WILMA TOWNSHIP BOARD OF SUPERVISORS BOARD OF REORGANIZATION 3-25-12

WILMA TOWNSHIP BOARD OF SUPERVISORS BOARD OF REORGANIZATION 3-25-12

          The Board met at the Duxbury Store on Sunday, 3-25-2012 for the Board of Reorganization.  Chairman Glen Williamson called the meeting to order at 12:30 p.m.  Supervisors Gary Vink and Michael McCullen and Clerk Paul Raymond were present.

Paul swore Michael McCullen in as Supervisor for a three year term.  Paul had been sworn in by Clover Clerk Gigi Everett earlier.  Campaign certifications and filings were distributed.

Mike nominated Glen Williamson to serve as Chairman of the Board for 2012-2013. Garyseconded.  Glen elected.

The deadline for filing a resolution for the recertification of the precinct boundaries for Wilma Township as a result of the 2010 Census is before our April monthly meeting, so Glen made a motion that we adopt a resolution certifying that our precinct boundaries and polling place has not changed, and that this resolution should be reported to the County Auditor.

Garyseconded.  All board members signed the resolution.

Application forms for officer dental insurance coverage were distributed.  Paul said he may have mis-recorded the motion at the annual meeting.  Patrice said she thought they had voted to pay half.  Regardless, this decision is a board decision.  Paul will try to record future meetings. MAT had said that all officers and employees are eligible, even if their hours are variable. Glen moved that township coverage be limited to officers. Garyasked that his be tabled until the April Board Meeting.  Issue tabled.

Garymoved to adjourn the meeting.  Mike seconded.   Meeting adjourned at 12:50 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP BOARD OF REORGANIZATION AND MONTHLY BOARD OF SUPERVISORS, APRIL 6, 2011

WILMA TOWNSHIP BOARD OF REORGANIZATION AND MONTHLY BOARD OF SUPERVISORS, APRIL 6, 2011

The Board of Reorganization was called to order by the Deputy Clerk, Toni Williamson with the pledge of allegiance at 7:30pm. Toni then swore in the elected officials, Gary Vink as Supervisor and Patrice Winfield as Treasurer.

The clerk asked for nominations for Chairperson for the Board of Supervisors and after nomination and seconding, with no discussions, Glen Williamson was unanimously voted as Chairperson.

The Board voted to approve the Budget as set at the Annual Meeting on March 2, 2011.

 

The Reorganization meeting was adjourned at 7:45pm Chair Glen Williamson called the Board of Supervisors meeting to order.

Road Report by Gary Vink

Heller Road – March 25, 2011 snowplowing 15 minutes. Bill to New Dosey of $37.50

Water – Vink, Heller, Langstrom, Eagle Head and Mink roads. No action taken. Langstrom has a frozen culvert and he isn’t sure if it is a county matter or not.

Glen reported on the Pine County Township Officers Association meeting held on March 26, 2011. He was also re-elected as the Secretary/Treasurer. Bea Drilling received a plaque in appreciation for her husband Joe Drilling who passed away last year for his 32 years of service. Don Sherper spoke encouraging everyone to come to the district meetings. The Pine County Board of Commissioners will begin to have meetings later in the day for better participation. There was a question from mike asking if Essential Health was there. Glen responded no, but they will try to get them at a future meeting. Patrice gave an overview on budget issues, overtime, checking flooding, and hiring a vendor to upgrade road signs.

Glen, Patrice and Toni attended the Minnesota Association of Townships Spring Meeting on April 1, 2011 at Black Bear Casino. Glen asked if it is possible for more than one supervisor to attend these meetings to ensure all are well informed.

· Glen gave information on the upcoming required retro reflectivity unfunded mandate. He gave a sample of what we should model. We need to go out and check our signs. The must look the same with poles at standard sizes that look the same day or night. There was discussion and it was suggested that we call a special meeting. Mike asked if we have any escrow and Patrice replied no. It is to be discussed at the May meeting.

· There was conversation regarding the Fire Department and the relationship with the County and Township. The question was asked by Glen if it is independent, nonprofit joint powers. Mike said that it is and independent-nonprofit. Glen suggested we should get Joint Powers with Arna and New Dosey. There was an objection from Gary that this it is a fire department issue and should be taken up at the Fire Department meeting. Glen responded that if the Township is spending $4,500 we should know where it is going and who we are dealing with as we have no representative.

· Discussion then went to resolutions. Gary said we need to be sure to make them and they should be separate and not have to go through minutes. This was tabled until our Clerk Paul returns, which should be in time for the June meeting.

· Patrice mentioned that E&O (Errors and Omissions) will no longer be covered as a standalone policy. Toni will check the insurance policy to see if our E&O is a standalone or included in our main policy. Patrice went on to say that if it is not included through them that Country Financial says we can get E&O insurance through them.

· At the MAT meeting, they asked all townships to show good representation and/or support for the National convention.

Patrice brought up that the group life insurance is due. She asked if Toni (Deputy Clerk) should be included. There was discussion, a motion by Gary and second by Mike to add Toni to the insurance. Glen abstained from voting.

Toni mentioned that the ramp handrails need to be reinforced as they sag when you lean on them and if they break, someone could get injured. The Supervisors went outside to inspect the ramp handrails and upon return, Glen motion to get braces for handrails and to finish the handicap access necessities. It was seconded by Mike and motion was passed.

Glen mentioned that there had been a complaint about snowplow damaging property. He suggested that we should get an actual plow and not use the grader. He then posed the question if we want to consider getting out of the plow business. Mike said we need to think about what kind of truck. Patrice suggested a small truck for driveways and one for regular roads. Glen asked all to consider if this is something we should do. Mike will look into it.

Glen mentioned that Steve Alden on Fust Lane had called him with garbage questions and he was told him to call Mike McCullen, our representative on the garbage board.  Gary Vink informed the board that he’s now the representative on the garbage board and any questions about garbage should be directed to him.

Patrice copied and gave the minutes for the year 2011 to Eldon Schmedeke. Total cost with postage, ink, paper and time came to $47.56. Clerk will send bill.

PAYMENTS

Patrice Winfield $281.16 Miscellaneous Duties and Meetings

Glen Williamson Sr. $217.71 Miscellaneous Meetings and Duties

Toni Williamson $360.42 Meetings, Miscellaneous Duties and Bookwork

Frank Rehberger $ 50.95 Snow Plowing

Gary Vink $155.20 Meetings and Road Maintenance

Mark Pallow $161.34 Snow Plowing

Mike McCullen $ 25.48 Meeting

ECE $ 48.02 Electric

Pine City Courier $ 20.68 Notices

Federated $123.69 Heating Oil

Evergreen $ 35.00 Notices

Bruno Deep Rock $374.06 Batteries for Grader

Patrice Winfield $96.05 Office Supplies

Glen Williamson $145.00 Mileage and Short Courses

MN Benefit Association $197.00 Group Life

Aspire, Inc. $200.00 Web Site

Gary Vink $ 34.50 Plow/Road maintenance

Toni Williamson $ 80.00 Election and Sprint MAT Meeting

US Treasury $460.00 Medicare

TOTAL $3,070.00

Motioned by Mike and seconded by Gary to transfer necessary funds to pay bills.

Motioned by Mike to adjourn and seconded by Gary. Meeting adjourned at 9:30pm.

Toni Williamson
Deputy Clerk, Wilma Township

 

Board of Reorganization, April 6 and Board of Appeal, April 13

The Wilma Township Board of Reorganization will be held on Wednesday, April 6th 2010 at 7:30pm at the Wilma Town Hall next to the Duxbury Store. It will be immediately followed by the monthly Board of Supervisors meeting.

Unless posted, all future monthly Board of Supervisors meetings will be held on the first Wednesday of each month at 7:30pm at the Wilma Town Hall next to the Duxbury Store. In case of inclement weather, all meetings will be scheduled for the next week at the same time.

The Board of Appeal and Equalization for Wilma Township shall meet on Wednesday, April 13, 2011 at 10:00am at the Wilma Town Hall.

Any questions please call Toni Williamson at 320-245-5194 or email Clerk@wilmatownship.com