Wilma Township

Archive for the ‘Board Minutes’ Category

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,   MAY 1, 2013 

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Duane Glienke, Rod Williams, and Tom Harris.

Paul read the record of the April meeting.  He made one correction:  the township acquired the park land from the state, not the county.  Mike moved to approve the report; Gary seconded.

OLD BUSINESS:  Fire Hall Repairs:  Gary explained the problems the supervisors have with the repair job on the fire hall.  The man-door knob is reversed, and there is a gap between the new wall on the west side and the foundation timber, wide enough for snow to have come through this winter.  The meeting moved to the fire hall to inspect the repairs and show Rod the problems that need correcting.  Gary had inserted fiberglass insulation into the gap at the bottom of the wall on the southwest side.  Rob said he will come back with caulking and sealant and seal the gaps, and will reverse the door knob.  Gary also said he had to clean up a lot of nails.  Gary said he was ill with the flu and excused himself from the meeting.

Inside, Rob showed the board cad computer drawings of a project he is currently working on, and said if we use this lumber yard they will provide similar drawings and blueprints for us.  Glen said there has been some talk about getting a modular building; we could specify our requirements and dimensions.  Mike said he is very opposed to this; he would like a stick-built building constructed by a local contractor.  Rob said if we contracted each job separately, like the slab or the septic, we may get under the threshold where we would have to use sealed bidding. Patrice said this would violate the law; the contractor has to be responsible for all the subcontractors and include them in his bid.  Mike asked if the board could appoint a separate building committee that could meet without coming under the open meeting laws, even if he and Glen were on the committee.  Paul said this is a definite violation and could lead to a lot of problems.  We can still have meetings with 5 days notice, counting the posting and meeting dates.  Glen told Rob we would keep him posted on developments, and when  they will open the project to bidding he can put in a bid.  Rob offered his apologies for the deficiencies in the fire hall job.

Town Park:  Cathy Clemmer researched the history of our park in Section 8.  She says that in 1953 the township applied for a deed to the south half of the park land, 16.45 acres, but she can find no record of applying for a deed to the north 20.  She said we can apply to the state now for a deed to the whole park.  There is no disputing that the town was awarded 36.5 acres.  Cathy said it is trust land, restricted to park and recreation, and the township cannot sell or trade off any part of it.  The new deed could specify town hall site as well as park, in case we do build there.  Paul said he went through all the township files and could find no meeting records prior to 1987.  He contacted Becky Niedzielski since she and Donna Filler had researched the files to see if they could be scanned to ask if she remembered seeing any meeting records before then.  She could not remember, but did not take any records out of the hall.  Paul said if he had ever seen old meeting minute books, he would have read some of them since his family has lived in Wilma continuously since 1927, and he has no memory of seeing any records.  Mike said he would ask his mother and Roz Hanula to see if they remember seeing old town meeting records.  Mike said other things have disappeared from the township property.  We do have the large financial ledger books.

Mike explained to Duane Glienke that the board understands that he does not want to sacrifice or lose any land, but if the town were able to trade off part of the park land in exchange for part of the strip of land Duane holds between the store and the fire hall, we talked about making an offer.  Duane said he does not want to sell any part of his land to the township because he does not want his taxes to be raised by building a new town hall.  He said we have a good hall now.

Grader repair:  Mark said RDO will be done with the grader this week, and if we pay them, they will deliver it.  The total bill came to $16,198, much less than the estimate.  They fixed the engine and replaced all the filters and the hydraulics and everything needed.

Snowfall:  In the big snowfall we had in late April, Mark made the decision to hire Mike’s truck to plow township roads and drives.  Mike said it was too heavy and deep for his truck but they drove a path for cars, until Mark hired ArnaTownship’s grader and operator to plow the drives.  Glen said he made a good decision.

NEW BUSINESS:  Road Inspection:   Mike moved to set the road inspection for Wednesday, May 22, 10 a.m. at the hall.  He will drive his truck; Mike said we may need two vehicles.  He said that he hasn’t gone on earlier inspections to save the township money, but feels he should go this time.

Pancake Breakfast:  Glen moved that the Duxbury Volunteer Fire Dept. be allowed to use the hall on Sunday, May 26, for their pancake breakfast.  Mike seconded.  Passed.

Mowing and maintenance:  Mike said it makes sense to have the road manager be in charge of plowing the township parking lot, and also for maintenance duties like mowing the lawns or shoveling snow.  He moved that Mark’s job description be broadened to Road and Building Manager.  Glen seconded.  Passed.  Mike said Mark can hire someone to shovel the ram, mow and to prepare the hall for meetings, etc.    Mike said Mark is required at board meetings to give the road and grader reports, and he should be paid, at least for one hour.  He moved that Mark be paid labor rate for one hour for board meetings; Glen seconded.  Passed.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Glen Williamson (mileage)                          $            72.32

RDO Equipment                                                 16,198.57

Federated Coop                                                        17.69

RDO Equipment                                                    710.67

Security Life (dental)                                              426.48

Mn. Assn. Townships (short course)                               200.00

ECE                                                                         69.95

Mike McCullen (plowing/truck)                             350.00

Paul Raymond (expenses)                                        19.00

Patrice Winfield (expenses)                                      46.31

Pine CountyCourier                                                16.76

Joe Vink                                                                 100.00

Paul Raymond                                                       359.24

Mark Pallow                                                            265.96

Mike McCullen                                                       155.14

Joe Vink                                                                   13.85

Gary Vink                                                               108.05

Patrice Winfield                                                         196.70

Glen Williamson                                                     217.02

Toni Williamson                                                       92.35

Total bills                      $       19.636.06

Mike moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $20,000.00 from savings into checking.  Glen seconded.  Mike moved to adjourn; Glen seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP APRIL 3, 2013  BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEETING

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Clerk Paul Raymond administered the oath of office to newly reelected Supervisor Glen and Treasurer Patrice Winfield.  Gary Vink nominated Glen to serve as Chairman of the Board for 2013; Mike seconded.  Passed.    Supervisor Mike McCullen moved that the board approve the budget that the voters approved at the March 12 Annual Town Meeting.  The change for 2014 was an increase in the building fund from $1,200 to $5,000, and for 2013, an increase in the treasurer’s meeting pay from $70 to $80.  Supervisor Gary Vink seconded.  Passed.  Mike moved that we retain the same bank and posting as last year, Northview Bank, The Pine County Courier and The Evergreen, and posted notices at the town hall and the Duxbury Store, and that next year’s annual election and Town Meeting be the second Tuesday of March, 2014.  Gary seconded.  All passed.

Also present at the Board of Supervisors’ meeting were:  Eldon and Marg Schmedeke, Road Manager Mark Pallow, and Joe Vink.  Paul read the record of the March meeting.  Gary moved to approve; Mike seconded.

OLD BUSINESS:  Seven County Senior Federation contract.  They had asked the town to contract with them for $100 for their work on senior issues.  Mike moved that the board approve what the voters had approved at the annual meeting and Glen signed the contract.

Old School Arts Center:    Gary said he has had complaints since the annual meeting about the vote to donate $100 to the Old School Arts Center in Sandstone.  One complaint is that more and more organizations are asking for township support, and where will it end?  Mike said that people who don’t come to the annual meeting shouldn’t complain about the votes of those who do, but he also questions the need to support the OSAC.  Gary said he heard that the Lourey’s got a grant for $46,000 and he moved that the board not approve the donation.  Mike seconded.  Passed.

Pine County Historical Museum:  Last year the voters and the board voted to send $1 per resident, and the voters did the same at this year’s annual meeting.  Patrice said we never sent the donation last year.  Mike moved that we do send $1 per resident for this year, or $67.  Glen seconded.  Passed; Gary voting no.

Pine County Township Officers Meeting:  Glen was the only officer from Wilma to attend.  He gave a report on the commissioners’ and county officers’ reports.  He said that Sheriff Cole said that the EagleHeadTower will definitely be put up this spring as soon as it warms up, and the state will pay for it.  Telephone companies will likely be allowed to use it for cell phone relays.  Cole said he is short three deputies, and has 23 out of 26 posts.  People feel the north county is being neglected in coverage.  The new Assessor Kelly Schroeder spoke on the Green Acres Program.  Lenny Bonander spoke about the light rail express train from the cities to Duluth.  He believes the project is still on track and will happen.

North Pine Area Hospital District:   Glen said Curt Nelson said that CloverTownship wants to get out of their membership on the board, but they can’t resign.  The district board taxes $215,000, or $7.50 per person for towns that are members of the board.  Essentia signed the new contract with the Board and will not attempt to take over the district and hospital.  They will go ahead with plans to build a new hospital west of Sandstone, behind Gateway Clinic.  Discussion on what to do with the old hospital/nursing home.

DNR and Other Officials:  There are 3 DNR officers in Pine County.  There were 9 wolves harvested last year.  The big concern is aquatic invasive species.  Tim Faust spoke on gun control and the legislature. There is talk of increasing the gas tax.  Glen said Don Sherper encouraged more participation in state township meetings.  Mike said we should research if the East Central Regional Development board may have grants for building a new town hall, and he moved that Paul research this.  Glen seconded.  Passed.  DNR Fire Wardens Meeting:  Glen said that after last month’s meeting, he got a notice about a meeting on March 26 with the DNR for area people on burning dangers and permits and fire warden activities.  There was no opportunity to get authorization to represent the township, but he went anyway because it is an important issue with the blowdown fire danger.  They said the 2011 blowdown affected 186,000 acres with $12-$14 million in stumpage loss in our area.  Forty roads were damaged and thousands of acres need to be replanted.  They are issuing burning permits by zone.  The DNR bought a new dozer and chopper for our service area.  Last year 239 fires affected 69,000 acres.  Any fire wider than 3’ diameter with a 5’ clearance zone must have a permit.  These can be obtained online or from Duxbury Fire Warden Joe Vink at the store.  Glen said he did not add this meeting to his claim, but he asked the board to approve retroactively that he represent the township at this meeting.  Mike said there was no information given that he and Gary don’t already know, and moved that the board pay for Glen’s mileage, but not for a half-day meeting.  He said they did provide a meal as part of the evening.  Gary seconded.  Glen abstained. Passed.  Glen said the DNR is having  a meeting on the snowmobile trail system in the county on May 25 at the AskovCommunity Center.

Wilma Township Weight Limit Ordinance:   The Board reviewed the revised Ordinance Establishing a 7-Ton Axle Weight Limit on Wilma Township Roads Without a Permit.  Mike moved to approve the revisions and to publish and record the ordinance.  Gary seconded.  Passed.  Mike asked that the signs be ordered and that they read:

ROAD RESTRICTION

PERMIT REQUIRED OVER

7 TONS

AXLE WEIGHT ON

WILMA TOWNSHIP ROADS.

WILMA TWP. ORDINANCE

          Schmedeke Lane Committee:  Glen asked Eldon if he had made progress on drawing up clear requirements and minimum standards and specs for the Schmedeke Lane extension for us to present to the county before Wilma will agree to take over the road.  Eldon asked that no one talk with the commissioners until the committee gives their report.  He said he missed the annual meeting but he is very glad the voters approved going ahead with researching a new town hall.  He said he still feels the town park land is the best location, and the only reason the board is considering building it on the existing site or near the existing hall is because of the Duxbury Store.  Eldon said security could be guaranteed at the park site, and the southwest corner is high ground.  If Duane Glienke had built a logging road there when he logged the poplar, we would have a cleared site now.  He said that the town hall site does not have enough parking area.

New Town Hall:  Glen spoke with Ron Proffit at the East Pine Co. Wanderers’ meeting, and he is asking what has been decided.  Mike said he is very unhappy with the job on the fire hall; he said shovelable snow came in through the cracks on the repaired wall and he thinks it was a terrible job.

Glen said when the board does the spring road inspection, that they should check the park land for a feasible building site, and that the board should also inspect the fire hall repairs to see if the contractor needs to do more.  Joe asked if there has been a decision on the square feet for the new hall.  So far only with the proposal and blueprints that Rod Wilson gave before the annual meeting for a 42’x56’ (2352 square feet) building.  Mike said that for 30 years we have talked about the small field between the hall and the store.  Mike Glienke had said he would give the town that land, but it never happened.  Mike asked that we research whether we can trade a portion of our town park land that is next to Duane Glienke’s farm for the area between the fire/town halls and the Duxbury Store.  He said the county recorder should have a record or deed for the land that may have any restrictions on what the township can do with the land.  We got it donated from the county.  They should also have a record of the east boundary of the town hall land.  Mike moved to have the clerk write to the recorder and auditor to determine our township land boundaries and our rights regarding the 36.5 acre park. Glen seconded. Passed.  Joe said that any new hall should have a slab with in-floor heating.

NEW BUSINESS:  Township Dental Insurance:  Premiums have gone up, starting in the May quarter.  $53.31 for single officers, $159.93 for Glen and Toni, due at the next meeting.

Grader repair:  Mark said the grader needs a new cylinder, and the cost to transport and repair the grader will be $1,440 round trip to Park Rapids, plus $7,000-$10,000 for the repairs.  Mike said we have to have the grader fixed for the roads and he moved that Mark be authorized to have the grader transported to Park Rapids and to do repairs up to $15,000.  Mark will have them check the fuel lines and the engine missing.  Anything over $15,000 will require a special meeting.  Gary seconded.  Passed.

Spring Road Inspection:  Still too early to set a date for when the roads will be dry enough to do an inspection.

Fire Hall Doors:  The doors are in bad shape and will need to be replaced.  No action taken.

Treasurer’s Report and Claims:  Patrice gave the treasurer’s report (attached), and claims were presented:

Patrice Winfield (expenses)               $        13.33

The Evergreen                                            15.75

Pine Co. Courier                                         18.80

U.S. Treasury                                            454.20

ECE                                                            76.75

Aspire (website)                                         300.00

Paul Raymond (election/expenses)             58.91

Gary Vink (election)                                   45.00

Glen Williamson (mileage)                          55.37

Pine Co. Historical Museum                       67.00

7 County Senior Federation                       100.00

Barb Smith (election)                                   35.00

Ace Hardware                                             17.08

Gary Vink (election training)                      20.00

Frank Rehberger                                         41.56

Glen Williamson                                        150.30

Mike McCullen                                           78.96

Paul Raymond                                           234.57

Gary Vink                                                  241.96

Mark Pallow                                              457.13

Patrice Winfield                                         156.07

Total Bills            $    2,665.44

Mike moved to approve the treasurer’s report, to approve and pay all the claims, and to transfer $2,700 from savings to checking.  Gary seconded.  Mike moved to transfer $10,000 from the Road and Bridge Fund to the General Fund, as Patrice said the General Fund is $300 in the hole.  Gary seconded.  Passed.  Gary moved that the meeting be adjourned; Mike seconded.  Meeting adjourned at 10 p.m.

Board of Equalization and Review:  Paul reminded the board that the board of reorganization and review will be Wednesday, April 24, at 1 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP MARCH 6, 2013, BOARD OF SUPERVISORS’ MEETING

          Chairman Glen Williamson called the meeting to order at 7:30 with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Dennis Schmedeke and Bill Savanage.

Paul read the record of the February meeting.  Patrice corrected one of the claims, for Deep Rock, as she had and paid bills from Deep Rock Bruno and Deep Rock Askov, but it was for the same delivery.  They tore up the check for $907.35.  February claims were actually $3,104.48.  Mike wanted to commend Deep Rock for their honesty, and moved to approve the amended record.  Gary seconded.

OLD BUSINESS:  Town Hall Addition:   Rod Wilson from Dairyland General Contracting presented plans and blueprints for an insulated, heated addition to our town hall, with kitchen, bathroom and plumbing.  He said our present foundation is unstable and needs new footings, for an estimated cost of $15,800.  The estimate for the 16 x 50 addition is $86,970, not including appliances or painting.  He gave an estimated time frame of 20 work days to complete the addition, not including the foundation repair. The board discussed options, including building a completely new hall.  Rod thought this could be done for about $130,000.  Glen asked Rod to come to our annual town meeting next Tuesday, and present both options.

Wilma Weight Limit Ordinance:  We had asked Scott Quady for input on improving the ordinance so that it would not affect the garbage truck or school busses, or private trucks.  He suggested that we adopt an axle limit of 7 tons, which would still cover lumber hauling rigs.  Mike asked Paul to check the wording on the sign on Co. Road 22, which bans axle weights over 5 tons.  The board will revise the ordinance and we can order signs at the next meeting.

Schmedeke Lane Extension:  Glen spoke with Commissioner Steve Chaffee who said the county would lower the hill and add class 5 gravel to the road if Wilma would give assurances that we would adopt the road extension.  Eldon said he has had many fights and discussions with the Commissioners over this road, demanding that it be made to the full width and standards of any township road.  He even offered them $10,000 to purchase the road, but was refused.  Eldon suggested that the board wait until the road inspection and the spring thaw to check the road and they will see how mucky it gets.  He said the county should straighten the road before we accept it.  Eldon said the County also didn’t build the extension as long as they had originally proposed.  The board appointed Eldon to chair a committee to draw up clear requirements and minimum standards and specs for the Schmedeke Lane extension that the county must meet before Wilma Township will take over the road, so that the town is not burdened with any costs of building or correcting the road. We will write Steve Chaffee and tell him that we have a committee studying their proposal and determining our requirements.

NEW BUSINESS:           Claims:  Glen questioned a claim for several hours of labor at the major mechanic rate of $30/ hour to repair the garage door.  He said we need some kind of control over what kinds of repairs are done without board knowledge or authorization, and that building repairs should be billed at the labor rate.  Gary said this was an emergency situation where the door would not close and we were losing heat, and that it still doesn’t close tight, and we would have paid more if we had hired a contractor.  Gary also said the fire hall repair contractors kept the fire hall open 7 – 8 hours on some very cold days, and turned on the heat in the town hall without turning it off.  Glen also said Gary shouldn’t usurp the duties and authority of the road manager, but they should work together.  Patrice questioned why our electric bill would jump so much in one month.

Pine Co. Highway Dept. Bridge Report:  The County inspected the culvert bridge on Heller Drive and included photographs and findings, but they did not ask us for any actions

Road Report:  Mark has plowed township roads three times this season, and gave Paul the details for the Range Line Roads to bill Danforth and New Dosey.  He also plowed Pete Anderson and Langstrom Roads, but we alternate routine maintenance with Arna Township every year but do not bill each other.  Mark will present a road report at the annual meeting Tues.

Annual Meeting Agenda:  The Board reviewed and discussed the prepared agenda for the annual meeting and the proposed budget and levies for 2014.  There are no increases planned, but Patrice asked that the treasurer’s meeting pay be equal to the clerk’s, as they both have to work hard during meetings.  Glen moved to increase the meeting rate for the treasurer to $80 per meeting.  Gary seconded.

Pat Story Mailbox Request:    The new postmaster drove out Lost River Road to check it for mail delivery before we had plowed it, and she said the road was rutted and too narrow for safe mail delivery.  She also is hesitant to extend the route to the end of Lost River Road for just one resident.  She did authorize Pat to post a mailbox directly across from Lost River Road instead of down the road like Postmaster Leif had required.  Paul will talk with her and assure her that we do maintain and plow Lost River Road.

North Pine Hospital District:  At the County Township Officers Executive Board meeting last week, it was noted that Wilma, New Dosey and Arna do not participate and are not members of the district, although we are served by and rely on the hospital.  Mike said the people voted when the district was founded not to participate, and he doesn’t think we should now.  He said we support the hospital through his and Shawn’s first responder duties, and by our hospital bills.  The average Wilma taxpayer would pay $30 per year if we joined.  We will present this to the voters at the annual meeting as this is a levy.  Cathy Clemmer gave us info on the ordinances involved and the taxes participating townships pay.

Spring Short Course:  The course at Black Bear Casino in Carlton is Friday, April 5.  We can discuss it at the April meeting for car pooling.

County Township Officers’ Spring Meeting:  Saturday, March 30, at American Legion Hall in Hinckley starting at 9 a.m.  Glen is Clerk/Treasurer of the Association and will take good notes.

Board of Equalization and Appeal:  This will be Wednesday, April 24, at 1 p.m. at the hall.

Board of Reorganization:  Will be done at the next monthly meeting, April 3.

Treasurer’s Report and Bills:  Patrice gave the board copies of the 2012 Financial Statement that will be given to the voters next Tuesday.  She gave the treasurer’s report (attached) and claims were presented:

Dairyland General Contractors                            $        3,150.00

Little Falls Marine                                                              34.39

Patrice Winfield (expenses)                                       23.24

ECE                                                                          71.03

Gary Vink (expenses)                                               75.00

Mark Pallow (expenses)                                          135.60

Paul Raymond (expenses)                                         20.32

Mark Pallow                                                           448.82

Mike McCullen                                                          24.94

Gary Vink                                                               220.25

Paul Raymond                                                        190.24

Frank Rehberger                                                       78.27

Joe Vink                                                                  210.55

Patrice Winfield                                                       247.49

Glen Williamson                                                       28.39

Total Bills                      $        4,958.53

Gary moved to approve the treasurer’s report, pay the claims, and to transfer $3,800 from savings to checking.  Mike seconded.  Mike moved to adjourn the meeting.  Glen seconded.  Meeting adjourned at 10 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, FEBRUARY 6, 2013

       Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Road Manager Mark Pallow.

BOARD OF AUDIT:  The Supervisors inspected and compared the books of the Clerk and Treasurer and signed Schedule 1, the Statement of Receipts, Disbursements and Balances for fiscal year 2012.  They also compared Schedule 2’s, the Cash Control Statement for 2012, and the Investment Reports.  All checked out.

OLD BUSINESS:  Road Signs:  We had not ordered the signs yet for the weight limit ordinance because there had been no vote on a dead end sign for Lost River Road.  Mike said he had a call from Scott Quady who had seen the ordinance online.  Scott said this could prohibit his trucks, the garbage truck, and school busses.  Most road limit signs refer to number of axels, not arbitrary weight limits.   Mike moved that we not order the signs until Paul can talk to Scott Quady and have him give his input into a better worded ordinance and signs.  Mike also moved to buy a dead-end sign for Lost River Road and if the county will install it with the others for no added charge, to have them install it.  Otherwise we will.  Gary seconded.  Passed.

Old TV and Dumped TV:  Gary said someone dumped an old TV on one of our picnic tables.  Patrice said that Phase will accept old TV’s if you call them ahead.  Paul and Glen can bring both our TV’s in when they go into town to deliver Barb Smith’s kiln to the OldSchoolArtsCenter for classes.

FEMA Hazard Mitigation Project Payment:  FEMA gave us an extension to complete the work on the Mayfield Rd. Hazard Mitigation Project.  The total proposed cost for that project was $626.  We already purchased the gravel, $266, so the balance for the rip-rap and work on the road is $360.  Mark said he will do the work in the spring.  We have until June 30 to complete it.  FEMA still owes us $900 total, which they’ll pay us after the work is done.

Fire Hall Repair and Town Hall Addition:  Rod Wilson will finish the weather-stripping and replace the east man door on the fire hall before our next meeting in March.  Ron Proffit will have a completed proposal for the town hall addition by then also, with plans, blueprints and the estimated cost.  He said the existing foundation will need some repair before the addition can be built on.

NEW BUSINESS;  Seven County Senior Federation:  They want to renew their contract with us for services for another year.  Last year we paid them $100.  Mike said this was decided at the annual meeting, and we should bring it up at the March annual meeting to see what the voters want to do.

Township Officers Life Insurance Policy:  Mike moved to renew the policy for $2,000 coverage for officers and deputies for next year.   Glen seconded.  Passed. The total cost for everyone is $391.32.

Township Officer Dental Premiums:  Patrice said the premiums are due, and she needs payment from participating officers.

March Election and Annual Meeting:  The regular March board meeting is March 6.  The election for Supervisor and Treasurer is on the 12^th.  Paul so far has two judges, and needs a third.  Gary said he would serve.  Paul will train Gary.  Voting is from 5 to 8 p.m., followed by the Board of Canvass, followed by the Annual Town Meeting.  The board can decide what levies to propose to the voters at the March meeting.  The unknown is how much the estimate will be for the Town Hall Addition, and we may need to get a Certificate of Indebtedness, and the voters would need to approve a levy to pay it off.

Treasurer’s Report and Bills:    Patrice gave the Treasurer’s Report (attached).  Claims were presented:

Mark Pallow                                               $          99.73

Mike McCullen                                                       24.94

Paul Raymond                                                     247.87

Gary Vink                                                              98.82

Glen Williamson                                                    23.67

Patrice Winfield                                                    203.17

The Evergreen                                                        13.50

ECE                                                                       54.62

MN Benefit Association (Dental)                         229.00

Askov Deep Rock                                                          907.35

Robert Brewster (2012 Assessments)                           1,518.00

Security Life Insurance (Life Ins.)                        391.32

Gary Vink (expenses)                                          100.00

Patrice Winfield (expenses)                                    79.89

Paul Raymond (expenses)                                      19.95

Total Bills                      $      4,011.83

Gary moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $4,000 from savings into checking.  Mike seconded.  Mike moved to adjourn the meeting.  Glen seconded.  Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,  JAN. 2, 2013

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisor Gary Vink, Treasurer Patrice Winfield, and Clerk Paul Raymond.

Paul read the record of December’s meeting; Gary moved to approve; Glen seconded.

Cigarette License:  Glen moved to approve a 2013 permit for the Duxbury Store to sell cigarettes and tobacco.  Gary seconded.  Fee paid to Patrice.

OLD BUSINESS:   FEMA Hazard Mitigation Payment:  FEMA is withholding the last $900 of the funds owned to Wilma because Paul could not document that the proposed hazard mitigation rip-rap and reinforcement project on Mayfield Road was ever done.  Gary said he drove the road to check, and nothing was done.  Mark also said we did not do the work.  We will write and ask them to refund the monies owed minus the $626.20 for the Mayfield Road job.

Wilma Road Ordinance Signs on County Roads:  We wrote to Mark LeBrun to inform him of our intent to place weight limit signs on the 6 county roads that enter our township reading:  ROAD RESTRICTION.  PERMIT REQUIRED OVER 10 TONS ON WILMA TOWNSHIP ROADS. WILMA TOWNSHIP ORDINANCE.

Todd Lindstrom from Public Works said the county must be the entity to place any signs in county rights-of-way, and the charge for 6 or 7 signs will be about $430 for travel and installation.  They would be willing to make and install the signs, but their charge is $225 per sign, installed, $1,350 for six signs.  If we get the signs for about $100 each and pay the county $430 to install them, it will come to about $1,200.  (Paul didn’t ask the county if they would make up a private ordinance sign, only about a dead-end sign for Lost River Road).

Gary moved that we order 6 regulatory signs, 30” x 24,” with breakaway posts and hardware, to be delivered to the Duxbury Store so we can store them in the hall until spring.  Glen seconded.  No decision on Lost River Road dead-end sign.

Fire Hall Repairs:  Rod Wilson jacked up the west and central walls of the fire hall and anchored the west wall to a leveled base of treated 6 x 6 lumber.  He did not have to cut any of the siding.  He replaced the center wall foundation with cement blocks.  They have a man-door for the east wall, but it and the weather-stripping have not been installed, and we received no bill for any work yet.  There is a lot of equipment and stuff on the floor in the west hall; the workers put it back against the wall.  Gary said most of that is fire department stuff.

NEW BUSINESS:  March Election:  Glen and Patrice both filed affidavits of their intent to run for re-election as Supervisor and Treasurer at the March 12 election.   Judges:  By law, neither Patrice nor Toni Williamson can serve as judges (spouses of candidates are ineligible).  Patrice said her sister Jenn could serve, but has not been trained.  The clerk can train people in an emergency.  Maynard Workman served for us in 2010, and he may be available again.  Hours are 5 to 8 p.m., followed by the Annual Meeting.  Gary moved to appoint Paul, Barb Smith, and Maynard Workman as judges for the election; Glen seconded.

Board of Audit:  Patrice has already closed out her books for 2012, so she could enter 2013 payroll.  The Board of Audit will be part of the February 6 meeting at 7:30, but will need to be posted as a special meeting.

MN Township Association Dues:  We pay the dues to the County Township Association, $335.15/year.  Gary moved to pay it.  Glen seconded.

Road Report:  Gary drove out the Mayfield Road.  The DNR has marked it for a lumber sale from the S-curve to the snowmobile trail.

The plow did not go out for the small snows we’ve had so far.  Glen got one irate call from a citizen who felt he should have been plowed.  Gary also checked North Duncan Road; the DNR was brushing the snowmobile trail.  Gary wanted to make sure they didn’t attempt to grade the road or do any damage.  Pete Anderson/Langstrom Roads:  2013 is our maintenance year.  Paul will write to Cheryl Wickham and let her know.

2013 Mileage Rate:  The new federal mileage rate is .565 per mile. The Board has already voted to follow the federal rate, up or down.  Patrice told Paul to be sure to change the Social Security Payroll Tax rates in his CTAS after closing out 2012.  The payroll tax deduction ended, and it is going back to the old rate.

Treasurer’s Report and Bills:  Patrice gave the Treasurer’s Report (attached).  Claims were presented:

Patrice Winfield                                          $        125.60

Glen Williamson                                                    37.87

Paul Raymond                                                     129.29

Gary Vink                                                            120.52

ECE                                                                       51.71

Pine CountyCourier                                              15.04

PineCountyTownship Association                     335.15

Paul Raymond (expenses)                                      18.04

Patrice Winfield (expenses)                                    10.00

Bruno Deep Rock (grader fuel)                                      907.35

U.S. Treasury, 4^th qtr. Withholding,                     278.99

Pine Co. Treasurer (Truth in Taxation)                  46.08

TOTAL BILLS              $      2,075.64

Gary moved to approve the Treasurer’s Report; to pay all the claims; and to transfer $2,000 from savings to checking.  Glen seconded.  Gary moved to adjourn the meeting;  Glen seconded.  Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk