WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 6, 2012

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 6, 2012 

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Marg Schmedeke and Joe Vink and Jeff Shute, Chairman of Danforth Township’s Board.

OLD BUSINESS:  Crooked Lake Road:    Gary and Mark attended Danforth’s May Board Meeting.  Jeff Shute proposed that Danforth pay the total cost for a cat to remove the ridges on both sides of the road, and Wilma take care of all the prep grading before gravel is put on the road.  They have proposed laying 1,000 tons of gravel at $9.25/ton, $9,250, our half $4,625.

Jeff said they are willing to let us take over further grading and maintenance if we will lower our grader/operator rate, currently $150, their half $75/hour.  They charge us a flat rate of $75 per snowplowing and $112.50 per grading.  Jeff said when we were in charge, we charged them double the going rate, like 3 hours of grading at $75/hour.  Sample invoices from 2007 were found showing most gradings were one hour, total $75.  The one invoice for three hours was for two different days with severe snowstorms.  Jeff said they aren’t sure this is a joint rangeline township road at all.  Mike said we have always claimed two miles, and that the road was established early in the 20th century, and has never been vacated.  We recorded it again, with all our roads, many years ago.   Mike said he was able to drive the whole two miles as long ago as 1974, andGary said aerial photos from 1976 show it as a good road.  Jeff said Danforth also claims the whole road for gas tax.

Mark said we have to do something with the road.  We’ve already blown a tire on the grader on the rocks. Garysaid someone graded it Saturday and both it andEagle Head Roadwere poorly graded. Garysaid that the two boards agreed that ifWilmaTownshiptook over the road that we would lower our rates.  Mark said a flat rate is no good because there is no motivation to do careful work.  Joe asked what the county charges?  Mike said $150/hour, which is why we set our rate the same.  Mark said Hopkins Gravel charges $115/hour.  Mike suggested we charge $100 per hour toDanforthTownshiponly, because of the great amount of the work involved, their half $50.  Mark said we could do or contract all the work, including the cat work, the gravel, and grading. Mike moved that Wilma Township take over the responsibility for Crooked Lake and Eagle Head Roads;  that Wilma take care of all the cat and grader prep work for Crooked Lake Road, with Danforth  paying for the entire cat bill and Wilma covering the whole grading bill for prep work before the gravel; and that Wilma township purchase 1,000 tons of class 5 gravel, with the towns equally sharing the cost of the gravel and all subsequent grading and road maintenance at the rate of $100/hour.  Glen seconded.  All ayes.   Mark will take care of contracting the cat work and doing all the grading, and will order the gravel.  Mike said to bundle all our gravel for 2012 together so we get a good price from Hopkins Gravel, and moved that we use their gravel and not our own, and bundle all jobs together to negotiate the best price.  Glen seconded. All ayes.

Little Tamarack Lake Road:   Mark said Little Tamarack Lake Road needs more than 1 load of gravel down by the landing. Gary said that at the road inspection, the Supervisors made it clear that the road manager could use his discretion if he thinks roads need more work than recommended.

Pete Anderson Road:  Arna made a proposal to put 20 10-yard loads of pit-run gravel at the beginning ofPete Anderson Road, to build it up, as well as the agreed-on two loads at the end of Pete Anderson and Langstrom Roads.  Eldon said thePete Anderson Road is down to the corduroy, and our taxpayers deserve better roads for all the money they pay.  He saidPete Anderson Road hasn’t had gravel for years.  Eldon said Arna’s proposal is valid and we should agree to it.  He said the board should consider getting gravel from Proffit for smaller jobs.  Also that if Mark or another grader operator sees bad spots on the road while they’re grading that they should get off the grader and tie a ribbon at the bad spot to mark it for repair.  He only wants fair treatment, he said. Gary said our own road inspection did not see a need for gravel, but Glen said it’s not too much.  Mike moved to agree to Arna’s proposal. Gary seconded.  Passed.  Arna won’t be able to do any work until they get their FEMA money.

Election Judges:  The board already appointed Patrice, Toni Williamson, and Barb Smith as judges along with Paul, and all are required to get training.  The best date for us is June 20, 1 p.m., in Askov. We will try to car-pool.  Paul will  get his two other required hours at the short course June 28.  Eldon said  it is ridiculous to send 6 people to training who don’t give a report, and when one could go and train the others.  Patrice said it is the law that all four judges be trained every two years.  Paul said at the upcoming short course, all four officers will be taking different sessions and classes, andGary’s assessment training is required by law.

CTAS Reload:  Patrice has changed the way she has accounted for our investments, and her books and Paul’s don’t match in this area.  It would be very complicated for her to help Paul change his books, and Paul asked if the Board could examine both sets of books to confirm that they agree in all essential numbers like they do at the board of audit, so he can reload his CTAS so both sets start at the same place in June. They compared Cash Control Reports and Glen moved that Paul be allowed to reload CTAS so both his and Patrice’s totals and accounting methods for investments are the same.  Mike seconded.  Passed.  Patrice gave Paul her backup flashdrive.  He won’t have to delete his current CTAS accounting; just give the new one a different name.

Propane Pre-buy:  Patrice got a special offer from Federated Propane offering a pre-buy price of $1.69/gallon.  She said we still have $421 of last years pre-buy due to the mild winter.  Mike moved to postpone any decision until the July meeting. Gary seconded.

Interested Officers:  Gary and Glen did work for the township outside of their elected duties, and the board passed and signed Resolutions Authorizing Contract With Interested Officers allowing them to do this, Gary for some road and maintenance tasks, and Glen for the Aspire website work.  Gary and Glen abstained in the votes on their resolutions.

Duxbury Store 3.2 License:  Glen moved that the Board sign the application for the Duxbury Store’s 3.2 beer license; Mike seconded.  Passed and signed.

Pancake Breakfast Results:  Patrice said we grossed $2,367, but she doesn’t know how it compares with last year.  Mike said he knows it was slower.

Bills and Treasurer’s Report:  Patrice gave the Treasurer’s Report (attached).  Bills for June:

ECE                                                            $        47.60

The Evergreen                                                         9.00

DanforthTownship                                             187.50

Paul Raymond (expenses)                                    40.36

Glen Williamson (expenses)                                 39.96

Mark Pallow                                                        183.98

Paul Raymond                                                     267.95

Mike McCullen                                                     93.40

Jenn Nelson                                                                   33.97

Glen Williamson                                                 159.58

Gary Vink                                                          344.38

Mark Pallow (expenses)                                       37.74

Patrice Winfield                                                    94.35

Pine Co. Treasurer (for Assessments)                          366.00

Patrice Winfield (expenses)                                  10.00

Total Claims                            $   1,915.77

Garymoved to approve the Treasurer’s Report, to pay all the bills, and to transfer $2,000 from savings into checking.  Mike seconded.  Glen moved to adjourn the meeting;Garyseconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk

WILMA TOWNSHIP SUPERVISORS’ ROAD INSPECTION MAY 9, 2012

WILMA TOWNSHIP SUPERVISORS’    ROAD INSPECTION MAY 9, 2012

           The Board met at the Duxbury Store at 10 p.m:  Glen Williamson, Mike McCullen, Gary Vink, Road Manager Mark Pallow, and Greg Beck (County Forester) and Jason Palme (Supervisor in Danforth Township) and Clerk Paul Raymond.

          North Duncan Road:  At the beginning of the road Tri-State Lumber had gone off the road and cut a deep rut.  Greg Beck said he repaired that and marked it to keep anyone else from going off the road.  He said Tri-State stopped payment on their escrow payment because several years ago they had a lumber lease onNorth Duncan and paid their escrow, but they never had trucks in to do the work.  They did bring a bulldozer in to clear a trail to the wood. Gary said they must have had the blade down on the dozer because they scraped the crown off the road and we used their escrow monies to restore the road.  It is uncertain whether they were told that we had used their escrow or if we were able to document to them how it was used.  Greg says Wilma has a reputation of taking escrow deposits and never returning them.  He said that as part of the county’s lease with loggers they are required to repair the road to its original state, and if they don’t the county will.  He said Tri-State told him they were never notified that they had damaged the road in 2009. Gary said he didn’t know that they didn’t do the logging then.  Greg said that before any logging or work is done on a lumber lease, we need to have a mutual inspection with Greg and Mark to verify the condition of the road before and after work is done.

Mike said this recentDuncandamage is still not repaired up to specs.  It needs gravel.  Greg said not $500 worth; maybe one truckload.  Mike said that would be $200.  Greg said Todd Elliot would do it for $80-100.  Mike said we also need to include Mark’s time from the escrow.  Greg said that’s not fair and he doesn’t know if it’s legal.   Mike asked why should the town’s people have to pay for it? He said we can redo our escrow notice to include inspections in our costs to be deducted from the escrow payment, and that they must contact Mark before starting work.  Also we need to have a fixed fee for inspections.

Greg said he will talk to Tri-State and if they say they did not blade the road in 2009, then we took their money wrongly.  Glen said we can’t second-guess our earlier decision to take their deposit.  Greg said the county will stand by their contracts and require loggers to repair roads to township specs.

North Duncanneeds two loads ¼ mile up the road.  Also two loads past Tri-State’s log pile.  Tree needs to be cut 1 ½ mile up.  We need to see if we used up the full $7,000 budgeted for this road.  Gary and Mark need to check the rest of the road (where the grass starts) on four-wheelers.

Crooked Lake Road:  The road is good at first, but ½ mile past Bob Johnsons it needs gravel. Road is rutted and has holes and needs more of a crown.  Jason said their grader operator Dave Vader said there’s not much to work with on that part of the road, with no gravel.  It needs gravel, or they will plow up rocks.  There are ridges on both sides of the road that channel water right back onto the road.  They can’t be bladed off; they need to be dozed off.  A dozer would cost about $110-115/hour.  Mark said Wilma should take over the grading so the crown isn’t always  bladed off and we lose all the money we’ve paid.

Mike and Gary will attend Danforth’s board meeting on May 18, the third Friday.  They are authorized to get consensus on what needs to be done.  Jason said the road past Bob Johnson’s has never had Class 5 gravel.  Mark said the road needs 4” of gravel, but the sides need to be dozed off first.  The Supervisors discussed having Wilma take back the road authority.  Jason said the biggest obstacle to that is our high fee for grading, $150/hour.  He said he will make sure Summerland builds a better crown.  Glen said what Danforth is asking for, $10,000-12,000 of repairs and gravel (split between the two towns) is a lot for just two people.

Eagle Head Road:  Culvert will eventually need to be replaced.  The culvert is open, but there is some debris on the bottom of the screen.  Eagle Head needs one load of gravel down at the end and the crown needs to be built up and restored.

Dollar Lake Road:  Five loads pit-run gravel past the area that was graveled before.  Mark wants to do the whole road, 5-6 loads from Sealy’s south.

Vink Road:  Needs 3 loads gravel at the entrance by the highway and 4 loads 1/2 mile up (7 loads total).  Mark said we can use our gravel at Shute’s.  The Board went to Shute’s to inspect our pile. Gary said Rybergs took some of our gravel and then replaced it and took the crown off the pile. Glen said we should use it up and keep track of how many loads we get out of it so we know how much we lost.

Heller Road:  Needs routine blading.  Big beaver pond with dam and lodge. Gary said the trapper said he got all the beavers. Gary will tear a hole in the dam and see if any try to repair it.  If we tear out the dam and blow up the lodge we will need to notify the DNR.  We need 3 load of gravel at the culvert after the dam.

McCullen Drive:  Needs regular blading and maintenance.

Tamarack Pine Drive:  We need to repair the damage done by the surveyor past Mark’s place and document any money we take from their escrow, including the inspection and grading and 1 load of gravel.  The road needs regular grading.

Mink Farm Drive:  One load of pit-run at the washout. We can take it from Vink’s gravel pit across from the washout.  Road needs routine blading.

Mayfield Road:  Halfway towards the end needs 2 loads gravel and another 3 loads further up.  We need to ditch at the swamp and put another 2 loads at the swamp.  The culvert past the first cabin is washed out a little.  FEMA paid to put the new culvert in and gravel it, which included aprons and rocks, but Schlomka never put the apron on.  There is water in the road in places that needs to be ditched.  We need to call in locater before we ditch because of utilities.  Duane Glienke can do the ditching, 100’-200’past the DNR turnoff. Gary said we need to find out what’s making it flood.

Pete Anderson Road:  2012 is an even-numbered year so is Arna’s responsibility.  Road needs routine blading.  There is a tree across the road 1.8 miles up.  We tried to drag it off the road but were unsuccessful. Gary will cut the tree up.  Arna will put two loads of pit-run gravel at the end of both range-line roads.

Langstrom Road:  Routine blading; two loads of gravel at end. Arna’s responsibility.

Fust Road:  Routine maintenance.

Schmedeke Road:  Routine blading.

South Duncan Road:  Routine blading.

Little Tamarack Lake Road:  Needs two loads of gravel ½ mile before Holters’ by the junction box.  Needs one load at the curve by the landing.

Short Road:  Routine maintenance.  There are still trees in the right-of-way at the end; we need to ask Mike to remove them.

Lost River Road:  Routine blading.

River Cabin Road:  Regular maintenance.

Mona Drive:  Routine maintenance.

Kenny Peterson Road:  Routine maintenance.

Road Inspection Meeting completed at 4 p.m., 6 hours.

Paul Raymond, Clerk