Category Archives: Board Minutes

Minutes of Wilma Township, Pine County, Minnesota

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY MARCH 8, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY MARCH 8, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

Paul read the record of the February board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he inspected all the roads after the big wind storm and cleared trees that had fallen on roads. He inspected Schmedeke Lane and said Carlson is out of there, and he can begin repairs. They pushed some mud at the end and he will need to go in with a Caterpillar to smooth and fix the road and dig a ditch. Gary said Carlson knocked the road sign/stop sign down on their way out. Paul will notify the county as this is their sign. The blade needs cutting edges before road grading starts; he can have it done for about $354. Glen said this falls within his jurisdiction and he doesn’t need a vote.

2016 Bridge Inspection Report: Heller Drive culvert/bridge: “No critical structural deficiencies or safety hazards, but some leakage and hairline cracks and water seepage in one joint. Bridge signs obscured by brush and some downed trees and brush jammed in inlets.” Alden will clear the brush.

OLD BUSINESS: Township Records: Mike made a trip to pick up a fire-proof safe at Sams, and they did not have one in stock. He will have to special order it next time he is there.

Pete Anderson Road Bridge: MAT Attorney Kent Sulem has told us that, “It sounds as of both towns agree a road exists to a set point, but that the last section including the bridge has not in a long period of time, if ever, been maintained as a town road. State law provides that a platted but unopened road is a cartway, which means the adjacent landowners determine what if any access they need, but it also means it is open for public use unless all parties agree to treat the cartway as a private driveway. Absent a formal extinguishment, the road would remain a town road but after 25 years of no public funds being expended, the road would be presumed abandoned and the town(s) could only expend funds if so authorized by the voters at the annual meeting. A bridge is considered part of the road.  A bridge on a town a road or abandoned but not vacated road would remain a town [right of way].  Anything else would be a private bridge.” When Mike Goetz requested that the township repair the bridge at the two mile mark of the range-line road, we informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Glen directed Paul to write to Goetz with the information from our township attorney, and tell him he needs DNR and Soil and Water approval to fix the bridge. Gary asked for authorization to talk to the DNR tomorrow when he is in town to see their aerial photos to see if the creek is on the range line or if it is in New Dosey.

NEW BUSINESS: March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget and payroll comparison chart for the three neighboring townships will be given to the voters. No increases in levies proposed. Board voted to propose payroll increase for Wilma Township based on Arna and New Dosey rates. Voters determine levies, but the board votes on payroll increases, with township input. Requests from OSAC, Pine County Historical Association and Seven County Senior Federation for continued contracts, $100 each. Request from Family Pathways to speak at annual meeting and to ask for a purchase of service agreement.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

EAGLE HEAD FIRE STATION: Senator Tony Lourey has a bill in Senate Committee to transfer title to the Eagle Head Fire Station to Wilma Township. They cannot give it to the volunteer fire department, but Wilma can lease it to the department for a small fee. The parcel includes the big tower, so there needs to be a cut-out of this piece of the land, or possibly an arrangement where Wilma leases the tower land to MnDot. MnDot suggests that the big pole barn be torn down as a falling-ice hazard, but this is not a condition of the transfer. There was a discussion about who is paying MnDot for leases, and whether Wilma would be taxed for the land and buildings.

Drafts in Town Hall: Gary said the windows were not shut and latched last fall, and now it’s too cold to completely close them and latch them. He said there are drafts and we need to be sure to secure them in the fall.

BOARD OF APPEAL AND EQUALIZATION: To appeal property tax assessments for 2018 taxes: Monday, April 10, 2017, 1:00 p.m.

Pine Co. Twp. Officers Assn. Meeting: Will be Saturday, March 25, 9 a.m. American. Legion, Hinckley. Glen said we should ask Gigi to get doughnuts, not just the cream pastries.

Spring Short Course: Will be Friday, April 7, Black Bear Casino in Carlton. Registration at 8 a.m., Sessions begin at 9. Register on site. Maybe we can carpool.

Dental Coverage: Gary said the insurance company told him they would pay for his procedure, but the dentist said they only paid $9. Paul will call them and check.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report. Claims and bills for March total $1,123.68, and she requests a transfer of. $1,300. Gary moved to approve the report and to transfer the funds; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

WILMA TOWNSHIP BOARD OF AUDIT AND SUPERVISORS’ MEETING, WEDNESDAY FEBRUARY 1, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF AUDIT: Gary and Glen reviewed and compared the Treasurer’s and the Clerk’s books. Gary moved to approve the books; Glen seconded. They signed the forms.

Paul read the record of the January board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up, twice lately, most recently today. There are some problems with the grader. He fixed the wing bracket but it broke again and he will have it welded. The blade needs cutting edges before road grading starts; he can have it done for less than $100. He asked if we could get an air compressor. The fire department has one, stored now at Eagle Head where it is not needed. Gary can get it and bring it over, or Mike.

OLD BUSINESS: Township Records: Mike said in December that he found a fire-proof safe at Sams. Mike absent; no update. Paul wants to put the records in as soon as we get the safe.

Pete Anderson Road Bridge: Mike Goetz had requested that the township repair the bridge at the two mile mark of the range-line road. We informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Mike Goetz did some bridge repairs and then got a letter from Daniel Lodge demanding that the bridge be removed. We have a letter in to Township Attorney Kent Sulem, asking if Goetz is in his rights as a citizen to repair the existing bridge over McDermott Creek since it is a public right-of-way and there was an existing bridge. No response yet.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners held a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Glen and Paul attended last Wednesday, January 25, at the courthouse. Glen gave a report. One thing that impressed him is that only 53% of money coming into the county is from employed people. The rest is Social Security and other entitlements. Also, that rural areas are not really losing people, except for college-age youths. Some areas are reclassified as urban, but have the same population. Many younger families and older people are moving into rural areas. There were sessions on the new Pine County Comprehensive Plan, including the proposals for county-wide zoning. Several townships with zoning say they are paying huge costs in legal fees from suing and being sued. If there were county-wide zoning, the county would enforce the ordinances. Glen said only three townships in Pine County have no zoning, Wilma, Fleming and Bruno. Pat said county-wide zoning can be a mess. One of the reasons they chose to move to Wilma is because we have no zoning. Discussion of the increase in county levies. Steve Chafee said one reason the county needs more money is they are not boarding out-of-county prisoners at the jail, since it is full of Pine County offenders due to the new sheriff and attorney arresting and prosecuting more crimes. There will be further hearings on the comprehensive plan and when they do draft a zoning ordinance.

March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017 and both filed. . Reminder that March Town Board Meeting changed to March 8, one week later. Paul will post this. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget distributed, and payroll comparison chart for the three neighboring townships. Wilma’s board is paid significantly less than either New Dosey or Arna. Glen moved to increase wages for 2017: Chairman, to $105/meeting; Supervisors $100/meeting. Clerk and Treasurer, $100/meeting; Special reports, $16/hour; Election Judges, $16/hour. General Labor, $16/hour; Grader Operator, $20/hour. These rates are still below New Dosey, who pays their chair and clerk $125/meeting and judging and reports at $20/hour. No increases in levies will be proposed for 2018. Payroll increases will be proposed to the citizens at the annual Town Meeting March 14th, but only the board can ultimately approve any payroll increases or changes at the Board of Reorganization.

Four groups are asking for support from the township, OSAC, Seven County Senior Federation, the Pine County History Museum, and a new one, Family Pathways. Gary said Pathways just had a telethon and raised a lot of money, plus the Wanderers gave them $300. Alden said we’d voted to budget $300 for all extra groups, and if we add more, it needs to come out of the $300.

Glen moved to keep our snowplowing rates the same for 2017 as last year. Gary seconded.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

ECRDC Meeting: Glen said that as a member of the of the East Central Regional Development Committee Business Loan Board he will help determine who gets revolving business loans. He has access to a lot of groups and businesses offering grants, and would like to take a grant-writing class. Pat said he’s taken several, and you have to know what you’re getting into. Glen would like to apply for grants to insulate and heat our hall so we can have indoor plumbing and for our outhouse to get heat and plumbing. Pat said the narrative is most important when you present a grant proposal. Pat is willing to work with Glen on applying for grants.

Lost River Road: Pat asked that the board allocate some funds to build up and repair the Lost River Road. He says the class 5 applied had a lot of clay and the clay is coming to the surface and making it very slippery. He asked if the town could put aggregate rock on the surface instead of class 5. We have never used aggregate rock except on the fire hall drive way and Gary said it’s difficult to grade, plus is is very expensive. Alden suggested putting screened sand down on the road and then class 5 over the sand. Glen urged Pat to attend the road inspection in May. It will be on line and we can call him.

Treasurer’s Report and Claims: Patrice gave he treasurer’s report. Total bills for January were $5,261.66, and she transferred $4,200. For February, they are$3,206.44 and because of some direct withdrawals, like for dental and the satellite, she transferred $3,400. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair____________________________

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JANUARY 4, 2017

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, WEDNESDAY JANUARY 4, 2017

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present, Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Ben Glocke.

Paul read the record of the December board meeting. Gary corrected the record to that no motion or vote was taken to change the March meeting from March 1 to March 8, but the issue was tabled. With this correction, Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up twice now, most recently yesterday. There are no problems with the grader.

OLD BUSINESS: Wilma Township WIFI: Report on WIFI Committee by Paul; Aerial lift was rented and Jack and Dave Shutt installed three of our parabolic antennas on December 9th. Our original plan for four antennas facing four directions on our 50′ pole did not work, after two antennas were put up on the pole and one didn’t work. So far only one person receives wifi that we know of, but Alden gets an intermittent signal inside his home. Glockes do not get anything. Alden gets a clear signal at his birdhouse pole, so he would like to put up a better pole and mount the fourth parabolic antenna facing west, so he and Glocke’s can get a signal. We did receive the full $1,640 balance, and we got $10,000 total, so all claims can be paid. Thank you card has been sent. Glen said 14 GB was used in December. He said that a true township WiFi system would have cost $40-60,000, and we did the best we could with $10,000. Patrice said she needs Jack Shutt’s social security or business tax number so she can send him a 1099.

Township Records: Mike found a fire-proof safe at Sams and will pick it up a week from Saturday. If he needs help unloading it, he will call. Paul wants to put the records in as soon as we get the safe.

Township Dental Coverage: Only Gary signed up. Glen said Toni was put on hold so long they gave up, and Patrice found out that she gets better coverage already. Patrice said it is more difficult for them to deduct our fees from the checking account since she still has to make up a claim. Paul said maybe since Gary is the only one signing up, maybe he can pay directly and get reimbursed by the town.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners are holding a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Wednesday, January 25, 6 p.m. In the Jury Assembly Room at the courthouse. (Same day as Wanderers). They request RSVP to Debbie Gray, 800-450-7463 ext. 1623. Mike questioned what benefits are we getting from these meetings and trainings. He asked why only three townships sent delegates to the annual conference. Glen said they don’t see the value, even though a $300 subsidy was offered. Paul said the county commissioners must feel that there is value for local government officials or they wouldn’t be holding this meeting at 6 in the evening. Gary said they get paid. Glen said all professionals have continuing education to perform their jobs the best possible, and we do learn important things at township trainings, meetings, and conferences. Mike moved to authorize Glen and Paul to attend the commissioners meeting, at the hourly rate, and if they car-pool, but with his objections on the record. Gary seconded. Passed.

March, 2017 Monthly Board Meeting: Glen said he can’t be here on March 1, and asked if we could postpone the March meeting to March 8. The Annual Town Meeting is March 13. Gary moved to move the meeting; Mike seconded; passed. Paul asked to be reminded so he can post and publish the change next year.

March Election and Annual Town Meeting: Patrice and Gary are up for re-election and goth Gary and Patrice filed. The election will be March 14, and Paul will need two more judges. Patrice is judging for New Dosey since she can’t here.

MAT Workers’ Compensation Report and premium: Audit for 2016 due by Jan. 31.

Minnesota Township Association Membership: Mike moved that we renew our membership in the MAT; Gary seconded. Passed.

ECRDC Meeting: Glen attended the meeting of the East Central Regional Development Commission (ECRDC) and was elected unanimously to the Revolving Loan Fund Board who determine who gets revolving business loans.

Duxbury Store Cigarette License: 2017 cigarette license due for renewal. $10. Glen moved to approve the license; Mike seconded. Gary abstained.

Treasurer’s Report and Claims: Because we are in a new fiscal year and Patrice hasn’t had time to close out her books for 2016, she said she cannot process payroll checks tonight, so can’t give a treasurer’s report. Glen moved that she do the payroll by Sunday and he and Paul can meet at her home Sunday afternoon and sign the checks. Mike moved that Patrice be authorized to

2016 Board of Audit: Mike moved to schedule the Board of Audit just before the February 1st board meeting. Glen seconded. Paul and Patrice need to meet to coordinate and cross-check books before the audit once he gets his December CTAS done and end of year processing completed.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:30 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair_____________________________