Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF AUDIT: Gary and Glen reviewed and compared the Treasurer’s and the Clerk’s books. Gary moved to approve the books; Glen seconded. They signed the forms.

Paul read the record of the January board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up, twice lately, most recently today. There are some problems with the grader. He fixed the wing bracket but it broke again and he will have it welded. The blade needs cutting edges before road grading starts; he can have it done for less than $100. He asked if we could get an air compressor. The fire department has one, stored now at Eagle Head where it is not needed. Gary can get it and bring it over, or Mike.

OLD BUSINESS: Township Records: Mike said in December that he found a fire-proof safe at Sams. Mike absent; no update. Paul wants to put the records in as soon as we get the safe.

Pete Anderson Road Bridge: Mike Goetz had requested that the township repair the bridge at the two mile mark of the range-line road. We informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Mike Goetz did some bridge repairs and then got a letter from Daniel Lodge demanding that the bridge be removed. We have a letter in to Township Attorney Kent Sulem, asking if Goetz is in his rights as a citizen to repair the existing bridge over McDermott Creek since it is a public right-of-way and there was an existing bridge. No response yet.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners held a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Glen and Paul attended last Wednesday, January 25, at the courthouse. Glen gave a report. One thing that impressed him is that only 53% of money coming into the county is from employed people. The rest is Social Security and other entitlements. Also, that rural areas are not really losing people, except for college-age youths. Some areas are reclassified as urban, but have the same population. Many younger families and older people are moving into rural areas. There were sessions on the new Pine County Comprehensive Plan, including the proposals for county-wide zoning. Several townships with zoning say they are paying huge costs in legal fees from suing and being sued. If there were county-wide zoning, the county would enforce the ordinances. Glen said only three townships in Pine County have no zoning, Wilma, Fleming and Bruno. Pat said county-wide zoning can be a mess. One of the reasons they chose to move to Wilma is because we have no zoning. Discussion of the increase in county levies. Steve Chafee said one reason the county needs more money is they are not boarding out-of-county prisoners at the jail, since it is full of Pine County offenders due to the new sheriff and attorney arresting and prosecuting more crimes. There will be further hearings on the comprehensive plan and when they do draft a zoning ordinance.

March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017 and both filed. . Reminder that March Town Board Meeting changed to March 8, one week later. Paul will post this. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget distributed, and payroll comparison chart for the three neighboring townships. Wilma’s board is paid significantly less than either New Dosey or Arna. Glen moved to increase wages for 2017: Chairman, to $105/meeting; Supervisors $100/meeting. Clerk and Treasurer, $100/meeting; Special reports, $16/hour; Election Judges, $16/hour. General Labor, $16/hour; Grader Operator, $20/hour. These rates are still below New Dosey, who pays their chair and clerk $125/meeting and judging and reports at $20/hour. No increases in levies will be proposed for 2018. Payroll increases will be proposed to the citizens at the annual Town Meeting March 14th, but only the board can ultimately approve any payroll increases or changes at the Board of Reorganization.

Four groups are asking for support from the township, OSAC, Seven County Senior Federation, the Pine County History Museum, and a new one, Family Pathways. Gary said Pathways just had a telethon and raised a lot of money, plus the Wanderers gave them $300. Alden said we’d voted to budget $300 for all extra groups, and if we add more, it needs to come out of the $300.

Glen moved to keep our snowplowing rates the same for 2017 as last year. Gary seconded.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

ECRDC Meeting: Glen said that as a member of the of the East Central Regional Development Committee Business Loan Board he will help determine who gets revolving business loans. He has access to a lot of groups and businesses offering grants, and would like to take a grant-writing class. Pat said he’s taken several, and you have to know what you’re getting into. Glen would like to apply for grants to insulate and heat our hall so we can have indoor plumbing and for our outhouse to get heat and plumbing. Pat said the narrative is most important when you present a grant proposal. Pat is willing to work with Glen on applying for grants.

Lost River Road: Pat asked that the board allocate some funds to build up and repair the Lost River Road. He says the class 5 applied had a lot of clay and the clay is coming to the surface and making it very slippery. He asked if the town could put aggregate rock on the surface instead of class 5. We have never used aggregate rock except on the fire hall drive way and Gary said it’s difficult to grade, plus is is very expensive. Alden suggested putting screened sand down on the road and then class 5 over the sand. Glen urged Pat to attend the road inspection in May. It will be on line and we can call him.

Treasurer’s Report and Claims: Patrice gave he treasurer’s report. Total bills for January were $5,261.66, and she transferred $4,200. For February, they are$3,206.44 and because of some direct withdrawals, like for dental and the satellite, she transferred $3,400. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JANUARY 4, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JANUARY 4, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Ben Glocke.

Paul read the record of the December board meeting. Gary corrected the record to that no motion or vote was taken to change the March meeting from March 1 to March 8, but the issue was tabled. With this correction, Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up twice now, most recently yesterday. There are no problems with the grader.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Paul; Aerial lift was rented and Jack and Dave Shutt installed three of our parabolic antennas on December 9th. Our original plan for four antennas facing four directions on our 50′ pole did not work, after two antennas were put up on the pole and one didn’t work. So far only one person receives wifi that we know of, but Alden gets an intermittent signal inside his home. Glockes do not get anything. Alden gets a clear signal at his birdhouse pole, so he would like to put up a better pole and mount the fourth parabolic antenna facing west, so he and Glocke’s can get a signal. We did receive the full $1,640 balance, and we got $10,000 total, so all claims can be paid. Thank you card has been sent. Glen said 14 GB was used in December. He said that a true township WiFi system would have cost $40-60,000, and we did the best we could with $10,000. Patrice said she needs Jack Shutt’s social security or business tax number so she can send him a 1099.

Township Records: Mike found a fire-proof safe at Sams and will pick it up a week from Saturday. If he needs help unloading it, he will call. Paul wants to put the records in as soon as we get the safe.

Township Dental Coverage: Only Gary signed up. Glen said Toni was put on hold so long they gave up, and Patrice found out that she gets better coverage already. Patrice said it is more difficult for them to deduct our fees from the checking account since she still has to make up a claim. Paul said maybe since Gary is the only one signing up, maybe he can pay directly and get reimbursed by the town.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners are holding a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Wednesday, January 25, 6 p.m. In the Jury Assembly Room at the courthouse. (Same day as Wanderers). They request RSVP to Debbie Gray, 800-450-7463 ext. 1623. Mike questioned what benefits are we getting from these meetings and trainings. He asked why only three townships sent delegates to the annual conference. Glen said they don’t see the value, even though a $300 subsidy was offered. Paul said the county commissioners must feel that there is value for local government officials or they wouldn’t be holding this meeting at 6 in the evening. Gary said they get paid. Glen said all professionals have continuing education to perform their jobs the best possible, and we do learn important things at township trainings, meetings, and conferences. Mike moved to authorize Glen and Paul to attend the commissioners meeting, at the hourly rate, and if they car-pool, but with his objections on the record. Gary seconded. Passed.

March, 2017 Monthly Board Meeting: Glen said he can’t be here on March 1, and asked if we could postpone the March meeting to March 8. The Annual Town Meeting is March 13. Gary moved to move the meeting; Mike seconded; passed. Paul asked to be reminded so he can post and publish the change next year.

March Election and Annual Town Meeting: Patrice and Gary are up for re-election and goth Gary and Patrice filed. The election will be March 14, and Paul will need two more judges. Patrice is judging for New Dosey since she can’t here.

MAT Workers’ Compensation Report and premium: Audit for 2016 due by Jan. 31.

Minnesota Township Association Membership: Mike moved that we renew our membership in the MAT; Gary seconded. Passed.

ECRDC Meeting: Glen attended the meeting of the East Central Regional Development Commission (ECRDC) and was elected unanimously to the Revolving Loan Fund Board who determine who gets revolving business loans.

Duxbury Store Cigarette License: 2017 cigarette license due for renewal. $10. Glen moved to approve the license; Mike seconded. Gary abstained.

Treasurer’s Report and Claims: Because we are in a new fiscal year and Patrice hasn’t had time to close out her books for 2016, she said she cannot process payroll checks tonight, so can’t give a treasurer’s report. Glen moved that she do the payroll by Sunday and he and Paul can meet at her home Sunday afternoon and sign the checks. Mike moved that Patrice be authorized to

2016 Board of Audit: Mike moved to schedule the Board of Audit just before the February 1st board meeting. Glen seconded. Paul and Patrice need to meet to coordinate and cross-check books before the audit once he gets his December CTAS done and end of year processing completed.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY DECEMBER 7, 2016

WILMA TOWNSHIP  BOARD OF SUPERVISORS’ MEETING, WEDNESDAY DECEMBER 7, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Pat Story, and Scott Quady.

Paul read the record of the November board meeting.  Glen corrected the record that we don’t have a three-year contract with Exede; it is for two years. Gary moved to approve; Mike seconded.

ROAD REPORT:    Schmedeke Lane Ditch and Logging: Alden checked all the roads prior to winter plowing, including Schmedeke Lane.  He said that the loggers had not removed any gravel from the road, but we will need to repair the ditch in the spring because the ditch is filled in. He will need to dig it out so the road and the clear-cut logging area can drain. Alden said he can dig the ditch out with our equipment, and all repair work and inspections come out of Carlson’s escrow account.  Any runoff from the logged area now will flow to the north, and not over the road. The logging trucks are gone, so we assume Carlson Timber is finished logging. No one has contacted Alden about an inspection.

Eagle Head Road:   Two more loads of gravel were put down on the road after the culverts were put in.

Grader Maintenance:   Alden bought batteries for the grader, has the chains and wings on, and the grader is greased and ready for snow.

Road Manager:  Gary said Mark Pallow has resigned as Road Manager.  Mike moved that Alden be appointed Road Manager, with authority over road maintenance decisions, and the authority to hire help as needed.  Scott said he would like to see Mark recognized for his years as service as our Road Manager and grader operator.  Glen directed Paul to formulate a letter and card.  Alden said many times Mark worked very late at night to ensure that everyone was plowed out, and he worked in all weather conditions and we owe him a big debt.  Mike moved that the Road Manager be able to plow his own drive without paying, since he needs good access to the hall.  Gary seconded.

Snowplowing:    Mark Ackerman does want to be plowed this season, but hasn’t been up here to pay for it yet.  Scott asked Alden to put the snow on the south side of McCullen Drive, so it doesn’t plug the ditch.  Vink Road will be plowed as far as Barb Smith’s home.  That road and Duncan Road are snowmobile trails, and Mike said we need to be considerate of snowmobilers.

OLD BUSINESS:  Wilma Township WIFI:   Report on WIFI Committee by Paul, who took over chairing the committee from Glen.  Paul and Glen assembled the four parabolic antennas for installation Friday. Paul has hired a cable installer who will rent a hydraulic lift from MRC in Sandstone.  Pat said the best option for mounting the antennas is all on our one 50′ pole. Blandin Foundation said $1,640 remains in our account.  We will send claims for the installation and our administrative hours before the December 16 deadline. Bob Voss says they do not want to return any of the money.  Scott asked if we could find out if any surplus funds after the installation and administrative costs could go to purchase more parabolic antennas so that we could extend the WiFi reach. Glen directed Paul to talk with Bob Voss about this when Paul sends ECRDC the invoices for the work and equipment they haven’t already paid for. Mike said Exede put the satellite dish in the middle of the driveway where the fire trucks need to back up to get water.  Glen said he will ask them to move it, further back.

Township Records:   Mike found a fire-proof safe at Sams, but hasn’t been able to pick it up. He thinks it is under $400, and as soon as he is able to get to a Sams he will pick it up.

State and Federal Election:  Was Tuesday, November 8.  Paul, Patrice, Robin Fornengo, and Jeff GrandPre served as judges. We had a very big turnout, with 55 voters, including many new registrations. Final tally, Trump 38, Clinton 15, Gary Johnson 2.

MAT 2016 Educational Conference and Annual Meeting:  Was November 17, 18, and 19 at River’s Edge in St. Cloud and Paul, Glen and Toni attended. Since Pine County had only five delegates, Paul, Toni and Glen will all get $300 scholarships from the County Township Officers Association, $900 total. This year the theme was universal broadband WiFi.  Senator Amy Klobuchar was the featured speaker, and all officers learned a lot.  Paul distributed info for the supervisors and for Patrice on the Chart of Accounts and the financial reporting.

NEW BUSINESS:  Township Dental Coverage:  The MN Benefit Association informed us that our group plan is being discontinued, but we can apply for individual coverage through them at an equal or lower cost.  If our dentists are in their Advantage II Network, coverage is $120/year cheaper. Dr. Michael Bennett will not be in the network so closest dentists are in Pine City. Patrice said if the town pays half of the open plan, it will be $202 per year.  Under our old plan, we paid $196.60 per year. Mike moved that the township pay half of whatever plan each individual chooses. Gary seconded. Passed. We have to enroll individually, and pay our premiums ourselves, and then bill the town for half.

Fire Department Payment:   Glen moved that we pay the annual $4,500 fee to the Duxbury Volunteer Fire Department for protection.  Gary seconded.  Passed.

Disposal District Increase:   Gary said the garbage board wants to return our yearly rate to $36 per year, from $30, where it’s been.  Glen asked who can use the outside dumpster?  Mike said everyone in the town is paying for garbage service, whether they live here or not, so everyone can put stuff in the dumpster.

March, 2017 Monthly Board Meeting:   Glen said he can’t be here on March 1, and asked if we could postpone the March meeting to March 8.  The Annual Town Meeting is March 13.  Gary moved to move the meeting; Mike seconded; passed.  Paul asked to be reminded so he can post and publish the change next year.

March Election and Annual Town Meeting:   Patrice and Gary are up for re-election.  Filing dates are January 3 – January 17, 2017, fee $2.  Both Gary and Patrice intend to file.  The election will be March 14, and Paul will need two more judges.

MAT Workers’ Compensation Report and premium:   Audit for 2016 due by Jan. 31; the board signed the premium claim for 2017 ($461) due January 1st.

Treasurer’s Report and Claims:   Patrice gave the Treasurer’s Report (attached). Claims totaled $10,854.48.  Glen moved to approve the report, and to pay all the claims, and to transfer $11,000.00 from savings to checking.  Gary seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk

_____________________________              Attested to by Glen Williamson, Chair_____________________________

 

 

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY NOVEMBER 2, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY NOVEMBER 2, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Steve Grabau, and Eldon and Marg Schmedeke.

Paul read the record of the October board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: Permit was granted August 15th, Alden said the project is completed and rip-rap put down, the fence removed, and gravel filled. The permit is good until 2018 so if we need to do more, we can. Earlier Alden had them put 20 loads of gravel on that road, but not in the erosion area, and it’s all been graded and crowned.

Eagle Head Road: Glen and Paul met with Tom Ackerman to survey his land and ask him to remove the beaver dam. He took care of it and the flooding abated, but Alden said the culvert is so undermined and plugged by the flooding that it will be replaced tomorrow with a 24” culvert. Gary will remove his screens. Alden asked Paul to send a thank-you to Tom and ask him to keep the dam and beavers under control. Alden also cleaned out the smaller culvert, which is difficult to find.

Schmedeke Lane Ditch and Logging: Eldon said Carlson Timber or the land-owner are back in the logging area with two caterpillars. He said the ditch is filled in and we need to dig it out so the road and the clear-cut logging area can drain. Alden said he can dig the ditch out with our equipment, and all repair work and inspections come out of Carlson’s escrow account. Gary gave Paul some hours last month, and we have Paul and Glen’s time to bill. The county moved the stop and road sign at Duxbury Road that Carlson moved to the other side of the road but Eldon said it can easily be knocked down again. Paul contacted the Minnesota Pollution Control Agency and he will contact them again and see what, if anything, they intend to do about it. Carlson may have dozed the oil away. Pete Anderson Road Flood Damage: Arna Township attended the meeting with Denise Baran and Homeland Security Emergency Management and filed for and received assistance from HSEM for Pete Anderson Road. The work is done. They also hired someone to take out the beaver dam that is flooding the road.

Pete Anderson Bridge: Mike Goetz, President of Northland Mfg., Inc. has written several letters saying that land owners are concerned about the bridge at the north end of Pete Anderson road between Wilma and Arna townships where it crosses Mc Dermott Creek over to New Dosey Township. The bridge has washed out and the decking is missing. “It is in need of major repair.” We informed him that neither Wilma nor Arna has maintained that bridge or the last quarter mile of Pete Anderson Road for decades. The road was recorded for two miles in 1922, but has not been maintained in that portion. We are claiming 1.75 miles of Pete Anderson Road on our road report and the plat book shows the road ending at 1.75 miles. Paul will inform Mr. Goetz that neither township intends to maintain any more of the Pete Anderson Road or do any bridge repairs.

Range Line Road Billing: Gary gave Paul info to bill to Danforth Township for work on Eagle Head Road. 10/16, .5 hour @ $18 = $9, their half $4.50, talking with Steve Grabau and surveying damage. 10/18, 1 hr. @ $15, their half $7.50, cutting trees and clearing culvert; 10/20 1 hr. @18, their half $9, talk with Grabau, Mark and Paul about Eagle Head; 10/24 1 hr @ 15, their half $7.50, inspect and cut trees; 11/2 1.5 hr @ 15, $22.50, their half $11.25, clean culvert; 11/2 ½ hour @ 18, $9, their half $4.50, talk to Tom and Steve about road. Plus all of Alden’s time and work on the road and culvert.

OLD BUSINESS: Wilma Township WIFI: Glen gave an update on the town WIFI. Exceed installed a dish and a modem and we have had WIFI at our hall since October 22nd. Glen signed a two year, $115 per month contract for the equipment and modem rental and satellite service. Alden said his nephew is too busy to install it. Patrice said she can install the dishes if she can use a fire department ladder. Mike can coordinate the work so she has the support she needs. Mike said they put the dish in the middle of the driveway where the fire trucks need to back up to get water. Glen said he will ask them to move it, further back.

Township Records: Mike found a fire-proof safe at Sams, but hasn’t been able to pick it up.

Sentence-to-Serve Work: It’s too late this year to have the floors sanded and polly’d. Clayton Heller, Jr. repaired the roof leak at the stove pipe and got a cap for the pipe, but had the wrong size at first. He also disposed of our old electronic equipment. He has a receipt but has not billed us yet.

NEW BUSINESS: MAT 2016 Educational Conference and Annual Meeting: Will be November 17, 18, and 19 at River’s Edge in St. Cloud. Paul and Glen and Toni are attending and Paul and Glen will get $300 scholarships from the County Township Officers Association. Mike asked if these conferences are so great, why don’t other townships send delegates? Paul said their boards are too cheap and don’t want to pay for it, even with the subsidies. Glen said they don’t realize how much they could learn. This year the theme is universal WiFi, and we may get important info on how to get WiFi for everyone, not just at the hall.

Pine County Township Officers Meeting: Was Saturday, October 22, and Paul reported on the speakers and distributed reports on the board of equalization schedule and the county’s interest in solar energy. Most commissioners and candidates spoke, plus a deputy of the sheriff, but no one from the DNR or the auditor’s office spoke.

Wilma Fall Fest: Was a big success; no report on the total cost or attendance. The Procrastinators played and committed to play for next year.

Snowplowing 2016-2017 Season: Fees are due tonight. Mike said he has spoken to some citizens who want plowing but want to know who will be doing it before they pay. Glen asked Gary to ask Mark Pallow, our Road Manager, to come before the board and discuss future plowing and grader work and a possible transition to a new road manager. Glen said that although the deadline is tonight, we will accept payments for this season’s plowing until there is a big snow storm, after which no one can enroll.

State and Federal Election: Will be Tuesday, November 8, polls open from 10 am to 8 pm. Paul, Patrice, Robin Fornengo, and Jeff GrandPre will serve as judges. The public test of the Automark machine will be this Saturday, Nov. 5, at noon. Mike said Shawn needs an absentee ballot. Paul will have it sent to her.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $3,147.34. Glen moved to approve the report, and to pay all the claims, and to transfer $3,200.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY OCTOBER 5, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY OCTOBER 5, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, Clayton Heller, Jr., and Eldon and Marg Schmedeke.

Paul read the record of the September board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: We received approval of our application to the DNR to fill in the eroded edge of Little Tamarack Lake Road. Permit #2016-1133. “Allow road fill, including Class #5, below ordinary high water level to recover township road.” Permit was granted August 15th, but DNR did not notify Glen or Paul. Alden said they’ve put 20 loads of gravel on that road already, but not in the erosion area.

Schmedeke Lane Gravel and Pete Anderson Road Flood Damage: Glen and Paul inspected Schmedeke Lane with Eldon and with Todd Booker from Pine County on September 12, to determine where gravel was needed and where Carlson Timber had an oil spill, and also Pete Anderson Road for flood damage from the July 11 flood. The county put down 2-4” of gravel on the Schmedeke Lane Extension and on Eldon’s two driveways. Alden had to blade it and build up the road. On Pete Anderson Road, Arna is responsible for repairs in even numbered years like 2016. Arna Township attended the meeting with Denise Baran and the HSEM and is filing a request for assistance with Homeland Security Emergency Management for Pete Anderson Road. Paul sent Arna the photos of the washout for their application and proposal for repair.

Paul contacted the Minnesota Pollution Control Agency and Greg Beck and Mark LeBrun and reported the oil leak or spill. Todd Booker confirmed that it was oil. Glen told Paul to contact the MPCA again and see what they intend to do about it.

The county moved the stop and road sign at Duxbury Road that Carlson moved to the other side of the road but said they will not replace the damaged county culvert at the very beginning of the road that has been torn up by a grader.

Eldon took the floor and said the board never should have accepted 2” of gravel on the Schmedeke Lane Extension but should have insisted on more. He wants the ditch restored so oil and waste water doesn’t flow into the creek. He said it needs to be done before the ground freezes. Eldon said Mel Elliot used to ask the DNR to blow up the dam periodically, not that he did it. Paul did call the DNR to see if they will do beaver abatement and dam destruction. They said only on state land. Eldon said this dam is past the private land south of Duxbury road and is on state land. Paul talked with Cheryl Wickham who said they have someone who wants to trap out the beavers. Paul can contact the DNR again.

Eagle Head Road Flooding: Gary said the road has had water all summer because of a beaver dam somewhere east of the road on the Ackerman’s land. Alden said we need to get permission from the Ackermans to get rid of the beavers and the dam. Gary said he has searched and cannot find the dam.

Carlson Timber Mayfield Road Escrow Account: We still have $500 escrow accounts for Mayfield Road with Betheaume Logging and Carlson Timber when they started logging in September, 2013. Paul went through the claims from 2013-2014 following the payment of the escrow to see if he could document damages. Paul documented the repairs to send to both Carlson Timber and Bertheaume Logging.

OLD BUSINESS: Wilma Township WIFI: Glen gave a report on WIFI Committee by Glen; The ECRDC agreed to the memorandum with Wilma, and have paid Wilma $7,000 so far for expenses to install WIFI at our hall, to include internet hardware and professional services. Glen ordered the fourth dish and will have Exceed deliver and install their equipment, and find an installer to put up the dishes on the pole, and we will have fast WIFI at our hall, by October 22nd, Glen hopes. Glen said Exceed needs to have a credit or debit card on file. Patrice will get one from the bank. Clayton said they will give us our number to use almost immediately. Glen will sign a three-year contract for the equipment rental. Alden said his nephew does pole work and has spikes and he will ask him if he can install the dishes.

Township Records: No update about Mike getting a fire-proof safe for our township records.

Sentence-to-Serve Work: So far no response to the new request for the Pine County Jail Sentence to Serve Program to sand and poly the town hall floors. Clayton Heller said he would check the leak in the chimney pipe to see if it can be capped and sealed. Mike had volunteered, but he is out of town for awhile.

Township Legal Seminar: Paul gave Glen a book of the sessions at the seminar with all the power-points on contracts, encroachment and rights-of-way; road improvements and realignments; township costs for enforcement, etc.

NEW BUSINESS: MAT 2016 Educational Conference and Annual Meeting: Will be November 17, 18, and 19 at River’s Edge in St. Cloud. Paul and Glen are attending and will get scholarships from the County Township Officers Association.

Pine County Township Officers Meeting: Saturday, October 22, 9 a.m. Hinckley American Legion. Glen encouraged all officers to attend. Same day as Fallfest.

Wilma Fall Fest: Toni Williamson, Barb Smith and Paul Raymond are on the committee. Glen and Toni picked up Toni’s posters at Kettle River Grafix. Barb took posters for Askov, Glen for Danbury, and Paul for Sandstone. Barb brought some of the prizes. Glen and Toni got the casino package and other prizes. Glen said they’ll do drawings only before the band and during intermission. All is ready and and Procrastinators booked. October 22, 6 p.m. Glen moved that we dispose of all the old and obsolete equipment and the non-working microwave. Clayton agreed to bring it to the dump in Pine City and will invoice us for the costs and his mileage.

Snowplowing 2016-2017 Season: Fees will be due at the next board meeting, November 2, 2016. Paul will post and publish this.

State and Federal Election: Will be Tuesday, November 8, polls open from 10 am to 8 pm. Paul, Patrice, and Jeff and/or Jeanne GrandPre will serve as judges.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $6,802.03. Glen moved to approve the report, and to pay all the claims, and to transfer $7,000.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 7, 2016

WILMA TOWNSHIP  BOARD OF SUPERVISORS’ MEETING, WEDNESDAY SEPTEMBER 7, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor  Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Eldon and Marg Schmedeke.

Paul read the record of the August 3 board meeting.  Gary moved to approve; Glen seconded.

ROAD REPORT:  Little Tamarack Lake Road Erosion Control Project:  Alden said they’ve put a fence along the lake shore to prevent further erosion,, and Mark was able to grade the road and level the holes and ruts in the road. We still need a proposal that we can submit to the DNR. Without the proposal, they can’t approve it. No work can be done until we have all the permits.  Alden has all the paperwork and photos so he and Hopkins can make up an accurate proposal.

Flood Damage:  Eldon took Glen and Paul to see the flood damage on Pete Anderson Road, and the logging damage at the end of Schmedeke Lane.  Arna is responsible for repairs in even numbered years like 2016.  We have not received any  proposals from Arna to repair the  large culvert damage where it was washed out, or for the flooding in the first part of the Pete Anderson Road.  Alden said they put two loads of gravel on Heller Drive and one on McCullen Drive and on Mayfield Road for flood damage. Paul will send Arna the photos and ask them for their proposal for repair.

Glen said there was an oil spill or leak in the logging area at the end of Schmedeke Lane.  Gary said he saw a damaged oil barrel that was behind Carlson Timber’s logging equipment, but it’s gone now.  They also filled in the ditch on the west side of the road.  Paul had written a letter to Carlson Timber about these issues, but Glen said not to send it. He instructed Paul to write to Greg Beck and tell him about the damage and oil spill, and to also contact the Minnesota Pollution Control Agency and the Environmental Protection Agency and report the oil.  We need to inform Greg about the stop and road sign at Duxbury Road that Carlson moved to the other side of the road and raised about 10 feet, and about the damaged county culvert at the very beginning of the road that has been torn up by a grader.  Eldon said to ask them to replace it with a longer culvert.

It is important to document all the work and have Hopkins delineate which roads get gravel, especially on range line roads like Heller Drive and Pete Anderson Road. We will still try to get some federal assistance from the Homeland Security Emergency Management Agency.

Eldon said the water at the beginning of the Pete Anderson Road is aggravated by a beaver dam about a quarter mile or more south of Duxbury Road on Langstrom Creek.  He said Mel Elliot used to blow up the dam periodically, but no one has done it for years.  Paul called the DNR to see if they will do beaver abatement and dam destruction.  They said only on state land.  Eldon said this dam is past the private land south of Duxbury road and is on state land. Paul will contact the DNR again.

Carlson Timber Mayfield Road Escrow Account:  Along with their new escrow payment for Schmedeke Lane, we still have $500 from them for Mayfield Road in 2013. Gary had said he would look at his records from three years ago to see if he could document damages.  He said we put 35 loads of 13 yards of class 5 gravel on the Mayfield Road in 2013-14 for the logging damage, and the work was completed by March, 2014.  Paul will  check claims from 2013 and 2014 to document the repairs to send to both Carlson Timber and Berthiaume Logging to show our documented repairs done that were Carlson’s and Berthiaume’s fault.  Glen moved that we move the $500 escrow from both their accounts into the Road and Bridge Account to pay for the damages, and notify both logging companies.  There was a discussion on raising the escrow requirement to $1,000, because Carlson’s damage may be more than $500, but this was tabled.

OLD BUSINESS:  Wilma Township WIFI:  Report on WIFI Committee by Glen; The ECRDC and Glen signed the memorandum/contract to Wilma, guaranteeing Wilma $10,000 for expenses to install WIFI at our hall, to include internet hardware and professional service such as internet subscriptions.  Thus far, $1,014.14 of it has been used for equipment, and $7,346 is set aside for subscriptions to an internet provider (Exceed), and installation, for a total of $8,340 of the $10,000. This leaves $1,640 for administration and extra costs for the installation and unforeseen expenses o complete this project.  The ECRDC was only able to purchase three of the four needed dish antennas.  As soon as we get the deposit, Glen will order the fourth dish and will have Exceed deliver and install their equipment, and find an installer to put up the dishes on the pole, and we will have fast WIFI at our hall.  He asked Patrice to create a separate fund like the escrow fund for all ECRDC deposits and expenditures so we can account for every dime.

Township Records:   Mike had said he found a good fire-proof safe for reasonable prices at Sam’s Club and Glen had moved that Mike be authorized to buy a safe, with a top price of $600. No word if he bought it yet.

Sentence-to-Serve Work:  So far no response to the new request for the Pine County Jail Sentence to Serve Program to sand and poly the town hall floors. We can’t have this done until the roof-leak by the furnace pipe is sealed, since water damages the floor by Patrice’s table.  We don’t know if Mike repaired the leak, but there is no water under the exhaust pipe tonight after the rain.

NEW BUSINESS:  MAT 2016 Educational Conference and Annual Meeting:  Will be November 17, 18, and 19 at River’s Edge in St. Cloud .  The County MAT Association is giving 5 scholarships of $300, and Glen and Paul have applied.  Registration deadline is October 18. Glen said that he has brought far more financial benefit to the town from the training and conferences he’s been sent to than it cost to send him, including the $10,000 for the WIFI he got by being a member of the ECRDC, and the $600 tuition he got for being on the MAT County Township Officers Board.  He said to keep that in mind when he asks to go to the Urban Short Course or the District MAT Meeting.

International League of Cities:  Glen received an invitation to join for $250.  Gary moved to ignore this; Glen seconded.

Township Legal Seminar:  Saturday, September 17, 2016, Rutledge City Hall, 9-4 p.m.  Free. Paul plans to attend. Any legal issues or questions are answered free by our paid township attorneys. On agenda:  Contracts, encroachment and rights-of-way; road improvements and realignments; township costs for enforcement, etc.

Treasurer’s Report and Claims:   Patrice gave the Treasurer’s Report (attached). Claims totaled $8,665.89.  Glen moved to approve the report, and to pay all the claims, and to transfer $9,000.00 from savings to checking.  Gary seconded.

Gary moved to adjourn; Glen seconded.  Meeting adjourned 9 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

 

 

 

 

 

 

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY AUGUST 3, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY AUGUST 3, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute.

Paul read the record of the July 6 board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: We have filed an application to fill in the eroded edge of Little Tamarack Lake Road, where storms and wake have cut into the road. Alden spoke with Heidi from the DNR office in Brainard. She says they are waiting for the comment period to end, which should have been July 27. She told Alden she didn’t think that the Army Corps of Engineers would be very involved with this project. Mark spoke with the Soil and Water District. Paul asked Alden to have Hopkins draw up a proposal that we can submit to the DNR, to replace the one Paul wrote up. Without the proposal, they can’t approve it. No work can be done until we have all the permits. Alden has all the paperwork and photos so he and Hopkins can make up an accurate proposal. Glen said he is getting complaints from Dave Parsons about the deep potholes and ruts in the road, and at the last meeting had authorized Alden to do work not in the erosion project area. Alden said he didn’t want to do any work on Little Tamarack Lake Road until they can do the whole job.

Mike said there was a timber auction and there will be some logging done on Little Tamarack Lake Road, but the road is too damaged for big logging trucks. If there is any logging activity, he said they need to have a joint inspection and pay an escrow when we find out who is doing the work.

Culvert and Ditch Projects: Alden said the culvert project at the end of Eagle Head Road required more rock and gravel than he had estimated. He got a bill from Hopkins, but they had left off the last load of gravel, and he wants to remind them about it. Patrice said they can’t be paid until next month anyway.

Flood Damage: Both Heller Drive and the McCullen Drive needed more gravel because of flood damage. Mike said the county may have funds to help with damaged roads. He talked with Denise Baran of the County Sheriff’s Department who said they may get FEMA funds, and Kelly Schroeder at the assessor’s office is collecting information about public and private damage. Mike said property owners may get a tax rebate, but not actual cash. Paul can write to them and ask.

Alden said Pete Anderson Drive had flood damage also. Gary said it is important to document all the work and have Hopkins delineate which roads get gravel, especially on range line roads like Heller Drive and Pete Anderson Road. Gary also had some billing for Arna and New Dosey for work he did on the roads, for Paul to bill them.

Carlson Timber Logging on Schmedeke Lane: Alden said Carlson has been logging without paying an escrow. Patrice said we are still holding their $500 escrow from 2013 for Mayfield Road, and we didn’t deduct any of it. We also did not schedule a joint inspection after they were done, to see if there was any damage. Gary said he will look at his records from three years ago to see if he can document damages. Alden said he will call Carlson to tell them they need a new escrow for Schmedeke Lane, and need to do a joint inspection when they are done. Paul said we needs to have claims that prove we did repairs or we shouldn’t take money from the escrow accounts. He can check claims from 2013 and 2014 to see if there is any documented repairs done that were Carlson’s fault.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Glen; The ECRDC has offered a memorandum/contract to Wilma, offering Wilma $10,000 for expenses to install WIFI at our hall, to include internet hardware and professional service such as internet subscriptions. The ECRDC spent $1,014.14 of the Blandin Foundation funds to purchase the necessary equipment for the Mesh Network project on behalf of Wilma Township (delivered). ECRDC: “This MOU is intended to formalize the understanding of the intended use of the funds since multiple year contracts are not available. It is understood and agreed that this MOU may be modified and amended as needed by the mutual consent of each party.” Paul said we need to include something in the memorandum that assures that Wilma will get the full $10,000. Thus far, $1,014.14 of it has been used for equipment, and $7,346 is set aside for subscriptions to an internet provider (Exceed), and installation, for a total of $8,340 of the $10,000. This leaves $1,640 for administration and extra costs for the installation and unforeseen expenses, which Wilma Township will need to complete this project.  The ECRDC was only able to purchase three of the four needed dish antennas. The installation of the antenna dishes and repeater on our pole will likely cost far more than the $149 budgeted.  (Exceed will only do indoor equipment installation). Glen asked Paul to write up these facts so he can amend the memorandum and sign and submit it to the ECRDC. Mike moved that Glen approve the amended memorandum; Gary seconded.

Township Records: Mike said he found a good fire-proof safe for reasonable prices at Sam’s Club, and the fire department has a membership there. He didn’t know the exact price. Glen moved that Mike be authorized to buy a safe, with a top price of $600.

Sentence-to-Serve Work: So far no response to the new request for the Pine County Jail Sentence to Serve Program to sand and poly the town hall floors. We can’t have this done until the roof-leak by the furnace pipe is sealed, since water damages the floor by Patrice’s table. Gary said it needs a cap. Mike volunteered to do the work.

NEW BUSINESS: Primary Election: We will have a primary election on August 9th for one judge position, from 10 to 8, with the Automark. Paul and Patrice will serve all day, and Jeff and Jeanne GrandPre and Barb Smith will split an all-day shift.

Election Judge Training: Four judges took the judge training today in Askov: Patrice Winfield, Barb Smith, Jeff and Jeanne. Cathy didn’t have our stuff, so Patrice will pick up our ballots for the primary and our ballot box and voter rosters in Pine City tomorrow. We will do the Automark test tonight.

2017 Certified Town Aid for Wilma: We get $3,525, paid on July 20, 2017 and December 26, 2017.

District 7 MAT Meeting: Wednesday, August 31, 2016 at Anoka Ramsey, with Lyle Johnson, Gary Pedersen, Steve Fenske. Glen said he may be too busy to attend. Gary said they will cover things in the MAT township magazine and at the annual conference, and he doesn’t think we should send anyone. Mike agreed.

MATIT Dividend: We got a workers’ comp dividend for $915.

MAT 2016 Educational Conference and Annual Meeting: Will be November 17, 18, and 19 at River’s Edge in St. Cloud . The County MAT Association is giving 5 scholarships of $300, and Glen and Paul have applied. Registration deadline is October 18.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $1,369.81. Glen moved to approve the report, and to pay all the claims, and to transfer $1,400.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9 p.m., but the open meeting continued with the public test of the Automark Machine, which went until 9:30.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JULY 6, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JULY 6, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute and Jeff and Jeanne GrandPre.

Paul read the record of the June 1st board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Little Tamarack Lake Road Erosion Control Project: We have filed an application to fill in the eroded edge of Little Tamarack Lake Road, where storms and wake have cut into the road. The Army Corps of Engineers is evaluating our application. We need an Individual Public Waters Work Permit. Alden and Hopkins are getting a proposal. No work can be done until we have all the permits. Alden had Hopkins look at it and they have a proposal which is quite a bit different from the one Paul submitted to the DNR. Paul said he had to send a proposal and didn’t know how much gravel, etc. it would take. Alden took all the paperwork and photos and proposal so he and Hopkins can make up an accurate proposal. Hopkins said the area is about 150′. Alden said Cameron from Hopkins said there may be funds from the DNR to protect waterways that we can get. Mark asked if he can do repairs and gravel on the rest of the road that is unaffected; Glen said yes. Culvert and Ditch Projects: Alden said he had bids to replace the culvert on Eagle Head Road for $1,575, including gravel. Hopkins asked if we want a culvert on North Duncan Road where they did ditching. Gary said that land is parking for state projects, and they can do a culvert; we’ve never done culverts for the state or for other entities. The South Duncan Road project will cost $900 for ditching and 3 hours of cat work and two loads of gravel. The Dollar Lake ditch project will cost $350

OLD BUSINESS: Schmedeke Lane and Extension: Paul said at the last meeting Eldon said that he was not asking to make the original Schmedeke Lane 66′ wide, but had requested that the township acquire the easement on both sides of the road to a full 66′ width. Paul asked if the township doesn’t already own the easement on both sides of the road, even if it is 28′ wide? On our other township roads, the town owns the full 66′ width, so we must own some of the right-of-way on Schmedeke Lane. Gary said that is determined by what maintenance the town has done in the right-of-way.

Wilma Township WIFI: Report on WIFI Committee by Glen. He was given ECRDC’s credit card and bought all the equipment to install on our pole, except for one antenna, and the equipment is now in his garage. The costs so far are about $1,200. Glen doesn’t have any more direction from ECRDC on the contract with Exceed or when and who will be installing the equipment. Glen said Exceed will only do the inside installation, not the pole or antennas. Glen said they have accounted for about $9,000 of our $10,000 grant. Paul said Glen will be reimbursed for his time and work from the remaining $1,000, plus Pat and Paul.

NEW BUSINESS: County Payments: Patrice said we get some checks from the county that aren’t broken down into different funds, and she has to do all the percentages herself. She asked that the board vote to allow all unallocated funds to be put into the general fund. Glen so moved; Gary seconded.

Summer Short Courses Mn Assn. Of Townships: Three board members attended on Thursday, June 30, in Carlton, Gary, Patrice and Paul. Gary got re-certified for Boards of Review, Paul got certified for clerk’s election judge training; Patrice took the supervisors/treasurers breakout sessions. Paul gave Glen handouts on conflicts of interest, roads and legal issues. Paul said he learned that he is a full notary, and can notarize non-township documents. Gary said all officers are under conflict of interest regulations and need to fill out affidavits every time they do work not in their regular duties. Gary said that tax-payers can only appeal their classifications and valuations at the boards of appeal.

Township Records: Mike had told Paul he had found some good fire-proof safes for reasonable prices, but there are no updates. Alden said that the Pine County Historical Museum is willing to store our books, but it’s not a secure storage, and a safe is probably better.

Primary Election: The Auditor said we must hold a primary election on August 9th for one judge position, from 10 to 8, with the Automark, plus hold a public Automark test. Paul has asked Cathy Clemmer to find out if we can get any government aid for the cost of this election. Jeanne GrandPre asked if it might not be time to move to mail ballots, to eliminate the costs for judge training and voting. Patrice said even mail-ballot towns have to have judge training, to count the ballots. Paul said some towns that moved to mail-ballots have regretted it and want to change back. Gary said he values the small-town democracy and community values that come from people voting at the town hall. Glen instructed Paul to put the mail-ballot issue on the agenda for the annual town meeting in March. Patrice picked up the Automark in Pine City today.

Election Judge Training: Five judges need to take the judge training in Askov, August 3, 2016, 1 – 3 p.m.: Patrice Winfield, Toni Williamson, Barb Smith, Jeff and Jeanne GrandPre. Jeff said they could drive and pick up Toni, Patrice and Barb. They will pick up our ballots for the primary and our ballot box and voter rosters.

Sentence-to-Serve Work: We changed our request to the STS program from painting the hall to sanding and poly-ing the town hall floors. Paul said we will have to move the tables and chairs out of the hall. Glen moved to authorize this project with a cost ceiling of $400 including all poly, sander rental, and Paul’s time.

2016 Assessment Contract: Bob Brewster has send a new contract. He is raising his fees from $5.50 per parcel to $6.50. 281 non-exempt parcels @ $6.50 = $1,826.50, for 2016 assessments. Glen moved to approve the new contract, since Bob has not raised his prices in nine years. Gary seconded.

Pull-behind Plow: Gary had a request to purchase our pull-behind plow parked in front of the hall. Gary said this may be valuable as an antique, but it is our town’s historical heritage and he opposes selling it. Glen agreed.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totaled $2,675.50. Glen moved to approve the report, and to pay all the claims, and to transfer $2,700.00 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute and Eldon Schmedeke.

Paul read the record of the May 4th board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Alden gave the report; all roads have been graded, but so far no gravel has been applied. Alden wants to shape up the roads before gravel; he had to go back to some roads, Eagle Head, North and South Duncan Roads, and River Cabin Road. Alden said Mike wants McCullen Drive maintained all the way to the end by Zanoskos. Alden said he needs a load of pit-run gravel at the end for a turnaround. Glen moved; Gary seconded; approved. Mark said going up the hill on Tamarack Pine Drive the grader is pulling up big rocks and it needs a load of class 5 gravel. Glen moved; Gary seconded. Gary said the board already had authorized the Road Manager to use his judgment on where we need or don’t need gravel so we don’t have to vote on every load. Alden said the Supervisors authorized gravel on South Duncan Road at the wet spot, but if he applies any gravel there it will dam the swamp and make the water problem worse. Mark said we need Hopkins to dig a ditch there, but no gravel will be applied until it’s fixed.

Glen said that as of May 26, all county roads and ditches are open for class 1 and class 2 ATV use. He said townships can enact their own restrictions, but by law, if we don’t have a ditch ATV’s can use township roads.

Glen said both Mark and Alden are doing a fantastic job with the roads, and we have had no complaints.

Road Inspection Record Corrections: Paul made an error on the Road Inspection Report. The gravel he had on the Vink Road was actually authorized for Eagle Head Road: 4-5 loads of pit-run at the beginning, topped by two loads of class-5 gravel. The culvert at the end of Eagle Head road (not Vink road) needs to be replaced with a 30′ x 16” culvert. Eagle Head needs two loads of pit-run at the end. Paul will do the corrections and send the amended report to Glen for the web-site.

Road Inspection Pay: Glen said the pay for the Road Manager and grader operator for the road inspection meeting is $15/hour.

Township road rights-of-way: At the road inspection meeting, the board discussed brushing the full lengths of formerly used township roads like the Mayfield Road or Tamarack Pine Drive. Three years ago we got a decision from MAT Attorney Kyle Hartnett that township roads that were legally established many years ago, but have fallen into disuse, still remain public rights-of-way and private property owners cannot gate them off.  We had told him that many township roads used to be much longer, but over the years we stopped maintaining the entire roads. We had two cases (end of Eagle Head Road/Tamarack Pine Drive and Mayfield Road/end of Crooked Lake Road) where property owners gated off the non-maintained part of these roads by their land. We got a new decision from MAT Attorney Kent Sulem: Any road established by road order that has never been formally vacated remains a public-access township right-of-way. If no maintenance has been done for 25 years, the township cannot expend any money or work on the road without authorization by the voters at a Town Meeting. He said that for liability, the board can pass a resolution closing the road and post it Road Closed, and barricade the road. Glen said we should table this issue for now.

Schmedeke Lane and Extension: Eldon said he had put stakes on the road so that when the county brings more gravel they will know where to put it. He said someone stole his good stakes, but left the bad ones. Mark and Alden said they did not remove or steal any stakes. Paul needs to contact Mark LeBrun and Steve Chaffee to see if the county has made a decision on giving us more money for the extension. Eldon said Paul got it wrong again about what he has been requesting regarding the original Schmedeke Lane. He is not asking to make the road 66′ wide. It’s fine as it is as a 28′ wide road, although the culvert is only 28′ long, so the road almost covers the culvert. Eldon said he has repeatedly requested that the township acquire the easement on both sides of the road to a full 66′ width. Gary said if the township tries to acquire the land on the west that belongs to the Jensens we will need hearings. Alden asked how this would benefit the township.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Glen. He said Penny Simonson from ECRDC said they have approved our project and they want to purchase the equipment instead of having us do it. Glen will research sources and prices for the equipment, and contractors who can install it on our pole. His deadline is June 30. Eldon said Dell Grove Township is putting up a cell-phone tower, and he has been on the board’s case for many years to get a tower out here. Glen said we have the tower at Eagle Head, but telephone companies don’t think it’s profitable to put up repeaters there.

Stair Railing for Back Steps: Project completed by Mike.

Township Pressure Washer: Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer for $118, plus a 2-year Square Trade Warranty for $9.74. The board said to have Alden test it out to see if it is enough pressure to clean the grader. He did and said it was adequate for our needs. Paul used it to pressure-wash the town hall and it looks newly painted. Glen moved to purchase the pressure-washer; Gary seconded.

NEW BUSINESS: Summer Short Courses Mn Assn. Of Townships: Five board members going; Thursday, June 30, in Carlton. Registration starts at 1:30 so Glen said we can plan to leave at noon. Glen said that Kyle Johnson, District 7 MAT Director, said every town board that attends the short course will receive a copy of the gravel and maintenance guide.

Township Records: Mike told Paul he has found some good fire-proof safes for reasonable prices. Alden said that the Pine County Historical Museum is willing to microfilm all our records for a permanent record that they would store. They would be willing to store our books themselves, if we wanted. He said Gary Koland said they can do one or two books at a time, but they are too busy right now.

Sentence-to-Serve Work: We submitted a request for the Pine County Jail Sentence to Serve Program to paint the town hall. The existing paint is still good, but some trim needs painting which Paul could do. We could change the request to sanding and poly-ing the town hall floors. Paul said STS did this a few years ago. Gary and Patrice said it was a lot longer than a few years; it was before they were on the board. Patrice said polyurethane is very expensive. On ebay it is $102 for two gallons, which would cover our floor. Paul said he has waxed the floors, but it doesn’t coat. Mark said we need a buffer.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totalled $1,557.60. Glen moved to approve the report, and to pay all the claims, and to transfer $1,000 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MAY 4, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING

MAY 4, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Steve Menth, and Assistant Grader Operator Alden Shute. Paul read the record of the April Board of Reorganization and town board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said he has graded the Vink Road, Crooked Lake road, and Dollar Lake Road, building the roads back up with a crown. He said the weight limits were lifted on Monday, and Hopkins has been hauling on county roads. Alden said the culverts on Mink Farm and the Vink Road need a couple of loads of gravel to cover them. There was no flooding on the Mink Farm culvert this year. Mike asked Alden to try to grade all the township roads before the road inspection which the board scheduled for next Wednesday, May 11, at 10 a.m. at the Duxbury Store.

OLD BUSINESS: Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Glen had made a new proposal and presented it to the ECRDC for approval, and at the ECRDC meeting, Penny said they were still considering our proposal. His proposal is limited to providing broadband internet for the Town Hall, with directional antennas to reach in all directions.

Schmedeke Lane: Paul corrected the record of the April meeting, which mistakenly said that Eldon Schmedeke said that the original Schmedeke Lane was recorded as a 66′ wide road. Eldon did not say this, and acknowledged that it was built and recorded as a two-rod cartway. But he wants the township to build up and widen the original Schmedeke Lane so it is the same 66′ width as the extension, instead of a two-rod cartway as it is now. We may need to acquire land on either side of the road or get landowners’ permission. The Board discussed this and decided to table this for now.

Town Hall Site: Eldon re-measured the boundaries of our town hall site based on the records Marjorie got from the County Recorder, and he found that we do not own the lawn between the fence on the east and the hall, and he came and reported this to Paul.

Stair Railing for Back Steps: This was authorized last year. Mike said he will pick up lumber and have this done before the pancake breakfast.

Township Officers and Outside Meetings and Trainings: Mike said he has heard from at least two citizens that they question why so many officers have to attend outside training and information meetings. One question was why the Deputy Clerk needs to attend meetings that the Clerk is already attending. Glen said we have to have a trained Deputy Clerk, and when Paul moved to Puerto Rico, Toni was thrown into the job of clerk with no training other than Paul’s briefings on the job. He said if she were not allowed to attend trainings, she would resign. Gary said if we’re going to have a Deputy Clerk, we need to allow them to be trained. Patrice said the issue as she sees it is not with training meetings like the Short Courses, but with informational meetings like the County Township Officers’ Meetings. If the Clerk is attending and taking notes, why does the Deputy need to attend?

NEW BUSINESS: Election Judge Training: All election judges must complete an election judge training course before they serve. They need to attend a class at least two hours in length, and certification is valid for two years. Head Judges are required to complete an additional hour of training. Paul, Patrice and Toni can take the judge training at the summer short course June 30, or get the regular judge training on Wednesday August 3, 1 to 3 at Askov Community Center, or Thursday, August 4, 9 – 11 at Hinckley Community Center or 1 – 3 at the Courthouse. Paul will notify Jeff and Jeane GrandPre and Barb Smith.

Summer Short Courses Mn Assn. Of Townships: Will be Thursday, June 30, in Carlton. Glen and Gary are signed up for the Assessor training. Paul, Toni and Patrice can take the election judge training, or Patrice can attend the Supervisor/treasurer workshop. Patrice said she will see the agenda for the Supervisor/Treasurer breakout session to decide; both Supervisors may be in the Assessor Training so she will be the only one in the breakout session.

Township Records:   Three years ago when we were researching the history of the Wilma Township Park land, we discovered that all our township meeting records from the founding of our township in 1907 to about 1984 were missing.  Two drawers in our filing cabinets were empty.  We debated hiring a safe cracker to see if the books were in there, but the cost was prohibitive.  We consulted all known living ex-clerks and board members to see if any of them might have borrowed the books, but no one had any information.

On Monday, Glen found three boxes left at the end of his driveway, containing the missing record books. It was garbage pickup day, so it is fortunate that he found them before the garbage truck. Glen brought the records to the meeting. There was discussion on storage options. It was agreed that we need to protect these priceless records so this never happens again, and the board agreed to check on fire-proof safes or gun-safes large enough for the records. They said two people will be required to remove any books from the safe, and no books should leave the hall. If we store the safe in the storage closet, we can get a padlock and hasp to double-secure the records.

Glen moved that Mike be paid for two hours to check stores in the cities for safes and gun-safes. Gary seconded. Passed. Steve Menth said implement dealers have good deals, like John Deere and International, and Alden said we should also check on the Banning Pawn Shop as they have reasonable prices.

Town Hall Rental: Duxbury Volunteer Fire Department requests to use the hall for the Memorial Day Weekend Pancake Breakfast, Sunday, May 29. Lucy Downing Hager has requested to reserve it for Saturday, July 16, for a family reunion. She has paid the $50 deposit and $25 rental fee. Glen moved that the Duxbury VFD and the Dowager/Storwoito family be allowed to use the hall. Gary seconded. Mike abstained.

Township Pressure Washer: Mark had asked permission to buy a pressure washer for cleaning the grader after use some time ago. None was purchased. Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer this week for $118, plus a 2-year Square Trade Warranty for $9.74. and will sell it to the Town if we are interested. Steve Menth said 2030 PSI may not be strong enough to pressure-wash grease and grime off of the grader. Mike said he has one with 2500 PSI, and we may need more than 2030 PSI. Paul said he would like to wash off the dirt from the hall outside walls before the pancake breakfast, at his regular pay, $12/hour. Glen moved that Paul be authorized to wash the Hall, and that Alden come over and take the grader out and see if the 2030 PSI is strong enough to wash the grader, before the board votes to purchase it. Glen moved that Paul be reimbursed for use of the pressure washer, $20, to be refunded if the township buys the washer. Paul said he would also like to clean out the storage closet in the hall and the file cabinets, so we can use it for storage. Glen amended his motion to allow Paul to both clean the outside hall and the storage closed. Mike seconded. Passed.

MATIT Consolidated Coverage: Our policy is up for renewal. Glen moved that we make no changes to our coverage or deductibles. Mike seconded. Passed.

Diesel Fuel for Fire Trucks: Mike said the Fire Department used 20 gallons of diesel fuel after the Kingsdale fire on Saturday, and Patrice needs to bill the department.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $4,082.23, and transfer $4,000 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

__________________________ Paul Raymond, Clerk

__________________________

Attested: Glen Williamson, Chair