Category Archives: Board of Audit

Board of Audit for the Township of Wilma, Pine County, Minnesota



Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present Supervisor Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, Grader Operator Alden Shute, and Pat Story.

BOARD OF AUDIT: Gary and Glen reviewed and compared the Treasurer’s and the Clerk’s books. Gary moved to approve the books; Glen seconded. They signed the forms.

Paul read the record of the January board meeting. Gary moved to approve; Mike seconded.

ROAD REPORT: Alden said he plowed all roads and private drives who signed up, twice lately, most recently today. There are some problems with the grader. He fixed the wing bracket but it broke again and he will have it welded. The blade needs cutting edges before road grading starts; he can have it done for less than $100. He asked if we could get an air compressor. The fire department has one, stored now at Eagle Head where it is not needed. Gary can get it and bring it over, or Mike.

OLD BUSINESS: Township Records: Mike said in December that he found a fire-proof safe at Sams. Mike absent; no update. Paul wants to put the records in as soon as we get the safe.

Pete Anderson Road Bridge: Mike Goetz had requested that the township repair the bridge at the two mile mark of the range-line road. We informed him that both Arna and Wilma only claim 1¾ miles of the road, and the remaining ¼ mile is still public right-of-way since neither town vacated that part, but we will not maintain it. Mike Goetz did some bridge repairs and then got a letter from Daniel Lodge demanding that the bridge be removed. We have a letter in to Township Attorney Kent Sulem, asking if Goetz is in his rights as a citizen to repair the existing bridge over McDermott Creek since it is a public right-of-way and there was an existing bridge. No response yet.

NEW BUSINESS: Pine County Board of Commissioners Special Local Government Meeting: The Commissioners held a special meeting for township officers on the rural narrative, ramifications of the Office of Economic Development & Pine County, and recent initiatives, and updates on local initiatives. Glen and Paul attended last Wednesday, January 25, at the courthouse. Glen gave a report. One thing that impressed him is that only 53% of money coming into the county is from employed people. The rest is Social Security and other entitlements. Also, that rural areas are not really losing people, except for college-age youths. Some areas are reclassified as urban, but have the same population. Many younger families and older people are moving into rural areas. There were sessions on the new Pine County Comprehensive Plan, including the proposals for county-wide zoning. Several townships with zoning say they are paying huge costs in legal fees from suing and being sued. If there were county-wide zoning, the county would enforce the ordinances. Glen said only three townships in Pine County have no zoning, Wilma, Fleming and Bruno. Pat said county-wide zoning can be a mess. One of the reasons they chose to move to Wilma is because we have no zoning. Discussion of the increase in county levies. Steve Chafee said one reason the county needs more money is they are not boarding out-of-county prisoners at the jail, since it is full of Pine County offenders due to the new sheriff and attorney arresting and prosecuting more crimes. There will be further hearings on the comprehensive plan and when they do draft a zoning ordinance.

March Township Election: Gary and Patrice are up for re-election, Tuesday, March 14, 2017 and both filed. . Reminder that March Town Board Meeting changed to March 8, one week later. Paul will post this. Paul, Toni and Jeff or Jeanne GrandPre will judge. Patrice is judging at New Dosey.

Annual Meeting Levies Budget and Agenda: Proposed budget distributed, and payroll comparison chart for the three neighboring townships. Wilma’s board is paid significantly less than either New Dosey or Arna. Glen moved to increase wages for 2017: Chairman, to $105/meeting; Supervisors $100/meeting. Clerk and Treasurer, $100/meeting; Special reports, $16/hour; Election Judges, $16/hour. General Labor, $16/hour; Grader Operator, $20/hour. These rates are still below New Dosey, who pays their chair and clerk $125/meeting and judging and reports at $20/hour. No increases in levies will be proposed for 2018. Payroll increases will be proposed to the citizens at the annual Town Meeting March 14th, but only the board can ultimately approve any payroll increases or changes at the Board of Reorganization.

Four groups are asking for support from the township, OSAC, Seven County Senior Federation, the Pine County History Museum, and a new one, Family Pathways. Gary said Pathways just had a telethon and raised a lot of money, plus the Wanderers gave them $300. Alden said we’d voted to budget $300 for all extra groups, and if we add more, it needs to come out of the $300.

Glen moved to keep our snowplowing rates the same for 2017 as last year. Gary seconded.

Gary said the Tri-townhip Disposal District wants to increase annual rates from $30 to $36, where it used to be. Gary said they want feedback from the citizens at the Annual Meeting.

ECRDC Meeting: Glen said that as a member of the of the East Central Regional Development Committee Business Loan Board he will help determine who gets revolving business loans. He has access to a lot of groups and businesses offering grants, and would like to take a grant-writing class. Pat said he’s taken several, and you have to know what you’re getting into. Glen would like to apply for grants to insulate and heat our hall so we can have indoor plumbing and for our outhouse to get heat and plumbing. Pat said the narrative is most important when you present a grant proposal. Pat is willing to work with Glen on applying for grants.

Lost River Road: Pat asked that the board allocate some funds to build up and repair the Lost River Road. He says the class 5 applied had a lot of clay and the clay is coming to the surface and making it very slippery. He asked if the town could put aggregate rock on the surface instead of class 5. We have never used aggregate rock except on the fire hall drive way and Gary said it’s difficult to grade, plus is is very expensive. Alden suggested putting screened sand down on the road and then class 5 over the sand. Glen urged Pat to attend the road inspection in May. It will be on line and we can call him.

Treasurer’s Report and Claims: Patrice gave he treasurer’s report. Total bills for January were $5,261.66, and she transferred $4,200. For February, they are$3,206.44 and because of some direct withdrawals, like for dental and the satellite, she transferred $3,400. Gary moved to approve; Glen seconded.

Gary moved to adjourn; Glen seconded. Meeting adjourned 9:15 p.m.

Paul Raymond, Clerk _____________________________

Attested to by Glen Williamson, Chair____________________________


NOTICE WILMA TOWNSHIP:   Due to insufficient time for Wilma taxpayers to appeal their 2016 property evaluations, they may appeal at Sandstone City Hall on Tuesday, April 14, from 2 to 4 p.m., or at the Pine Co. Courthouse on April 15thfrom 2 to 4 p.m.  Wilma’s Board of Appeal held on April 6th has been continued to Wednesday, April 22, 2015 at 12 noon by conference call of the Supervisors and Assessors to vote on any appeals.  Parties wishing to be part of this conference call notify Clerk Paul Raymond 320-245-2579.

Town of Wilma Boardof Equalization and Review, April 25, 2012

Town of Wilma Boardof Equalization and Review, April 25, 2012

           The Board of Supervisors met for the annual Board of Equalization and Review at 10 a.m. Wednesday, April 25, 2012.  Chairman Glen Williamson called the meeting to order with the Pledge of Allegiance.  Supervisors Gary Vink and Michael McCullen, County Assessor Troy Stewart, Assessor Jenny Mansavage, andWilmaTownship’s Assessor Robert Brewster, Clerk Paul Raymond, and Eldon and Marjorie Schmedeke were present.

          Mike moved that the minutes of last year’s Board of Review be  waived; Gary seconded.

          Eldon and Marjorie Schmedeke had several parcels that they wished to have reviewed:   R32:0108, 0104, 0122, 0102, and 0103.

Eldon first thanked the county and Wilma assessors for reducing the property valuations inWilmaTownship; he said he’d been paying too much in taxes.  Because of very wealthy Twin Cities’ people purchasing land near Eldon’s, the county bases values on these top-dollar sales, and regular taxpayers end up paying the bill.

R32:0108:  OnPete Anderson Road, second 40 in.  Both he and the owner of the first 40 have swampland.  The assessor has Eldon’s swamp at 14 acres, and the first 40 at 23 acres, but Eldon believes they are almost identical.  The first 40 is assessed at $31,100 while Eldon’s is valued at $40,600.    The assessor said the corner 40 borders two roads.

32:0104 and 32:0112 are appraised as having access.  Eldon said there is no road access, and if they were sold they would be landlocked.

32:0106: Has half-access.  Rivers run through 106,112 and 104.

32:0102 and 0103:  Eldon said this is valued as high ground, while it is the flats and unbuildable.  He said the appraisers only see it from the sky, not from the ground.  Troy Stewart said high ground is valued at $1,225/acre, and waste at $300.

Michael McCullen, Parcel 32:0152:  Mike’s value has gone down from $187,000 to $156,300.  But he knows of a cabin on Co. Road 30 near Sandstone, built of similar logs but much larger, with an additional house, a huge pole barn and a big pond. The county appraised it at $181,000, and earlier appraised at $221,000, but it sold in January for $156,000, after years of being on the market.  Mike has 27 acres, while the other property has 5, but Mike thinks they also have Sandstone city water and sewer.  Mike asked if he got an independent appraisal, would the County Assessor take that into consideration. Troy said yes, but the county’s appraisals are always a year behind, based on Oct. 1 to Sept. 30 of the previous year, just as our levies don’t take effect until the next fiscal year.  Everyone is treated equally, but may not equal a current appraisal. The assessor’s records show that the Sandstone property is not inSandstoneCity, and is 2.5 acres.  Because Mike is a Supervisor, his case can not be decided by the Wilma Board, but Mike said he wanted it on the record that his property is over-priced, based on nearby sales.  Mike can appeal to the county, but Bob Brewster does not attend County Assessor Boards of Review.

Bill Corniea, Twin Creeks Campground, letter to the board, Parcel 32:8900.  When the trailer was inspected, it did not have a current license tab, so was valued as a permanent trailer at $6,000.  He has purchased tabs and is current, and asked the appraisal to be reversed.


Eldon Schmedeke:  R32:0108: Troy recommended and Mike moved and Gary seconded to add 3 more acres of swamp, which would lower the value to from $40,600 to $37,800.  Passed.

R32:0104:  Assessor recommended and Mike moved and Gary seconded to remove access.  Value lowered from $41,900 to $36,600.

32:0112: Troyat first recommended no change, but this is also no-access, so agreed to change. Gary moved and Mike seconded to remove site-access, reducing it from $40,400 to $35,100, $5,300.   Passed.

32:0106: Troy recommends, Gary moved, Mike seconded to change to no access, change from $41,900 to $36,600. Total reduction of 104, 106, and 112, $5,300 per parcel, total $15,900.

32:0102 and 0103, side-by-side 80 acres. Troy recommended and Mike moved that Eldon walk out this land with Bob Brewster to see how many acres are high ground.  If Bob recommends a change, Eldon can appeal at the county.

Bill Corniea:  Mike moved andGary seconded to accept his new tags and remove the appraisal.  Passed.

Mike McCullen:  Glen moved andGary seconded to have Bob inspect Mike’s house to report to the county, but because of Mike being on the board to vote no change.  Mike can then appeal at the county level.  Bob agreed to stop by Mikes’ after the Board of Review.

The Board thanked the Assessors Troy Stewart, Jenny Mansavage and Bob Brewster for coming out to the township.  Mike moved to adjourn;Garyseconded.  Meeting adjourned at 11:30.

Paul Raymond, Clerk



          Chairman Glen Williamson called the Board of Audit to order at 7:30 p.m.  with the Pledge of Allegiance.  Also present were Supervisors Mike McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Road Manager Mark Pallow.

The Supervisors audited and compared the Clerk’s and Treasurer’s financial records for 2011, and the Cost Control Summaries.  Patrice said that starting in 2012, she will return the CD Investments to the Road and Bridge fund because listing them separately messed up the accounting.  Mike moved to approve both sets of records. Garyseconded.  Approved.

Glen moved to adjourn the Board of Audit and begin the regular Supervisors’ Meeting.  Mike seconded.  Passed.

Paul read the record of January’s board meeting. Garysaid theRochestersurveyor was not digging on thePete Anderson Roadwhen Mark stopped him, but on the County Road 24.  Mark prevented him from digging on our road without paying an escrow deposit. With this change,Garymoved to approve the record; Mike seconded.

Mike asked about the pressure check on the propane tank; he’s never heard of that.  He said the heat was left on in the town hall from the time of the January meeting until the Fire Chiefs’ Meeting, and that may have drained the tank.  It was already 65 degrees inside when he went to turn on the heat.  We need to ensure that the heat is turned off after meetings.

OLD BUSINESS:  FEMA Payments:  Bill Hirte, State Public Assistance Officer gave Paul an update on our payouts.  The storms in 2011 were numbered, and they’re working on #DR1982, the first storm, and will be sending out forms in three weeks.  The next storm was the Hennepin Co. tornado, and then our July1 wind storm, #DR4009.  Forms and reports for that will be sent out in 4 – 6 weeks, so it may be two months before we get paid.

Pine Co. Land, Planning, & Zoning Survey:  Kurt Schneider, the Land & Zoning Administrator, sent out a survey to all the townships asking about their current zoning ordinances, and asking if they would be interested in the county adopting a county-wide ordinance which towns could adopt or opt out of.  Steve Chaffee, our Commissioner, spoke at the Pine Co. Wanderer’s meeting last week and said the problem with many of the township zoning ordinances is enforcement; they don’t have enforcement capabilities, and the county could help with that.  Bob Brewster had given us a copy ofArnaTownship’s Comprehensive Plan, and Paul downloaded the guidelines from Mn. Assn. of Townships for towns who are considering adopting a zoning ordinance.  Glen said we should at a minimum have some kind of reporting mechanism so we know if people are building homes or outbuildings in our township, such as a simple $10 building requirement or registration, so we could inform our assessor of new construction.   Mike asked how we could enforce it?   We would have to post signs at our township boarders.  Mark said he is pretty much aware of any new construction from his duties as road manager, inspecting and grading the roads.  Patrice said she had to get a county building permit to build her home. Gary said that was because she is on the river.  Mike said our current policy is working well so far.  The board reviewed and answered the survey questions and Paul will submit it to Kurt Schneider.  The County septic ordinance will have to be updated by 2014 per the Mn. Pollution Control Agency, and township septic ordinances will need to conform by 2015.  Gail Kespohl wrote our ordinance and she will submit a revision by 2015.  We answered that we are happy with our own ordinance and inspector and do not want the county to handle it.  Glen said we need to stay on top of this zoning ordinance because they may try to pass it.  Look what happened to the junkyard ordinance:  By citizens staying on top of it, the County tried and failed to pass it twice.

Seven County Senior Federation Donation:  They want us to sign a contract with them for services, and for a donation of $300 or so.  Paul spoke to both Fran Levings and Cheryl Wickham about New Dosey’s and Arna’s donations.  Fran said they used to give $300 to both 7 County and to Family Pathways, but that this year they are experiencing a budget crunch and will likely give less.  Cheryl said Markville has given $240 a year before, but they are also hurting financially with the July 1 cleanup.  Patrice gave an overview of all the services the 7 County Federation provides, such as help applying for Medicare and for supplemental insurance for poor applicants.  She will bring information to the March Annual Meeting.  Glen suggested that we propose a $100 donation at the meeting.

Citizen Recognition Plaque:  Glen said he’s been shot down on this before, but he wants to bring up again the town having a plaque with the names of citizens who have given a lot to our township.  Ron McCullen’s recent death has rekindled the idea of acknowledging and recognizing all that past citizens have done.  We could propose one person a year, and add their names to an honor roll plaque, and give a smaller plaque to the families.  It could be limited to those who have passed on. Paul said New Dosey has a plaque with about 20 or so names, and we could nominate several to start.  So many people have served on the board and fire department and contributed to Duxbury Days and other township activities and projects.   Mike and Gary said this could be divisive and dredge up old controversies, if some are recognized and some aren’t. This can also be added to the agenda for the Annual Meeting March 13.

MAT Dental Insurance:  Paul brought the application forms and the plans offered:  Plus, Select, and Choice.  The main difference is the Plus Plan pays 50% of basic care like fillings and extractions and the other two pay 80%.  The Choice plan pays 100% for preventive cleaning, x-rays and exams, while the other two pay 80%.  The monthly cost for officers and employees is Plus: $26.25; Select: $29.25; and Choice:  $32.61.  There is a 1-year waiting period for major work and orthodontics.  The cost for a spouse doubles that.  All of the officers and employees present are interested in getting this insurance. Paul will find out from MAT how many townships pay their officers’/employees’ premiums, or part of them.  This is something that will be added to the Annual Meeting Agenda. We may propose that the town pay the employee premiums and the officers pay for any spouses or dependents, or that the town pay half of whatever the total premiums would be.  We would all have to be under the same plan. Gary moved and Mike seconded that we propose the Choice plan for all officers and employees.

NEW BUSINESS:  Proposed 2013 Budget:  The board reviewed a proposal for the Annual Meeting for 2013 levies and wages.  The only change from 2012 is the Building Fund.  Last year, the town voted to reduce the fund from $1,200 to $600.  Paul said that if we hope to build an addition to the hall that can be heated with a real kitchen and bathrooms, we should return it to the 2011 level.  The State requires that our Road and Bridge Levy be set at least to .04835% of the taxable market value of our town, to qualify for gas tax refund.  Wilma has a total 2011 Payable Certified Taxable Market Value of $30,013.300.00, so our Road and Bridge Levy has to be a minimum of $14,511.  We set ours at $16,000 last year, and are proposing the same for 2013.  All wages and snowplowing, etc., were left same as 2012.  The voters decide the levies, and we can include the Town Hall addition in the Annual Meeting Agenda.

Township Laptop:  Our computer has been giving trouble, refusing to shut down or boot up, freezing, etc.  Patrice ran the System Care program, but it still costs down time.  Glen said we can get a new laptop for a very low cost, $300 – $400, and we could clean ours up and sell it on Craigslist.  It has only been used for accounting.  No decision or proposal was made.

Tri-State Loggers: Gary said that Tri-State Logging is planning to start work on theDuncan Road.  He said in the past we had instructed the DNR to inform any loggers who get logging permits in our township that they are required to post a $500 escrow bond before they start any work.    The Board instructed Paul to write to the DNR and remind them of this requirement.

Deputy Treasurer:  Patrice requested that her sister Jenn be allowed to sit in on our next board meeting to review all the accounting and check-writing procedures, in case she needs to fill in for Patrice at a meeting.  This is paid at the bookkeeping rate, plus mileage.  Glen said she should probably get a refresher 3 times a year; Patrice said she believes it should be quarterly.  Mike moved that Jenn attend the March regular meeting for training. Gary seconded.  Passed.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Patrice Winfield (expenses)                        $           25.40

Paul Raymond (expenses)                                       10.00

Dennis Schlomke (culvert)                                   200.00

ECE                                                                        50.97

Pine Co. Courier                                                     16.92

Robert Brewster (2012 Assessments)                           1,518.00

Glen Williamson                                                     33.85

Patrice Winfield                                                    238.70

Paul Raymond                                                     194.36

Frank Rehberger                                                  195.31

Gary Vink                                                            157.57

Mike McCullen                                                        33.97

Mark Pallow                                                        110.39 

Total Bills            $       2,785.44

Garymoved to approve the Treasurer’s Report and to pay all the bills, and to transfer $2,700.00 from savings to checking. Mike seconded.  Approved. Garymoved to adjourn the meeting; Glen seconded.  Meeting adjourned at 9:15 p.m.

Paul Raymond, Clerk



Meeting called to order at 7:30pm by Chairman Glen Williamson followed by the Pledge of Allegiance. In attendance were Supervisor Mike McCullen, Supervisor Gary Vink, Chairperson Glen Williamson, Treasurer Patrice Winfield, and Clerk Toni Williamson. In the audience was Mark Pallow.

Old Business:

Gary got the grader batteries and according to Mark they did not work. Not cold cranking.

Glen heard from Ryberg regarding gravel pile and requested that Ryberg send his response in writing. We have not heard from him as of the meeting. According to Gary he stated that he took the sand and said “I should have asked permission”. Glen stated that the issue was addressed to him in writing and his response should be in writing. Gary will go through books on what was used, but Ryberg did not say how much was taken.

A question was posed by Mike if Mark will still be our main grader. Mark responded that he would.

Supervisors read misc. mail. There was some discussion on request for any claims, there were none. The Seven County Sr. Assoc. wrote asking for donations. There was discussion, but no motion to donate.

Clerk requested funds to purchase stamps for mailings. It was approved by the board.


End of year report by Treasurer and Clerk was reviewed and approved by Supervisors.

The proposed 2012 budget was handed out by the Clerk.

There were questions regarding a pay raise for Election Judges. Question was held and after later discussion, it was decided to keep the rate the same. There was discussion also on the Levy and per Patrice it came to $15,440. It was changed to $16,000.

Building Fund: It was suggested by Mike to keep the amount the same as there is leaking etc. in the Hall.

Fire Fund: Mike suggested we raise it as there is no incentive. It was raised to $4,500 to keep youth interested.

Park Fund: After discussion, it was decided to keep it at $500.

General Fund: No changes.

Mike motioned to leave all other wages the same and accept the others that had changes. It was seconded by Gary, motion passed.

Glen has info on short courses, it was tabled until the next meeting.

Road Report by Gary :

Heller Rd road work done on Jan 15, 2011, Bill was sent to New Dosey Clerk. Gary mentioned that on February 2nd, they only plowed driveways.

Mark spoke with Randy Buerman to do electric garage opener, weather stripping and misc. work. Bid was $1,160. There was discussion that the current doors are hard to open. It was mentioned by Glen that this will wipe out the fund, but that it was reasonable. Gary mentioned it would have to be done at some time. Mike mentioned that the dripping is bad. There is damage from a tornado several years ago. Weather stripping should also be done on all sides and it was noted to have the bid broken down and to get a second bid. Randy can have it done in two weeks.

Glen asked Mark how the plowing/Grader training was going with Frank Rehberger. Mark said that the training is going good and he handled the equipment very well. Mark asked if he was comfortable to have him do it alone if he was not available. Mark said yes and it was suggested that we give him a list of addresses to plow.

Glen gave condolences to Mark Pallow on the passing of his sister.


Mark Pallow Grading and General Labor $509.49

Mike McCullen Supervisor, ½ Day Meeting $76.90

Toni Williamson Meeting, General Bookwork, ½ Day Meeting $177.37

Frank Rehberger Grading and General Labor $155.68

Glen Williamson Chairperson, General Labor, ½ Day Meeting $38.69

Patrice Winfield General Bookwork, ½ Day Meeting, Monthly Meeting $165.11

Gary Vink General Labor, ½ day Meeting $76.43

Pine County Courier Notice $22.56

ECE Electrical Service $52.88

Toni Williamson Postage Stamps $44.00

Bob Brewster Special Assessment $1,518.00

Evergreen Notice $28.00

TOTAL $1,704.13

Motion made seconded and passed to transfer $1,700.00 to pay bills.

Mike motioned for adjournment seconded by Gary and passed. Meeting adjourned at 9:00pm.

Toni Williamson
Deputy Clerk, Wilma Township
Phone: 320-245-5194



Clerk Paul Raymond called the meeting to order with the Pledge of Allegiance at 8:15 p.m. following the election and Board of Canvass.

Citizens present were Glen and Toni Williamson, Eldon Schmedeke, Bruce and Donna Filler, Gary Vink, Patrice Winfield, Barb Smith, and Paul Raymond.

The floor was opened for nominations for moderator of the annual meeting.   Gary nominated Glen; Patrice seconded.   There were no other nominations, and Glen was elected and took the gavel.

Glen asked for a reading of the record of last years’ annual meeting.  Gary moved to approve the record; Patrice seconded.  Passed.

Election results: Glen reported the results of the election of board members earlier in the day: Glenford Williamson, Sr., was reelected Supervisor; Paul Raymond was reelected Clerk.

TREASURER’S FINANCIAL REPORT:  Paul presented the Financial Reports as prepared by Treasurer Patrice Winfield.  Gary moved to approve the report and to waive the reading of all checks. Barb seconded.  Passed.

ROAD REPORT:   Township Supervisor Gary Vink gave the Road Report for 2009:   The Schmedeke Lane Controversy has been resolved by the Pine County Board of Commissioners at their meeting on February 16th.  Eldon will be able to purchase two 40 acre x 132’ parcels of land from the county to extend Schmedeke Lane; Bruce Greenley will be able to purchase the land between his land and the Schmedeke Lane right-of-way, and Bob Jensen will be able to do a land trade with the County for some land north of his land.  Eldon said he had to accept the Board’s decision, although he says the survey is not right and everyone knows it.

These roads received gravel in 2009:  North Duncan Road, north of Thiry’s hill, 12 yards by truck (because of the condition of the road, gravel trucks couldn’t reach here) and then another 14 loads, 196 yards, by Hopkins Gravel south of Hirty’s.  The South Duncan Road got 5 loads, 70 yards.  T&T paid for these damages, total $720.

Pete Anderson/Langstrom Roads: One load was put down at the end of both roads, as per our agreement with Arna Township.

McCullen Drive: Three loads; 42 yards.  Vink Road: 6 loads 84 yards.    Hopkins hauled a total of 420 yards at $4.30/yard.

Escrow Account: We continue to notify loggers and haulers about our escrow bonding requirement to haul on township roads, so we do not get stuck with damaged roads without any recourse when the loggers leave.  We have received good cooperation from the DNR land dept. and from loggers and haulers.  T&T Logging paid escrow payments for our Mink Farm and Short Roads, and have apparently completed their logging and hauling activities for this year.

Crooked Lake/Eagle Head Road:  Danforth Township replaced a culvert on the Eagle Head Road and put down gravel on Crooked Lake Road.  They are responsible for all road work and repairs on our west town-line roads, and they bill us half.

LEVIES FOR 2011:   As the discussion and vote on our 2011 levies began, Eldon asked why the board is recommending so much in levies when we have large balances in these funds.   He said our taxes are too high and if we’re not spending money on our roads, why are we continuing to tax ourselves?  The proposed Road and Bridge levy for 2011 is $15,000.   As per state law and the County Auditor, our Road and Bridge fund must be at least .04835% of the taxable market value of our township.   Wilma’s taxable value totals $29 million; Patrice said this means we have to levy at least $14, 021.50, so our proposal is about where it needs to be.  Gary moved that since we have this minimum, that we leave the Road and Bridge Fund at $15,000 for 2011; Barb seconded.

Park Fund: Donna said she is disappointed that the Park Fund levy is set at zero; she would like to see it grow in case future generations wish to do something with our park.  Barb asked where this park is; it is the 40 acres directly west of the DNR Headquarters between the schoolhouse and the road on the west side.  Patrice asked if we couldn’t do something to the park land, to make it more accessible and perhaps develop part of it.  Donna moved that we levy $500 for the Park Fund for 2011; Paul seconded.   This passed.  Bruce moved that we put a culvert and build or improve the driveway access into the park land; Donna seconded.   Bruce said there is a concrete culvert now, but it is broken.  Paul said we have always banned hunting for everyone in our park land, but the board years ago passed a law allowing any township citizens to gather downed firewood in the park, but not to cut live trees.   We had all the poplar logged off by Duane Glienke a year or so ago, but it is still forested.

Building Fund: The Board proposed a $1,200 levy for 2011.   Glen said our Town Hall needs storm doors,  new, double-paned windows, and ceiling blown-in insulation.  We had the hall scraped and painted in 2009, and this should last for many years.  Patrice moved to levy $1,200; Bruce seconded; passed.  Paul moved that we recommend to the Board of Supervisors to use some of our building fund to put in new storm doors, new windows and  more insulation in the ceiling.  Toni seconded. Passed.

Fire Fund: This needs to stay at $3,500 because this is the amount of our fees to the Duxbury Volunteer Fire Department for protection.  We have a cushion in the fund in case the Fire Department increases their fees.  Toni moved that the levy be $3,500; Gary seconded; passed.

General Fund: The Board recommended not changing the fund, leaving it at $12,000.   Eldon asked what the general fund is used for.  Patrice said we spent $18,000 from the General Fund in 2009, and it goes for everything the other funds do not cover:  insurance, fuel, propane, salaries, elections, etc. There was a discussion, and because there was a surplus in this fund after 2009, Eldon moved that the levy be lowered to $10,000 for 2011.   Patrice seconded.  This passed.

WAGES:  Paul said that the citizens are only allowed to vote and authorize levies; the Board of Supervisors sets wages and salaries, but our board has always given the citizens input and the privilege of voting on wages.  Any changes take effect after the Board approves them at the Board of Reorganization.  Donna asked why the board is recommending increases in the Clerk and Treasurer’s wages when their work is almost all computerized now and much easier.  Paul said it is much easier, and especially now that we are both on CTAS Accounting System, instead of manually entering every claim and disbursement into the big log book and doing all the figures manually, but we are also taking much less time to do the books, so this is saving money.

General Labor:  Bruce moved to keep this at $15/hour; Donna seconded; passed.

Major Mechanic:   Bruce said he was a professional mechanic in the cities and didn’t get $30/hour.  Paul said Joe does a very hard job changing the grader chains and tires and doing lubrication and maintenance, and he moved to keep it at $30/hour.  Eldon seconded; passed.  Mechanic’s Assistant: Gary moved to keep at 415/hour; Patrice seconded; passed.

Grader Operator: Glen moved to increase this from $16/hour to $18/hour.

Election Judges:  Donna said that as a judge, she sees no reason to increase it to $12 as recommended; she moved that it stay at $10/hour.  Paul asked if she and the other judges would be willing to serve at that rate; it is often very hard to get judges.  Patrice, Barb and Donna said yes, they would. Patrice seconded, and this passed.

OFFICERS:  There was a discussion on the wage increase proposals; Eldon and Donna questioned the $10/meeting increase for the Clerk and Treasurer.  Patrice said she would be very satisfied with a $5 increase, as long as the clerk got the same.  Paul said neither he nor Patrice asked for the increase, and $5 would be fine.  Donna moved to set the Clerk at $80 per meeting, and Treasurer $70 per meeting; Toni seconded.   Passed.  Toni moved to increase the Supervisors from $15/hour for meetings to $18/hour.  Paul seconded, and said the meetings are usually two to three hours, so this isn’t so much per meeting; plus general labor is paid at the $15 rate.  This passed.  Gary moved to increase theChairman from $17.50 to $20.50 per hour; Patrice seconded. Passed.   Annual Meeting Moderator: Paul said this has traditionally been $50, and he moved that it remain the same for 2010.  Bruce seconded. Passed.

Out of Town Meetings: Glen said that he thinks that half-day meetings should be increased to $60.   There was a discussion, and Patrice moved that half-day meetings remain at $50 and full-day at $100.  Donna seconded; passed.

Mileage: This has been at the Federal Rate of .50/mile.  Because the government can change this based on gas prices, Toni moved that it remain at .50/mile, but that it change if the Federal Rate Changes.  Gary seconded; passed.

Snowplowing: Gary moved that it stay at $75 per season; $100 for driveways over 700’.  Bruce seconded.

Bank: Patrice moved to keep First National Bank of the North as our bank of deposits and CD’s and checking.  Gary seconded.

Notices: Paul moved that the Pine County Courier be our paper of record, with The Evergreen and Wilma website secondary notice sites, and that the Town Hall and the Duxbury Store be our posting sites for 2010;  Gary seconded.

Annual Meeting: Paul moved that we follow the law requiring our next Annual Town Meeting be held the second Tuesday of 2011; Glen seconded.

Cell Phone Tower: Glen asked for input from the voters on concerns and ideas for our township, and said he’s heard talk that we should have more community activities.   Barb Smith said they rely on cell phones as there are no phone lines, and asked if there has been progress on getting a cell-phone tower nearer to Duxbury for better reception.  She said Verizon said there may be a tower in two years, but that is a long wait.  Glen said we should start a petition for all the households west of Bear Creek Road (County 142) to Frontier to get high-speed internet out here.  They go up 142 up to Askov now. Patrice said if Toni writes it, she would be glad to take a petition around.

Wilma Fall Fest: Gary moved that we allocate $400 for our annual Wilma Fall Fest.  Bruce seconded.   This will be the 3rd week of October, and everyone can join the committee to put it on.  Toni and Patrice head up the committee.

Board of Reorganization:   This will be next Monday, March 15, at 11 a.m. at the Duxbury Store. This is a short meeting to swear in the officers and set the wages for 2010.

Board of Appeal/Equalization: This will be Wednesday, April 14, at 10 a.m. at the Town Hall. The Pine County Assessor and our local assessor, Bob Brewster, will be there to hear appeals of property values for 2011.

Glen said that he loves Eldon and really appreciates his input in our meetings, and that he keeps the Board on its toes.    He urged Bruce and Donna to return to their active participation in township meetings.   He thanked Barb for serving as judge and participating in the meeting, and he urged everyone to come to more meetings.  He also thanked Patrice, Paul and Gary for all they do for our township and said Gary’s knowledge about our roads and township issues is indispensible.

Toni moved to adjourn the meeting; Patrice seconded.  The meeting adjourned at 10:15 p.m.

Paul Raymond, Clerk



Chairman Glenford Williamson, Sr., called the Board of Audit and Board Meeting to order with the Pledge of Allegiance at 7:30 p.m.  Also present were Supervisors Michael McCullen and Gary Vink, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon and Marjorie Schmedeke.

The Supervisors went over the claims, disbursements, receipts and cash control reports of the clerk and treasurer.  Glen moved to approve the financial records; Gary seconded.   The Board considered the proposed levies for 2011 and the wages for 2010.  Glen moved that we keep the levy proposals for 2011 the same as were approved for 2010:  Road and Bridge:  $15,000; Building:  $1,200; Fire:  $3,500; Park:  0; General Fund:  $12,000.  Mike seconded.   Mike asked Patrice what the balance in the Fire Fund is now, in case there is an increase in our Fire Fund costs in 2011:   We have $3,540 in the Fire Fund, and our payment for 2009 was paid in September, so there is a cushion, if costs go up.

After a discussion on wages for 2010, Glen moved that the Chairman be increased to $20/hour; Supervisors to $18/hour; Clerk to $85/meeting; Treasurer to $75/meeting, and Clerk and Treasurer report work to $12/hour.  Also to increase Election Judges to $12/hour.   General labor and mechanics and grader operator work to remain the same.  The federal rate for mileage went down to $.50/mile, and Glen moved that we follow that rate.  Gary seconded both motions.  The voters will approve or change the levies; the Board sets wages and salaries at the Board of Reorganization.

OLD BUSINESS:  Paul read the record of the January Board meeting.   Eldon asked to make a number of corrections to the report of the Schmedeke Lane meeting on December 21st:   He asked that the record not state that the County has determined that Schmedeke Lane is not on the section line.  He said that two 40’s is 2,640 feet, not 1,640.  And that the record should not say that the Jensens lost land when Schmedeke Lane was built.  Glen said that we could amend the record to reflect these concerns, to show that these are claims and beliefs, and not settled determinations.   Gary said that by law, only the Board of Supervisors are allowed to challenge the record or make changes, but he and the Board agreed that it was appropriate for Eldon to bring up his concerns because he was at that meeting.  Glen moved that the Clerk’s record be amended and that it be approved as changed.  Gary seconded.   The Pine County Board of Commissioners will be meeting to discuss and give their conclusions regarding Schmedeke Lane on Tuesday, February 16, at 1:30 p.m. at the Public Works Building in Sandstone.  This will be posted as a public meeting; Mike moved that and Board members who attend be reimbursed for a half-day’s meeting.  Gary seconded.

Gary said that he checked the roads after Scott Quady said that the grader scraped the snow down to the gravel on the town roads used by snowmobilers; he said that Mark did leave a layer of snow but that the groomers ground it down to the gravel.  Mike said that the plow should stop grading after the last house on Vink Road, and shouldn’t be plowing the North Duncan Road.

Paul gave a report on the Pine County Soil and Water meeting for township officers on Saturday, January 30.  The primary focus was the impact of the Wetlands Conservation Act and related state statutes on township road repair, rehabilitation, reconstruction or replacement projects.  The Minnesota Board of Water and Soil Resources requires reports and applications before work is started that will impact wetlands.  They did state that a township can apply gravel to existing roads, even if these roads pass across wetland areas, without permits, and can excavate ditches to their original cross section, as long as the materials are not piled in wetland areas.  Paul and Glen picked up sample applications and directives from the meeting for the other Supervisors.

Automark test:   The Auditor’s Office wants to test and check our Automark machine in Sandstone, and want it dropped off the same day as the Schmedeke Lane Commissioners’ meeting.  Those attending the meeting could drop it off.   We need election judges for the March election:   Patrice and Marg agreed to serve, and Paul will call Donna Filler and ask her.

NEW BUSINESS:   Fuel for Fire Dept. Trucks: Mike asked Patrice to bill the Fire Department for 38 gallons of fuel oil at $2.67/gallon.

2010 Census: Glen got a CD from the Census showing the boundaries of Wilma Township to give the Board the opportunity to review the boundary data.   He printed out the maps and the Supervisors examined them and Glen moved that the Board accept the boundaries as determined by the Census Bureau.  Mike seconded.   Glen signed and will fax the maps back.

Town Hall Rental Policy: Glen downloaded a sample Town Hall use policy and adapted it for our Township.   The policy and application covers alcohol and smoking and security, and charges a rental fee of $25 for residents; $50 non residents, with a $50 damage deposit for residents and $100 for non-residents.  For weddings or dances, the fees are $50 for residents and $100 for non-residents, with a $200 damage deposit for everyone.  The Town Board at its discretion may waive the rental fee for other governmental units and agencies, such as the Fire Department or Disposal District Board.  After discussion, Glen moved that the Board adopt the Township Hall Rental Policy.  Mike seconded.

Cigarette License: Glen moved that the Duxbury Store application for a license to sell cigarettes and tobacco be approved; Mike seconded.  The fee is $10 and Joe already paid it.

Clerk’s Printer: Paul said he has been using his printer for Township records and reports and correspondence, but it finally has died and he has to buy another one.  He got a Canon printer/copier for $49, with inexpensive cartridges.  He doesn’t want the Township to pay for the whole printer, but asked if they could pay part.   Mike moved that the Township pay for half the cost of a new printer and black printer cartridges for the Clerk.  Glen seconded.

Dollar Lake Logging: Mike said that Eric Vathne still is having loggers haul logs out of Dollar Lake Road.   He asked if Eric responded to our letter.  Paul said not yet. Mike moved that Paul write and send a new letter from the Board telling Eric to cease and desist all hauling activities until he or the logger pay the $500 damage deposit into the escrow account.

Gary seconded.

Escrow Account Interest: Patrice said she is depositing interest from the Escrow Account into the Road and Bridge Fund.  Glen said this is ok.

Treasurer’s Report and Bills:   Patrice gave the Treasurer’s Report (attached).   Bills were presented:

The Evergreen                                   $        14.00

Pine Septic and Design                              265.00

ECE                                                            50.27

Patrice Winfield                                         182.39

Glen Williamson                                         94.65

Gary Vink                                                  55.41

Paul Raymond (for two months)               277.05

Mike McCullen                                           70.41

Pine County Courier                                   16.92

Patrice Winfield (supplies)                         12.06

Glen Williamson (mileage and supplies)     36.88

Paul Raymond (mileage)                                      33.00

Total Bills                      $    1,108.04

Gary moved to approve the Treasurer’s Report and to pay all the bills, and to transfer $1,100 from savings into checking.   Mike seconded.   Gary moved that the meeting be adjourned; Glen seconded.   Meeting adjourned at 10 p.m.

Paul Raymond, Clerk

Board of Audit and Supervisors Meeting, February 9, 2009


Chairman Gary Vink called the meeting of the Board of Audit to order at 7:30 p.m. with the Pledge of Allegiance.   Also present were Supervisors Michael McCullen and Glenford Williamson, Sr., and Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

The Supervisors examined the financial books of the Treasurer and the Clerk for 2008 and the Summaries of Accounts.   Mike moved to approve the summaries and records of both the Clerk and the Treasurer; Gary seconded.

The Supervisors went over the Clerk’s proposal for a town budget for fiscal year 2010.   The only changes from the 2009 budget were no monies for the Debt Service Fund, since the grader is paid off, and no monies for the  Park fund as we received so much money for the logging last year.  Under wages and payments for 2009, Mike said he believes that the payment for full-day out of town meetings is too low, as it is often a 12 hour day for only $65 dollars.  He moved to propose an increase to $100 for full-day out of town meetings for 2009, and $50 for half-day out of town meetings.   The half-day meetings are usually in Hinckley and don’t involve so much travel time.  Glen seconded.  Passed.   Mike also moved to increase the mileage rate for 2009 to $.55/mile.   Gary seconded.  No other changes were proposed.

Clerk’s Meeting Record: Paul read the record of the January board meeting.   Glen moved to approve the minutes; Gary asked that they be amended to say that the culvert near Jason Palme’s on Crooked Lake Road is still partially blocked.

Board of Equalization: Patrice said the Assessor called and said our Board of Appeal/Equalization is set for Wednesday, April 15th, at 10 a.m.

March Election and Annual Town Meeting: Election for Supervisor and Treasurer will be Tuesday, March 10, starting at 5 p.m., with the Annual Town Meeting at 8 p.m. after the Board of Canvass counts the votes.   So far only Mike and Patrice have filed Affidavits of Candidacy.   Paul and Toni Williamson and Donna Filler will judge.   Paul has to contact Donna.

Town Website: Glen said he wanted to express support and prayers for Beverly Vink who is still in the hospital in Moose Lake.   He said that the Wilma Township website is a valuable tool for our town, and that the company who created and maintains the site and posts all the updates and notices should be reimbursed.  He suggested $200 per year.  Gary said this should be brought up at the Annual Town Meeting.

North Pine Riders: The North Pine Riders snowmobile club wants to purchase a John Deere groomer to maintain snowmobile trails.  They are soliciting the DNR to give them a $6,000 grant, and are asking the Board of Supervisors of Wilma to pass a resolution supporting their efforts to maintain the trails and obtain this grant.  Glen made a motion to adopt a resolution to the DNR supporting North Pine Riders’ request for a grant.  He said they are good for our township and bring in a lot of business and tourists.   Mike seconded.   Passed.

Sisterman Easement: Mark and Lisa Sisterman paid the remaining $1,260 balance for the easement into their land by Grace’s Lake.  Glen moved that we send the DNR the same amount as it is a township, not a private easement.  Mike seconded.

Fire Extinguishers: Mike said the fire extinguishers for the town hall and the fire hall should be checked.  He said the township should pay for any expenses to have them checked.   Gary agreed.

Treasurer’s report and bills: Patrice presented the Treasurer’s Report (attached).   Glen moved to approve; Gary seconded.   Bills were presented:

The Evergreen                                   $        30.00

ECE                                                            53.06

Patrice Winfield (expenses)                        48.80

Pine Co. Treasurer, Truth in Taxation                 37.93

Robert Brewster (assessments)                         1,534.50

Pine Co. Courier                                         16.92

Arna Township                                          570.00

FNBNS (final grader payment)                           788.78

Paul Raymond                                           189.32

Patrice Winfield                                         177.77

Mark Pallow                                              249.34

Gary Vink                                                  31.17

Glenford Williamson, Sr.                                     17.32

Michael McCullen                                                63.49

DNR (Sisterman Easement)                    1,260.00

Total all Bills:                                         $    5,008.40

Mike moved to pay the bills and to transfer $5,010 from savings to checking.   Glen seconded.   Gary moved to adjourn the meeting; Mike seconded.   Meeting adjourned at 9:15 p.m

Paul Raymond, Clerk