Category Archives: Board of Reorganization

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 3, 2019

Wilma Township Board of Supervisor – From left to right, Paul Raymond, Clerk; Gary Vink, Supervisor; Mike McCullen, Supervisor and Glen Williamson, Chair. Not in photo, but present, Patrice Winfield, Treasurer.

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute.

BOARD OF REORGANIZATION: Elected Supervisor Glen Williamson and Treasurer Patrice Winfield were sworn to a three year and two year term by Clerk Paul Raymond. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Mike moved that the wages and salaries for 2019 as voted and approved by the townspeople at the March 11th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $.58/mile. Gary seconded; passed.

Notice-posting: Glen moved to keep posting notices in the Pine County Courier, the Evergreen, and wilmatownship.com. Mike seconded.

Monthly Board Meetings: Glen moved that we meet the first Wednesday of each month at 7:30 p.m. in 2019/2020. Gary seconded. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At 2018’s annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Passed.

Snowplowing 2019/2020: Mike moved that we keep our private drive snowplowing rates for the 2019-2020 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

APRIL BOARD MEETING: Paul read the record of the March 6 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed Little Tamarack Lake Road because it gets blocked with snow. He will not plow driveways any more since they are so soft. He will start grading roads as when they dry out, maybe even this week. He had a flat tire on the grader and had to make two trips to Glen’s Tire in Mora to replace the broken valve stem. Deep Rock had to order a stem for the valve. Alden fixed the hydraulic hose.

Snowplowing/Branches: Two people have overhanging branches that interfere with the grader, Paul Raymond and Tom Ackerman. They will need to be trimmed before next years snow season. Paul will notify Ackermans.

Grader Hall Furnace: Even though the burners were replaced when Federated repaired the heater in the grader hall and unblocked the birds’ nests, the furnace stopped working again. Alden will call Federated, and he asked Mike to move the fire department brush rig so the furnace workers can access the furnace. Mike will.

Grader Hall Drain: Alden asked if the fire department can blow out the drain on the floor. Gary said last time they had to blow it out from the outside first and then from the inside. Mike said they will take care of it. Gary said we need to shovel out all the mud and sand so it doesn’t wash right back down the drain. Alden said he can get a better drain cover that doesn’t allow so much dirt and debris to get in.

Grader Hall Parking Lot/Driveway: Alden said he’d like to try crushed red-rock gravel to lay down in the driveway instead of the crushed rock we put down before. It is about half the cost. He said he needs to cut down the whole driveway 2 – 3”and shape it so it can drain and put a small ditch for drainage. Glen said we will inspect the success of the red-rock on McCullen Drive at the May road inspection and can decide if it will work on the parking lot and driveway.

OLD BUSINESS: Pine County Township Officers Mtg: Was Saturday, March 23 in Hinckley. Report by Paul given to board and it is posted on the Pine County Township Officers website.

DSL Internet: Patrice contacted CenturyLink to order a phone line to the town hall and that was installed. Today she was able to order DSL internet for the town hall which will be installed next week. We have to pay the business rate, which will total about $60 per month, half what we pay now. She will cancel the phone once the internet is hooked up, and she will cancel our Viasat account. Glen said the antenna going north stopped working, although it does have power. He wants to go up to see if the wire became unconnected and may need help from the fire department. Patrice said we should not repair it if it only reaches one township resident. Paul said the board already agreed to put up the antennas to reach whoever they reach, and after all that we paid, not to fix the wire doesn’t make sense. Until Alden got his own internet, he was able to use the township internet, as does the Duxbury Store. The modem costs $99 but they will give it to us for free. We have to sign a two-year contract.

State Election for Representative: The election for Jason Rarick’s house seat was held March 19. Patrice, Glen and Paul were judges. Nathan Nelson won, but not Wilma Township.

NEW BUSINESS: Board of Appeal/Equalization: For voters to appeal 2020 property tax assessments, Monday, April 8, 2019, 1 p.m. County Assessor Lorri L. Houtsma and Wilma Assessor Bob Brewster will attend. We need two supervisors, and both Gary and Glen are certified. Mike said he might not make it.

Spring MAT Short Course: Is Friday, April 5 at the DECC in Duluth. Glen will drive and pick up Paul and Patrice at 7 a.m. Gary said he can’t go.

Culverts: Land and Cabins has a new price list for culverts. Alden given the price list and Mike said he can order whatever he needs.

CTAS Backup: Paul’s CTAS program will not allow him to backup to a flash drive. He has tried three, including a brand new one. He has sent his error log to the State Auditor and their I.T. department is trying to figure it out, but if they can’t fix it Paul would like to use Patrice’s backup so he can load CTAS onto his laptop. Paul’s books are caught up and match Patrice’s. Glen moved that if Paul can’t get his program fixed, that he be allowed to use Patrices’s backup for his laptop. Mike seconded. Passed.

Mail Ballot Voting: Auditor Kelly Schroeder is suggesting that townships with polling places switch to mail-in ballots. This does not require a town meeting; the board can pass a resolution to switch Wilma from public voting to mail-ballot voting. We can’t do it only for some elections and not others, but Kelly had said that they are trying to have mail balloting for everyone if we ever have special primaries and elections like we did in March. Her letter and a sample resolution was given to the board. Advantages are lower costs, but Gary said the whole point of democracy is for us to publicly vote at a polling place. Mike agreed, that constitutionally we should have a central voting place. Glen said it brings the town together when everyone comes to the hall, and he got to make contact with a lot of citizens when he was judge on the 19th. Glen moved to table the matter; Mike seconded.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $4,084.93 and she requests a transfer of $4.000 from savings to checking. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Mike seconded. Meeting adjourned 8:40 p.m.

Report by Paul Raymond ___________________________________

Attest: GlenWilliamson, Chair_______________________________

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

WILMA TOWNSHIP BOARD OF REORGANIZATION AND SUPERVISORS’ MEETING, WEDNESDAY, APRIL 4, 2018

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the

Pledge of Allegiance. Also present Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF REORGANIZATION: Elected Supervisor Mike McCullen was sworn to a three year term by Clerk Paul Raymond, who had been sworn into office by Toni. Mike nominated Glen to serve as Chairman; Gary seconded. Passed. Mike moved that Gary be assistant Chair; Glen seconded; passed. Treasurer Patrice designated Northview as our bank of deposit. Mike moved that The Evergreen and Pine County Courier and the Town Hall and the township website be our notice-posting and publishing places. Glen moved that the wages and salaries for 2018 as voted and approved by the townspeople at the March 13th Annual Town Meeting be adopted. Chairman $105/meeting (over three hours, $22.50/hour); Supervisors, $100/meeting (over three hours additional $18.00/hour); Clerk and Treasurer $100/meeting. Special reports and paperwork $16/hour. Election judges $16/hour (including head judge). Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports; Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $100/half day. Mileage at Federal rate, now $54.5/mile. Mike seconded; passed. Township Donations: Requests from OSAC, Family Pathways, Pine County Historical Association and Seven County Senior Federation for continued contracts. At annual meeting, a total of $300 for all requests was approved by the voters for 10 years. Mike moved to give $75 apiece to each of them; Glen seconded. Gary no.

Snowplowing 2018/2019: Mike moved that we keep our private drive snowplowing rates for the 2018-2019 season the same as last year: $75; Drives over 700′, $100; 1,000′ to ½ mile: $175/season; over ½ mile, $350. Glen seconded; passed.

Paul read the record of the March 7 Board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden reported that he plowed one more snowfall, and he did driveways since it was over a foot of snow. He will not plow driveways any more since they are so soft he is digging them up and could get stuck. Dave Storvik wrote Glen to ask to be snowed after the last big storm; Glen explained that Alden had said he couldn’t do driveways because they were soft, but Alden did go out and plow out Storvik, but he also made a rut in the road. He will repair it when it dries out.

Potlatch Escrow: Alden said Potlatch is finished on the Mayfield Road and he inspected it while plowing and there is no damage as the road was frozen. He asked if he could tell them their $500 escrow will be returned. Gary said he thinks we have a policy to take administrative costs from the escrow and we should deduct something. Mike moved to add a $25 administrative fee to our hauling permit on township roads; Gary seconded. Passed. Paul will rewrite the notice and add an addendum to the ordinance and notify the DNR and county.. Mike moved to refund Potlatch’s escrow; Glen seconded; Gary no.

Wilma Arna Rangeline Road Agreement: Arna Township’s Board signed an addendum to our agreement for maintenance of the range-line roads Pete Anderson and Langstrom, which states that Wilma Township will do all snowplowing and regular blading and Arna Township will do all the road brushing, in all service years. Each town will bill the other town for half of their costs. 2018 is Arna’s year for repairs They will notify us when they schedule their road inspection so our road manager Alden can inspect the roads with them. They authorized us to spend only $3,000 on road repairs in 2017, but by then it was too late and we did not do any of the work, and 2018 is their year. Paul will find out when their road inspection is.

Road Construction and Maintenance Training: University of Minnesota is offering a training workshop on gravel road maintenance and construction. Glen said Alden should go and the town will pay the tuition plus his meeting pay and mileage. It is in Duluth on April 10 at the Radisson Hotel, 505 W. Superior Street, all day. Registration 8:30, workshops from 9 am to 4 pm, with lunch provided.

John Deere Grader Inspection: Alden said he would like to have a John Deere maintenance engineer come down and inspect our grader and go over the brakes and everything. Mike questioned if it would be cheaper to have the grader hauled up to them, especially if they have to raise it on a hoist; Alden will check. Glen said Alden can do what he thinks is best.

OLD BUSINESS: Public Payroll Records: The MAT Attorneys say we would be violating Data Privacy laws if we reveal net pay data.  “Do not put the actual names of township officers or employees on any report other than the CTAS gross pay report.”.  The MAT Attorneys said we can publish the gross payroll each month with names.  |Patrice will add that to the monthly report from now on.

Wilma Township Website: Mike said we wouldn’t have the payroll reporting issue if we didn’t have the internet and the website. Discussion on ending the website and no longer publishing meeting records or financial information. Pat said he’d be heartbroken if we removed the website and he knows many people who read it and rely on it to know what is happening. Mike also said he has people from the cities who read it and talk to him about issues. The consensus was to keep the website because ending it would cause a big problem and controversy. Glen said we are doing much better with taking care of township business efficiently; our meetings used to go until 10 pm or later.

Lost River Road Postal Service: Postal Service will not deliver packages to Pat Story’s door. They won’t deliver to a mailbox at this home; he had to put a box on the Markville Road. They have the same policy on River Cabin Road. The reason given is that Lost River Road is too narrow for two vehicles to safely pass. Glen drove down Lost River Road to check it and also the Fleming Logging Road, and all the mailboxes were on the main road. Crooked Lake and Sand Creek Roads were the same. Glen said the board sympathizes with Pat but doesn’t think the Post Office will change, and the width of the road is not a factor. Pat said he and some neighbors may make an appeal and he talked with Rick Nolan’s representative, Rick Olstein.

Board of Appeal/Equalization: For voters to appeal 2019 property tax assessments, Monday, April 9, 2018, 1 p.m. Glen’s certification has expired but Gary is certified and we only need one Supervisor to be certified.

Pine County Township Officers Mtg: Was Saturday, March 24, 2018, in Hinckley. Four board members were in attendance, Glen, Patrice, Gary and Paul. Paul gave a detailed report on the speakers: Commissioner Steve Hallan; Sheriff Jeff Nelson; Assessor Kelly Schroeder; ECRDC Rep. Jordan Zeller; Brett Grundemeier of the DNR; Rick Olstein from Rick Nolan’s office; District 7 MAT Director; Mike Roupe of Couri/Roupe Law Firm and Representative Jason Rarik. Paul was re-elected to the Board, so Wilma has two people on the Board with Glen as Secretary-Treasurer. NEW BUSINESS: Spring Short Course: At the DECC in Duluth on April 6, two days after our April Board Meeting. Glen, Toni, Paul and Gary will attend. Glen will drive for all of us, leaving at 7 a.m.

Culverts: Land and Cabins has a new price list for culverts.

County-wide Zoning: The Board of Commissioners met on March 16 and according to Kelly Schroeder, she was asked to draft a County Zoning Ordinance which has a “Opt-In feature” – in that it is only valid in a township if the township board chooses for it to be valid.  And if a township does opt-in they also have the opportunity to opt back out.

Treasurer’s Report and Claims: Patrice gave the treasurer’s report which will be posted on the website. Total bills for March are $3,277.99 plus $150 for debits, and she requests a transfer of $3,400 from savings to checking. Gary moved to approve; Glen seconded. 

040418WilmaTownshipTreasurersReport

Gary moved to adjourn; Mike seconded. Meeting adjourned 9:00 p.m.

Report by Paul Raymond, Attest: Glen Williamson, Chair_____________________

WILMA TOWNSHIP BOARD OF REORGANIZATION, MARCH 20, 2017

WILMA TOWNSHIP BOARD OF REORGANIZATION,  MARCH 20, 2017

          Chairman Glen Williamson called the meeting to order with the Pledge at 12 noon at the Duxbury Store.  Also present were Supervisors Mike McCullen and Gary Vink and Clerk Paul Raymond.

Gary was sworn in as re-elected Supervisor, and signed the oath of office, the campaign financial report certification of filing, and was given his certificate of Election.  Patrice was sworn in at home after the meeting.  The Board signed the roster of officials for the MAT.

Mike nominated Glen to serve as Chairman; Gary seconded.  Passed.  Mike moved that Gary be assistant Chair; Glen seconded; passed.

Glen moved that the wages and salaries for 2017 as voted and approved by the townspeople at the March 14th Annual Town Meeting be adopted. The approved salary changes were:  Chairman $105/meeting (over three hours, $22.50/hour);  Supervisors,  $100/meeting (over three hours additional $18.00/hour);  Clerk and Treasurer $100/meeting. Special reports and paperwork  $16/hour.  Election judges $16/hour (including head judge).  Grader Operator $25/hour for grading and plowing; $20 hour for inspections and reports;  Assistant Grader Operator, $20; General labor $16/hour; Major mechanical work, $30/hour; Mechanic Assistant, $16/hour; Annual Meeting Moderator, $75/meeting; Out of town meetings, $150/full day; $75/half day. Mileage at Federal rate, now $53.5/mile.  Mike seconded; passed.

Mike moved that we keep our private drive snowplowing rates for the 2017-2018 season the same as last year:  $75; Drives over 700′, $100;  1,000′ to ½ mile: $175/season; over ½ mile, $350.  Glen seconded; passed.

Gary moved that we post meeting notices in the Pine County Courier, The Evergreen, the Wilmatownship.com website and at the Town Hall.  Mike seconded; passed. Paul said if Gary put a bulletin board outside of the store he would post there.

Mike moved that we retain Northview Bank in Sandstone as our bank of deposit; Gary seconded; passed.   Mike moved that we continue our monthly meeting schedule as the first Wednesday of every month at 7:30 p.m.  Gary seconded.

Mike said he has been contacted by two people who question why Gary does road inspections and tree-cutting or removing trees across the road, or monitors logging activity to make sure we get an escrow payment if Alden is the Road Manager. Gary said he does much less of this now that Alden is Road Manager.  Glen said Gary does a good service for the town, especially with loggers. Mike suggested that Gary keep this in mind, and be sure Alden is aware of any work he does regarding roads so they’re on the same page.  Mike said Gary is Duxbury’s informal Sheriff.

The voters had voted that Wilma Township continue our total donation to civic organizations that benefit our town to $300, but to split it four ways: OSAC, Pine County Historical Museum, Seven County Senior Federation, and Family Pathways.  Discussion. Mike moved that we keep the $300 donation, but not give any to Family Pathways but split it 3 ways.  Glen Seconded.  Gary voted nay.  Passed.

The Board discussed appointing a new Deputy Treasurer if Jenn moves and is no longer available.  Glen said Patrice chooses and trains who she wants, but the Board has to appoint the person.  Mike asked if in the future Patrice were unable to fulfill her duties or if she should resign, would Paul consider serving as both Clerk and Treasurer?  Paul said that is extremely remote possibility, but if we could not find a replacement, he would do it. It would make our meetings differently run and checks would be one month late.

Glen moved that the board pay the Duxbury Store $25 for heating and hosting the meeting, plus the cost of pop for the board.

Alden came in and asked if he could buy a hydraulic pump for the grader.  Glen moved that Alden be allowed to spend up to $500 at his discretion for anything that comes up relating to our roads or grader.  Mike seconded; passed.

Mike moved to adjourn; Gary seconded.  Meeting adjourned at 1:10 p.m.

______________________

Paul Raymond, Clerk

_______________________

Glen Williamson, Chair