ROAD REPORT SUMMARY, MAY 22, 2013

ROAD REPORT SUMMARY, MAY 22, 2013  

CROOKED LAKE ROAD:  Culvert ¼ mile down on west side washed out. Road Manager should consult with Summerland  to determine best way to repair.  (They ditched the road before and after the driveway and may have ditched too deep). Water washed over the drive and eroded the ditch with a steep drop-off.  Board thinks the ditch will need rip-rap and fill to bring it to a safe angle.  May cost a few thousand dollars to repair.

One mile south there is a soft spot from frost boils.  Need to pull the gravel from the sides of the road to fill and build crown.

1 and ½ mile south a low area is very soft.  Needs two load of class 5 gravel, per board and Jason Palme.

Board recommends grading and reshaping the road all the way to the end, and routine blading, and scraping the gravel from the edges back on the road.

EAGLE HEAD ROAD:  Need a load of gravel at the beginning, by the dead-end sign.  Board recommended one load of gravel at the end of the road also, where it is soft.  Routine blading.

VINK ROAD:  Remove fallen tree in right-of-way.  Board wants to research cost of hiring hydro-ax to brush township roads with a lot of small brush and trees in the right-of-way, which will help roads dry out.  Gary said we should send James Doody a certified letter saying someone who entered his property at the end of the road did some damage to the road, and to cite the statutes about road damage liabilities.  Routine blading.

DOLLAR LAKE ROAD:  Soft at the beginning, and greasy.  Board said blade it; may need some gravel.  Glen suggested Mark take a chainsaw with on the grader to take care of dropped trees or trees over the roads or too close to the roads.  Routine blading.

NORTH DUNCAN ROAD:  Garbage and sofa dumped in county right of way at entrance to Duncan.  Clerk should write to county highway dept. and report it.  Normal grading recommended.  Jim Bredesen apparently did some ditching and tore up the ditch and removed some of the road gravel.  1 ¼ mile up needs one load class 5.  Need load at 1.7 miles north.  2-3 loads of gravel needed before the hill.  Grade berm to enable drainage.  Two culverts that were intended for N. Duncan road went on the Pete Anderson Road and will need two culverts.  We have $700 left from the agreement to build up and repair North Duncan Road still to spend.

SOUTH DUNCAN ROAD:   Big puddle about .1 mile south.  Gary said to wait until road dries out and bring gravel from the sides of the road.  Routine blading.

SCHMEDEKE LANE EXTENSION:  Waiting for Eldon’s report.  Board said that the county will need to put some pit-run at the bend in the road at the extension to straighten it out more, and needs to be ditched.  The entire extension is built up with pit-run gravel, and needs a layer of 6” of class five gravel to bring it to our township specs.  Very good bed built up.  The big culvert is not reinforced properly, with logs across it. The whole thing could give way in a heavy rain.  Board says it will need to be rocked up and bouldered  with rip rap on both sides to support it, and then needs to be sloped and seeded.  Culvert already full of debris.  The county asked the fire department to blow out the debris with the fire truck.

FUST LANE:  Routine blading.

LANGSTROM ROAD:  Markville’s  year.

PETE ANDERSON ROAD:  Markville’s year; there is a tree in the road.

HELLER DRIVE:  Routine blading.

MC CULLEN DRIVE:  Routine blading.

TAMARACK PINE DRIVE:  Routine blading.

MAYFIELD ROAD:  1.2 miles at culvert still needs the FEMA Hazard Mitigation repair; rip-rap on sides by culvert.  Gravel: load of pit-run over the rip-rap.  Routine blading.

LITTLE TAMARACK LAKE ROAD:  Two loads pit-run and one load class five at curve before the landing (.3 mile).  1 load class five at the entrance to the landing.  .7 mile tree over road.

SHORT ROAD:  Blade when dry.

LOST RIVER ROAD:  Routine blading.

RIVER CABIN ROAD:  Normal grading.

MONA DRIVE:  A lot of logging equipment on Mike Scott’s land.    Keep an eye out for logging or hauling activities.

KENNY PETERSON ROAD:  Routine blading.

MC DERMOTT CREEK BRIDGE:  Clerk need to write county to ask for railings or barrier to prevent cars dropping off sides of culvert-bridge.

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, MAY 1, 2013

WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING,   MAY 1, 2013 

          Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Duane Glienke, Rod Williams, and Tom Harris.

Paul read the record of the April meeting.  He made one correction:  the township acquired the park land from the state, not the county.  Mike moved to approve the report; Gary seconded.

OLD BUSINESS:  Fire Hall Repairs:  Gary explained the problems the supervisors have with the repair job on the fire hall.  The man-door knob is reversed, and there is a gap between the new wall on the west side and the foundation timber, wide enough for snow to have come through this winter.  The meeting moved to the fire hall to inspect the repairs and show Rod the problems that need correcting.  Gary had inserted fiberglass insulation into the gap at the bottom of the wall on the southwest side.  Rob said he will come back with caulking and sealant and seal the gaps, and will reverse the door knob.  Gary also said he had to clean up a lot of nails.  Gary said he was ill with the flu and excused himself from the meeting.

Inside, Rob showed the board cad computer drawings of a project he is currently working on, and said if we use this lumber yard they will provide similar drawings and blueprints for us.  Glen said there has been some talk about getting a modular building; we could specify our requirements and dimensions.  Mike said he is very opposed to this; he would like a stick-built building constructed by a local contractor.  Rob said if we contracted each job separately, like the slab or the septic, we may get under the threshold where we would have to use sealed bidding. Patrice said this would violate the law; the contractor has to be responsible for all the subcontractors and include them in his bid.  Mike asked if the board could appoint a separate building committee that could meet without coming under the open meeting laws, even if he and Glen were on the committee.  Paul said this is a definite violation and could lead to a lot of problems.  We can still have meetings with 5 days notice, counting the posting and meeting dates.  Glen told Rob we would keep him posted on developments, and when  they will open the project to bidding he can put in a bid.  Rob offered his apologies for the deficiencies in the fire hall job.

Town Park:  Cathy Clemmer researched the history of our park in Section 8.  She says that in 1953 the township applied for a deed to the south half of the park land, 16.45 acres, but she can find no record of applying for a deed to the north 20.  She said we can apply to the state now for a deed to the whole park.  There is no disputing that the town was awarded 36.5 acres.  Cathy said it is trust land, restricted to park and recreation, and the township cannot sell or trade off any part of it.  The new deed could specify town hall site as well as park, in case we do build there.  Paul said he went through all the township files and could find no meeting records prior to 1987.  He contacted Becky Niedzielski since she and Donna Filler had researched the files to see if they could be scanned to ask if she remembered seeing any meeting records before then.  She could not remember, but did not take any records out of the hall.  Paul said if he had ever seen old meeting minute books, he would have read some of them since his family has lived in Wilma continuously since 1927, and he has no memory of seeing any records.  Mike said he would ask his mother and Roz Hanula to see if they remember seeing old town meeting records.  Mike said other things have disappeared from the township property.  We do have the large financial ledger books.

Mike explained to Duane Glienke that the board understands that he does not want to sacrifice or lose any land, but if the town were able to trade off part of the park land in exchange for part of the strip of land Duane holds between the store and the fire hall, we talked about making an offer.  Duane said he does not want to sell any part of his land to the township because he does not want his taxes to be raised by building a new town hall.  He said we have a good hall now.

Grader repair:  Mark said RDO will be done with the grader this week, and if we pay them, they will deliver it.  The total bill came to $16,198, much less than the estimate.  They fixed the engine and replaced all the filters and the hydraulics and everything needed.

Snowfall:  In the big snowfall we had in late April, Mark made the decision to hire Mike’s truck to plow township roads and drives.  Mike said it was too heavy and deep for his truck but they drove a path for cars, until Mark hired ArnaTownship’s grader and operator to plow the drives.  Glen said he made a good decision.

NEW BUSINESS:  Road Inspection:   Mike moved to set the road inspection for Wednesday, May 22, 10 a.m. at the hall.  He will drive his truck; Mike said we may need two vehicles.  He said that he hasn’t gone on earlier inspections to save the township money, but feels he should go this time.

Pancake Breakfast:  Glen moved that the Duxbury Volunteer Fire Dept. be allowed to use the hall on Sunday, May 26, for their pancake breakfast.  Mike seconded.  Passed.

Mowing and maintenance:  Mike said it makes sense to have the road manager be in charge of plowing the township parking lot, and also for maintenance duties like mowing the lawns or shoveling snow.  He moved that Mark’s job description be broadened to Road and Building Manager.  Glen seconded.  Passed.  Mike said Mark can hire someone to shovel the ram, mow and to prepare the hall for meetings, etc.    Mike said Mark is required at board meetings to give the road and grader reports, and he should be paid, at least for one hour.  He moved that Mark be paid labor rate for one hour for board meetings; Glen seconded.  Passed.

Treasurer’s Report and Claims:  Patrice gave the Treasurer’s Report (attached).  Bills were presented:

Glen Williamson (mileage)                          $            72.32

RDO Equipment                                                 16,198.57

Federated Coop                                                        17.69

RDO Equipment                                                    710.67

Security Life (dental)                                              426.48

Mn. Assn. Townships (short course)                               200.00

ECE                                                                         69.95

Mike McCullen (plowing/truck)                             350.00

Paul Raymond (expenses)                                        19.00

Patrice Winfield (expenses)                                      46.31

Pine CountyCourier                                                16.76

Joe Vink                                                                 100.00

Paul Raymond                                                       359.24

Mark Pallow                                                            265.96

Mike McCullen                                                       155.14

Joe Vink                                                                   13.85

Gary Vink                                                               108.05

Patrice Winfield                                                         196.70

Glen Williamson                                                     217.02

Toni Williamson                                                       92.35

Total bills                      $       19.636.06

Mike moved to approve the Treasurer’s Report, to pay all the claims, and to transfer $20,000.00 from savings into checking.  Glen seconded.  Mike moved to adjourn; Glen seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk