WILMA TOWNSHIP BOARD OF SUPERVISORS’ MEETING, JUNE 6, 2012
Chairman Glen Williamson called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, Road Manager Mark Pallow, and Eldon and Marg Schmedeke and Joe Vink and Jeff Shute, Chairman of Danforth Township’s Board.
OLD BUSINESS: Crooked Lake Road: Gary and Mark attended Danforth’s May Board Meeting. Jeff Shute proposed that Danforth pay the total cost for a cat to remove the ridges on both sides of the road, and Wilma take care of all the prep grading before gravel is put on the road. They have proposed laying 1,000 tons of gravel at $9.25/ton, $9,250, our half $4,625.
Jeff said they are willing to let us take over further grading and maintenance if we will lower our grader/operator rate, currently $150, their half $75/hour. They charge us a flat rate of $75 per snowplowing and $112.50 per grading. Jeff said when we were in charge, we charged them double the going rate, like 3 hours of grading at $75/hour. Sample invoices from 2007 were found showing most gradings were one hour, total $75. The one invoice for three hours was for two different days with severe snowstorms. Jeff said they aren’t sure this is a joint rangeline township road at all. Mike said we have always claimed two miles, and that the road was established early in the 20th century, and has never been vacated. We recorded it again, with all our roads, many years ago. Mike said he was able to drive the whole two miles as long ago as 1974, andGary said aerial photos from 1976 show it as a good road. Jeff said Danforth also claims the whole road for gas tax.
Mark said we have to do something with the road. We’ve already blown a tire on the grader on the rocks. Garysaid someone graded it Saturday and both it andEagle Head Roadwere poorly graded. Garysaid that the two boards agreed that ifWilmaTownshiptook over the road that we would lower our rates. Mark said a flat rate is no good because there is no motivation to do careful work. Joe asked what the county charges? Mike said $150/hour, which is why we set our rate the same. Mark said Hopkins Gravel charges $115/hour. Mike suggested we charge $100 per hour toDanforthTownshiponly, because of the great amount of the work involved, their half $50. Mark said we could do or contract all the work, including the cat work, the gravel, and grading. Mike moved that Wilma Township take over the responsibility for Crooked Lake and Eagle Head Roads; that Wilma take care of all the cat and grader prep work for Crooked Lake Road, with Danforth paying for the entire cat bill and Wilma covering the whole grading bill for prep work before the gravel; and that Wilma township purchase 1,000 tons of class 5 gravel, with the towns equally sharing the cost of the gravel and all subsequent grading and road maintenance at the rate of $100/hour. Glen seconded. All ayes. Mark will take care of contracting the cat work and doing all the grading, and will order the gravel. Mike said to bundle all our gravel for 2012 together so we get a good price from Hopkins Gravel, and moved that we use their gravel and not our own, and bundle all jobs together to negotiate the best price. Glen seconded. All ayes.
Little Tamarack Lake Road: Mark said Little Tamarack Lake Road needs more than 1 load of gravel down by the landing. Gary said that at the road inspection, the Supervisors made it clear that the road manager could use his discretion if he thinks roads need more work than recommended.
Pete Anderson Road: Arna made a proposal to put 20 10-yard loads of pit-run gravel at the beginning ofPete Anderson Road, to build it up, as well as the agreed-on two loads at the end of Pete Anderson and Langstrom Roads. Eldon said thePete Anderson Road is down to the corduroy, and our taxpayers deserve better roads for all the money they pay. He saidPete Anderson Road hasn’t had gravel for years. Eldon said Arna’s proposal is valid and we should agree to it. He said the board should consider getting gravel from Proffit for smaller jobs. Also that if Mark or another grader operator sees bad spots on the road while they’re grading that they should get off the grader and tie a ribbon at the bad spot to mark it for repair. He only wants fair treatment, he said. Gary said our own road inspection did not see a need for gravel, but Glen said it’s not too much. Mike moved to agree to Arna’s proposal. Gary seconded. Passed. Arna won’t be able to do any work until they get their FEMA money.
Election Judges: The board already appointed Patrice, Toni Williamson, and Barb Smith as judges along with Paul, and all are required to get training. The best date for us is June 20, 1 p.m., in Askov. We will try to car-pool. Paul will get his two other required hours at the short course June 28. Eldon said it is ridiculous to send 6 people to training who don’t give a report, and when one could go and train the others. Patrice said it is the law that all four judges be trained every two years. Paul said at the upcoming short course, all four officers will be taking different sessions and classes, andGary’s assessment training is required by law.
CTAS Reload: Patrice has changed the way she has accounted for our investments, and her books and Paul’s don’t match in this area. It would be very complicated for her to help Paul change his books, and Paul asked if the Board could examine both sets of books to confirm that they agree in all essential numbers like they do at the board of audit, so he can reload his CTAS so both sets start at the same place in June. They compared Cash Control Reports and Glen moved that Paul be allowed to reload CTAS so both his and Patrice’s totals and accounting methods for investments are the same. Mike seconded. Passed. Patrice gave Paul her backup flashdrive. He won’t have to delete his current CTAS accounting; just give the new one a different name.
Propane Pre-buy: Patrice got a special offer from Federated Propane offering a pre-buy price of $1.69/gallon. She said we still have $421 of last years pre-buy due to the mild winter. Mike moved to postpone any decision until the July meeting. Gary seconded.
Interested Officers: Gary and Glen did work for the township outside of their elected duties, and the board passed and signed Resolutions Authorizing Contract With Interested Officers allowing them to do this, Gary for some road and maintenance tasks, and Glen for the Aspire website work. Gary and Glen abstained in the votes on their resolutions.
Duxbury Store 3.2 License: Glen moved that the Board sign the application for the Duxbury Store’s 3.2 beer license; Mike seconded. Passed and signed.
Pancake Breakfast Results: Patrice said we grossed $2,367, but she doesn’t know how it compares with last year. Mike said he knows it was slower.
Bills and Treasurer’s Report: Patrice gave the Treasurer’s Report (attached). Bills for June:
ECE $ 47.60
The Evergreen 9.00
Paul Raymond (expenses) 40.36
Glen Williamson (expenses) 39.96
Mark Pallow 183.98
Paul Raymond 267.95
Mike McCullen 93.40
Jenn Nelson 33.97
Glen Williamson 159.58
Gary Vink 344.38
Mark Pallow (expenses) 37.74
Patrice Winfield 94.35
Pine Co. Treasurer (for Assessments) 366.00
Patrice Winfield (expenses) 10.00
Total Claims $ 1,915.77
Garymoved to approve the Treasurer’s Report, to pay all the bills, and to transfer $2,000 from savings into checking. Mike seconded. Glen moved to adjourn the meeting;Garyseconded. Meeting adjourned at 9:30 p.m.
Paul Raymond, Clerk