WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 3, 2020

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, JUNE 3, 2020

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

Meeting Record: Paul read the record of the May board meeting. Glen moved to approve; Gary seconded.

ROAD REPORT: Alden plans to do routine blading on almost every township road and shape them up before he puts down gravel. He asked if he should get red-rock gravel for the north roads like Heller Drive. We have two years of experience with the red-rock on Dollar Lake and McCullen Roads, and the driveway. Mike said it holds up better than class 5 and the cost isn’t that much greater. Gary asked how it is to blade; Alden said it blades well. The board said Alden had the discretion to use it; he said for now he’ll put it on Heller Drive after putting down pit-run gravel but not on every road. The board was not able to drive past a fallen tree on the South Duncan Road. After Alden and Gary cut the tree off the road, they drove the rest of the road and it needs 5 – 6 loads of pit-run gravel just before the turnaround.

Road Construction Projects for 2020: The road inspection meeting record was distributed. The big projects for 2020 are gravel on Mona Drive and Lost River Road and the culvert on Pete Anderson Road.

Road Inspection: The spring road inspection was on Monday, May 18. Mike found that he had a conflict and could not go on the scheduled inspection, and based on the new Township Insider article “Covid-19” (page 10: “If the road supervisor goes out to inspect and do their road tours, that is allowed. Supervisors can drive around by themselves in separate vehicles. Take notes of what you want to address,”) he chose to go out on his own the Friday before to be able to give his input into what is needed. He asked Gary to ride with him. Glen said that Gary still had to go on the scheduled and posted road inspection meeting. He said that we have to have two supervisors, and if didn’t doesn’t go, there could not be an inspection, so Gary did go along with the second inspection. Glen asked Paul to get a decision from the MAT attorney on whether Gary should be paid for both meetings. Karl-Christian said, “There is unlikely to be an issue, especially if only observations were made. Minn. Stat. 366.01, subd. 11 is a narrow exception to the open meeting law that allows for “on-site inspection” when no other employees or other staff are able to perform the inspection, thus the supervisors take on a staff role. This would include a road tour. As far as payment goes, that is to the town board’s discretion. If the supervisor is only paid for the second tour, it may seem like the town is trying to fix an improper meeting, if the supervisor is paid for both, this may concern the public as to why the supervisor is being paid twice for the same work.” Glen said he had a compromise: since Deputy Clerk Stefanie Rahn went along on the inspection but did not expect to be paid, Glen said that if we pay her as Deputy Clerk it will be ok for Gary to be paid for both inspections. She needed to be trained on road inspections in case Paul can’t attend one someday. There has to be a clerk at the road meeting. The Board agreed and approved her claim.

OLD BUSINESS: Wilma Septic Administrator: Patrice said she is not getting the support and help from Gale Kespohl she needs to be able to do the paperwork so she will not be doing it. Paul said we have to have a septic inspector since he has had a call from someone on Dollar Lake Road who have septic but want to enlarge their tank. We can’t put it off any longer, and the county will do it for free. Glen moved that we ask the county to take over our septic inspections until such date as we find our own inspector. Gary seconded. Paul will let Caleb Anderson know.

Filing Period for November 3, 2020 Election: Kelly Schroeder sent filing notice for all offices to be voted on 11/2/2020: From 8 a.m. Tuesday, May 19 until 5 p.m. Tuesday, August 18, 2020, including our District 3 County Commissioner. May file by mail to Pine County Courthouse until courthouse re-opens.

Mandatory Judge Training for 2020 Elections: Head Judge/Clerk, Monday, June 29, either 9 am or 1 pm in Askov. Regular Judge Training: Monday, July 27, 2-4 p.m., North Pine Government Center, Sandstone. May be moved to Askov or even be done only online. Patrice and Gary and Stefanie will take the training in August, and Glen, if he wants to.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for June $4,122.95, and she wants to transfer $4,100 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned 8:30 p.m.

Report by Paul Raymond _________________________________

Attest: Glen Williamson, Chair______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 6, 2020

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 6, 2020

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

Safe Meeting Standards: Glen and Paul explained safe standards for an in-person meeting, including everyone being responsible for washing their own hands; no hand-shaking; hand-sanitizer and paper towels provided; spacing out (two tables for the supervisors, and separate tables for the public); covering mouths when we cough or sneeze.

Meeting Record: Paul read the record of the March and April board meetings. Gary moved to approve; Mike seconded. Glen signed the last several approved meeting records.

ROAD REPORT: Alden did routine blading on almost every township road. He did ditching on Eagle Head Road and had to fix a washed-out culvert on Pete Anderson Road, the first culvert. It needs to be replaced and Alden will contact Summerland. Paul will bill New Dosey and Arna and Danforth.

Road Construction Projects for 2020: Alden would like to apply gravel to Mona Drive and Lost River Road. River Cabin Road has a bad spot just past Jim Otto’s; it needs rock and gravel like Little Tamarack Lake Drive did. He wants to brush every township road this summer, and then we can see if it will last three years or can go for five. Mayfield Road needs pit run in the future, but not now, for muddy spots.

Diesel Fuel: Alden said some diesel fuel is missing and not recorded and the tank is empty. Mike said it was a late night fire and he filled Big Red, about 33 gallons; the fire department will pay the town.

Road Inspection: Board set the date and logistics for the spring road inspection, Monday, May 18, meet at Duxbury Store at 10 a.m. Alden will borrow Paul’s measuring wheel and flag all the bad spots before the inspection. Glen was hesitant to carpool. Paul asked how we can have a meeting if we’re all in separate cars? Glen always keeps track of the mileage where the board says we need to do work. If we’re in separate cars, how will we know when to stop? Glen said he would drive but he wants everyone to wear a mask. Mike said if we do all drive separately it won’t be that big of an expense.

OLD BUSINESS: Tax-forfeited Land Sales in Wilma Township: The board passed a resolution opposing any sales of county land in Wilma Township and affirming that the public’s right to use these lands not be impeded or restricted but protected and we sent it to Greg Beck and to all the County Commissioners. Greg Beck sent the county’s response and said one parcel was already approved in 2014 and the Dollar Lake parcel is pending, and that there are still 1,288 acres of Memorial Forest in Wilma Township they don’t intend to sell.

NEW BUSINESS: Wilma Septic Administrator: Paul got a call from someone on Dollar Lake Road who have septic but want to enlarge their tank. Paul told them to call Denny Schlomka and Patrice; she said no one called her.

Filing Period for November 3, 2020 Election: Kelly Schroeder sent filing notice for all offices to be voted on 11/2/2020: From 8 a.m. Tuesday, May 19 until 5 p.m. Tuesday, August 18, 2020, including our District 3 County Commissioner. May file by mail to Pine County Courthouse until courthouse re-opens.

Mandatory Judge Training for 2020 Elections: Head Judge/Clerk, Monday, June 29, 9-11 a.m., Sandstone. Regular Judge Training: Monday, July 27, 2-4 p.m., North Pine Government Center, Sandstone.

On/Off Sale 3.2 Malt Liquor License: The board could not yet certify that Gary paid $100 for 2020 3.2 Beer License until he gets the business name cleared up with the state and county. It now reads Gary Vink, DBA The Duxbury Store. Gary said it’s not due until July.

MAT leaders and Minnesota Governor Tim Walz Teleconference call with Township Officers: Next Wednesday, May 13 from 4:30 to 5:00 PM. (Toll Free): 1 877 309 2073 Access Code: 742-048-701. Discussion on whether board members can be paid if they participate and how much. Mike moved that no one be paid. Gary seconded; passed. Everyone is free to send questions and listen in if they want. No one is allowed to speak but the Governor and MAT officials.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for May $2,608, and she wants to transfer $2,600 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded. Patrice updated the total bills last month, $3,233. Gary moved to adjourn; Mike seconded. Meeting adjourned 8:30 p.m.

Report by Paul Raymond _________________________________

Attest: Glen Williamson, Chair______________________________

WEDNESDAY, APRIL 8, 2019 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

WEDNESDAY, APRIL 8, 2019 WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING

Chairman Glen Williamson called the meeting to order at 7:30 p.m. by telephone conference call, with the Pledge of Allegiance. Also present by phone: Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.

Resolution to Hold Meeting by Conference Call: Mike moved that the board pass the resolution to hold this meeting by conference call. Gary seconded. Passed.

BOARD OF REORGANIZATION: Gary took his oath of office as Supervisor earlier today and Paul was sworn in by Gigi Everett. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Mike moved that the wages and salaries for 2020 as proposed at the March meeting be adopted: Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $20.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $18/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.57.5/mile. Hourly rate, Chairman $22.50; Supervisors $20 (Supervisor Labor $16/Hour)

Mileage: Federal rate for officers, judges, delegated township representatives, for judges training, township officers training, and association meetings, etc. $.57.5/mi. For 2020. Gary seconded; passed.

Monthly Board Meetings: Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2020/2021. Gary seconded. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Passed.

Snowplowing 2020/2021: Mike moved that we keep our private drive snowplowing rates for the 2020-2021 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Gary seconded; passed.

BOARD OF SUPERVISOR’S MEETING: March Meeting Record: Mike moved that since the report is posted online, that we waive the reading of the meeting record. Gary seconded. Passed.

ROAD REPORT: Alden gave Glen his report on any plowing/grading, repairs, etc. Alden inspected all roads for winter damage. There is a washed-out culvert on the Pete Anderson Road. Alden repaired the road but the culver will need to be replaced. Mayfield road will need gravel this summer. Supervisor’s Road Inspection Meeting: Date for inspection will be set at May 7 Board Meeting.

OLD BUSINESS: Wilma Septic Administrator: Caleb Anderson is asking the board to make a decision on whether to hire Denny Schlomka to do our septic inspections, with Patrice doing the paperwork. Patrice said she met with Gale Kespohl and that she will be willing to do the paperwork. Gale needs to download all her forms to a flash drive so Patrice can put it on her computer. She will be paid out of Denny’s fees for what we charge for the inspections. Mike moved that we hire Denny Schlomka as our septic inspector, with Patrice handling paperwork. Gary seconded. Passed.

NEW BUSINESS: Board of Appeal/Equalization: For voters to appeal 2021 property tax assessments, will be Monday, April 13, 2019, 1 p.m. by Conference Call. County Assessor Lorri L. Houtsma and Wilma Assessor Bob Brewster will attend by phone. We need two supervisors. So far we have received no appeals.

Tax-forfeited Land Sales in Wilma Township: Two parcels up for sale: 104 landlocked acres in Section 9, and 53 acres in Section 18 running west of Dollar Lake Road. We have 60 days to appeal or the sales will proceed. Board said to draft a resolution. (attached) Mike moved that the resolution be passed as written and sent to Mark LeBrun. “BE IT THEREFORE RESOLVED BY THE TOWN BOARD OF THE TOWN OF WILMA, PINE COUNTY, MINNESOTA that the Township of Wilma opposes any sales of county land in Wilma Township and affirms that the public’s right to use these lands not be impeded or restricted but protected.”

Possible County Tax Penalty Waiver: At the April 7th county board meeting, the Pine County Commissioners discussed the possibility of waiving penalties for late payment of the 2020 property taxes until a future date (possibly July 1st).If the county takes action it will likely be at the April 21st meeting or a special meeting called for that purpose.

CANCELLATIONS: The following meetings were canceled due to Covid-19. MAT Spring Short Course; Pine County Township Officers’ Meeting; MAT Summer Specialized Training; Chronic Wasting Disease Town Hall Meeting.

Mandatory Judge Training for 2020 Elections: Head Judge/Clerk, Monday, June 29, 9-11 a.m., Sandstone. Regular Judge Training: Monday, July 27, 2-4 p.m., North Pine Government Center, Sandstone. Patrice and Stefanie have agreed to be judges, and Pat Story and Gary Vink said they would like to be trained and would be willing to judge at either the August primary or the November general election. Paul and Patrice will judge both elections.

Frost Boils: Pat asked what Alden planned to do about frost boils and blisters on township roads. Gary said that when Mark Pallow was Road Manager he attended training on road maintenance and they affirmed Mark’s answer that you go around them, that they will heal themselves. Mike said the only way to cure them is to tear the road up, put down netting and class 5 gravel and rebuild the road. Mike said the county did that north of Duxbury on the Tamarack River Road, but it was only partly successful, and the boils would just move up the road.

Treasurer’s Report and Claims: Patrice gives the treasurer’s report. Total bills for April are $2,452.22. Total to transfer from savings to checking, $2,400.00.

Motion to Adjourn: Mike moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8 p.m.

Report by Paul Raymond ___________________________________

Attest: Glen Williamson, Chair_______________________________