Archive for the ‘Board Minutes’ Category
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MAY 6, 2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town hall with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke.
Patrice said she will mount a locked mailbox at the end of her driveway for claims, and that any claims deposited after 1 p.m. the day before a board meeting will not be paid for a month. She has to do this because the new CTAS program is more complicated and so she can enter bills before the meeting. Payroll claims only can still be presented at the meetings. Fire department mail can also be deposited in the box.
Paul read the record of the Board of Reorganization and the April board meeting. Mike moved to approve; Gary seconded.
OLD BUSINESS: Schmedeke Lane: Eldon took the floor to appeal to the board to acquire enough right of way easement so that the first part of Schmedeke Lane can be built to county specs and be 66′ wide. An easement will need to be acquired from Barbara Jensen on the east side. Schmedeke Lane is now just 33′ wide, 16′ from the center of the road each side. Glen said that township roads do not necessarily have to be 66′ wide. Mike said he wants to talk with Barbara Jensen in a friendly way, if we can avoid forcing her to sell land. She may be willing to grant the easement.
Schmedeke Lane Extension: Mark can start spending money according to the directions of the county guidelines to build up the extension, up to $10,000. This money can’t be used for the first part of Schmedeke Lane. Eldon said there are a couple of curves that should be straightened and he has marked them with stakes.
Board of Review Certification: Officers signed the certificate; only Gary and Glen participated in the phone conference. There were no new appeals so no changes were made at the phone-conference meeting, but Kelly said one of Vink’s properties should be reduced as no road access.
Spring Short Course: Glen shared the info on “Understanding and Working With Your Local Fire Department.” Glen said he thought doing a joint powers with the fire department would be a better course than now. Mike said the fire department learned their lesson from the garbage board, formerly the Tri-township Disposal District. The district had built up a large war chest, and two townships were allowed to join with full equal votes by donating only $5,000. That’s why Wilma Township gets 3 votes on the Board of Directors, and the other two towns get one vote each, since when they joined, the Duxbury VFD already had a large financial balance. Mike said expenses are increasing and that the contributions of the three townships will likely need to go up. The new Eagle Head station requires expensive heating, and the department is buying trucks and PPE gear and other equipment to upgrade our readiness.
Glen also reported on “Culvert Installation and Maintenance,” and Paul reported on “Insurance Do’s and Don’t’s” and protecting township assets by internal controls, and “Revenue: Source and Placement.”
NEW BUSINESS: Little Tamarack Lake Road: Solutions and Remedies: Glen has been fielding many complaints from the Eric Holters over the condition of Little Tamarack Lake Road. They have even threatened to sue the township. Gary said some of the ruts on the road were caused by their delivery trucks. Mike said they should drive north of Duxbury and see the condition of county roads that are almost impassable due to frost boils. One solution Glen had suggested is Wilma annexing the Holter’s property for Wilma Township so we can get some of the tax revenue for the road. Ogema township refuses to help us with any money at all, even though the Holters live in their township. Eldon said that when Ogema built the Sky Blue Waters Drive, he and Joe Vink and Ron McCullen and Gary Vink had insisted that they extend the road to reach the Holters, so they weren’t dependent on Wilma’s road. It was a very short easement they needed, but they refused. Both the County and the Township Attorneys (Reese Frederickson and Kyle Hartnett) said that Wilma can annex or legally have the Holter’s land moved into Wilma Township. Glen said we could let Ogema know we have this option, to maybe get them to help with the road. Mike said he opposes annexation because it will just increase the demands to treat this road better than we treat other township roads. He directed Paul to ask the Assessor how much in township property taxes the Holter’s pay, to see what difference it would make for us; also to find out who owns the other properties in Ogema bordering Wilma and the properties just inside our border. Gary also opposes annexation;
Turnaround on Little Tamarack Lake Road: Glen got a letter from Dave Persons who has a cabin in Ogema Twp. next to the Holters, asking for a turnaround: “I would like to see if it is possible to widen the turnaround at the end of Little Tamarack Road. It would benefit the road plow driver in the winter and summer. Currently, he needs to push straight onto my land and back up to turn around. Also, people would not need to stop to turn around; they could just make a circle. This benefits me, because I’d rather passersby not stop on my property to turn around.
“I removed the old shed/cabin and cut down many of the trees that were dead by this area – a big, ongoing project – so the end of the road is open. The only issue are some stumps. There is some brush and dead trees on the stumps now that can be pushed back onto my property, if this is something you are willing to do. I plan to block off the open areas at the end of the road so someone in a ATV or car does not just drive around the gate if closed.” He enclosed a map and claims part of our road is on his land.” Dave Persons-Home Owner, 46825 Little Tamarack Road, Sandstone, MN 651-278-8777. He is on the west side of the road just before Holters in Ogema Twp. Issue tabled for now.
2015 Road Inspection: Will be Wednesday, May 20, at 10 a.m. at the Town Hall or the store.
County Sales of Tax-forfeited Lands: Sale scheduled for September. In Wilma, 32.0041.000, W ½ of NE ¼ of 7-42-17, 80 acres. This is at the end of the Vink Road, and where Doody has placed barricades. The County allowed Carlson Timber to build a logging road into this land. Townships have first right to buy properties. The Board is not interested; no response required.
New Dosey Billing for Heller Drive: Gary directed Paul to bill New Dosey for some flagging and culvert work on Heller Drive on April3 and 13: Gary 1 hour culvert @ $18, half $9; 1½ hour flagging @ $27 = half, $13.50; Mark Pallow 2 hours flagging @ $15 = $30, half 15. Total bill $37.50.
Backup Grader Operator: Mike said we need to have a trained back-up grader operator. Ben is often busy. Mike moved that Gary be appointed back-up operator if he does not have to get a driver’s license. The grader is not licensed.
Duxbury VFD Pancake Breakfast: Glen moved to allow the fire department to use the hall on Sunday, May 24, for the breakfast. Gary seconded. Passed.
Treasurer’s Report and Bills: Patrice presented the list of claims and payroll claims for the Supervisors’ inspection and approval, and gave the Treasurer’s Report (all attached). Bills totaled $5,800.03. Glen moved to pay all the bills and to approve the report, and to transfer $5,800 from savings to checking. Gary seconded. Passed.
Diesel Fuel: Mike asked that the record record that the fire dept. took 15 gallons of diesel fuel from the township.
Paul Raymond, Clerk
attested to by: Glen Williamson, Chair
WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING 4-1-2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff and Jeane GrandPre, Alden Shute, and Eldon Schmedeke.
Paul read the record of the March meeting. Glen said that Toni Williamson will also be attending the short course on Friday. With this correction, Gary moved to approve; Mike seconded. Gary said he will not be going to the short course after all.
Former Supervisor Joseph E. Vink: Glen took a minute to acknowledge the great debt the town owes to Joseph Vink who died earlier this week. He was Chairman of the Board of Supervisors for decades and one of the founders of the Duxbury Volunteer Fire Department. Glen asked that we observe a minute of silence in honor of Joe.
BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2014-15 season; Glen seconded; passed.
Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Alden Shute said he and other voters have expressed a fear that this could snowball to supporting dozens of organizations. He would like to have the board set a limit on how many we support and for how much. Paul said we have never had any requests from anyone but these three. Glen moved that Wilma Township support just three civic organizations and that our donations not exceed $100 each. Mike seconded. Gary voted nay; Passed.
OLD BUSINESS: Pine County Township Officers’ Meeting. Paul gave a report on the meeting last Saturday. Glen said it was very well attended (over 85 officers) and much good information given out. Glen, Toni, Patrice and Paul all attended. Highlights: Jeff Nelson, new Co. Sheriff, gave out direct line to his office: 320-591-1409, and email email@example.com. He is hiring new deputies and moving to 12 hour shifts and better FTO training. He wants to attend another Wilma Board Meeting.
Kelly Schroeder, Land Services Director, will draw up clear guidelines for recording documents to avoid repeat rejections. Assessor training will be only online (Twp. Association still subsidizes training to $1,000). The Twp. Assn. will still offer Board of Appeal training.
Jason Rarick, new Representative: Email firstname.lastname@example.org. He wants to attend a Wilma Board Meeting later this summer.
Steve Hallan, Commissioner: Pine Co. has aprox. 700 miles of County Roads and 700 miles of Township Roads. Proposals to have county-wide zoning. Some townships like Wilma do not want any zoning, and the county has to balance these concerns. Not all towns and districts will be zoned the same.
Lenny Bonander: New hospital will cost Sandstone $2 million. $230 K for 22.5 acre campus; $300 K for utilities and road upgrade. $250 from State, $500 K. from Sandstone. Bills in house and senate to get more state funding for infrastructure and a new bridge. High Speed Rail: Concern that corridor will need costly upgrade and will need federal subsidies. $400 Million partnership.
Brent Grundmeier, DNR: Invasive species, mandatory training before boats can be moved from lake to lake, can be done online. Bad wolf problem now and control taken from state and farmers. Only the DNR can remove nuisance wolves. Trying to get legislation for reimbursement for livestock. 246 wolves harvested in 2014 before Federal ban went back into place in Minnesota. May have restricted deer season and lottery this fall as very few deer.
Retro-reflectivity Sign Ordinance: The deadline for compliance with retro-reflectivity has been removed, and we only have to comply as we replace signs.
East Central Regional Development Corporation: Frank Grundemeier from Dell Grove will not be on the Township Officers Board after next year so can’t serve on the ECRDC Board, and Glen was elected unanimously to serve for life on the board starting in June. Five counties are included, Pine, Kanabek, Isanti, Mille Lacs, and Chisago.
Schmedeke Lane Extension: Eldon asked that the board agree that the land bordering the east and west sides of the existing Schmedeke Lane have a 33′ easement both directions from the center of the road, for utilities. He has also said that a slope and ditch easement be provided on the west side of Schmedeke Lane. Eldon also asked the board to pass a resolution stating that “Be it resolved that anyone cutting or harvesting timber for market shall clear cut all trees 3” or larger in diameter within 33′ from the center of any township road they are logging on, for ditch and slope and easement purposes”. The board thanked Eldon for his input and participation in the meeting.
Town Hall: Alden said he loves our town hall, and only realized at the annual meeting how really nice it is. He said if we invested a few thousand into properly blowing some insulation into the ceiling and upgrading the furnace we could make it more comfortable in the winters. Paul urged him to attend our annual Wilma Fall Fest so he could see the hall with a band on the stage and people dancing and enjoying great food and entertainment.
North Pine Hospital District: Glen said Fran Levings has asked to speak to the board at our May meeting to encourage our township to become a member of the district. Glen said he approved this. Gary said we have voted on this several times and it has always been defeated.
NEW BUSINESS: New computer and printer. Patrice and Glen got CTAS V.8 loaded on our new computer and a new wireless printer hooked up. They were able to migrate all the data from our old CTAS V.7, and Paul was also able to download CTAS V8 on both his computers and all the old records and data migrated with Patrice’s flash drive. Patrice said the new program is more difficult to use and it will take longer to write all the checks tonight.
Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and also presented a list of all the claims and payroll for approval (also attached). The bills total $3,055. Gary moved to approve her report, to pay all the claims, and to transfer $3,000 from savings into checking.
Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 10 p.m.
Paul Raymond, Clerk
Attested: Glen Williamson, Chair
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MARCH 4, 2015
Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Town Hall in Duxbury. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Road Manager Mark Pallow, Clerk Paul Raymond, and Mark and Lisa Sisterman.
Paul read the record of the February Board meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS: TOWN OF WILMA SUBSURFACE SEWAGE TREATMENT SYSTEMS ORDINANCE
HEARING: Glen opened the floor for discussion on the ordinance before the Board takes action. He said the ordinance had been posted on our website, wilmatownship.com for several months. We are essentially copying the Pine County Ordinance which went into effect one year ago. By law, we cannot be weaker than the county. The county retains control of systems within shoreland areas like the Sistermans’ (300′ from rivers/creeks and l,000 ft. from lakes).
Mike said one difference in the new ordinance is inspection is required whenever properties are sold. Mike moved that Wilma Township adopt the Subsurface Sewage Treatment Systems Ordinance, effective April 1, 2015, and that Paul forward a copy of our ordinance and the SST Checklist to the Minnesota Pollution Control Agency and record it with the County Recorder. Gary seconded; passed.
Pine County 2014 Routine Bridge Inspection Report: The only township bridge in Wilma Township is the culvert-bridge on Heller Drive. R.O.W. Manager Todd Lindstrom filed an inspection report of their inspection of the culvert-bridge and the board studied it. No action was requested.
Town Park Auditor Cathy Clemmer gave us an update from the county on progress on legislation to allow Wilma to get conditional use title to the north 20 acres of our Park in Section 8. Because the Tamarack River runs through the north 20 acres, the County Board of Commissioners has brought this before the Minnesota State Legislature, who will have to approve a conveyance of the north 20 acres of our park to the township under conditional use. We own the lower half free and clear now.
NEW BUSINESS: East Central Minnesota Disaster Debris Management Course: East Central Solid Waste Commission is sponsoring free two-day course on planning, response and recovery from a major debris generating event. Cambridge, MN, at American Janes’ Grill and Bar Event Center, March 11 and 12, 8 am to 4 pm. The Board discussed sending a township official; Glen said he feels that we should be represented in case of a major debris event in Wilma Township, like the two severe windstorms and the tornado which caused significant debris. Paul said when the blowdown happened, people contacted the Fire Department, not the township. The town didn’t dispatch any trucks or workers, but the Fire Dept. did; he said that if anyone should attend, it is the fire dept. Mike said he was concerned about the taxpayers’ money; it would be a two-day all-day conference, plus mileage both days. No motion to attend. Gary said we should contact them to see if they give out any handouts or materials that we can get.
Township Short Course: Black Bear Casino, Carlton, Friday, April 3, 2015. Paul, Glen, Patrice and Gary will go. Paul said he’d drive, if four people can fit in a two-door. He’s never had a big enough car to drive the car-pool. He will pick up Glen at 7 a.m. and Patrice and Gary.
MN Association of Townships County Officers’ Meeting: Saturday, March 28, 2015, at American Legion in Hinckley, 9 a.m. The County Officers Association is going to subsidize township officers who wish to attend the MATAT State Conference in November, by $300 per officer. They have agreed to help Glen and Paul who have already registered. Mike moved that we send Glen and Paul to the State MAT Convention next November, with help from the subsidy from the County Township Association. Glen asked for clarification on whether Deputy Clerk Toni Williamson can attend the county officers’ meeting as a paid delegate. Mike moved that she be authorized; Gary seconded. Glen abstained.
Board of Appeal and Equalization: Will be on Monday, April 6, 2015, 1 p.m., Wilma Town Hall. County Assessor Kelly Schroeder and Wilma Assessor Bob Brewster will attend.
Board of Reorganization: Gary moved that the Board hold the Board of Reorganization as part of our April 1 Board Meeting. The board will swear in new officers; set wages and salaries for 2015; choose posting and publishing locations and bank of deposit. Mike seconded; passed.
Annual Town Meeting, Election and Board of Canvass: This will be next Tuesday, March 10, with the election from 5 to 8 p.m. at the Town Hall for Treasurer and Supervisor. Patrice and Mike have filed; Patrice said this will be her last term as Treasurer. Barb Smith and Toni Williamson and Paul Raymond will judge. We will need at least two Supervisors to attend the Annual Meeting to hold the Board of Canvass of the votes after the election.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and also presented a list of claims and payroll for March. The claims totaled $871.70. Gary moved that we pay all the bills, approve the Treasure’s Report, and to transfer $900 from savings into checking. Mike seconded. Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9 p.m.
Paul Raymond, Clerk
Attested by Glen Williamson, Chairman
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2015
Chairman Glenn Williamson called the Board of Audit meeting to order at 7:30 p.m. at the Duxbury Store. The decision to move the meeting was only made yesterday due to problems getting the hall warm enough for the computer and printer to work. Also present Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Pat Story.
The three Supervisors compared the books and reports of the Treasurer and the Clerk, including Schedule 1 and Schedule 2. Mike moved that the board approve the reports. Gary seconded; passed. Board of Audit adjourned and monthly board meeting started:
January Record and Meeting Change: Paul read the record of the January meeting. Patrice said she had the net totals of the bills from January, plus one additional claim and gave Paul the updated the claims. With this correction, Gary moved to approve; Mike seconded. Pat Story said he didn’t see any notice of the meeting change on the website, and only saw the signs posted on the hall doors on his second trip there. Paul apologized to Pat for not calling him and telling him; Glen apologized for not posting it on the website. Glen moved that we pay the Duxbury Store $20 for heat and for holding the meeting there. Mike seconded. Gary abstained. Passed. Glen said he wanted to publicly thank Pat Story for supervising and directing the replacement of our fire hall doors in Duxbury. They make the hall look new.
OLD BUSINESS: Town Park: Wilma needs a special act by the Pine County Commissioners and by the Mn. State Legislature to approve a conveyance to Wilma Township of the north 20 acres of our park under conditional use, required because the Tamarack River flows through it. Glen directed Paul to contact Commissioner Chaffee and State reps Jason Rarick and Tony Lourey to ask for action so we can get title to our park. We now own the lower 36.5 acres free and clear.
NEW BUSINESS: Wilma Township March election and judges: Barb Smith has indicated she wishes to continue to serve as an election judge at our March 10 election. Mike moved to appoint Barb, Toni Williamson, and Paul Raymond as judges, with Jeff and Jeane GrandPre as alternates. Polls open from 5 to 8 pm.
ELECTION PROPOSALS: Agenda for March 10, 2015 Annual Town Meeting: Three local civic organizations have asked for support and in past years we have supported all three:
Seven County Senior Federation: Asking for a renewal of Wilma Township’s service contract for 2014. Last year voters authorized $100.
Pine County Historical Museum: Last year voters approved a $100 donation to the Historical Museum.
OSAC: OSAC is back in their original gallery in the Old School, Sandstone. We donated $100 last year.
Mike moved that we submit these requests to the voters at the annual meeting as we did last year. The board has final approval. Glen seconded; passed.
Proposed Snowplowing Rates: Mike moved to propose we keep our 2015-2016 rates same as 2014-5 Season. Glen seconded; passed.
Federal Mileage Rate: $.575/mile for 2015.
Levies and Wages Proposal: Glen moved to propose we not make any changes in our levies or wages from last year. (Levies are for fiscal year 2016). Patrice said she always has to make transfers from the Road and Bridge Fund to the General Fund at the end of the year, so why not increase the General Fund and reduce Road & Bridge? Mike seconded Glen’s motion to propose no changes or increases for 2016. Passed. Final authority on all levies is by the vote of the taxpayers at the annual meeting.
Life Insurance for Board: Our officers and deputies are all covered by a $1,000 life insurance policy, total cost $229 per year. Mike moved to renew our policy; Gary seconded; passed. Patrice gave our beneficiary forms to officers.
Township Dental and Vision Insurance: Security Life is ending our current dental insurance and will offer a new plan April 1, 2015. Existing covered officers will be grandfathered in with credit for time insured. New plan has larger network. New rates: officers, $31.10/month (old rate $36.96; town pays half). Officer and spouse $83.04/mo. (old rate $74.75). Vision insurance will be offered, with eye exams, lenses ($10 copay) and a $100 frame allowance, no copay: $4.73/month officers; $8.88 officers plus spouse. Glen and Toni have dropped the dental policy, and Paul said he already has vision insurance. Glen said to research if we can sign up for that if only one person signs up, if anyone is interested. Paul and Gary will continue dental.
Township Budget: Patrice said CTAS has a budget program for townships, and she feels we should use it. Paul said he will check it out and if it will not take hours, he will input our levy proposals and other financials into the budget program. No other govt. agency or office has ever asked for our budget, just our levies; it will be for our use only.
Wilma Township Septic Ordinance: Our proposed ordinance must be implemented by April 1, 2015. It has been approved by the County Assessor Kelly Schroeder. Glen moved that we schedule public hearings on our septic ordinance as part of our next board meeting, March 4 and also at our Annual Meeting. March 11, so that it can be adopted by the April 1 deadline. The Board will need to approve it at the March 4 meeting. Paul will need to post the hearing as part of the agenda for March. Glen said the ordinance has been posted on the Wilma Township website since May, 2014. Pat said he hopes the town board is not going to start passing a lot of laws and ordinances and regulations to control our lives. Paul said our only ordinances are the weight limit ordinance and the septic ordinance, which we have so we can hire our own assessor. If we don’t have our own ordinance, the County will control our assessments.
Mike said that when MNDot removed the septic tank at the Eagle Head Station that they did not ask for any inspections or approval from our septic inspector, Gale Kespohl, and he asked Paul to research our current ordinance and write to Gale to see if anything can be done.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached) and presented a list of all claims (also attached). Mike move to approve her report, to pay all the claims, and to transfer $3,500 from savings to checking. Gary seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 9:30.
Paul Raymond, Clerk
WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING JANUARY, 7, 2015
Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond also present.
Paul read the record of the December meeting; Gary moved to approve; Mike seconded.
OLD BUSINESS Schmedeke Lane Extension Recording: New notarized signature of the Chair was required, so Paul ordered new notary stamps for himself and for Toni. They will read “My Term is Indeterminate” so we won’t have to order new ones. The road extension will be recorded this week.
Wilma Weight Limit Ordinance Notices: Letters were sent to Jeremy Fauskee, MN DNR Forestry; Todd Lindstrom, ROW Mgr., Pine Co. Land Dept; Greg Beck, County Forester; Mark LeBrun, Co. Highway Dept., Kurt Schneider, Land & Zoning; and Steve Chaffee, Co. Commissioner. The letters focused on the need for permits for each road hauled on and the importance of before and after joint road inspections.
Gary moved that our ordinance be revised to state that if a hauler fails to appear for the road inspections that the entire $500 escrow deposit be forfeited. He said he believes this is what the original ordinance stated. There was no second. Glen said it is important that we document and justify any deductions from the escrow payments.
Road Report: Gary gave the road report for Mark Pallow, Road Manager. Mark got stuck with the grader on the Pete Anderson Road on Nov. 10 and Askov Deep Rock towed him out. Mark graded Little Tamarack Road and Tamarack Pine Drive. Hopkins hauled a load of gravel to Tamarack Pine Drive and graded it. This should be deducted from Bill Hayward’s (Hayward Land & Logging) escrow account. We need to see what Hopkins charged. The roads were soft all December and Mark told loggers not to drive on Tamarack Pine Drive until a hard freeze.
CTAS Download and Update: Paul was able to download and update CTAS V.7 on his new computer. The State Auditor said there are glitches with the new CTAS V.8 program, and they advised that we wait to download it until they can be straightened out. Many accounting codes were changed by the Treasurer; Paul asked if he could download her updates, or should he input all new codes himself (this would also download January’s CTAS data)? Glen said that the Clerk and Treasurer should do what they need to do get our new computer updated and CTAS loaded and the accounts changed and imported.
NEW BUSINESS: U.S. Census Boundary and Annexation Survey: Report filed by the Clerk; There were no changes to Wilma Township boundaries or legal govt. name in 2014.
Affadavits for Township Election March 11, 2015: Notices were published and posted: Filings are being accepted from Dec. 30 to Tuesday, January 13. Patrice and Mike are up for re-election, and both filed. Annual Meeting will follow the election at 8 p.m. March 11. Judges: Since Patrice can’t serve, Paul and Toni and Jeff or Jeane GrandPre will judge. Polls will be open 5 – 8 pm.
Board of Audit: The board needs to schedule the auditing of the clerk’s and treasurer’s books. In past has been part of February Board Meeting. Glen moved to hold the Board of Audit on February 4 before the regular meeting. It will not be paid as a separate meeting. Mike seconded.
2016 Budget and Levies: Paul asked if the Supervisors want to make any changes in our levies, salaries, and snowplowing fees to bring to the township at the annual meeting? Mike said we can vote on this at the February meeting.
2015 Cigarette License for Duxbury Store: Gary paid the $10 fee for Joe Vink and Paul issued the license.
Treasurer’s Report and Claims: Patrice gave the Treasurer’s report (attached). The hall was so cold that her computer and printer were frozen so no checks could be written. Patrice said that the Board can approve them tonight and Glen and Paul could come to her home to sign them when she can get them printed.
JP Cooke (Notary Stamps) $ 84.90
Pine Co. Courier 19.78
Bruno Deep Rock 350.00
U.S. Treasury (4th quarter withholding) 511.72
Paul (expenses) 19.80
Randy Beurman (cleanup) 250.00
Mark Pallow (expenses) 48.07
Mike McCullen 50.00
Pine Co. Truth in Taxation 45.80
MAT Pine Co. Township Officers’ Assc. 337.36
Patrice (expenses) 31.79
Wages are gross; because the computer program was not working, Patrice could not deduct taxes or give a total for the claims. Glen moved to approve all the claims and to pay all the bills when Patrice gets the checks written, and to transfer whatever is needed to cover the checks from savings to checking, and to approve Patrice’s treasurer’s report. Mike seconded.
Glen moved to adjourn the meeting; Gary seconded. Meeting adjourned at 8:30 p.m.
Paul Raymond, Clerk