WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 12, 2019

WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 12, 2019

Clerk Paul Raymond called the meeting to order at 8:15, following the township election and the Board of Canvass. Nine citizens voted and Glen Williamson was re-elected Supervisor and Patrice Winfield was re-elected as Treasurer. Glen, Mike and Gary canvassed and approved the votes. Six citizens attended the Annual Meeting: Mike McCullen, Pat Story, Glen Williamson, Patrice Winfield, Gary Vink, and Paul Raymond.

Nominations for Moderator for the meeting: Pat Story and Glen Williamson were nominated. Hand vote taken and Glen was elected and took the floor as moderator.

Paul read the record of the March 2018 Town Meeting. Glen moved to approve; Gary seconded.

Patrice presented the 2018 Wilma Township Financial Statement. She again broke down payroll and other compensation for officers to show what each officer is receiving in salary, and for other compensation like insurance, conferences, short courses, mileage, internet, and for judging elections. At the end of the year the township carried over a balance of $170,113.73 in all funds and CD’s. Balance starting 2018: $186,932.77; receipts in 2018: $60,195.39 in total revenues; disbursements: $56,781.37. Patrice said that in the published monthly financial reports the names of the supervisors and officers must be redacted. This was part of the original CTAS program to protect private and personal information of employees, e.g. child support garnishments. Patrice was commended for her good report. Glen moved to approve the report; Mike seconded.

Road Report: Alden had prepared and Gary presented the Road Report for 2018. Road projects completed in 2018: Ditching Pete Anderson Road; 300′ extension to Schmedeke Lane almost completed but was too wet to get the pit-run and Class 5 gravel applied (he hopes to complete it this summer); two new culverts on the North Duncan Road, and 12 loads of pit-run gravel on the North Duncan Rd.; McCullen Drive, replaced culvert and put two experimental loads of red rock gravel (the board will inspect and compare red rock to Class 5 at the May road inspection). About 2/3’s of the worst roads were brushed. Crooked Lake Road got two new culverts and 15 loads of pit-run gravel in the low areas topped with 35 loads of class-5 gravel. Dollar Lake Road also got 6 loads of experimental red-rock gravel. Alden prepared a report of road projects for 2019 and 2020 and approximate costs (attached to this record). He estimates $1500 for the three new and 1 replacement culverts on North Duncan and South Duncan Roads. Installation and gravel will be about $400 per culvert. He estimates River Cabin Road will need 35 loads of gravel @ $200 per load. Lost River Road, 20 loads; Mona Drive, 20 loads. Brushing estimates 25 hours in 2020 and then every three years after that, at $125/hour. Work priorities for 2019 will be determined by the board at the May road inspection meeting, Glen moved to approve the road report, and thanked Alden for a good job. Gary seconded. Passed.

Pat said Alden has often said he would like to be able to do more with ditching and cleaning out road drainage ditches but our equipment won’t do that. Pat said we should look at purchasing a closed-cab front-end loader with a backhoe on the back. They run from $48,000 to $66,000. Gary said Alden has hired Hopkins and Summerland and Duane Glienke to do this kind of work, which costs us a lot less than buying our own equipment. Mike said the other problem is where would we store it; he said it would fit in the Eagle Head unheated garage, but we only lease it one year at a time and MNDot could take it away from us at any time. Paul said if Alden has any ditching or drainage projects he wants to have done, he can just call any of those contractors; nothing is preventing these jobs being done. Pat said he will meet with Alden and see what Alden needs to do his job.

LEVIES AND BUDGET FOR 2020: Township Funds: Glen said the Board is not recommending any increases in any of our funds or levies for 2020. Patrice moved to keep the funds and levies for 2020 as proposed: R&B, $16,000; Building Fund at $5,000; the Fire Fund at $4,500; the Park Fund at $100; and the General Fund at $10,000. Mike seconded; passed. At the end of 2008, Wilma had a total of $50,903 in all funds. By the end of 2018, our funds totaled $170,113.73, without raising taxes for many years.

Wages for Reports, Moderator, Meetings, Judges, Mechanic, Grader Operator: The Board has final say on wages at the Board of Reorganization but no changes were proposed in wages or rates for 2019. Pat asked how we determine wages, compared to other townships so that they are fair and equitable. Glen said we brought our wages to rates comparable to Arna and New Dosey Townships a couple of years ago, but we are far behind other townships like Ogema. Board members all said they were satisfied with our current wage rates. Pat moved to keep the wages the same as 2018; Paul seconded, passed. Mileage: Glen said we’ve always used the federal rate, which is $.58 for 2019. Patrice moved that we continue to follow federal guidelines; Paul seconded; passed.

Snowplowing: Glen asked Patrice if we are breaking even on plowing private drives? She said we collected $1,075 for this season. It’s impossible to break down the expenditures for private drives vs. township roads because Alden plows them both at the same time. No change was proposed for standard driveways, $75. Over 700’: $100/season; 1,000 ft. to ½ mile: $175; Over ½ mile, $350. “Must have turnaround space. No closed gates. No overhanging trees that can hit the grader. Wilma Township not liable for inadvertent damages while plowing private drives. 2019-20 snowplowing fees due by Nov. 6, 2019.” Patrice moved that snowplowing rates and policies remain the same for the 2019-20 season as this past season. Mike seconded. Passed. Mike said we should add that the Board can make exceptions and use their discretion if someone is late paying by only a short time. Glen said that is already the policy. Only change is driveways can’t have overhanging tree branches that can hit the grader. Passed.

FIRE DEPARTMENT REPORT: The Duxbury Volunteer Fire Department is a separate organization from the Town of Wilma, but every year our citizens pay the fire department $4,500 for fire protection and medical responses. Chief Mike McCullen gave a report on responses and training drills in 2018 and on developments and status of the fire department, and projections for the future. We had 60 calls in 2018, mostly medical. He said our most critical need now is for volunteer responders and firefighters, especially in the satellite companies in Markville and Cloverton.

Wilma Fall Fest: Paul moved that the fund remain at $500 for 2019. Patrice seconded. Passed. We will hold it this year on the third Saturday, October 19th, and the Procrastinators are already booked. Patrice said everyone seemed to love Karaoke last year when the Procrastinators couldn’t make it. Paul will remind Stephanie Hansen. Glen said we need volunteers to make it work.

Donations to Old School Art Center, Pine County Historical Museum, The Seven County Senior Federation and Family Pathways: Last year the voters voted to cap donations at $300 for all groups for the next 10 years. The Board of Supervisors has final authority on how to distribute these expenditures at the Board of Reorganization. Gary said we should only send donations if they ask; Paul said he already has requests from all of them and will bring them to the Board of Reorganization.

Board of Reorganization: The Board will hold the Board of Reorganization to swear in Patrice and Glen and to make decisions for the township on wages and notice and posting sites before the regular April 3rd board meeting. Patrice said the Treasurer chooses the bank of deposit. Paul will post this meeting.

Board of Appeal and Review: For taxpayers to appeal their property assessments for 2020 taxes, Monday April 8, 1 p.m. At the Town Hall.

State Election for Representative District 11b: The general election to fill the seat will be next Tuesday, March 19 at the Wilma Town Hall. Hours 10 a.m. to 8 p.m. Patrice, Gary and Paul will judge.

Deputy Clerk and Treasurer: We have lost both our Deputy Treasurer and Deputy Clerk. If anyone knows of anyone who might be interested in the positions, let the Clerk know. Patrice is able to run elections if Paul has to miss one, like she did the first primary in January, but she doesn’t want to do Presidential elections. Paul has no plans to go anywhere, and Patrice said she isn’t, either. Glen said we should get deputies now so they can be trained and they can attend township training courses. Paul said any training now would be wasted because there is so much to learn and they would forget. He said if we found someone, we would likely only train them if we knew we would be absent for awhile and the deputy would have to take over the duties.

Townhall Internet: CenturyLink ditched fiber-optic cable for DSL internet past the town hall. The board voted to switch to CenturyLink but CenturyLink said they have no open lines, so can’t install at the hall. They would run a phone line, but not internet. We would have been paying $45/month instead of $118 and our internet fund would last over twice as long. Paul said the CenturyLink installer who put his in earlier today said he thought there were plenty of ports on the head pedestal at the corner a block from the hall. Patrice said she will call them and find out why they can install phone but not internet.

Set Meeting Place and Time for 2020 Annual Town Meeting: This is a formality, but is required. Glen moved hold the next annual meeting the second Tuesday of March 2020 and to adjourn this meeting; Patrice seconded. Meeting adjourned at 9:00 p.m.

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Paul Raymond, Clerk

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Glen Williamson, Chair and Moderator

WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 13, 2018

WILMA TOWNSHIP ANNUAL TOWN MEETING MARCH 13, 2018

Clerk Paul Raymond called the meeting to order at 8:15, following the township election and the Board of Canvass.  10 citizens voted and Mike McCullen was re-elected Supervisor and Paul Raymond was re-elected as Clerk. Glen, Mike and Gary canvassed and approved the votes.   Twelve citizens attended the Annual Meeting:  Jeff and Jeanne Grand Pre, Pat and Helena Story, Alden Shute, Glen Williamson, Toni Williamson,  Patrice Winfield,  Gary Vink, Steve Menth, Zach Hanson and Paul Raymond.

Nominations for Moderator for the meeting:   Alden Shute, Pat Story, Gary Vink and Jeff GrandPre were all nominated.  All recused themselves except Alden and there were no other nominations. Alden elected unanimously and took the floor as moderator.

Paul read the record of the March 2017 Town Meeting.  Glen moved to approve; Gary seconded.          Patrice presented the 2017 Wilma Township Financial Statement.  She again broke down payroll and other compensation for officers to show what each officer is receiving in salary, and for other compensation like insurance, conferences, short courses, mileage, internet, and for judging elections. At the end of the year the township carried over a balance of $186,932.77 in all funds and CD’s.  Balance starting 2017: $145,141.69; receipts in 2017: $99,668.19 in total revenues; disbursements: $57,877.11.  Pat said that in the published monthly financial reports the names of the supervisors are redacted.  Paul said this was part of the original CTAS program to protect private and personal information of employees, e.g. child support garnishments.  Patrice said she will add names from now on.  Patrice was commended for her good report.  Glen moved to approve the report; Alden seconded.

Road Report:  Alden gave the Road Report for 2017.  Scheduled work in 2017 included a culvert and ditching and four loads gravel on the South Duncan Road and two loads on the North Duncan Road. Gravel on the North Duncan and River Cabin Road.  Four loads gravel on Eagle Head Road.  Frost boil on Dollar Lake Road repaired and 3 loads of gravel.  The major erosion-control project on Little Tamarack Lake road was expanded with many loads of gravel and rip-rap to build up the south end of the lake on the erosion-damaged road. Heller Drive and Tamarack Pine Drive both got gravel.  Work for 2018 will be determined by the board at the May road inspection meeting, but Alden definitely wants to build up the north end of the  North Duncan Road because more and more people are using the north end of the road and it is almost impassable.  He also wants to build up Dollar Lake Road. He said the people on Dollar Lake Road are there more than we think. Mike said we should ask Kelly at the Board of Appeal if they have homesteaded there. He was able to almost complete the 300′ extension to Schmedeke Lane, but will clean it up in the spring and more pit run or class 5 gravel will be put down. Arna Township agreed to a limit of $3,000 to repair and ditch the Pete Anderson Road, but Alden didn’t get bids from Sommerland and Roberts in time to do the work.  2018 is Arna’s service year on the range-line roads, and Alden will try to attend their road inspection to see what they intend to do to repair the road. Glen moved to approve the road report, and thanked Alden for a good job.  Gary seconded.  Passed.

LEVIES AND BUDGET FOR 2019:  Township Funds:  Glen said the Board is not recommending any increases in any of our funds or levies for 2018. Pat moved that we set the Road and Bridge fund at $40,000 for 2019 so we can fix our roads that he said are in bad shape. Mike said we still have over $66,000 in the R&B Fund, plus the $16,000 we will receive this year, so that is more than enough to repair the roads.  He said bad weather prevented us from doing more work in 2017. Patrice said she still wants us to build a new town hall.  Paul said the Eagle Head house site would be perfect if MN Dot would give it to the township.  Steve said if we could insulate the pole barn and buildings at Eagle Head and move the graders and fire trucks there, we could build a new town hall on the fire hall site, but our present hall is one of the last historical town halls left in good condition.  Glen said many women in the township do not like using a cold outhouse. Alden said we would still need a septic tank and drain field, but Patrice said we could use a holding tank.  Patrice moved to keep the funds and levies for 2019 as proposed: R&B, $16,000; Building Fund at $5,000; the Fire Fund at $4,500; the Park Fund at $100; and the General Fund at $10,000. Jeanne seconded; passed.

Wages for Reports, Moderator, Meetings, Judges, Mechanic, Grader Operator:   No changes were proposed in wages except to change half-day meetings from $75 to $100 since they can take up to 5 or 6 hours out of a day. Jean moved to approve the increase for half-day meetings and to leave all the other wages the same.  Jeff seconded, passed.

Snowplowing:  Patrice moved that snowplowing rates and policies remain the same for the 2018-19 season as this past season.  Alden seconded.  Passed.

Wilma Fall Fest:  Paul moved that the fund remain at $500 for 2018.  Patrice seconded.  We will  hold it this year on the third Saturday,October 20th, and the Procrastinators are already booked. Glen said we need volunteers to make it work.

Donations to Old School Art Center, Pine County Historical Museum, The Seven County Senior Federation and Family Pathways:  There was a long and lively discussion on the value of these groups; Paul gave a strong defense of the importance of art in our quality of life and the great exhibitions and concerts the OSAC puts on, with local artists featured.  He said people in our township benefit from the food shelf and thrift store Pathways provide, and people in our town have benefited from the 7 County Senior Federation with drivers’ training and help with Medicare and supplements, and the history museum has terrific exhibits of our county history and the work and sacrifices of the pioneers.  Alden said we voted last year to cap the donations at$300 and we should not exceed those. If we increase them this year we may increase them much more in future years. Gary read the info from the MAT that contributions must have a public purpose and be in the town’s interest. Money can only be spent on “An activity that will serve as a benefit to the community as a body and is directly related to the functions of government.”  Paul said all four of these have been vetted and comply. Pat moved that we cap donations at $300 for the next 10 years.  Alden seconded.  This passed.  The Board of Supervisors has final authority on how to distribute these expenditures at the Board of Reorganization.

Board of Reorganization:  The Board will hold the Board of Reorganization to make decisions for the township on wages and notice and posting sites and bank of deposit before the April 4th board meeting. Patrice said the Treasurer chooses the bank of deposit, not the board. Paul will post this meeting.

EAGLE HEAD FIRE STATION:  Senator Tony Lourey has a bill in Senate Committee to transfer title to the Eagle Head Fire Station to Wilma Township and Dave Drake is still working with Lourey. Paul said he may contact MN Dot to see if there is any hope of them selling us the site minus the tower.

Board of Appeal and Review:  For taxpayers to appeal their property assessments for 2019 taxes, Monday April 9, 1 p.m. At the Town Hall.

Set Meeting Place and Time for 2019 Annual Town Meeting:  This is a formality, but is required. Glen moved hold the next annual meeting the second Tuesday of March 2019 and to adjourn this meeting; Patrice seconded.  Meeting adjourned at 9:30 p.m.

__________________________

Paul Raymond, Clerk

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Glen Williamson, Chair.

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Alden Shute, Moderator