WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, OCTOBER 2, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Pat Story, and Grader Operator Alden Shute.

Paul read the record of the September board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Carlson Timber Road Work: Alden said that Carlsons ditched the entire west side of the Pete Anderson Road and put down 60 loads of pit-run gravel over the corduroy, to 6 – 8” deep. Alden thinks they’ve put down as much as $12,000 worth of gravel down and labor on these roads. Alden presented his decision to the board to waive the usual $500 per road Escrow requirement for loggers in Wilma Township for Carlson Timber because of the big investment they have made in our roads, Pete Anderson Road and Schmedeke Lane, $12,000 worth of gravel and road improvements. They did this because of their investment in properties on these roads, to make them more attractive and valuable. Alden gave the clerk his record of work on the range line roads with Danforth, New Dosey and Arna townships for billing. He did routine blading on these roads and on all other township roads, plus tree removal on Mayfield Drive and Little Tamarack Lake Road.

Eagle Head Road Culvert: Alden said there is no choice but to build up the road at the culvert on Eagle Head Road since the road is below the water level, even with the culvert draining properly. The Board advised Alden to bring this up at the annual road inspeciton next May so they can make a decision. He said it would be ok until then.

Parking Lot Gravel Project: The Parking lot was repaved in a professional manner with excellent crushed red rock, leveled and packed neatly up-to and against the Town Hall. Duane Glienke will pay for one load to cover his part of the lot.

OLD BUSINESS: Town Hall Stage Project: Pat said we also need to seal off the foundation of the hall so cold air doesn’t flow through the crawspace under the building. He said we can put an insulated wall around the hall foundation.

Supervisors or Board Members Doing Work for the Township: Questions on whether we need a resolution for officers to do work for the township. We do have a resolution on file for Gary, “A Resolution Authorizing Contract with Interested Officer Under Minn. Stat. #471.88 Sub. 5.

Relationship between Wilma Township and the Contract with DVFD, Inc. Duxbury VFD Chief Mike McCullen met with the Board of Supervisors of Ogema Township to negotiate a contract for response services. He also had a contract for the Mille Lacs Lake Lena Band of Ojibway to sign for medical responses. Our proposal was for $1,000 from Ogema and $2,000 from the tribe; they said they’d agree to $1,500 for both. There will be further meetings.

Township Legal Seminar: Our attorneys Couri and Ruppe offered a free legal seminar September 7 in Rutledge. Mike and Alden attended and brought books back for the board. Both said it was valuable training. Alden was concerned with annexation; Glen said the township association is continually fighting this at the L&R meetings with the state legislature.  He asked if the town could get the handbook for traffic signs and maintenance. Paul will get the link from MnDot for Alden and the Board. Topics: Annexation, Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials.

NEW BUSINESS: Annual MAT Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen and Paul are not attending.

Ordinance or Resolution on Companies Burying Cable On Township ROW: Paul said we do have a resolution, “Resolution Setting Right-of-Way Excavation and Obstruction Procedures.”

Propane Pre-buy: The Board authorized ordering 1200 gallons of propane in a prebuy for $1.29/gallon.

Garbage behind Wilma Township Town Hall: A citizen says, “The storage of junk on the north Side of the Town Hall prevented the rock from being installed when the lot was re-graveled.  Are you Proud of your Town Hall appearance? Order a roll-off box and clean out the dump of clutter and junk around the buildings as well as keeping the growth mowed.” Mike said he will haul that old dumpster out to the road with a sign saying “Free” to get rid of it. It is homemade and can’t be dumped by the garbage trucks. The town wants to keep the saw-horses, but everything else can be given away or taken by anyone, including the wheelchair.

Pine County Township Officers’ Meeting: Will be Saturday, October 26 at 9 am at the American Legion in Hinckley. Commissioners’ Meeting: With Township Officers, will be Tuesday, 10/29, 6 pm, at the Courthouse. Paul and Glen want to go.

Wilma Fall Fest: Date set for October 19, pot-luck dinner at 6 p.m. and Procrastinators playing for the evening.

2019-2020 Snowplowing: The deadline for payments to enroll for snowplowing is the first Wednesday in November, Nov. 6, 2019. No change for this season: Standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. Paul notified Ackermans to remove overhanging branches on their drive. He got his driveway trimmed and Alden will check all drives before the snows.

Firewise Assistance to Cut Trees: Discussion if the Firewise Program could give the township some assistance in trimming trees. We can ask Linda Gorman. In the past the program has helped the fire department in exchange for them promoting the Firewise Program in the community.

Memorial Garden in Wilma Township: A group wants to purchase some land west of Tamarack Lake for a cemetery/memorial garden for cremation ashes. Better Place Forests is creating America’s first conservation memorial forests. Essentially, customers are able to contribute to the conservation of forestland by purchasing cremation memorial rights to individual trees in a privately owned forest. Each contributor has the exclusive right to rest their ashes, or those of their family, around a living memorial tree. They are located in California but may attend our next board meeting.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $8,498.31 and she wants to transfer $8,500 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, SEPTEMBER 4, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, SEPTEMBER 4, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Grader Operator Alden Shute.

Paul read the record of the August board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he didn’t do much road work this month. He had to check roads after the big storms we had, and cut downed trees on Little Tamarack Lake Road and the Mayfield Road.

Parking Lot Gravel Project: Alden met with Gus Roberts and he thinks he can do the project within the budget of $2,500. The project involves scraping and leveling the lot with a skid-steer and putting up to 8 loads of red rock gravel down. Roberts hopes to do the job next week. Alden said Duane Glienke will pay for one load so we can cover his part of the lot.

Carlson Timber Road Work: Alden said that Carlsons now own land on the Pete Anderson Road and they want a good road, and they ditched the entire west side of the road. They also put down 60 loads of pit-run gravel over the corduroy, to 6 – 8” deep. They also worked on Schmedeke Lane, where they also own land. They want the roads to be in good condition so they can sell lots. Alden thinks they’ve put down as much as $5,000 worth of gravel down on these roads. Alden said Schmedeke Lane has held up well.

Schmedeke Lane Culvert on Duxbury Road: This county culvert has been crushed and needs to be replaced; Paul contacted Mark LeBrun and he said they will take care of it.

OLD BUSINESS: CenturyLink Cable Not Buried: Patrice contacted them and they removed the old cable.

Town Hall Stage Project: Mike showed the board his finished sanding/staining/polying project. Glen said it looks great. Mike had asked for authority to cut open the two safes and then taking them to recycling for steel scrap. He got the one donated by Eldon Schmedeke open, but it was empty. Paul advertised the player piano for sale on five sales sites, but no interest. Even the History Museum said they have too many player pianos already, Alden said. Paul got a music roll for it.

NEW BUSINESS: Annual MAT Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen said he still isn’t sure. Paul is not attending.

Relationship between Wilma Township and the Contract with DVFD, Inc. Citizen had questions: “What are the reasons that we pay and Ogema Township pays nothing for these services? Page-outs for Ogema Township response is many times greater than for Wilma Township without any cost to Ogema Township.” Mike said he will meet with the Board of Supervisors of Ogema Township at their September 12 board meeting to negotiate a contract for response services. He also has a contract for the Mille Lacs Lake Lena Band of Ojibway for medical responses. Mike said the department’s major expenses involved fire trucks and equipment and medical calls don’t cost the department very much relatively. Tentative proposal is for $1,000 from Ogema and $2,000 from the tribe.

Township Legal Seminar: Our attorneys, Couri and Ruppe, are offering the free legal seminar on Saturday, September 7 in Rutledge,. 9 am to 4 pm. Topics: Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials. Mike and Alden will attend. Mike will get extra books for other officers.

Wilma Fall Fest: Date set for October 19, pot-luck dinner at 6 p.m. and Procrastinators playing for the evening. Paul asked that we not have so many prizes and interruptions of the band. Glen said he can focus on childrens’ prizes and still have some nice prizes for adults, like the casino play and stay.

Pine County Wanderers: The Wanderers want to meet at the Wilma Town Hall on October 26. Mike moved to approve; Gary seconded. Things will already be set up from Fall Fest, and Paul will clean afterwards.

Pine County Fire Chiefs’ Meeting: Gary moved that the fire chiefs be allowed to meet in the hall on Thursday, November 21. Glen seconded.

Eagle Head Tree Cutting: A basswood tree fell at Eagle Head Fire Station. Mike cut it and removed it with his tractor, and asked if the township should pay for this, or the fire department. If ownership is transferred, the Eagle Head property will belong to Wilma Township, as they currently own the fire hall. But Gary said he thinks this should be paid by the fire department. Glen agreed, so Mike will bring it up there.

2019-2020 Snowplowing: The deadline for payments to enroll for snowplowing is the first Wednesday in November, Nov. 6, 2019. No change for this season: Standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. Paul will remind Ackermans to remove overhanging branches on their drive. He got his driveway trimmed.

Proposal to Stain and Preserve Ramp: It has been many years since we put stain and preservative on the ramp at the Hall entrance. Paul said he would like to do it again, and the back stairs. He has a paint-sprayer to make it a short job. Light pine color. Mike moved to approve Paul to do this at his regular rate; Gary seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $5,252.26 and she wants to transfer $5,200 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Calls About Township Issues: Glen and Paul and Gary have all had calls from citizens. One was a complaint about camping in the Hay Creek Flowage. Glen said that is Arna’s issue. A man called both Gary and Paul about any zoning or property permit requirements for some land they are buying on Lost River Road. Glen had another complaint, but the issue isn’t clear, so it can’t go on record.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:35 p.m.

Report by Paul Raymond ___________________________________

Attest: Glen Williamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, AUGUST 7, 2019

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY, AUGUST 7, 2019

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute and Pat Story.

Paul read the record of the July 5th board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden did routine blading on most roads. He ditched Fust Lane and South Duncan Road. The River Cabin Road project is completed. Crooked Lake new gravel leveled and spread. North Duncan Road got pit run and graded and spread. Dollar Lake Road is not done yet. He met with Carlson Timber on a strategy for Pete Anderson Road. Alden said he checks Eagle Head Road regularly, every other day or so, for any new beaver activity plugging culverts. So far after our rains the water is flowing well and not over the road. He is not charging for these trips, but if he gets a beaver would like the bounty. Gary said he also is checking frequently for beavers. Alden said we should not double up on the work and Gary will not do any more beaver abatement on Eagle Head Road.

Parking Lot Gravel Project: Alden asked if the board could give him a ballpark figure for a budget for this project so he doesn’t have to wait for another monthly meeting when he meets with Gus Roberts. Mike moved to budget $2,500 for this, with a 10% leeway. Gary seconded. Passed. The project involves scraping and leveling the lot with a skid-steer and putting 5 – 6 loads of red rock gravel down. Alden said Duane Glienke will pay for one load so we can cover his part of the lot.

Carlson Timber Escrow: They paid $500 for Schmedeke Lane logging and are planning to log on Pete Anderson Road. They ditched the end of Schmedeke Lane and put down loads of red-rock gravel and spread it. They want the road to be in good condition so they can sell lots, Alden thinks. He will watch them for logging on Pete Anderson Road. Gary said our ordinance requires a separate deposit for each road, even if Carlson has put a lot of their own money and work on the road.

Schmedeke Lane Culvert on Duxbury Road: This county culvert has been crushed and needs to be replaced. Paul will contact LeBrun.

Tamarack River Bridge on Markville Road and disintegration on road. The Board had Paul contact the Pine County Highway Dept about the bridge project and the road damage. Mark LeBrun responded: “The bridge is scheduled for August of 2021, the road will be closed for two or three weeks.  The plans and permits are done, just waiting for funding. We will be excavating and patching the frost boil areas on 25 next year.” Paul asked if they could do temporary patching and Mark sent out a crew last week. Pat said they are not done and have left one of the worst frost boils unrepaired near Lost River Road. Paul will ask LeBrun about this. He thinks the workers think they are done, since it’s been a week since they last worked.

CenturyLink Cable Not Buried: The phone cable is still strung over Glienke’s fence and over the town hall lawn. The board went out to check and both the buried cable and the original phone line enter the box for the internet. Patrice opened the box and will call CenturyLink to see if the buried cable is activated and if they will remove the old cable and take the wires, which are draped over the fence and up a tree and over the road.

OLD BUSINESS: Town Hall Stage Project: Mike showed the board his finished sanding project. He had hoped to sand the floor down to a uniform color, but the stain is too deep. Glen said it looks great, and with stain and poly will be very nice. Mike wants to stain it a light color. Paul said the deck/ramp stain was maple and that was light; Patrice has some stain Mike can try. Mike asked for authority to cut open the two safes and then taking them to recycling for steel scrap. He asked if he could give Doug Witta $20 to use his blowtorch. Glen said it’s ok. Mike asked Paul to research player pianos to see if they are worth anything and would like to get the piano and safes off of the stage. Paul can also ask the history museum if they’re interested. Mike built shelves to store equipment.

NEW BUSINESS: Annual Conference: Will be Friday, November 22, 4-8 p.m., and Saturday, November 23, 8 – 4 p.m. Verizon Center, Mankato. One night. Glen said it doesn’t seem worth it to go and he is busy. Paul also is not attending.

Relationship between Wilma Township and the Contract with DVFD, Inc. Pat Story said he has some questions: “What are the reasons that we pay and Ogema Township pays nothing for these services for medical responses? Page-outs for Ogema Township response are many times greater than for Wilma Township without any cost to Ogema Township. Long discussion. Glen said that this is a fire department issue more than a township issue, and moved to have Mike have the fire department board discuss billing Ogema or resolving this issue. Gary seconded; passed. Mike said the department has received some assistance from the Mille Lacs tribe, like AED’s and some financial assistance. Fire protection in Ogema is always by mutual aid, like whenever we aid other departments. Mike will report to the board what is decided.

Fire Protection Contract: Bill and contract due. The board approved the contract at the Board of Reorganization and the whole town voted at the annual meeting, $4,500 annually.

2020 Assessment Contract: Fees have increased due to classroom requirements and change in tax-exempt property assessments. 284 non-exempt @ $7. Also 53 exempt parcels @ $3.50 = Total $2,173.50. Mike moved to keep Bob as assessor and to sign the contract; Gary seconded.

2020 Certified Town Aid for Wilma: We will get $3,464 in 2020 in two installments, based on adjusted net tax capacity of agricultural compared to other properties and total land and water acreage and population.

Picnic Tables: We no longer use the three fiberglass green tables that were donated to the fire department. Alden would like to get them out of the back so he can put gravel down there. He’d like to take the tables. There are also two wooden tables in very good condition that Paul said belong to the township, and they will stay, but may need to be moved for the paving project.

Township Legal Seminar: Our attorneys, Couri and Ruppe, are offering the free legal seminar on Saturday, September 7 in Rutledge,. 9 am to 4 pm. Topics: Township Road authority; working with neighboring townships and county officials; pitfalls in contracts and financing; restrictions on use of township roads; conflicts of interest with township officials. Glen moved that Mike and Alden be approved to attend. Mike will get extra books for other officers.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Total bills for July are $12,376.30 and she wants to transfer $12,000 from savings to checking. Gary moved to approve her report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:45 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________