTownship reconsider joining the district.  It would mean an annual assessment of $30 per $100,000 property value.  Gary said one reason the voters rejected joining the district originally was that there was no guarantee that this assessment couldn’t increase.  Paul said that they have since then set a limit on any increases, plus they must be approved by all the members.

Mike moved that we not put the N. Pine Area Hospital District on the agenda for the annual meeting.  Our board and our citizens have voted several times not to be part of the district in the past.  Gary seconded.  Passed.

Mike moved that we do put on the agenda the three requests for funding:  The Seven County Senior Federation, the PineCountyHistoricalMuseum, and the OldSchoolArtsCenter.  If approved, the three would total $271.  Gary seconded.  Passed.

Proposed Budget for 2015:  Glen moved that we keep the same budget and levies for 2015 as 2014.  Gary seconded.  Mike moved that we keep the same wages for 2014 as we had in 2013, no increases.  Gary seconded.  The proposed levies and wages will be presented to the voters at the annual meeting, although the Board has final vote on wages at the Board of Reorganization.

Snowplowing:  This year has been especially severe, with several plows.  Last year and other years, we have had as few as one.  Discussion on whether we need to increase the rates for 2014.  Mike said we need to remember the taxes our people have paid to purchase and maintain the grader and to pay the grader operators.  Mike said that the Board agreed when they purchased the first grader that it would be used to take care of our citizens, and at first snowplowing was free.  When we were required to charge citizens, it was $10 per season, and has risen to $75 and $100. Mike moved that we continue with the $75 seasonal fee, $100 for drives over 700 feet.  He also moved that longer drives, over 1,000 feet, be charged $175 per season, up to ½ mile.  Over ½ mile, to charge $350 per season.  There is one drive off of Eagle Head Road that is well over 1,000 feet.  Glen seconded.

ROAD REPORT:  Ben gave the road report for Mark Pallow.  They plowed 3-4 times.  The replaced the blade on the grader.  The side cable broke and they will need another cable.  Ben said we should get a battery maintainer to keep the battery always charged and ready on these very cold days.  Mike moved that Ben and Mark be authorized to purchase a battery maintainer.  Gary seconded.  Passed.  Ben said the grader will need tire chains for next season.  The propane heater in the grader bay of the fire hall went out, and may have been out for two days.  Federated Propane came out as an emergency call and repaired it.  Ben said he didn’t think it got so cold that the fire truck lines froze.  Patrice said we got a propane delivery on January 28.  There is a shortage of propane, and some rationing. It’s over $5 a gallon now, but we still have some prebuy at $1.49/gallon.

Mike said that the Board has approved paying the Road Manager Mark Pallow for attending meetings and giving road reports, and if Ben is substituting for Mark, Ben should be paid as well.  Mike moved that Ben or Mark be paid for one hour for attending board meetings and giving road reports, $15.00.  Gary seconded.  Passed.

Board of Review and Equalization:  The CountyAssessor has set the date as Wednesday, April 23, 2014, at 1 p.m.

Federal Mileage Rate:  It is now $.56/mile for 2014.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Paul (expenses)                                 $          10.00

Patrice (expenses)                                         20.87

Security Life (1st qtr. Dental)                      426.48

Federated Propane                                                 85.00

Gary Vink (plowing)                                    60.00

ECE                                                              61.31

Ben Glocke                                                   48.48

Mike                                                             33.25

Paul                                                            170.85

Mark                                                           426.66

Glen                                                              33.14

Toni Williamson                                           46.17

Patrice                                                        201.32

Gary                                                           111.28

Total Claims:       $      1,734.81

Mike moved to approve the Treasurer’s Report and to pay all the claims, and to transfer $1,700 from savings into checking.  Gary seconded.  Passed.  Gary moved to adjourn the meeting.  Mike seconded.  Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 2, 2014

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,    JANUARY 2, 2014

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the hall with the Pledge of Allegiance.  Also present:  Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Jeff and Jean Grand Pre and Ben Glocke.

Paul read the record of the December meeting; Gary moved to approve; Glen seconded.  Paul had made one correction:  Vink Road, not Mink Farm Road, for T&T activities.

OLD BUSINESS:  Schmedeke Lane Resolution and Agreement:  The Board adopted the resolution to adopt the Schmedeke Lane extension as part of our existing township road.  The Board signed an agreement to present to the county accepting the County’s terms in their entirety, in return for the County contracting WilmaTownship to build up the road and culvert, up to $10,000, with no further demands on the County.  They want Eldon Schmedeke to also sign the agreement, and to purchase the strip of county land bordering the extention for $5,650.    Auditor Cathy Clemmer said not to record the road or send the agreement until the County gets his check.

ROAD REPORT:   T&T Logging Activity on Vink Road:  T&T Logging called Paul, Glen and Mark to request that the township snowplow the full length of the Vink Road so they can have access to their wood and chip wood.  Greg Beck of PineCounty also called to ask that we support T&T and the county on the access.  Mark only plowed as far as Rick and Barb Smith’s as there are no residents beyond that.  Glen asked Mark if he would have plowed further without T&T’s request, and how much extra it will cost to plow the full length of the road.  Mark estimated one hour.  Glen said we should deduct this from T&T’s escrow account.  Mark said he has worked hard to build up a positive relationship with T&T and other loggers and they are cooperating with road inspections and are calling him, and he does not want to jeopardize this.   He said he does plow other township roads that have no residents, such as the South Duncan Road. Glen deferred to the Road Manager and did not move to charge T&T for the plowing.

Snowplow Blades:  Mark said that now when he needs to replace a plow blade like the cutting edge he has to make a special trip to Little Falls Machine.  He asked the board to authorize him to pre-buy grader blades that he could pick up on his trips to his son’s, which would avoid the $147 mileage bill.  Gary moved that Mark be authorized to buy grader blades and all necessary hardware ahead of time and to have Little Falls Machine bill us.  Blades are around $300.

Grader Assistant:  Mark said he would like the town to hire Ben Glocke as assistant grader operator.   He has had difficulty reaching Frank Rehberger, who plows and grades for New Dosey.  Patrice said she will need to copy Ben’s driver’s license and get his SS info.  Glen asked Ben standard interview questions, especially about his traffic and driving record.  It is good.  Gary moved and Glen seconded that the town hire Ben Glocke effective immediately as grader assistant at our standard rate, $15 hour.

NEW BUSINESS:  MAT Resolution Proposal:  Glen moved that Wilma adopt a Resolution in Support of a Comprehensive Omnibus Transportation Finance Bill that was proposed at the MATState Convention.  They want towns to forward their resolutions to MAT to present to the Transportation Committee and the legislature.  Paul will send it in, plus a copy to Rep. Tim Faust.

Cigarette License:  Glen moved that Wilma grant the Duxbury Store a cigarette license for 2014.  Gary took the license for Joe to sign and to pay the fee.

Election Affadavits:   Candidates can file from today until January 14.  Toni will accept any applications after January 6.  Paul and Gary both filed for re-election at the March 11 election and annual town meeting.

Board of Audit:  Glen moved that we set the Board of Audit for February 5, as part of our regular board meeting.  Paul and Patrice will need to close out and reconcile their books and ledgers.  Gary seconded.

MAT Membership:  Glen moved that Wilma remains a member of the Minnesota Association of Townships and pay the dues of $336.62  Gary seconded.  Every township in PineCounty is a member, as are most others.

TREASURER’S REPORT AND BILLS:  Patrice gave the Treasurer’s Report (attached).  Claims were presented:

ECE                                                            $          53.87

Pine Co. Courier                                                    21.29

The Evergreen                                                        18.00

US Treasury (4th Quarter withholding)                          437.70

Federated Propane                                                         208.41

Pine Co. Treasurer (Truth/Taxation)                      48.10

Patrice Winfield (expenses)                                    10.00

Pine Co. Association of Townships                     336.62

Duxbury Store                                                       50.00

Mark Pallow (mileage)                                         146.90

Bruno Deep Rock                                                898.70

GaryVink (expenses)                                             45.00

Paul Raymond (expenses)                                      29.87

Joe Vink (expenses)                                               35.00

Little Falls Machine                                              327.58

Paul                                                                      151.46

Patrice                                                                  112.67

Gary                                                                       84.50

Glen                                                                       47.33

Glen moved to approve the Treasurer’s Report and to pay all the claims, and to authorize Patrice to transfer any needed funds from savings into checking.  Gary seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned at 9:15 p.m.

                                                          Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, DECEMBER 4, 2013

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,   DECEMBER 4, 2013

       Meeting called to order at 7:30 p.m. at the Duxbury Store, by Glen Williamson, with Pledge of Allegiance.  Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Ben Glocke.

Paul read the record of the November meeting.  Patrice said the actual transfer from savings to checking was $1,100 instead of $11,000 as needed and authorized.  This caused some checks to bounce, but Patrice got it straightened out and asked that any future shortages be taken from our savings account (which has over $80,000 in it) and that she be notified.  She made a second transfer of $11,000 so the total was $12,100; Glen moved to authorize that retroactively. Mike seconded.  Patrice said that a snowplowing check bounced.  Mike moved that they be informed and charged an additional $10, so if the bounced check was $70, they need to send $80 if they wish to have snowplowing.  Gary seconded.  Patrice called and left a message and gave the number to Paul so he can call also.  Debate over whether they should be plowed anyway this snowfall, or not until they respond to calls.  Mike moved to approve report as amended; Gary seconded.

OLD BUSINESS:  Mike Road Inspection:  Mike said he drove out several township roads, so he could see what condition they were in since we’ve had so many road issues lately with escrow accounts.  He said someone drove logging equipment up Mink Farm Road, and he checked on loggers on DollarLake road.  He also checked Crooked Lake Road.  He said the loggers on Dollar Lake Road are still pushing stuff to the side.  Mark asked that if any supervisor wants to inspect a road that they contact him first so he can go with them.  Mike asked if he could be reimbursed for his time for these inspections; Glen moved that he be paid his time, but to let Mark know from now on.  Gary seconded. Since some roads are getting logging activity without us being notified, Glen asked if we should put our sign on every township road.  The signs cost around $100 each, plus installation time. Mark said there are 20 roads, and all the loggers are informed by the county and by the signs at the entrances to the township.  Glen had one person ask why they hadn’t been plowed; Mark said he was waiting for this snow and would do it.  Mark is plowing one “drive” off of Eagle Head Road that is well over 1,000 feet.  Glen said he pays double for his drive from the road, and others with extra long drives should also.  Moved to charge $175 per season for drives over 1,000 feet up to ½ mile; and over ½ mile up to ¾ mile $350.  Mike seconded.   This will be the policy for the 2014 season, and it can be put on the annual meeting agenda.

Mark said someone snowplowed the Mink Farm Road, and dug up the sides of the road.

Schmedeke Lane Extension:  Paul wrote up a resolution for the board to adopt the extension to Schmedeke Lane as part of our existing township road.  There was a question about the road description, because Schmedeke Lane was built in a different place than the original survey lines.  We recorded Schmedeke Lane in May, 2001, as “Commencing at County Road 141 with the center line being the line between the SW ¼ of SW ¼ of SE ¼ of Section 11 in Township 42, North of Range 17 West, thence traversing due north for a distance of one-fourth (1/4) mile.”

Cathy Clemmer recommended we use:  “West 66 feet of the East 132 feet of the NE ¼ of SE ¼ and the West 66 feet of the East 132 feet of the SE ¼ of NE ¼, Section 11, Township 42, Range 17.”  She said that the total Schmedeke Lane will be 2,640 feet, the length of two 40’s, but we need to be aware that the current road is not built on all of this retained easement because it runs into the swamp.  The board also wants to vote on an agreement between the board and Eldon Schmedeke for the county affirming that in return for the $10,000 worth of county repairs, neither the board nor Eldon will make any further demands on the county; also that Eldon will not make any demands on the board beyond the routine grading and maintenance we already do on Schmedke Lane and other town roads.  Because of the snowstorm, Eldon is unable to attend this meeting, so action will be deferred to next month.  We need a clear description of the road for the county recorder.  The county has agreed to let Wilma do the work to build up the Schmedeke Lane extension to their specs, up to $10,000.   Glen moved that the board adopt the resolution:  “Be it resolved by the Town Board of Wilma Township that the road and road right-of-way listed below is hereby determined to be a duly established four-rod township road in Wilma Township,” with the description as approved by Cathy Clemmer for the road.  Gary seconded.

Town Safes:  Pat Story got an estimate to open the top safe for a maximum of $300, which would include bore holes into the two bottom safes to see what might be in them.  There was no motion to pay this, so Paul will notify the locksmith.  Discussion on missing township records from 1906-1978.  Paul said he talked with Becky Niedzielski, Roz Hanulla, and Sylvia Anderson, former clerks and chair, to see if any of them know of town records prior to 1978, and none of them do.  Paul said he’s been clerk since 1994, and if he had ever seen meeting records from the old days, he would have read them, since his dad was once a supervisor.  We do have all our road records, as far as we know.

Little Tamarack Lake Road:    We had asked Ogema’s Town Board to help us with the maintenance of Little Tamarack Lake Road, since the only full-time residents of the road live in OgemaTownship.  We got a letter that their Supervisor Raymond Thieling drove out the Little Tamarack Lake Road and said there are multiple driveways of cabins, and that the Holter’s drive is a private drive.  They said if we want to talk any further about it their meeting is December 12 at 8 at their hall.

Diesel Key:  Glen moved that the fire chief be given a copy of the diesel key so the fire dept. can get fuel, and that the chief keep track of and report any withdrawals.  Gary seconded.  The fire dept. needs a bill from the town for the diesel they took, 44 gallons at $3.519/gal., $154.84.

Vink Road Damages:  We will deduct one load of gravel for repairs to Mink Farm Road from T&T Logging, $220, plus two inspections at $100, total $320.  Because they also hauled loads of silage out of Crooked Lake Road, we had to put gravel on that road as well, which used up the balance of their escrow.  Paul will write them.  Mayfield Road:  Bethhaume Logging did 2/3 of the damage on Mayfield Road and punched the road in; all the gravel we’d put on the road was ground into the road by their trucks and Carlson Timber’s trucks.  Paul will write to Bethhaume and tell them their escrow was used and then some, with a copy of the bill from Hopkin’s gravel who put 35 loads of gravel (485 yards) to rebuild the road.  Carlson’s logging did more damage than their $500 deposit as well, with the gravel and blading to rebuild the road.

NEW BUSINESS:           New County Septic Ordinance:  Land Services Director Kelly Schroeder sent us a draft of the county’s new proposed SSTS ordinance, which will be adopted by February, 2014, and the township must adopt an equally strict ordinance within a year of that.  Paul has the draft if anyone is interested in reading it. There are discussions on December 9 and 12, and a public hearing on January 7, 2014.

State MAT Convention:  Glen said the primary focus of the convention was protecting Minnesota’s rural way of life and defending Minnesota’s land and water from invasive species.  Glen said almost 400 township officers attended from 187 townships and 58 counties.  Glen said they encouraged him to attend the national convention in Washington, D.C. and said our town should make more of an effort to get more officers to the state convention, and that he believed the clerk at least should be one of them.  Paul said Glen earlier didn’t want to share a room with him to save expenses.  Glen submitted a resolution that was ultimately adopted, to change Supervisors to Township Officers in the notice of who is eligible for state offices.  Glen read a poem that Loren Ingebretsen wrote and read at the convention, about cooperation and the power of grassroots government.  Glen was re-certified to officiate at our boards of equalization and review for three more years, and brought study manuals for the other supervisors.  Glen brought a resolution for the board to adopt in support of a comprehensive omnibus transportation finance bill.

Treasurer’s Report and Bills:  Patrice gave the Treasurer’s Report (attached) and claims were presented:

ECE                                         $          46.68

Patrice (expenses)                               10.00

MATAT tuition                                504.00

Mark P. (expenses)                             10.17

Paul (expenses)                                   10.00

Joe Vink (expenses)                            30.00

Glen Williamson (expenses)              217.15

Mike McCullen                                   58.18

Mark Pallow                                     285.36

Paul Raymond                                  159.76

Gary Vink                                         101.58

Glen Williamson                               241.50

Patrice Winfield                                123.78

Total Bills                      $      1,798.13

Gary moved to pay the bills, approve the Treasurer’s Report, and transfer $1800 from savings to checking.    Mike seconded.  Gary moved to adjourn the meeting; Glen seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk