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Regular Meeting, November 1, 2006

WILMA TOWN BOARD MEETING NOVEMBER 1, 2006

The Wilma Township Board of Supervisors met at the town hall in Duxbury on Wednesday, November 1, 2006 following the public test of the Automark voting machine for the November 7th election. Chairman Gary Vink called the meeting to order with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Bruce and Donna Filler, Eldon Schmedeke, Joe Vink and Mark Pallow.

Paul read the clerk’s report of the October meeting. Mike moved to approve; Glen seconded.

OLD BUSINESS:

Crooked Lake/Eagle Head Roads: Danforth cleared out the culvert on the Crooked Lake Road. Gary has been doing some culvert cleaning on Eagle Head Road as Danforth hasn’t been doing it. Paul will bill Danforth $45 for their half of the work digging out the culvert.

Dollar Lake Road: Eric Vathne contacted Gary and did some slope repair on the deep drop-off at the end of the road.

Heller Road: Joe put down 16 yards of gravel on the culvert. Paul will bill New Dosey for half of the gravel, total $38, plus 1 hour of blading at $100, for a total bill of $138.

Pete Anderson Road: Eldon said the culvert has been torn up at the entrance to the Duxbury Road. This is a county culvert, and Eldon said he will call the county.

Schmedeke Lane: The county has contacted us regarding a possible surveying error on Schmedeke Lane, which may be on Jensen’s land. They sent us a map, and will be in further contact about the problem. Eldon asked for permission to go through township road records and old minutes to see if there is information about the road surveys and markers. Mike moved that Eldon be allowed to go through old town records for this information. Glen seconded.

New Grader: The new grader was delivered for a shipping cost of $1,800. Mark has taken it out and worked with it, grading berms before the freeze-up.

Town Hall Toilet and Door Handles: Joe said he would install the new door handles and Mark said he would build a platform in the outhouse for the new toilet seat. Mark will also put in a new hook for the town hall sign.

NEW BUSINESS:

Wilma Township Website: Glen demonstrated a mock up of the new website for Wilma on his laptop computer. He will register the name WilmaTownship.com, unless it has been taken. He said the yearly cost for upkeep and posting is about $200, but he may be able to get it for free on a server that contains advertising. Mike moved that the Township pay the $17 to register the WilmaTownship.com domain name and that Glen be authorized to try to find a free server for the site. Gary seconded. Mike said that with the grader expenditure, he is reluctant to spend the taxpayers’ money on an expensive server. Glen said he would see what he could do, and shared ideas he has for the website: featured citizens, like Joe and Bev Vink; Town Board meeting minutes, links to township businesses, outdoor recreation opportunities.

Wilma Township ATV Trails: The county sent a letter asking for a map designating Wilma Township roads that have been designated as open ATV trails. Gary said we have not designated any township roads as open ATV trails. It is illegal to drive on county roads, but Joe said we can’t stop legally licensed drivers from driving 4-wheelers on township roads. Paul will write the county and tell them that we have no designated ATV trails on township roads.

County Township Officers’ Meeting: Glen attended the October 28th meeting representing Wilma Township. He said it was a very informative meeting, with the county commissioners giving reports and the different candidates for state and county offices reporting, plus Sheriff Mark Mansavage. Mansavage said they are advocating a lesser penalty for level 3 speeding offenders that will not be on a driver’s permanent record. Instead of $180, the fine would be $60 or $70. Currently no-pays lead to a long process of bench warrants and tracking down the offenders, and deputies are often reluctant to write citations because of this. Mark LeBrun said that the Markville Road/Duxbury Road paving should be completed in 2008. The Markville Road is now paved from Markville to Grace’s Lake Road. The county will need to hire 14-17 new people for the new jail. The big meth problem now is in trafficking and selling meth, not manufacture.

BILLS:

East Central Energy $ 30.24

Couri/Ruppe/MacArthur Lawyers 487.50

MAT Agency (Workers Comp) 560.00

Duxbury Store 9.95

Federated Propane 150.00

Ranger Trucking 1,800.00

1st National Bank (Grader Loan) 2,000.00

The Evergreen 20.25

Joe Vink 112.00

Pine County Courier 39.48

Gary Vink 115.43

Toni Williamson 13.85

Glen Williamson 99.40

Paul Raymond 95.53

Mark Pallow 246.62

Donna Filler 9.23

Patrice Winfield 110.82

Mike McCullen 20.77

TOTAL BILLS: $ 5,921.07

TREASURER’S REPORT:

General Fund Receipts 166.94

Disbursements 1,188.88

Balance 18,491.68

Road and Bridge Rec: 724.37

Disb: 18,184.75

Bal: 17,247.79

Fire Bal: 2,205.39

Park Bal: 699.30

Building Bal: 6,330.13

Escrow Rec: 13.51

Bal: 4,849.86

TOTAL ALL FUNDS: $49,824.15

Mike moved to approve the Treasurer’s report and to transfer $5,800 from savings to checking and to pay all the bills. Glen seconded. Mike moved to adjourn the meeting. Gary seconded. Meeting adjourned at 9:30.

Paul Raymond, Clerk

Regular Meeting, October 4, 2006

WILMA TOWN BOARD MEETING, OCTOBER 4, 2006

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Eldon Schmedeke, Ken Yager, George Yager, Joe Vink, Mark Pallow, and Toni Williamson.

Paul read the records of the September 6 meeting and the special open Board meeting on September 15. Mike moved to approve both minutes; Glen seconded.

OLD BUSINESS: Grader: The grader was purchased and the Board adopted a Certificate of Indebtedness to pay for it. It will be picked up today or tomorrow and will be in Little Falls Monday morning to have the wing attached. Ranger Trucking got the bid, for $1800. The first payment on the loan, $2,000, is due October 13. The grader is insured.

Duncan Road Logging: Gary said that someone is logging up off of Duncan Road. He doesn’t know what outfit is doing it, but thinks it may be Gibson Logging. We don’t have any escrow from them, and Gary will continue to check on it.

Eagle Head/Crooked Lake Roads: We haven’t heard from Danforth about their plans to control beavers and dams on this road. Jason Palme had told Gary that they were going to clean out the culvert, but nothing’s been done. Paul will write Jeff Shute about what they want to do.

Dollar Lake Road: Vathnes have widened their drive at the end of the road, and have created a trench on the west side of the township road with at least a five-foot drop. Anyone driving off that road would smash into the bank and this is a liability issue for our town. Mike has already talked with Eric Vathne, and Paul will write them a letter telling them that they need to fill in the trench, 16 feet from the center of the road.

Joe said that the county uses an end slope of 1 to 1. The letter will tell him to talk to Gary to see what needs to be done.

Election Judges: Patrice Winfield and Donna Filler will be the judges for the November election. Patrice asked if we should have four judges; Paul said we can do it with three, and an extra would be a big expense. Paul said this is the first year he has had more trained judges in the pool than he can use.

Cooperative Purchasing Agreement: Gary has the cooperative purchasing agreement from the State to get a better deal for culverts and materials. Gary said the County had said they will pay our dues, and Paul will include a letter to this effect when he sends in the application.

Scanning and Backing up Township Records: Glen said he was concerned about the safety and storage of our town records, and asked if they could all be scanned into a computer for storage. Paul said this was brought up before, but the time and expense involved if we attempted to scan and copy all the records would be prohibitive. All correspondence and meeting minutes are already computerized, but it would be a full-time job to scan every thing else. Our historical road records, and old checks and minutes are stored in the town hall, and Paul is storing most of his records in a secure building separate from his home, and all computerized records are backed up on a separate hard drive periodically.

Snowplowing Fees: Paul will post and publish the snowplowing fees for the 2006-7 season, $50 for drives, $75 for drives over 700 feet. Glen said he would pay $150 for both his drives. Gary said homeowners will need to trim trees that overhang their drives so the new grader isn’t scratched or damaged. Glen moved that Mark Pallow be appointed principal grader operator for the 2006-7 season, provided he is trained on our new grader. Mark said he has taken grader operator classes, and will be trained as he grades the roads. Mike seconded.

Kenny Peterson Road: Gravel was deposited and the cabin owners have spread it out on the first part of the road and at the culvert.

Heller Road: Gary said we need a couple of loads of gravel on the Heller Road. Joe said he could haul it.

Todd Elliot Bill: Todd made a $16 error on his bill for the Duncan Road; Paul will write him.

Township Web Site: Glen said it would be good if the town had a website with meetings and announcements and notices and all the outdoor recreation opportunities in our town. He will work up one and bring it on his laptop. He said the initial creation of the site would be under $200, and the domain would cost only about $20 per year after that.

Grace’s Lake Drainage: Mike asked if the DNR contacted the town before they drained Grace’s Lake and lowered the level several feet. They wanted to create a marsh lake to grow wild rice for ducks, but the result will be a freezing of the lake and killing the fish.

Bills :

Hopkins Gravel $ 2,900.00

Mark Pallow 779.24

Joe Vink 117.21

First National Bank (Grader Loan) 2,000.00

U.S. Treasury 350.98

MAITT Insurance (grader premium) 214.00

Jim Hess (Electronic Transfer for grader) 12,045.00

ECEnergy 33.45

Paul Raymond 69.26

Paul Raymond 253.12

Marjorie Schmedeke 101.58

Glenford Williamson 146.63

Antoinette Williamson 18.47

Mike McCullen 62.33

Gary Vink 138.53

Patrice Winfield 143.83

Total 7,328.63

Including Transfer 19,373.63

Treasurer’s Report:

Road and Bridge Fund

Receipts 65.00

Disbursements 846.63

Balance 34, 708.17

General Fund

Receipts 1,174.26

Disbursements 711.27

Balance 19,513.62

Fire Fund

Bal: 2,205.39

Park Fund

Bal: 699.30

Building Fund

Bal 6,330.13

Escrow

Receipts: 500.00

Balance: 4,836.35

Total All Funds $ 68,292.96

Glen moved to pay all the bills, and to approve the Treasurer’s Report, and to transfer $7,500 from savings to checking. Mike seconded. Mike moved to adjourn. Glen seconded. Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

Regular Meeting, September 6, 2006

WILMA TOWN BOARD MEETING SEPTEMBER 6, 2006

Chairman Gary Vink called the meeting to order with the Pledge of Allegiance at 7:30 p.m. Also present were Supervisors Michael McCullen, Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Bruce and Donna Filler, Joe Vink, Ken Yager, Eldon and Marg Schmedeke, Glen Williamson, Jr., and Mark Pallow.

Paul read the record of the August meeting. Mike moved to approve; Glen seconded.

OLD BUSINESS: Park Falls Hardwoods: They paid another $500 into the Escrow Account, and asked that they be notified of any future damage that they will be charged for so they can inspect it and possibly repair it. They have also asked for a receipt for the $500 we used out of their escrow monies.

Grader: The new cutting blades and nuts and bolts were ordered from Ziegler.

Duncan Road: The work is complete. Hopkins was able to do the work for $1,400.

Kenny Peterson Road: Hopkins has put in a bid for $1,500 to repair that road with a new culvert and ten loads of pit-run gravel. The cabin owners on that road will come up with a cat to help with the work.

Heller Road: Joe said the culvert on the Heller Road needs about two loads of class five on either side of the culvert. He can’t grade it the way it is. Gary said he did tell Gary Fornengo during the joint road inspection that a beaver was plugging the culverts and that Fornengo agreed that Gary should remove it. Gary said it might be time to review our joint road agreement with New Dosey and possibly change it to one like Arna’s, where each town will do necessary gravel and repairs on the Heller Road on alternate years. Joe said New Dosey is forgetting all the favors we have done them, and they are contesting different charges. Gary moved that the Supervisors review the road agreement we have with New Dosey. Mike seconded.

New Grader: Joe and Mark Pallow have done research on a replacement grader, and have found a John Deere hydraulic 6-wheel drive grader in Protection, Kansas, for an asking price of $60,000. A wing and blade would add another $6–8,000, and delivery would cost around $2,000, for a total estimated cost of $75,000. Mark compared this with 6-8 other graders, and he also called the John Deere dealer, who said this was a good deal. Glen moved that Joe and Mark be authorized to make a trip to Protection, Kansas, to check out the grader, and that they be reimbursed for gas, motel and travel expenses, and that they be authorized to negotiate for the purchase of the grader if they decide that it is a good investment, and that the Board be authorized to borrow up to $65,000 for this purchase. Mike seconded.

Donna said she feels that the board should investigate different graders before deciding on this one. Mike said that the grader committee has investigated 6-8 different graders and have not found any better ones. Mike asked that it be put on record that discussions and disagreements are acceptable at town meetings but that swearing and bad language are not.

Eldon said that we need to be sure that the grader fits into the shed. Mark asked that the town consider buying a power-washer so he can keep the grader clean.

NIMS TRAINING: Mike said that it is his understanding that all elected officials, township officers, county officers and state officers are mandated to take the National Incident Management Training to coordinate responses to emergencies and disasters. Art Woodford from New Dosey is training the Fire Department and has the training materials and CD’s. Mike moved that Glen Williamson be authorized and paid to attend the training tomorrow night. Mike and Gary are attending as volunteer fire fighters, and Glen will go as a township official. Paul said that no one has notified us that other township officers are required to take it; he had the training at the prison.

Notices: Eldon said that on published and posted notices that the town hall should be designated the Wilma Town Hall, not the Duxbury Town Hall.

Bills were presented:

Joe Vink $ 481.12

Mike McCullen 51.94

Glenford Williamson 67.51

The Evergreen 6.75

East Central Energy 36.98

Pine Co. Courier 15.04

Ziegler CAT 296.85

Paul Raymond 222.73

Gary Vink 122.36

Patrice Winfield 152,38

Donna Filler 62.68

Marg Schmedeke 41.56

Total all bills $ 1,557.90

Gary moved to pay all bills and to transfer $1,550 from savings to checking. Mike seconded.

Treasurer’s Report:

We received the June settlement from the county for $20,940.27.

General Fund Receipts 6,694.49

Disbursements 2,517.95

Balance 19,050.63

Road and Bridge Rec: 11,362.48

Disb: 3,520.60

Bal: 35,534.80

Fire Rec: 2,287.39

Bal: 2,205.39

Park Rec: 22.24

Bal: 699.30

Building Rec: 668.47

Bal: 6,330.13

Escrow Bal: 4,336.35

Total All Funds: $ 68,111.60

Gary moved to approve the Treasurer’s report. Mike seconded. Mike moved to adjourn the meeting. Gary seconded. Meeting adjourned at 9 p.m.

Paul Raymond, Clerk, 9/6/09