WILMA TOWN BOARD MEETING, JUNE 1, 2011

WILMA TOWN BOARD MEETING, JUNE 1, 2011

Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Terry Mullins and Jolie Wichlidal from Danforth Township, and Eldon Schmedeke.

Paul read Toni Williamson’s record of the May, 2011, meeting. Gary moved to approve; Mike seconded.

OLD BUSINESS:  Internet subsidy: Patrice said that after the board voted to subsidize her Hughesnet satellite internet connection at $20/month, she felt that was too much, and would be happy if she could receive $10/month instead.  Paul asked if it were possible for the Clerk to also receive a small subsidy as he also had the Hughesnet satellite installed and uses the internet for reports and to transmit meeting records to the website and for township correspondence.  Mike moved that instead of paying $20 to the treasurer, that the township subsidize both the clerk and treasurer at $10 per month each.  Glen seconded.  Mike suggested paying it all at once, but Gary said we don’t know what will happen in the future, and should keep it month to month.  Glen said he also uses the internet for township business, but Mike said his are not legally required reports, and for now we should limit it to the clerk and treasurer.

ROAD REPORT:  We got a bill from Danforth Township that included several months of work. The board discussed the bill but did not act because Crooked Lake Road was on the agenda  later.  Road limits are off now, so loggers may be using the roads again.   Mayfield Road: Gary cut some trees on the road.  He said the last two culverts that were damaged by Carlson Timber must be dug out and reset; they can’t just be filled in.  Patrice asked about the barricades;  how long is our road?  Gary said even though they’ve posted it as private land, the road is a township road all the way to the end.  Mike said it used to go all the way to Crooked Lake Road.

Road Inspection: Paul read Toni’s record of the road inspection May 18th.   The record noted many township dead-end and minimum maintenance road signs will need to be replaced under the new road reflectivity ordinance.  We will have to submit a plan for replacing the signs by January 21, 2012 and the signs will need to be replaced by 2015.  Mike said we should file the report, but shouldn’t replace the signs until we need to.

DEPUTY CLERK:  Glen said he would like it on the record that Toni did a fantastic job filling in for the clerk for 8 months and proposed a resolution commending and thanking her for her work, which included two elections and Boards of Audit and Review.  Mike seconded this.

NEW BUSINESS:  Crooked Lake Road: Terry Mullins and Jolie Wichlidal asked for the floor on behalf of the citizens on Crooked Lake Road.  They had already addressed the Danforth Town Board, and said that their board is willing to do the necessary work if Wilma agrees.  Jolie said Crooked Lake Road has been so bad that cars have had to park out on the road and that the school bus driver refuses to drive down the road. They asked that the road be ditched by Bob Johnson’s because it keeps getting washed out.  Mike said that there was a ditch there originally and that Bob Johnson filled it in when he put in his driveway and field.  We had requested that Danforth put in a ditch there when they took over responsibility for road maintenance.  Jolie said the Danforth board is willing to gravel from 30 to Bob Johnson’s and will put in a ditch, if Wilma agrees to pay half.  Gary said that Bob Johnson has damaged the road by hauling his cultivator or whatever down the road and tearing off the crown and busting the binder from the aggregate.  Mike said that the two townships have done $4,000 worth of work the last couple of years.

Terry Mullins lives on the Danforth side at 53501 Crooked Lake Road.  He bought in 1997, the same year as Jason Palme.  Their deeds  said that the road was deeded to their property and was not a township road, but when they went to the courthouse to check on the records, it had been registered as a rangeline road.  He said it is loggers who have torn up the road.  He said that our road inspection report didn’t mention the washed out area.  He said the road is only 12 feet from the center at that point. Gary said the road inspection was on a dry day.  Terry said there never was a ditch at Bob Johnson’s and that the hill there is in the right-of-way and should have been removed.  Terry said the road is a liability issue for the townships as in places it is all clay and very slippery when wet.

Mike said originally the road was a 2-rod rangeline road, but that he was able to drive it all the way years ago when he was in college.

Jolie presented a letter from Jack Anderberg at 52502 Crooked Lake Road on the Wilma side claiming that the road was built by Tom Lenneman and they all assumed it was a private road until they were told by the township to remove the gate that they put up.  Jack requested that the towns apply gravel to the road and cut back the brush so snow can be plowed and vehicles not be scratched.

Glen said that since Jolie and Terry are not on the Danforth board, our road manager needs to meet with Danforth’s board to make an agreement on gravel and maintenance.  Mike asked Paul to write to Danforth’s board chair Jeff Shute asking them to outline what they propose to do and the estimated costs, including any ditching, brush removal and gravel, so we can have our road manager or board attend their next meeting the 3rd Friday of July at 4 p.m. at Danforth Chapel to make an agreement. Their billing to Wilma Township could be gone over then also.  After the work, Mike said, we should contact the school district about their buses refusing to use the road and inform them that the road has been upgraded and repaired.

Jolie thanked the board for their time and action.

Town Hall Addition: Paul said that Patrice had come up with an idea that could greatly improve the use of the town hall and should make everyone happy, those who want a new town hall and those who love our existing town hall:  to build a separate, well-insulated addition on the east side of the hall, running the length of the hall, with a kitchen on one end and a bathroom on the other.  This addition could be sealed off in the winter and could be heated year-around, so we could have running water.  We could also have storage space since our closet is so small.  Eldon said this doesn’t address the problems with the current hall like outdated wiring and no insulation.  We have 3 new windows on that side of the hall and they could be moved to the new addition.

Mike said we should make a preliminary investigation and talk to Mel Elliot, Jr., to see if he could come up with a plan and a rough estimate, plus he could check our existing building for the feasibility of adding on to it.

Duxbury Store 3.2 License: Mike moved that we approve the 3.2 beer license for the Duxbury Store.  Glen seconded, and he and the clerk signed the application.  Toni will notarize it.  Paul checked the cigarette license, to see if that had been renewed.  He had forgotten to tell Toni about it.  It didn’t appear to have been renewed so Paul will bring it to Joe; the fee is $10.

TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s report (attached).  Bills and claims were presented:

Mike McCullen                                            $        21.22

Paul Raymond                                                       75.48

Glen Williamson                                                    188.58

Toni Williamson                                                    132.09

Patrice Winfield                                                     128.32

ECE                                                                      54.59

Pine Co. Courier                                                    15.04

Barb Smith                                                            35.00

Patrice Winfield (expenses)                                    57.86

Paul Raymond (expenses)                                      10.00

Gary Vink (mileage)                                               15.30

Glen Williamson (mileage/expenses)                       32.13

Gary Vink                                                             323.14

Total Bills:                                $     1,088.75

Mike moved to approve the Treasurer’s report and to pay all the bills and to transfer $1,100 from savings into checking.

Summer Short Course: We need to pre-register if we are going. Glen said he can’t make it to Black Bear and will need to go to St. Cloud, but that he could not carpool any other officers there.  Patrice said she and Paul could carpool to Carlton.  Glen moved that any officer who wishes to attend the short courses be permitted to register and bill the township. Mike seconded.  Glen asked about Toni attending as Deputy Clerk to take the CTAS training.  Mike got a first responder’s call and had to excuse himself for awhile.  Glen asked if we could make a resolution that any future trainings be approved for all officers once and for all.  Paul said he thinks it’s good that it be voted on every time it comes up.

Glen welcomed Paul back from Puerto Rico and to our town and to his clerk’s job.

Donated paper: Paul asked what happened to the ream of paper Eldon donated to the township.  Patrice said she had it and would give half to Paul.

Gary moved to adjourn the meeting; Glen seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, clerk

 

WILMA TOWNSHIP ROAD INSPECTION, May 18, 2011

WILMA TOWNSHIP ROAD INSPECTION
May 18, 2011

Road Inspection took place on May 18, 2011 beginning at 10:00am meeting at the Wilma Town Hall.  Present for the inspection was Supervisor Gary Vink, Chairperson Glen Williamson, and Deputy Clerk Toni Williamson.

Purpose of the inspection was to review possible problems and to recommend necessary changes and to check signs for the retro reflectivity.  There are some signs in question and Gary will check with the County Engineer as to if the signs that abut the county roads are our responsibility.

Eagle Head Road (Shared with Danforth Township)

We have drained and cleaned the culvert in the past.  Recommend to trim hazard trees to enable the sign to be seen.

  • Dead End and Minimum Maintenance signs will need to be replaced.

Cooked Lake (Shared with Danforth Township)

Recommend regular maintenance and gravel in some areas.  Gary will recommend to Danforth

  • Dead End sign is in good shape with retro reflectivity on sign, but not on bottom.

Dollar Lake

Recommend normal maintenance

  • Dead End sign is county responsibility

Vink Road

Recommend routine maintenance.

  • Dead End sign needs to be replaced, Stop sign is the county.

McCullen Dr

Recommend routine maintenance.

  • Replace Dead End sign, Stop sign is the county.

Heller Road (Shared with New Dosey)

Problems with the last small culvert that goes to the west.   Gary will discuss with New Dosey about maintenance and gravel needs.

  • Replace Dead End sign.

Tamarack Pine Dr

Recommend routine maintenance

  • Replace Dead End sign.

Langstrom Lane

Recommend routine maintenance and two loads of gravel at end.  Gary will remove the hazard tree blocking road near Dennis Schmedeke’s.

  • Dead End sign must be replaced

Pete Anderson Rd (Shared with Arna)

Hazardous tree limbs in need of cutting.  Culverts are in good condition.  Recommend routine maintenance and two loads of pit run at the end per agreement.

  • Replace Dead End sign.

Fust Lane

Recommend routine maintenance.

  • Replace Dead End sign.

Schmedeke Lane

Cut down hazard tree and routine maintenance recommended.

  • Replace Dead End sign.

Duncan Road  (South)

Trim hazard trees and routine maintenance recommended

  • Dead End sign is not in need of replacement

Duncan Road (North)

Clear hazard trees/brush in several spots and do maintenance on wash over at culvert by beaver pond and replace culvert after road work completed and add gravel.

  • Replace Dead End sign

Mink Farm Dr

Trim hazard brush, gravel and routine maintenance recommended.  Use escrow from TNT for gravel.

  • Replace Dead End sign

Mayfield Drive

Trim hazard trees, repair mud holes.  Culverts are dangerously exposed.  First culvert has holes and is pushed down and bowed.  Second culvert is exposed and the end is ripped.  Third culvert is half exposed and logs were placed on it to keep it in place and it is bowed.  Fourth culvert is concrete and in good shape.  All damages will be billed to Carlson Timber.

  • Replace Dead End and Minimum Maintenance sign.

Little Tamarack Lake Road

Recommend routine maintenance.

  • Replace Dead End, right curve sign, road snake sign, Stop Ahead and Next 1 mile sign.  First Stop sign is county’s.

Short Road

Recommend routine maintenance

  • Sign is county’s.

Lost River Road

Recommend routine maintenance

  • Stop sign is county’s.

River Cabin Road

Recommend routine maintenance.

  • Stop sign is county’s

Mona Drive

Recommend routine maintenance.

  • No signage issues

Kenny Peterson

End of road swamped about 1/3 mile in.  Gary will research how far gas tax goes and see if we can reduce the gas tax to the swamp.  Trim hazard trees and continued routine maintenance recommended.

  • Replace Minimum Maintenance Road sign.

Road inspection adjourned at 2:30pm

Toni Williamson
Deputy Clerk

 

WILMA BOARD OF SUPERVISORS MEETING MAY 4, 2011

WILMA BOARD OF SUPERVISORS MEETING MAY 4, 2011

Meeting was brought to order at 7:30pm by Chairman Glen Williamson with the Pledge of Allegiance. The minutes were read by the Clerk and approved.  In attendance were Supervisors Gary Vink, Mike McCullen, Chairman Glen Williamson, Treasurer Patrice Winfield and Deputy Clerk Toni Williamson.  In attendance in the audience were Marge and Eldon Schmedeke.

OLD BUSINESS:

Gary reported that Mayfield Dr, which was logged by Carlson Timber, had three damaged culverts.  Gary flagged them.  We need to get in contact with Carlson as we have no bond.  Per Gary, they also dozed off snow when it was not needed and there were still visible tracks.

Glen suggested we get a repair estimate and send them a bill.  Per Mike, we can put a road restriction on the road to stop them.  Glen recommended going soon to document the damage. Glen motioned that the Road Manager do an inspection before and after we repair the damage and then bill Carlson for the cost  to repair or replace the damage and bring it to June meeting.  Gary will get an estimate.  The motion was seconded by Mike and approved.

Federated was up last week and Gary wanted the price per gallon.  Per Patrice it was $2.09.9. She will contact them.

NEW BUSINESS:

Mike says that the Duxbury Volunteer Department will have their fundraising pancake breakfast on Sunday, May 29 from 6:30am to 1:00pm at the Town Hall.  Gary motioned to approve, Glen seconded and the motion was passed.

Mike wants to bury the tank behind the Wilma town hall to use for fires.  Glen motioned to bury when OK to do so.  It was seconded by Mike and passed.

Glen set the Road Inspection date for Wednesday May 18th at 10:00am.  They will meet at the Wilma Town Hall.

Patrice noted that she is now required to do Quarterly Taxes for Medicare and Social Security. She must currently do it on dialup internet.  She said that it is very slow, and came in a day late and we may get a fine.  There are more items that she will need to do online.  She mentioned that Hughesnet has free satellite installation and she was hoping the Township could pick up a portion of the cost.  Mike motioned that the Township pay $20 per month for her satellite connection and that she expense it.  It was seconded by Glen and passed.

Eldon Schmedeke spoke regarding the minutes he was billed for.  He had requested copies of all the minutes for 2010.  He said he could not clearly read and he went to Patrice’s home but was afraid of the dogs.  He further explained that Toni called to get his address and when he received the bill he was upset about the cost of the bill.  It was $47.56.  He said that he has paid over $12,000 and wondered what they are using the money for.  Glen explained that the billing is a law.  Glen motioned that we waive the expense with the understanding we will follow the statute. It was seconded by Mike and passed.  Glen thanked him for his input and said he is a valued member of the township.  Eldon also donated one ream of paper at the meeting.

Eldon then wanted to discuss the roads.  Eldon gave a history of the roads and read from past minutes regarding Duxbury road in the past.  Eldon said that he is unable to drive on the road when there is a lot of water.  He mentioned that he must tell people not to come to his home when the road is in these conditions and wonders what would happen if they needed medical attention.  He noted that he wants action taken.  Mike responded that all roads are bad due to frost.  Eldon said that we should have it paved.  Glen thanked him for is input and said that the township will be more proactive.

PAYMENTS:

Patrice Winfield                $111.37 Treasurer Duties and taxes

Glen Williamson               $ 96.71                  Meeting and road inspection

Toni Williamson                $196.24                 Meetings and general duties

Mike McCullen                 $ 67.94                  Meetings

Gary Vink                        $185.40                 Meetings and road maintenance

Federated                        $535.83                 Propane

Donna Filler                     $ 40.00                  March Election Judge

ECE                                $ 52.55                 Electric

TOTAL             $1,286.00

It was motioned by Mike to transfer $1,300, seconded by Gary and passed.

Motion by Gary to adjourn, seconded by Mike.  Motion passed and adjourned at 8:45pm.

Toni Williamson

Deputy Clerk, Wilma Township