Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JUNE 1, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Grader Operator Alden Shute and Eldon Schmedeke.

Paul read the record of the May 4th board meeting. Gary moved to approve; Glen seconded.

ROAD REPORT: Alden gave the report; all roads have been graded, but so far no gravel has been applied. Alden wants to shape up the roads before gravel; he had to go back to some roads, Eagle Head, North and South Duncan Roads, and River Cabin Road. Alden said Mike wants McCullen Drive maintained all the way to the end by Zanoskos. Alden said he needs a load of pit-run gravel at the end for a turnaround. Glen moved; Gary seconded; approved. Mark said going up the hill on Tamarack Pine Drive the grader is pulling up big rocks and it needs a load of class 5 gravel. Glen moved; Gary seconded. Gary said the board already had authorized the Road Manager to use his judgment on where we need or don’t need gravel so we don’t have to vote on every load. Alden said the Supervisors authorized gravel on South Duncan Road at the wet spot, but if he applies any gravel there it will dam the swamp and make the water problem worse. Mark said we need Hopkins to dig a ditch there, but no gravel will be applied until it’s fixed.

Glen said that as of May 26, all county roads and ditches are open for class 1 and class 2 ATV use. He said townships can enact their own restrictions, but by law, if we don’t have a ditch ATV’s can use township roads.

Glen said both Mark and Alden are doing a fantastic job with the roads, and we have had no complaints.

Road Inspection Record Corrections: Paul made an error on the Road Inspection Report. The gravel he had on the Vink Road was actually authorized for Eagle Head Road: 4-5 loads of pit-run at the beginning, topped by two loads of class-5 gravel. The culvert at the end of Eagle Head road (not Vink road) needs to be replaced with a 30′ x 16” culvert. Eagle Head needs two loads of pit-run at the end. Paul will do the corrections and send the amended report to Glen for the web-site.

Road Inspection Pay: Glen said the pay for the Road Manager and grader operator for the road inspection meeting is $15/hour.

Township road rights-of-way: At the road inspection meeting, the board discussed brushing the full lengths of formerly used township roads like the Mayfield Road or Tamarack Pine Drive. Three years ago we got a decision from MAT Attorney Kyle Hartnett that township roads that were legally established many years ago, but have fallen into disuse, still remain public rights-of-way and private property owners cannot gate them off.  We had told him that many township roads used to be much longer, but over the years we stopped maintaining the entire roads. We had two cases (end of Eagle Head Road/Tamarack Pine Drive and Mayfield Road/end of Crooked Lake Road) where property owners gated off the non-maintained part of these roads by their land. We got a new decision from MAT Attorney Kent Sulem: Any road established by road order that has never been formally vacated remains a public-access township right-of-way. If no maintenance has been done for 25 years, the township cannot expend any money or work on the road without authorization by the voters at a Town Meeting. He said that for liability, the board can pass a resolution closing the road and post it Road Closed, and barricade the road. Glen said we should table this issue for now.

Schmedeke Lane and Extension: Eldon said he had put stakes on the road so that when the county brings more gravel they will know where to put it. He said someone stole his good stakes, but left the bad ones. Mark and Alden said they did not remove or steal any stakes. Paul needs to contact Mark LeBrun and Steve Chaffee to see if the county has made a decision on giving us more money for the extension. Eldon said Paul got it wrong again about what he has been requesting regarding the original Schmedeke Lane. He is not asking to make the road 66′ wide. It’s fine as it is as a 28′ wide road, although the culvert is only 28′ long, so the road almost covers the culvert. Eldon said he has repeatedly requested that the township acquire the easement on both sides of the road to a full 66′ width. Gary said if the township tries to acquire the land on the west that belongs to the Jensens we will need hearings. Alden asked how this would benefit the township.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Glen. He said Penny Simonson from ECRDC said they have approved our project and they want to purchase the equipment instead of having us do it. Glen will research sources and prices for the equipment, and contractors who can install it on our pole. His deadline is June 30. Eldon said Dell Grove Township is putting up a cell-phone tower, and he has been on the board’s case for many years to get a tower out here. Glen said we have the tower at Eagle Head, but telephone companies don’t think it’s profitable to put up repeaters there.

Stair Railing for Back Steps: Project completed by Mike.

Township Pressure Washer: Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer for $118, plus a 2-year Square Trade Warranty for $9.74. The board said to have Alden test it out to see if it is enough pressure to clean the grader. He did and said it was adequate for our needs. Paul used it to pressure-wash the town hall and it looks newly painted. Glen moved to purchase the pressure-washer; Gary seconded.

NEW BUSINESS: Summer Short Courses Mn Assn. Of Townships: Five board members going; Thursday, June 30, in Carlton. Registration starts at 1:30 so Glen said we can plan to leave at noon. Glen said that Kyle Johnson, District 7 MAT Director, said every town board that attends the short course will receive a copy of the gravel and maintenance guide.

Township Records: Mike told Paul he has found some good fire-proof safes for reasonable prices. Alden said that the Pine County Historical Museum is willing to microfilm all our records for a permanent record that they would store. They would be willing to store our books themselves, if we wanted. He said Gary Koland said they can do one or two books at a time, but they are too busy right now.

Sentence-to-Serve Work: We submitted a request for the Pine County Jail Sentence to Serve Program to paint the town hall. The existing paint is still good, but some trim needs painting which Paul could do. We could change the request to sanding and poly-ing the town hall floors. Paul said STS did this a few years ago. Gary and Patrice said it was a lot longer than a few years; it was before they were on the board. Patrice said polyurethane is very expensive. On ebay it is $102 for two gallons, which would cover our floor. Paul said he has waxed the floors, but it doesn’t coat. Mark said we need a buffer.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached). Claims totalled $1,557.60. Glen moved to approve the report, and to pay all the claims, and to transfer $1,000 from savings to checking. Gary seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING MAY 4, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING

MAY 4, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Steve Menth, and Assistant Grader Operator Alden Shute. Paul read the record of the April Board of Reorganization and town board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said he has graded the Vink Road, Crooked Lake road, and Dollar Lake Road, building the roads back up with a crown. He said the weight limits were lifted on Monday, and Hopkins has been hauling on county roads. Alden said the culverts on Mink Farm and the Vink Road need a couple of loads of gravel to cover them. There was no flooding on the Mink Farm culvert this year. Mike asked Alden to try to grade all the township roads before the road inspection which the board scheduled for next Wednesday, May 11, at 10 a.m. at the Duxbury Store.

OLD BUSINESS: Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Glen had made a new proposal and presented it to the ECRDC for approval, and at the ECRDC meeting, Penny said they were still considering our proposal. His proposal is limited to providing broadband internet for the Town Hall, with directional antennas to reach in all directions.

Schmedeke Lane: Paul corrected the record of the April meeting, which mistakenly said that Eldon Schmedeke said that the original Schmedeke Lane was recorded as a 66′ wide road. Eldon did not say this, and acknowledged that it was built and recorded as a two-rod cartway. But he wants the township to build up and widen the original Schmedeke Lane so it is the same 66′ width as the extension, instead of a two-rod cartway as it is now. We may need to acquire land on either side of the road or get landowners’ permission. The Board discussed this and decided to table this for now.

Town Hall Site: Eldon re-measured the boundaries of our town hall site based on the records Marjorie got from the County Recorder, and he found that we do not own the lawn between the fence on the east and the hall, and he came and reported this to Paul.

Stair Railing for Back Steps: This was authorized last year. Mike said he will pick up lumber and have this done before the pancake breakfast.

Township Officers and Outside Meetings and Trainings: Mike said he has heard from at least two citizens that they question why so many officers have to attend outside training and information meetings. One question was why the Deputy Clerk needs to attend meetings that the Clerk is already attending. Glen said we have to have a trained Deputy Clerk, and when Paul moved to Puerto Rico, Toni was thrown into the job of clerk with no training other than Paul’s briefings on the job. He said if she were not allowed to attend trainings, she would resign. Gary said if we’re going to have a Deputy Clerk, we need to allow them to be trained. Patrice said the issue as she sees it is not with training meetings like the Short Courses, but with informational meetings like the County Township Officers’ Meetings. If the Clerk is attending and taking notes, why does the Deputy need to attend?

NEW BUSINESS: Election Judge Training: All election judges must complete an election judge training course before they serve. They need to attend a class at least two hours in length, and certification is valid for two years. Head Judges are required to complete an additional hour of training. Paul, Patrice and Toni can take the judge training at the summer short course June 30, or get the regular judge training on Wednesday August 3, 1 to 3 at Askov Community Center, or Thursday, August 4, 9 – 11 at Hinckley Community Center or 1 – 3 at the Courthouse. Paul will notify Jeff and Jeane GrandPre and Barb Smith.

Summer Short Courses Mn Assn. Of Townships: Will be Thursday, June 30, in Carlton. Glen and Gary are signed up for the Assessor training. Paul, Toni and Patrice can take the election judge training, or Patrice can attend the Supervisor/treasurer workshop. Patrice said she will see the agenda for the Supervisor/Treasurer breakout session to decide; both Supervisors may be in the Assessor Training so she will be the only one in the breakout session.

Township Records:   Three years ago when we were researching the history of the Wilma Township Park land, we discovered that all our township meeting records from the founding of our township in 1907 to about 1984 were missing.  Two drawers in our filing cabinets were empty.  We debated hiring a safe cracker to see if the books were in there, but the cost was prohibitive.  We consulted all known living ex-clerks and board members to see if any of them might have borrowed the books, but no one had any information.

On Monday, Glen found three boxes left at the end of his driveway, containing the missing record books. It was garbage pickup day, so it is fortunate that he found them before the garbage truck. Glen brought the records to the meeting. There was discussion on storage options. It was agreed that we need to protect these priceless records so this never happens again, and the board agreed to check on fire-proof safes or gun-safes large enough for the records. They said two people will be required to remove any books from the safe, and no books should leave the hall. If we store the safe in the storage closet, we can get a padlock and hasp to double-secure the records.

Glen moved that Mike be paid for two hours to check stores in the cities for safes and gun-safes. Gary seconded. Passed. Steve Menth said implement dealers have good deals, like John Deere and International, and Alden said we should also check on the Banning Pawn Shop as they have reasonable prices.

Town Hall Rental: Duxbury Volunteer Fire Department requests to use the hall for the Memorial Day Weekend Pancake Breakfast, Sunday, May 29. Lucy Downing Hager has requested to reserve it for Saturday, July 16, for a family reunion. She has paid the $50 deposit and $25 rental fee. Glen moved that the Duxbury VFD and the Dowager/Storwoito family be allowed to use the hall. Gary seconded. Mike abstained.

Township Pressure Washer: Mark had asked permission to buy a pressure washer for cleaning the grader after use some time ago. None was purchased. Paul bought a Sun Joe SPX3000 2030 PSI Pressure Washer this week for $118, plus a 2-year Square Trade Warranty for $9.74. and will sell it to the Town if we are interested. Steve Menth said 2030 PSI may not be strong enough to pressure-wash grease and grime off of the grader. Mike said he has one with 2500 PSI, and we may need more than 2030 PSI. Paul said he would like to wash off the dirt from the hall outside walls before the pancake breakfast, at his regular pay, $12/hour. Glen moved that Paul be authorized to wash the Hall, and that Alden come over and take the grader out and see if the 2030 PSI is strong enough to wash the grader, before the board votes to purchase it. Glen moved that Paul be reimbursed for use of the pressure washer, $20, to be refunded if the township buys the washer. Paul said he would also like to clean out the storage closet in the hall and the file cabinets, so we can use it for storage. Glen amended his motion to allow Paul to both clean the outside hall and the storage closed. Mike seconded. Passed.

MATIT Consolidated Coverage: Our policy is up for renewal. Glen moved that we make no changes to our coverage or deductibles. Mike seconded. Passed.

Diesel Fuel for Fire Trucks: Mike said the Fire Department used 20 gallons of diesel fuel after the Kingsdale fire on Saturday, and Patrice needs to bill the department.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $4,082.23, and transfer $4,000 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

__________________________ Paul Raymond, Clerk

__________________________

Attested: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

WILMA TOWNSHIP BOARD OF REORGANIZATION AND BOARD OF SUPERVISORS’ MEEETING 4-6-2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Jeff GrandPre, Alden Shute, and Eldon and Marge Schmedeke.

BOARD OF REORGANIZATION: Mike nominated Glen to be Chairman of the Board for another year; Gary seconded. Passed. Glen nominated Gary to be Vice Chair; Mike seconded. Passed. Mike moved that the board approve all the wages and meetings pay and election judge pay that the voters authorized at the annual meeting. Gary seconded. Passed. Glen moved that Northview Bank be our bank of deposit; that the Pine County Courier and the Evergreen and the township website, Wilmatownship.com, be our papers of publication; that the Duxbury Store and Wilma Town Hall be our posting places. Mike seconded. Passed. Mike moved that we keep the charge for snowplowing private drives the same as the 2015-16 season. Gary said that at the Township Short Course on Friday, they said townships cannot limit snowplowing to full time residents. Glen said they also said that we can charge residents different from non-residents. Mike amended his motion to keep snowplowing rates the same, except to designate that they are for full-time residents, and that non-residents will be charged the regular plowing rate of $150/hour.

Donations to Civic Organizations: Mike moved that Wilma township enter into a contract with the Seven County Senior Federation, with the Old School Arts Center, and with the Pine County Historical Museum for services and to pay them $100 each, as approved by the voters. Glen seconded. Gary voted nay; Passed. Gary asked how the old high school could be deemed unsafe for students but it’s ok for the Arts Center? Paul said they cleaned it up and it is safe now.

TOWN BOARD MEEETING: Paul read the record of the March board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden gave the report and said little was done this month. Roads are still very wet. Glen asked if there were any trees down with all the wind we’ve had lately. Alden said none that he has seen, but he hasn’t driven out all the roads. The road inspection will be next month.

Wilma Township WIFI: Glen gave a report on the WIFI Committee developments and future plans. Pat Story is no longer on the committee. Glen made a new proposal and presented it to the ECRDC for approval. His proposal is limited to providing broadband internet for the Town Hall, but will have directional antennas to reach in all directions, so it would likely reach Alden’s, Glocke’s,the Duxbury Store, Duane Glienke, Fillers, and possibly even the campground. Glen’s proposal to Penny at the ECRDC totaled $9,000. Paul said we should still go for the full $10,000 grant to cover misc. unforeseen expenses and also for the wages and time of the committee, which can’t come out of Township funds as per the agreement. Paul said that at the Short Course and the County Township Officer’s Meeting, and at last fall’s MAT State Convention there was a lot of talk about bringing broadband internet to every rural household. They weren’t specific about how this can be done. Jeff and Patrice both worked for the phone company and said there is no way that Century Tel can afford to bring DSL to our area. We have a fiber-optic line running right through our town, but it won’t be used for internet.

Spring Short Course, Mn Assn. Of Townships: Was Friday, April 1, in Carlton. All board members attended but Mike. Paul gave Mike the Power Points and handouts for Supervisors. All the board members who attended said this year’s trainings and sessions were some of the most valuable and informative ever.

NEW BUSINESS: Pine County Environmental Assistance Grant: The County is applying for a grant to improve recycling facilities in the county and ask the board to send a letter of support. Glen moved that we send the letter; Mike seconded. Gary abstained. Glen signed it.

Board of Appeal and Equalization: Wilma Township’s Board will meet Monday, April 11, 1 p.m. At least two Supervisors needed. Both Glen and Gary are certified currently. Gary’s certification will expire after this year’s Board, so he needs to take the certification course at the Summer Short Course on Thursday June 30, 2016, starting at 1:30 in Carlton. Gary had the registration form for Paul to mail. This may be the last time certification is offered at a Short Course, so Glen also signed up to renew his certification.

Township Web Site: Mike moved to renew our contract for the WilmaTownship.Com website. Gary seconded. Glen abstained. Jeff said it is a very good site and he uses it a lot to keep up with announcements and township events.

Schmedeke Lane: Eldon said that Schmedeke Lane was recorded as a 66′ wide road and he insists that the road be widened to the full width. Paul will research the records.

Town Hall Site: Eldon and Marg went to the County Courthouse and got a document where Albert and Barb Glienke donated the site for the town hall filed May 29, 1980. Eldon said this document proves that the township owns the land all the way to the fence. Paul said he measured it out based on the documents the County gave us back in 2013, and our border ends at the edge of the town hall. Duane Glienke had said he put the fence further east only as a courtesy, but he never gave that land to the Town. Paul said he would take the new information and if necessary do another survey with his measuring wheel.

Meetings and Short Courses: Eldon said he thinks the board is wasting money with multiple officers going to training meetings and Township Officer’s Meetings and election judge training, and he wanted to know how much these last two meetings cost the town. He said one or two officers could go and report to the rest. Different board members spoke that the information gathered at these meetings is valuable and benefits the whole town. Some training is mandatory, such as judge training and assessor certification. Paul said that the township’s part of the total property tax bill is only about 11%, with almost 90% going to county and school district taxes, although the town does a lot more for our people with roads, etc. He said school officials and state and county officials also attend taxpayer-paid training conferences and meetings and events and we don’t question them.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached) and claims were presented and signed. Glen moved that we pay all the claims, totaling $3,279.66, and transfer $3,300 from savings into checking. Gary seconded.

Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 8:45 p.m.

________________________________

Paul Raymond, Clerk

_______________________________

Attested to by Glen Williamson, Chairman

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 2, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MARCH 2, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Assistant Grader Operator Alden Shute.

Paul read the record of the February meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS: ROAD REPORT: Alden said there is not much to report; he repaired a cable on the blade, and has another repair to do. We’ve only had two plows this season so far.

Road Brushing: We got a bill for $4,32.50 from Central Pine Lumber Co. for brushing our township roads last fall. Mike said he didn’t think they did such a good job, and some brush was cut pretty high. Alden said the roads hadn’t been brushed for 25 years, and you need to do it every five years to keep it down. Some of the brush and trees were very high and thick. Paul needs to bill Arna for 2 hours @ $125/hour for the east Range Line Roads, and New Dosey 1 hour for Heller Drive.

NEW BUSINESS: 2016 Election/Annual Meeting: Glen and Paul are up for election, Tuesday March 8, polls open 5 to 8 p.m. Patrice, Barb Smith, and either Jeff or Jeanne GrandPre will judge. Board of Reorganization can be at the April Board Meeting per MAT. 2017 Proposed Budget for Wilma. No changes were proposed by the Clerk and Treasurer for the budget to propose to the voters on Tuesday. The voters approve levies; board approves wages and other costs. Mike moved that we present the budget proposal with no changes at the Annual Meeting. Gary seconded.

WIFI Committee Report: Glen said we need to schedule another meeting of the WIFI Committee to discuss our options within the $10,000 grant the ECRDC has said we will likely get. Pat got a letter from Mesh Dynamics saying they didn’t think a WIFI system was feasible for our township due to the topology and distance. DSC Communications submitted an estimate of $47,000. Pat wrote that the tower installation is the single highest cost item. Mn DOT requires $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs, plus we’d need to pay for the equipment and installation. Last month, Pat gave the Board maps showing five nodes in Wilma Township which could reach every home in our town, at a projected cost of $10,300. Glen said we should see if we can beam a signal from the Eagle Head Tower that would reach the Town Hall, and which should also reach five or ten homes in the tower vicinity. He said he doesn’t want us to turn down the grant if there is any way we could put up even a limited system for that amount. Paul has a mailing list of all the registered voters in our town, most of whom would probably want WIFI, for when we are ready to survey people for interest.

Glen said WIFI would be a great selling point for our town. For the first two years, Glen said, we can use the grant to build and sustain the system, but after that runs out, we will either need to fund it ourselves without taxpayer money, or abandon it.

Annual Town Meeting Agenda: We have requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Mike moved that we put this on the agenda for the voters.

Pine County Comprehensive Plan Hearings: The County will be creating a Comprehensive Plan for Pine County. They have scheduled three public meetings to get input on priorities for the future of the county, including jobs, natural resources, agriculture, tourism, housing, education and recreation. The County hasn’t indicated how much control they want over township zoning. Dates: Tomorrow, Thursday, March 3, Pine Co. Public Health Bldg., Sandstone; Monday, March 7, Rutledge Community Center; and Thursday March 10, Pine County Courthouse. All meetings at 6 p.m. Our township has in the past wanted local control of blight, zoning, septic and subdivisions, with no county interference. We have no zoning presently except for septic. Paul wrote a resolution to present to the voters for approval, asking that Wilma Township be exempted from any county-wide comprehensive plan, and that we control our own zoning and planning. Mike moved that we have the people vote on it, and that Paul be authorized to attend the hearing on March 3rd in Sandstone as a township representative to find out how much control the county is seeking over local jurisdictions. Gary seconded. Passed.

Annual Meeting Wages: Mike said that several years ago we voted to pay the Supervisors for a full meeting for attending the Board of Canvass and the Annual Meeting. Patrice said she also has to be at the meeting to present the financial report; Mike moved that Patrice be paid by the hour for the Annual Meeting, as well as Alden or Mark, for presenting the road report. If a Supervisor is elected Moderator, they don’t get paid double. Gary seconded. Passed.

Minnesota Township Association Billing: Glen said as the secretary of the County Township Association, he is sent mailing labels for each township for their annual dues, but this year the addresses they used were the Treasurers’ and not the Clerks’, and seven towns have not paid their dues, possibly because the treasurers didn’t tell their clerks. He asked Paul to write or call the MAT to have the notices labels have the clerks’ addresses.

Spring Short Courses Mn Assn. Of Townships: Friday, April 1, in Carlton. Registration starts 8 a.m. Glen will drive, and can take five if Toni, Patrice, Paul and Gary all attend.

Board of Appeal and Equalization: For Wilma Township, Monday, April 11, 1 p.m.

Pine County Township Officers Association Meeting: Scheduled for the day after

Good Friday, March 26, 9 a.m., Hinckley American Legion.

Town Hall Mice: We have mice in the hall, tearing up paper towels. Mike asked Paul to pick up some traps or poison to get rid of them.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $5,431.22. Gary moved to approve her report, to pay all the claims, and to transfer $5,500.00 from savings to checking. Mike seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, FEBRUARY 3, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Assistant Grader Operator Alden Shute, and WIFI Committee Chairman Pat Story.

BOARD OF AUDIT: The three Supervisors held the Board of Audit before the regular business meeting, inspecting both the Clerk’s and the Treasurer’s financial records. They signed the Schedule 1, and approved the Cash Control for 2015. Both sets of books independently matched perfectly, but Patrice said one check from December has not been cashed, for the Park Falls Hardwoods escrow. Paul will write to them. Paul said he and Patrice are not recommending any increases or changes in the levy proposals for the Annual Town Meeting, when voters approve or change our taxes and levies for 2017. Mike said he didn’t want the board to act on this until our next meeting before the Annual Meeting, March 2nd. No action taken.

Paul read the record of the January meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS: Schmedeke Lane Extension. County Commissioners Steve Chaffee and Matt Ludwig inspected the Schmedeke Lane Extension last Wednesday before the Pine County Wanderers meeting. They reaffirmed what Mark LeBrun had told Mike last December, that they will work with Pine County to budget more funds for this extension to make the road the full width. Steve said, “Your town was shortchanged on that road and we’re going to make it right for you and for that road.” The county had originally said in 2013 that it would take $26,000 to build the road up to full county specs, but they did not want to spend this much, so they agreed to allow us to build the best road we could for $10,000. They said the road we did build with that budget is still a good road, and they want to help us make it better.

ROAD REPORT: South Duncan Road: Alden said he got a call from Tri-State Lumber saying they had been called by the DNR and told they needed a permit and escrow to log on Wilma Township roads. They told Alden they had been operating under the understanding that they did not need a permit or to pay any escrow, but they didn’t say who told them this. They said they were already done with all their logging activities on State land at the end of the South Duncan Road, so it’s too late to pay. Alden said he went down and inspected the road, and they had not done any damage, so the only thing we would bill them for is for his inspection, for which he charged $7.50. Mike said this time to just let it wash and not to bill Tri-State, but we need to make sure there is a joint inspection before and after any logging activities in our town, and we need permits and escrow payments from everyone. The DNR knows our policy now for sure since Paul sent them the ordinance and a letter.

North Duncan Road: Alden asked if the Board intends to put some more gravel at the end of the North Duncan Road, to build it up more. He said the road needs to settle for a few months before we apply any more gravel. Gary said if we put any down now, the groomer would just spread it out all over, so we should wait until spring or summer, when Mike said we will put down some pit run gravel.

Alden said they had a breakdown with the blade, but he has fixed it, and they snowplowed one more time this season. He also said the man-door into the fire hall was frozen shut because of drifting snow, and he almost could not get into the grader hall. He asked the board permission to build a berm or windbreak in front of the door to protect it. Glen said go ahead.

WIFI Committee Report: Pat and Glen and Paul met with Penny Simonsen from the East Central Regional Development Commission last Tuesday. The Blanden Foundation has awarded The ECRDC a grant for $14,000 to to bring broadband internet/WIFI to a rural township, and she said she is recommending that Wilma Township be awarded $10,000 of this, and they use the rest for their overhead and salaries. Pat has done a lot of research and gave a report on two possible providers, Motorola Canopy Systems and Mesh Dynamics out of Florida. He’s getting quotes on the cost of putting a satellite dish and antenna on the Eagle Head Tower. Mn DOT requires $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs. Pat gave the Board maps showing five nodes in Wilma Township which could reach every home in our town, at a projected cost of $10,300. Mark Schmidt of Motorola Canopy is getting topographical maps to show high and low spots in our town. ECE gave Pat maps showing all the power poles in the town, some of which we could mount equipment on. Pat wants a copy of the latest census report on how many people and households are in our town. Paul will get that, and also has a mailing list of all the registered voters in our town, most of whom would probably want WIFI, for when we are ready to survey people for interest.

Glen said whatever system we end up with, we want it to be sustainable and self-supporting, with subscription fees, which would probably require weekenders to participate. It would be a great selling point for our town, universal low-cost WIFI. For the first two years, Glen said, we can use the grant to build and sustain the system, but after that runs out, we will either need to fund it ourselves without taxpayer money, or abandon it.

NEW BUSINESS: Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency sent the results of their survey to accurately determine the value for coverage for the Town Hall and Fire Hall. Report with photos enclosed. We currently have a coverage limit of $97,500 for the Hall, and MATAT is offering us the option of insuring for the replacement cost, $170,694. We presently have $42,300 coverage for the Fire Hall, and the replacement cost would be $70,219. If the Board chooses replacement coverage, annual premiums would be $699; if they keep our current coverage the premium would be $406/year. Mike said he doesn’t like being over-insured, and the premium would be $300 more a year. Patrice said this is just the replacement cost; if something happened to our hall, we could not replace it for $97,000. Paul said for just $300, we will almost double our payment if something happened. Our deductible is now $1,000, saving 10%. MATAT offered an option to increase that to $2,500, which will lower our premiums by 15%. Mike moved to keep the deductible at $1,000; Gary seconded. Glen moved to change our coverage to replacement cost; Gary seconded. Passed. Paul will send MATAT the resolutions.

Annual Town Meeting Agenda: We have requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Mike moved that we put this on the agenda for the voters. We also have a

request from Fran Levings and North Pine Area Hospital District to put having Wilma join the district on the agenda again. When she gave her presentation last year, Glen said we will put it on the agenda, without recommending that Wilma join. Alden said Hinckley spent over $22,000 to try to divorce from the district, and they were not able to. Alden wants to present affidavits from voters in the two towns that tried to leave and couldn’t on the disadvantages of belonging to the district. Mike said that if at the beginning they had agreed to a 2% ceiling on annual fee increases, Wilma may have joined at the beginning, but they refused.

Red Cross Provided Smoke Detectors: Mike said the Red Cross people who helped us so much during the blowdown want to provide free smoke detectors to everyone in our three township fire department area. Instead of just giving us the boxes, they want to participate in the installation. Paul asked if they have carbon monoxide detectors also? Mike doesn’t know, but said these are very good self-contained detectors with a 10 year battery life.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $3,875.50. Gary moved to approve her report, to pay all the claims, and to transfer $4,000 from savings to checking. Mike seconded.

Pine County Township Officers Association Meeting: Scheduled for the day after Good Friday, March 26, 9 a.m., Hinckley American Legion.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

Minnesota, Sandstone, Pine County

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 6, 2016

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JANUARY 6, 2016

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, Eldon Schmedeke, and Pat Story.

Paul read the record of the December meeting; Mike corrected the record that it is Tom Ackerman, not Mark as the record stated. With this correction, Gary moved to approve; Glen seconded.

OLD BUSINESS: Schmedeke Lane Extension. Mike inspected the Schmedeke Lane Extension with Mark LeBrun from Pine County on December 10. Mike was able to show Mark that we spent the full budgeted amount on the road for Class 5 gravel, plus $900 to repair and reenforce the culvert. The county paid us the contracted $10,000, but Patrice said she hasn’t deposited the check yet. Mark LeBrun told Mike that he will work with Pine County to see if they will budget more funds for this extension to make the road the full width. The county had originally said in 2013 that it would take $26,000 to build the road up to full county specs, but they did not want to spend this much, so they agreed to allow us to build the best road we could for $10,000. Eldon asked for the floor to express some of his dissatisfaction with the result. He said his marker posts were moved or removed, and he had them there for a purpose. He also wanted to know why any gravel was expended on the first part of Schmedeke Lane, and not all of it on the extension. Eldon had photographs showing gravel on Schmedeke Lane. Alden said they had to spread some gravel and build up the first part and grade the road to haul all the loads of gravel to the extension. Mike said the budget for that gravel came from our Road and Bridge Fund and not from the county. Mike showed Eldon invoices from Hopkins Gravel and from Duane Glienke to prove that the town used every bit of the money from the county on the Schmedeke Lane Extension, and that we know it needs more to be the full width, but the agreement with the county was that once we built a $10,000 extension and adopted it as a township road (part of Schmedeke Lane) we could not ask for any more funds.

Snowplowing: Patrice gave the board and the grader operators the final list of people who signed up for snowplowing. Glen said by law we have to break even on private drives and asked where we were now. Mike said it has to be averaged over 10 years, and everyone being plowed is already paying taxes for the grader and the operator, on top of the additional fees they paid.

Eldon said when he was plowed some gravel was moved that blocked his garage. Mark and Alden said they would fix it and not let him happen again.

Road Report: Alden said all the road brushing was done, and they plowed snow one time this season. Alden said Storviks widened their drive a bit and he was able to turn around when he plowed them. Alden said someone will be logging on state land at the end of South Duncan Road and they built a turnaround space. Mike told Paul to contact the DNR and let them know of our load limit and logging permit and escrow requirements before they go in with trucks. Paul said we had to make sure there is a joint inspection before and after, so we don’t keep having problems with loggers like with Midwest Logging.

Glen said he has been getting calls and emails from constituents, and almost all of them very favorable and approving of the job the board is doing, and especially the road manager and grader operator.

ECRDC GRANT: Pat has been in contact with Penny Simonsen from the East Central Regional Development Commission and he gave a report on her negotiations with the Blanden Foundation on how to bring broadband internet. They want to know about usage. Pat said MnDot has given permission to put a satellite dish and antenna on the Eagle Head Tower. They require $700 for the application and another $800 for a study to make sure our signal frequencies will not interfere with theirs. Including the equipment and installation, it will add up to more than $22,000, so the township would have to pay $12,000 at east even if we got the $10,000 grant. Our equipment would be 2/3 up the tower, about 190′, and could have a reach of 30 miles.

Glen asked what signal we would get for that. Pat said from 10 to 150 gigabites bandwidth. Glen said for just 10 it would not be worth it; it would have to be 150. He will be getting 150 GB at the campground soon, for only $90/month. Mike said the township voters probably would not approve us paying $13,000. Glen asked Pat to get some more specific figures for the equipment.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency scheduled a survey or our halls to accurately determine the value for coverage. Rosa Brandon met with Paul on Tuesday to complete the survey.

NEW BUSINESS: Cigarette License: Glen moved to approve a 2016 cigarette license for the Duxbury Store. Mike seconded. Gary abstained. Approved.

Board of Audit: Will be part of the February 3 Town Board Meeting. Paul said both his and Patrice’s books have been reconciled and they will be ready.

Meeting Posting: Glen said we should put a notice in the Evergreen and the Courier stating our meeting times for 2016. Paul said he would.

Robbery Suspects: Pat said the Sheriff’s Dept. caught the people who were robbing and stealing homes and cabins, including Paul and Gary’s tires. Mike said the deputies told him this also. Paul said they haven’t been contacted yet about getting our tires back.

Town Board Meetings: Pat asked what are the rules of order for township meetings. Why does the board allow citizens to speak up and take the floor with complaints and issues? Sometimes it looks like the board is losing control. Glen said that because we are such a small town, it is his decision to allow citizens an opportunity to speak at board meetings, and this hasn’t been abused. We used to have a lot more complaints and issues, but knowing they will be heard increases trust and confidence. As long as the board elects him as chairman and moderator, Glen said he wants to have full representation.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $5,898.44. Gary moved to approve her report, to pay all the claims, and to transfer $6,000 from savings to checking. Mike seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 8:45 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

Glen Williamson is the current chair of Wilma Township, just east of Sandstone, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, DECEMBER 2, 2015

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, DECEMBER 2, 2015

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Assistant Grader Operator Alden Shute, Penny Simonson of the ECRDC, and Pat Story.

Paul read the record of the October meeting; Gary moved to approve; Glen seconded.

NEW BUSINESS: ECRDC GRANT: Penny Simonsen from the East Central Regional Development Commission gave a report on the ECRDC’s efforts to bring broadband internet to rural areas of the five counties in the service area (Pine, Chisago, Kanabek, Isanti, and Mille Lacs). They have applied for a grant from the Blanden Foundation which will allow them to expand broadband to people who aren’t now served except by expensive and slow satellite. The grant deadline is December 4th, so Penny said ECRDC will make the application on behalf of interested townships. She believes there will be four or five townships that will express interest, and we may receive as much as $10,000.

Glen asked how long the service will last? Even if they pay for the initial equipment and the first year of service, how much will it be after that?

Penny said that a high tower with a satellite dish that can then beam WiFi signals to our whole township is a possibility. This would require homes to have a receiving antenna. Discussion about getting rights from MN Dot to use their big tower at Eagle Head Fire Station.

Pat Story said he’s done a lot of research about getting faster internet to our area and to his home. He’s had meetings with Qwest to get cell phone service in our town, as well as faster internet. He said the MESH System has merit to do this. This involves a satellite dish mounted on a tower that can receive an internet signal and then beam it out to every home with a receiving antenna. Glen moved that Wilma Township be added to the list of townships interested in being part of the Blanden grant to the ECRDC, to the maximum amount possible, to bring WiFi Broadband internet to our township. Mike seconded. Penny said that having the ECRDC getting the initial grant will give townships time to formulate proposals and research options. Pat said a 75′ – 100′ tower can pull in a good signal and can be purchased from $3,500 to $8,500. Mike moved that we appoint a committee of Glen, Pat and Paul to research and study our options and to write up a grant application; Gary seconded. Pat will chair the committee and take care of the technical research; Glen will handle the administrative part. Pat will call the meetings.

OLD BUSINESS: Road Report: Alden gave the road report: they bladed Eagle Head Road and put some gravel on low spots at the end by Grabaus’s. They did some shaping and drainage on the South Duncan Road. Glen got a very appreciative letter from Loren Kratze commending our road crew for their repairs of the South Duncan Road. Alden said all township roads are being brushed now, except for the west Rangeline Roads which Danforth did. Gary did some beaver abatement work and he said the DNR will not do anything about beavers unless they are on state land. Alden said he has done a lot of work on the grader and got the lights fixed. Mike said he needs to have the grader moved out in order to move the fire department brush rig into the west bay of the fire hall; he will meet with Alden tomorrow.

Schmedeke Lane Extension: The Clerk billed the county for $10,000 as per their contract, but Auditor Cathy Clemmer said we needed to provide copies of all the actual checks that we paid the contractors and employees for work on this road. Paul has this paperwork completed except for one check to Mark Pallow that he hasn’t cashed yet. Mike said to call him.

Midwest Hardwood Escrow: Patrice asked if there were any documentation for the $276 in damages we have deducted from their $500 escrow? Gary said it is for damages (ditching, inspections, and labor). Paul will find claims and invoices from this past summer and fall on the South Duncan Road so he can document our deductions and mail that with their check for $224.00.

Snowplowing: About 9 or 10 people have signed up. Gary said Mark wants to refund two people and does not want to plow them: Mark Ackerman and David Storvik. Mark Ackerman told Patrice that he only wants snowplowing when he is out of town and can’t do it himself. Storviks driveway is very narrow and they have no turnaround space. Alden said he could plow Storviks by backing in and then pushing the snow out, so not to refund their payment. Mark Ackerman had told Paul that he would be responsible to call when he does not want to be plowed. Mike moved that the plow operator be directed to plow Ackermans’ drive if he goes by there and it has not already been plowed. Gary seconded.

Minnesota Association of Townships Annual Conference: Paul gave a report on the conference he and Glen and Toni attended November 19-21 in Alexandria. Paul and Glen had $300 scholarships from the County Township Association. Paul needs to file a claim with the County Township Association to receive the scholarship money. The theme was public safety. Paul gave all the board members copies of the power-points and handouts from the conference. The theme was Public Safety, with a focus on rural EMT services; road safety; sign maintenance; greater Minnesota law enforcement and corrections trends; rural fire safety and local fire departments. There were also breakout sessions and training for supervisors and clerks and treasurers on conflicts of interest; road right-of-way issues; records retention; fire-wise and fire protection; and workers’ comp audits. Glen said to avoid any conflict of interest, supervisors must file affadavits of interest whenever they invoice for work not related to their supervisor duties. Paul will print more forms so we have enough. Glen said our township will benefit from our attendance at the conference, for example on broadband Wi-fi for our township.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached). Total claims were $8,806.86. Gary moved to approve her report, to pay all the claims, and to transfer $9,000 from savings to checking. Mike seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

_____ ________________________

Attested to by Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, NOVEMBER 4, 2015

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, NOVEMBER 4, 2015

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, and Harvey and Nancy Klar.

Paul read the record of the October meeting; Glen made one correction, the payment to the Duxbury VFD was $4,500, not $4,000. Corrected, Gary moved to approve; Glen seconded.

OLD BUSINESS/ROAD REPORT: Schmedeke Lane Extension: We got two invoices from Hopkins Sand and Gravel for gravel on the extension, and from Duane Glienke for culvert work, so the Clerk will now bill the county for $10,000 as per their contract. Glen said we can now claim the extension as a township road for road tax on the County Highway Department report due November 15, an added ¼ mile. We spent more than $10,000 on the road, including all the labor and inspections.

Vink Road: Glen got a very nice comment from Barb Smith thanking our road crew for the great job they did on Vink Road. Gary said he could not find the culvert that he thought was in the early section of the road, so he and Mark installed a new culvert to allow the road to drain. At Grabow’s at the end of the road beavers have dammed the creek and the road is wet and won’t drain. Glen moved that Gary and the road crew be authorized to contact the DNR and county to see if we can legally blow up the dam, and to do whatever it takes, up to $1,500 for Tannerite. Mike seconded and said we need to find where the dam is and act soon, before winter. There is also a beaver problem on Crooked Lake Road. Alden said we may need permission from landowners to blow up dams on private land. Mike said as the road authority, the township has leeway to correct issues that damage our roads.

North Duncan Road: Gravel was put on the low spots on the road. At the October meeting, a motion was passed to have entire board and road managers inspect the far north end of the North Duncan Road. North Duncan Road is a minimum maintenance road, and we have never claimed the part north of Thiry’s to Ox Creek as a township road for gas tax, but we have done maintenance on that part of the road. Mike said decades ago the board with Joe Vink and Ron McCullen wanted to build up and improve the far north part of the road, but a property owner objected because he did not want trespassers to have easy access to his land. We do maintain the road up to this owner’s land, so he does have access to his land.

Heller Drive: Paul needs to bill New Dosey for their half of $651.97= $325.98, for gravel on Heller Drive.

Eagle Head Road: Bill Danforth Township for culvert flagging and installation of new culvert, on October 8, 19, and November 3rd, total $30. [this must be a typo]

Park Falls Hardwood Escrow: The board voted two years ago (11/7/2012) to refund Park Falls Hardwood’s escrow for Little Tamarack Lake Road, minus the inspections by Mark and Gary @ $18 = $36, total $464. We’ve had many calls from Park Falls and from Greg Beck that we did not refund the escrow. It was made out to Mike Weidendorf/Park Falls, November 7, 2012, check#2952. Paul will contact Park Falls and Greg Beck to confirm this.

NEW BUSINESS: Pine County Historical Museum Presentation: Harvey and Nancy Klar attended the meeting to explain how our donations to the historical museum are used and the features of the museum at the old middle school in Askov. It is the fastest growing county museum in Minnesota. The Historical Society was formed in 1948, and the museum was moved from the Askov Depot to the middle school in 2012. They have over 20,000 artifacts, and they are cataloging them now, in many categories: military, agriculture, railroad, abandoned farms, WW II and the Holocaust, logging, store fronts, and Native American history. The Mermaid Cafe is open from 7 to 7 daily, and the museum from 9 to 4 Monday through Saturday, and noon to 4 on Sundays, and have over 2500 visitors a year. The museum is a 5013C and has over 500 members. Annual membership is $10, $20 for a whole family. They have a facebook page and a website. They accept donations of historical items and books.

Snowplowing Fees for 2015-2016: Paul did not get the notice posted or published with the November 4 deadline for paying this year’s snowplowing fees. Glen moved that the deadline be moved to the December 2nd board meeting. Mike seconded. Fees remain the same as last year, $75/season; driveways over 700 ft.: $100. Special plowing $100/hr. Driveways 1,000′ up to ½ mile: $175 Driveways over ½ mile: $350.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency wants to schedule a survey of our halls to accurately determine the value for coverage. Rosa Butterfield made several attempts to reach Glen, Gary and Paul to see the inside of our hall and fire hall last week, but wasn’t able to reach anyone. She will re-schedule and Paul will be available.

County Township Officers’ Meeting: Was Saturday, October 24 at the Hinckley American Legion. Patrice gave a good report on the speakers and developments. Senator Tony Lourey talked about the new Senate Office Building and on bonding and transportation, nursing homes and mental health. The budget is balanced and they have a surplus for rainy days. Representative Jason Rarick talked about the new hospital in Sandstone, and the funding for the bridge to it. He is working on bringing broadband internet to rural areas. Commissioner Steve Hallen said there will be a 4.9% tax increase for property owners next year, plus a charge of $6 per parcel to fund a hazardous waste plant. County Attorney Reese Frederickson has hired another attorney for his office. Sheriff Jeff Nelson wants to institute a canine program and neighborhood watch programs for the county. Assessor Kelly Schroeder said sales are up in the county. She’s scheduled our Board of Review for April. All recorded documents must be notarized.

Commissioner Rick Nolan spoke on the Munger Trail extension and broadband internet. Katy Draper from the Mille Lacs Band of Ojibway said they are building a community center in Hinckley for all citizens and are also building more housing. District 7 MAT Director Lyle Johnson said there is a new MAT office in St. Paul, and Township News will be changed to a magazine, “Township Insider.”

Glen also spoke about the meeting and his meeting with the East Central Regional Development Commission. They also are focusing on bringing broadband internet to the rural areas. Glen asked for a motion to research getting a grant to install a WiFi tower in Duxbury to serve our area. Alden said he knows of a 110′ tower for sale. Glen said even if the town doesn’t want to install a tower, he would like it for his campground.

2015 MAT Conference: Paul and Glen will be attending and have received funding for $300 each from the County Township Officers Organization. November 19-21 at Arrowwood Resort in Alexandria. Glen asked that Toni be allowed to attend and the township pay her tuition ($165), but not be paid for two full-day meetings. Mike so moved; Gary seconded. Paul will send in all three applications.

2016 Election Schedule: The Auditor’s office has released the calendar and schedule for our March township election. Glen and Paul are up for re-election. Filing notice must be published by December 15. Filing open from December 29 through January 12, 2016. Judges must be appointed by February 12. Neither Paul or Toni can serve as judges, so we will need Patrice and Barb Smith and Jeff or Jeane GrandPre to judge. All are trained.

Duxbury Store: Mike said many people ask him if the store is open. Gary said it definitely will be for deer season, and always by appointment or when he is there. Mike suggested he put out a folding “Open” sign when it is open and many people would stop.

Fire Chiefs Meeting: Glen moved that the District Fire Chiefs be allowed to use the town hall for their meeting the third Thursday of November, the 19th. Gary seconded.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented. Total claims $9,903.96. Gary moved to approve her report, to transfer $10,000 from savings to checking, and to pay all the claims. Glen seconded. Patrice needs a new briefcase. Glen moved to allow her to buy the one she wants, which is $42. Mike seconded. Gary moved to adjourn; Mike seconded. Meeting adjourned at 9:30 p.m.

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, OCTOBER 7, 2015

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, OCTOBER 7, 2015

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, Bill Peno, Barbara Smith, Lisa Sisterman, and Tom Crotty.

Paul read the record of the September meeting; Gary moved to approve; Glen seconded.

OLD BUSINESS/ROAD REPORT: Schmedeke Lane Extension Update: Alden gave a report on progress of road. The work is almost completed except for spreading the gravel a little more. They were able to dump and spread enough gravel straighten out the curve in the road and to gravel Eldon’s two approaches. Glen said we can now claim the extension as a township road for road tax on the County Highway Department report due November 15, an added ¼ mile, plus we can bill the County for the work, up to $10,000. We spent more than that on the road, including all the labor and inspections, but it is a beautiful road.

Vink Road Gravel Issue: Glen said he has never had so many calls and letters from constituents regarding road issues. The Board sent a letter to Barb Smith about moving gravel from the Vink Road onto her driveway. Barb attended the meeting and read a response to the board, stating that the new gravel we put on the road wasn’t spread out and there was a two foot drop-off leaving the road entering her driveway. Barb said she did not take any of our road gravel but used her own gravel to make a smooth transition from her driveway to the road to be able to enter her driveway. Barb said that the grader did come out after her complaint, and gravel was spread out better, but she also would like a letter of apology. Glen said we should have phrased the letter to her more diplomatically, and we need a new procedure to address concerns like this. Glen apologized for the board and said our letter never should have said she took road gravel without some proof or confirmation. Gary said he has contacted the utility locators to find out where their lines are so we can install a culvert at the beginning of the road where it is flooded. Gary moved that a culvert be installed there if it is needed. Glen seconded. Vink Road is one of the roads that will be brushed this winter. Alden said in many road rights-of-way the brush is too large for a hydro ax, and wondered if we could ask landowners to cut down small trees in the rights-of-way. Gary said the right-of-way is whatever we maintain; we don’t necessarily have to make the road 33′ wide.

Eagle Head Road: Gary located one culvert but couldn’t unplug it. At the next culvert he removed the screen Danforth Township had put in and cleaned out the culvert and replaced the screen. We need to bill Danforth for: 10/4/2015 ¼ hour, for culvert, $4.50; and 10/6 1 hour, to locate culvert, $15, total $19.50. Plus Alden graded Eagle Head and Crooked Lake Roads, 2.5 hours @ $100/hour, $250, Danforth’s half: $125. Total billing so far: $144.50.

South Duncan Road: Loren Kratzke said that a culvert was damaged in the attempt to create a drainage ditch on the west side: “The repair severely damaged one culvert to the point that no water can pass through it and pushed so much dirt and grass in front of another culvert that it is nearly plugged.  The Road itself has been washed out almost a third of the way across in the area of the damaged culvert. Immediate attention to this damage would be appreciated because, if the road washes out any further, we may not be able to access our property.” Mark and Alden ditched the South Duncan Road and replaced the culvert. Gary said it took one hour to ditch the landing ($150) and 3.5 hours labor ($126), total $276, to be deducted from Park Falls Hardwood Escrow Account. Patrice said we do not have any escrow from Park Falls. Gary said they had complained to Greg Beck that we were holding their escrow.

North Duncan Road: On the North Duncan Road before the swamp Mark back-hoed and and ditched on the east side. Bill Peno said there is an apron on Thiry’s land that prevents water run-off. Gary said Hopkins went back and ditched the road.

Bill Peno and Tom Crotty both requested that the Board complete the North Duncan Road north of Thiry’s so that it is passable by vehicles other than four-wheelers. Bill says we recorded the road as a four-rod road all the way to Ox Creek. Bill said he’s been dealing with township maintenance of this road for 45 years, all the while paying township taxes. When Bill was seriously injured at his cabin two years ago the ambulance and sheriff would not drive down the road and had to walk to his cabin. He had to be medevacked to the hospital. Bill said the road has a good base, but grass has grown over the base and the road is very rutted past Thiry’s. Bill said two years ago Glen had said, “Let’s get it done!” yet very little has been done. There has been no ditching and the apron built up on Thiry’s land has blocked drainage. Bill said he had been assured he could attend the road inspection this May, but he was never notified. He also said he has never had a fire number for first responders. Glen said Bill needs to contact the county about that. Bill said the last time a gravel truck tried to dump gravel on the road by his land they got stuck and refused to dump the gravel. He said it is impassable now. Gary said Hopkins gravel put 50 loads of gravel on North Duncan Road and the Board spent $7,000 on the road in the last 5 years. Bill said no way could they have dumped 50 loads, but any work benefited property owners before his land. Mark said it would cost $20,000 to build up the road to Ox Creek to make it passable, all for one landowner, and there is no way a gravel truck can get in there without getting stuck. Bill said it is ½ mile from Ox Creek to Thiry’s, and maybe gravel could be dumped and bulldozed in.

Gary moved that the entire board inspect the road along with the two road managers. Glen seconded this and said he couldn’t do this until after the second week of November. He will set a date at the November 4th Board Meeting, and any work may not start until next July. We may be able to do some ditching this fall. Mark said they could bring a back hoe in. Bill said any work needs to start with ditching the east side and removing the apron and pushing the gravel into the ruts. Glen moved that the road committee (Mark, Alden and Gary) be authorized to find out the cost to rent a excavator or backhoe and if they can do this under $1,000 that they be authorized to do the work before the November meeting. Gary seconded. Alden said they should get a wide cad cat with a 6” blade to go in there and do the ditching.

Lost River Road: Mark and Gary have gone back and repaired all the damage the grader did at the curve and replaced the sod. Glen got four letters from residents on or near Lost River Road saying that they had no complaints about our road maintenance on Lost River, nor do they have problems with horses or ATV’s using the road. Following a complaint, the Board had sent a letter to a constituent with horses that asked them to “be respectful of township dirt roads when they are soft.” We got a very angry letter in response, stating, “If someone could have taken the time to go investigate claims that my horses have damaged this road it could have saved a letter sent wrongfully to me.” They were also very upset that their name was published on the public website. Glen said he immediately went online and replaced their name with “a constituent” and said we do owe this person a formal apology from the board. Paul apologized for printing their name and said he thought no one ever looked at our website. The board authorized Paul to send a formal apology and tell them of our resolution to thoroughly investigate complaints before acting in the future.

NEW BUSNESS: Duxbury VFD Annual Fee: Glen moved that we pay our annual fee to the fire department $4,000. Gary seconded.

Automark Maintenance: The Auditors’ office wants all Automark machines returned to the courthouse for preliminary maintenance. Patrice will bring it down. It can be left there until next year’s elections.

Town Hall and Fire Hall Valuation Survey: The MN Association of Township Agency wants to schedule a survey or our halls to accurately determine the value for coverage. Paul will meet with them.

County Township Officers’ Meeting: Saturday, October 24, 9 a.m. Hinckley American Legion. Paul can’t attend, but Glen will come down for the meeting, and Patrice may attend.

Treasurer’s Report and Claims: Patrice gave the Treasurer’s Report (attached), and claims were presented. Total claims $11,905.48. Gary moved to approve her report, to transfer $12,000 from savings to checking, and to pay all the claims. Glen seconded. Gary moved to adjourn; Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

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Attested to by: Glen Williamson, Chair

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, SEPTEMBER 2, 2015

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,    SEPTEMBER 2, 2015

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, Assistant Grader Operator Alden Shute, and Pat Story.

Paul read the record of the August meeting; Gary moved to approve; Mike seconded.

OLD BUSINESS:  Schmedeke Lane Extention:  Duane Glienke has repaired the culvert and put rip-rap to reinforce it.  Alden flagged where the gravel will go.  Alden suggested that they put 3” of coarser sand and gravel to build up a bed, and top it with another 3” of Class 5 gravel.  The board decided to lay the whole road with Class 5 since there is such a solid rock base.  Mike said he has been to the road four times and Eldon Schmedeke has been to his house three.  Eldon wants the entire $10,000 budget for the extension to be spent only on the extension.  Glen said that has always been the plan.  Mark said the buildup has to start at the bottom of the hill in order to make the transition smooth.  The budget allows for 37 18-ton loads of gravel, which should be enough to build up the road to the full width.  Eldon also has two approaches that he wants graveled, and Alden said they would do that.  All expenses related to the extension will be billed to the county, including the Supervisor’s time, up to our $10,000 budget.

River Cabin Road Weeds:  Glen received a complaint from Doug Biron :  “The weeds on River Cabin Road are taller than my truck! Last time I went there a hummer was going out as I was coming in and we both had to move into the tall weeds on the shoulder. Can we get the weeds cut down before there’s an accident?  I know the township funds are small but we pay taxes too. Doug”  Gary and Mark inspected the road and said the weed problem is not as bad as described, but that the Board had voted at our road inspection to hire a brush-rig or hydro-ax operator to brush all our township roads after the roads have frozen up.  Paul will respond to Doug with this information.

Lost River Road:   Mark has already dumped and spread the two loads of Class 5 gravel that the board authorized.  Pat said he wished they had put pit-run gravel down; the last thing the road needs is more clay.  Gary said the Class 5 we use is a balance of gravel, sand and aggregate, and we use this on all our roads.

Pat had photos of damage done to the road at the curve, where the grader dug out the bank and piled up big divots of grass, so that the landowners can’t mow up to the road like they like to.  Pat asked what our specifications were for township roads.  Gary said we go by the same specs as the county, including a 2% crown down the center of the road for drainage.  Pat said the crown that Leighton Quinn had built up was graded flat by Wilma Township in 2013, plus at the entrance to the Markville Road the grader damaged the road.  Mike said we will repair the damage at the curve and move the gravel and  grass back and smooth it out; the grass may take awhile to grow back. Glen also said Mark and Alden will do their best to return the road to its original condition.

Horse Damage, Lost River:   Last month Mike directed Paul to write a letter to a constituent who lives just west of Lost River and respectfully ask that they respect the integrity of our township roads and not ride when there has been rain and the road is soft. The letter was sent.  Gary said it should have included a reminder them that state law states that any damage to township roads can be billed to the person who damaged them.  Paul said if they re-offend, we can send a harsher letter.  Pat said the owners of the land east of the Taylors bring up horses, plus residents on Lost River Road bring up horse trailers, so we won’t know who is doing the damage unless we see them.  Glen said that we have a wonderful community, but we have had nuisance issues in the past and have always had good results from writing respectful, non-threatening letters.

Vink Road:  Gary said the Smiths removed gravel from the Vink Road and spread it on their driveway.  Glen directed Paul to write to Barbara Smith and tell her that it is illegal to remove gravel from a township road and to include the citation that damages to township roads can be billed to the person who damaged them.

North Duncan Road:  Glen has had several calls from Bill Peno.  He said he will tell him to attend a township meeting to have his concerns addressed.

Closed Meeting:  Glen adjourned the meeting and the Board left the building to discuss personnel issues.  Meeting called back to order when the Board returned.

NEW BUSINESS:  Wilma Fall Fest:  Glen and Toni won’t be able to host the Fall Fest.  Patrice said she also will be too busy.  Paul will not be available.  Glen moved to cancel Fall Fest for 2015; Mike seconded.  Paul will email Stephanie Hanson and the Procrastinators.

Propane Pre-buy:  Federated is offering a pre-buy at $1.199/gallon, or we can lock in a rate of $1.29/gallon without the pre-buy.  Patrice said we used to order 1,000 gallons, but lately we pre-bought 1,200 gallons and only used that up once.  Mike moved to purchase 1,200 gallons of pre-buy propane.  We still have a balance of $396 from last year.  Gary seconded.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Claims totaling $8,638.59 were presented.  Gary moved to approve Patrice’s report, to pay all the claims, and to transfer $9,000 from savings to checking.  Mike seconded.

Gary moved to adjourn the meeting; Mike seconded.  Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk

 

 

 

 

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Attested:  Glen Willaimson, Chair.