Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MAY 2, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

CLERK’S AND TREASURER’S REPORTS: New Payroll Reporting Forms: Patrice explained the new gross payroll reports as per MAT and the Attorney General. The public will get a report with gross payroll; the Treasurer and Clerk will get the traditional report.

Paul read the record of the April Board of Reorganization and board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he graded about half of our roads, but most were still too wet. Markville’s Road Inspection will be scheduled at their board meeting on Wednesday, May 9, and hopefully Alden can meet them at Pete Anderson Road. Alden is going back to work so we may need to send a supervisor. Clerk Cheryl Wickham will call with the date and time.

Weight Limit Ordinance: The Ordinance has been amended to include a $25 service fee for all escrow payments; new notices drafted and posted.

John Deere Grader Inspection: Alden said he contacted the John Deere maintenance engineer and he said the cost of a trip down and a routine inspection would be more than it’s worth, and to contact them if we have problems with the grader.

Road Construction and Maintenance Training: Alden said he did not attend the University of Minnesota training workshop on gravel road maintenance and construction in Duluth on April 10. He said without the equipment to do ditching and major repairs, the training would be a waste of time.

Off Road Fuel for Fire Trucks: Alden said he has no problem sharing the fuel with the fire department but in the summer he moves to heavier grade fuel that the fire trucks can’t use. He will be ordering new fuel soon. He said the fire department should get their own tank.

Town Hall Driveway Repair Project: Alden said to do the driveway properly, we need to scrape off the clay base and put down a good rock base before we spend the money on the very expensive crushed rock. Mike said Alden has the authority as road manager to have Hopkins come out and give an estimate on what it will cost to scrape off and build a base and to order crushed rock. Alden said he could put down one load of crushed rock before the pancake breakfast along the hall where the mud is worst. He said to do the driveway job the fuel tank and the aluminum can-cage have to be moved because the drainage would be where they are now; discussion on where they can be moved since they are right on the edge of Duane Glienke’s land, if not already on it. Alden said he can talk with Duane and Mike said he can get the snowmobile club to move their fuel tank.

OLD BUSINESS: County-wide Zoning: Kelly Schroeder, Land Services Director, will draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out. She sent a survey for us to indicate our choice in zoning. Gary moved that we opt out of the zoning ordinance but still ask to be included in deliberations and planning of the ordinance. Glen seconded. Passed. Alden said we want to ensure that unlike the septic ordinance that the county not require that local governments have zoning at least as strict as theirs.

Spring Short Course: Glen and Paul attended at the DECC in Duluth. Paul had clerk’s training on CTAS payroll and publishing and posting notices, and Glen had supervisor training on roads, maintenance and what constitutes a township road, plus how to read and understand CTAS reports. Reviews of big mistakes town boards have made and how to avoid them. Paul brought back materials and study documents for Patrice and for Gary; Glen has extras on the supervisor’s road sessions for Alden and Mike, but he forgot them at home.

NEW BUSINESS: Road Inspection: Glen moved to have the road inspection on Tuesday, May 22 at 10 a.m, the day of the fire department business meeting. Paul will publish and post this. We can notify Jason Palme to meet us at the west range-line roads, and can pick up Eldon Schmedeke when we do Schmedeke Lane and pick up Pat Story when we inspect Lost River Road. Alden said he will ask for the day off, but Hopkins had a late start this year and he may not get it. He asked if he could take Gary out with him before the road inspection to show him the places he feels are priorities for repairs and gravel to show him where his flags are if he can’t make the road inspection. Glen moved to approve that; Mike seconded.

Pine County Board of Commissioners Local Govt. Meeting: Tuesday, May 29, 2018, 6 pm, Pine County Courthouse. Any interested board members may attend and we may car-pool.

Election Judge Training: Clerk/Head Judge Training, Wednesday, June 27, Askov Community Center, 9 am – noon. Regular judge training Wednesday, August 8, 1 – 3 pm, Askov. The primary is August 14. Jeff and Jeanne GrandPre have said they will no longer serve as judges, so Paul said he needs to find a third judge willing to be trained to serve with Toni Williamson and Patrice Winfield. Alden said Laurie is working nights and can’t do it. Gary said he would get the training and Patrice said she will drive and pick up him and Toni on August 8. All judges must be trained every two years.

Pressure-wash Hall: Paul asked for permission to pressure-wash the town hall before the pancake breakfast. Mike moved to approve; Glen seconded.

Town Hall Insulation and Improvement: Glen moved that Alden be authorized to investigate getting insulation blown into the roof of the Town Hall and possibly a new heater, plus some adequate heating in the outhouse for winter and sealing the hall so flies can’t get in. A bird somehow got into the hall and died. Patrice said our windows are not good, but Paul said they are double paned and relatively new.

Duxbury VFD Pancake Breakfast: Will be Sunday, May 27, from 7 to 1 pm. Glen moved to allow the fire department to use the hall. Gary seconded. Passed.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,433.98 plus $150 for debits, and she requests a transfer of $3,600 from savings to checking. Gary moved to approve; Glen seconded.

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Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond____________________________________

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF REORGANIZATION: Elected Supervisor Mike McCullen was sworn to a three year term by Clerk Paul Raymond, who had been sworn into office by Toni. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Glen moved that the wages and salaries for 2018 as voted and approved by the townspeople at the March 13th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $54.5/mile. Mike seconded; passed. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Gary no.

Snowplowing 2018/2019: Mike moved that we keep our private drive snowplowing rates for the 2018-2019 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

Paul read the record of the March 7 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed one more snowfall, and he did driveways since it was over a foot of snow. He will not plow driveways any more since they are so soft he is digging them up and could get stuck. Dave Storvik wrote Glen to ask to be snowed after the last big storm; Glen explained that Alden had said he couldn’t do driveways because they were soft, but Alden did go out and plow out Storvik, but he also made a rut in the road. He will repair it when it dries out.

Potlatch Escrow: Alden said Potlatch is finished on the Mayfield Road and he inspected it while plowing and there is no damage as the road was frozen. He asked if he could tell them their $500 escrow will be returned. Gary said he thinks we have a policy to take administrative costs from the escrow and we should deduct something. Mike moved to add a $25 administrative fee to our hauling permit on township roads; Gary seconded. Passed. Paul will rewrite the notice and add an addendum to the ordinance and notify the DNR and county.. Mike moved to refund Potlatch’s escrow; Glen seconded; Gary no.

Wilma Arna Rangeline Road Agreement: Arna Township’s Board signed an addendum to our agreement for maintenance of the range-line roads Pete Anderson and Langstrom, which states that Wilma Township will do all snowplowing and regular blading and Arna Township will do all the road brushing, in all service years. Each town will bill the other town for half of their costs. 2018 is Arna’s year for repairs They will notify us when they schedule their road inspection so our road manager Alden can inspect the roads with them. They authorized us to spend only $3,000 on road repairs in 2017, but by then it was too late and we did not do any of the work, and 2018 is their year. Paul will find out when their road inspection is.

Road Construction and Maintenance Training: University of Minnesota is offering a training workshop on gravel road maintenance and construction. Glen said Alden should go and the town will pay the tuition plus his meeting pay and mileage. It is in Duluth on April 10 at the Radisson Hotel, 505 W. Superior Street, all day. Registration 8:30, workshops from 9 am to 4 pm, with lunch provided.

John Deere Grader Inspection: Alden said he would like to have a John Deere maintenance engineer come down and inspect our grader and go over the brakes and everything. Mike questioned if it would be cheaper to have the grader hauled up to them, especially if they have to raise it on a hoist; Alden will check. Glen said Alden can do what he thinks is best.

OLD BUSINESS: Public Payroll Records: The MAT Attorneys say we would be violating Data Privacy laws if we reveal net pay data.  “Do not put the actual names of township officers or employees on any report other than the CTAS gross pay report.”.  The MAT Attorneys said we can publish the gross payroll each month with names.  |Patrice will add that to the monthly report from now on.

Wilma Township Website: Mike said we wouldn’t have the payroll reporting issue if we didn’t have the internet and the website. Discussion on ending the website and no longer publishing meeting records or financial information. Pat said he’d be heartbroken if we removed the website and he knows many people who read it and rely on it to know what is happening. Mike also said he has people from the cities who read it and talk to him about issues. The consensus was to keep the website because ending it would cause a big problem and controversy. Glen said we are doing much better with taking care of township business efficiently; our meetings used to go until 10 pm or later.

Lost River Road Postal Service: Postal Service will not deliver packages to Pat Story’s door. They won’t deliver to a mailbox at this home; he had to put a box on the Markville Road. They have the same policy on River Cabin Road. The reason given is that Lost River Road is too narrow for two vehicles to safely pass. Glen drove down Lost River Road to check it and also the Fleming Logging Road, and all the mailboxes were on the main road. Crooked Lake and Sand Creek Roads were the same. Glen said the board sympathizes with Pat but doesn’t think the Post Office will change, and the width of the road is not a factor. Pat said he and some neighbors may make an appeal and he talked with Rick Nolan’s representative, Rick Olstein.

Board of Appeal/Equalization: For voters to appeal 2019 property tax assessments, Monday, April 9, 2018, 1 p.m. Glen’s certification has expired but Gary is certified and we only need one Supervisor to be certified.

Pine County Township Officers Mtg: Was Saturday, March 24, 2018, in Hinckley. Four board members were in attendance, Glen, Patrice, Gary and Paul. Paul gave a detailed report on the speakers: Commissioner Steve Hallan; Sheriff Jeff Nelson; Assessor Kelly Schroeder; ECRDC Rep. Jordan Zeller; Brett Grundemeier of the DNR; Rick Olstein from Rick Nolan’s office; District 7 MAT Director; Mike Roupe of Couri/Roupe Law Firm and Representative Jason Rarik. Paul was re-elected to the Board, so Wilma has two people on the Board with Glen as Secretary-Treasurer. NEW BUSINESS: Spring Short Course: At the DECC in Duluth on April 6, two days after our April Board Meeting. Glen, Toni, Paul and Gary will attend. Glen will drive for all of us, leaving at 7 a.m.

Culverts: Land and Cabins has a new price list for culverts.

County-wide Zoning: The Board of Commissioners met on March 16 and according to Kelly Schroeder, she was asked to draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,277.99 plus $150 for debits, and she requests a transfer of $3,400 from savings to checking. Gary moved to approve; Glen seconded. 

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Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond, Attest: Glen Williamson, Chair_____________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MARCH 7, 2018

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, MARCH 7, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Steve Menth.

Ray Thieling, Chair of Ogema Addressed the board and asked them to sign a letter of support to the USDA for a grant to use in upgrading their town hall. Glen moved that the board support Ogema in this; Mike seconded. He asked for Ray’s phone number so he could arrange to meet with their board about first responder coverage.

Paul read the record of the February Board of Audit and Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed four more snowfalls, some roads only twice since we had so many snowstorms close together, February 19, 23, 24 and March 6. He will not plow driveways any more since they are so soft he is digging them up and could get stuck.

Alden did plow the range-line roads. Arna Township wants us to do all snowplowing and regular blading and they will do all the road brushing, in all service years. Each town will bill the other town for half of their costs. 2018 is Arna’s year for repairs and we need to know if they will still do major repairs in their year, or if we will do all the road work on the Pete Anderson and Langstrom Roads. They would like our road manager or a supervisor inspect the roads with them at their annual road inspection Glen said we have an agreement with Arna, and we will need to amend it, . They authorized us to spend only $3,000 on road repairs in 2017, but by then it was too late and we did not do any of the work, and 2018 is their year. Paul will write them and get clarification on what they want to do, and when their road inspection is.

Danforth Brush Rig: Jeff Shute told Alden that they will rent a brush rig every other year, and we could use it and pay them, plus 1/3 of the transportation costs, to brush Heller Drive, the Mink Farm Road, Vink Road, and River Cabin Road. Alden said if we are going to put the crushed rock in our driveway and parking lot we need to build up the base first.

Road Construction and Maintenance Training: MN Dot is offering a training on gravel road maintenance and construction. Glen said Alden could go and the town would pay the tuition plus his meeting pay and mileage. It is in Duluth. Mike said Mark Pallow attended some of these trainings and said they were very beneficial.

OLD BUSINESS: Pete Anderson Road Bridge: No payment yet by Mike Goetz. Letter from Mike sent March 2: “I spoke with Attorney Kyle Hartnett and he is waiting on the accounting department so he can review the bill. He didn’t seem to worried about getting it paid and said he will review. I told kyle I would sent you an email and let you know this.”

Line-Item Budget Proposal for 2018: The board had a month to study the proposed budget to guide the board in 2018, based on our receipts and disbursements in 2017. Mike moved to adopt the budget proposal. Gary seconded. 2019 Levies: At the February meeting the board approved the levy proposal for the Annual Meeting. No increases were proposed. The voters approve levies. Paul said our total levies are $35,600, but the town received $99,260 in total revenues in 2017, $63,660 not from township taxes, which is why we can keep our levies low and have not increased them in a decade or more. Patrice said it is still all money from taxpayers, from property taxes and gas taxes and other taxes, even if they are not from township taxes.

NEW BUSINESS: March Township Election and Annual Town Meeting: Will be Tuesday, March 13, from 5 to 8. Toni Williamson will be Head Judge along with Jeanne Grand Pre and Patrice. Annual Meeting starts at 8 p.m. following the Board of Canvass. Gary moved to hold the Board of Reorganization on April 4th before the regular monthly board meeting. Mike seconded; passed. Paul gave Glen all the ballots and rosters and registration forms for Toni as head judge.

Lost River Road Postal Service: Postal Service will not deliver packages to Pat Story’s door. They won’t deliver to a mailbox at this home; he had to put a box on the Markville Road. They have the same policy on River Cabin Road. The reason given is that Lost River Road is too narrow for two vehicles to safely pass. The Postmaster and MAT Attorney were both contacted, and it doesn’t look like there is anything we can do. Mike said it has nothing to do with the width or quality of the roads; they just don’t want to drive down roads. Paul had all of the plat maps and agreements regarding the Lost River Hideaway and Road showing it was built to specs.

Board of Appeal/Equalization: For voters to appeal 2019 property tax assessments, Monday, April 9, 2018, 1 p.m. Glen’s certification has expired and he will need to take the course online. He will contact Kelly Schroeder. Gary is certified and we only need one Supervisor to be certified.

Matthew Lourey State Trail: Mark Wester of DNR wants to discuss with Board: The County and DNR have signed a joint-powers agreement for a no-fee easement for the trail. Part of it parallels and/or uses our North Duncan Road. We can accept the County/DNR Joint-powers Agreement or ask for a separate JPA for Wilma Township. Mike moved to just accept their Joint Powers Agreement; Paul will contact them.

Pine County Township Officers Mtg: Sat., March 24, 2018, 9 a.m., Hinckley. Gary wants to go so we will have four or five board members in attendance; we will carpool, with one car or with two. Patrice said she would drive. Spring Short Course: At the DECC in Duluth on April 6, two days after our April Board Meeting. Glen said he could drive for all of us, leaving at 7 a.m.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $2,022.00, and she requests a transfer of $2,200 from savings to checking. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:50 p.m.

Report by Paul Raymond, Clerk________________________________

Attest: Glen Williamson, Chair____________________________