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Archive for 2010

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, DECEMBER 1, 2010

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, DECEMBER 1, 2010

The meeting was called to order by Chair Glen Williamson with the Pledge of Allegiance, followed by the reading of the minutes by the Clerk.    There was a motion to approve the minutes by Mike and seconded by Gary.

Guests present were Leighton and Sue Quinn and Mike and Dorena Scott.

OLD BUSINESS

The township Treasurer and Clerk went through the records and came up with a balance of $2012.50.  It was noted by Gary that there was additional grading done on October 22, 2010 at the cost of $75.  The balance was changed to $1937.50.  There was a motion to refund by Mike and seconded by Gary, motion carried.

Clerk mentioned that minutes borrowed by Gary have been returned.

Mike and Dorena Scott were present questioning their escrow as per their phone call to the clerk which was tabled until the Clerk and Treasurer could determine their escrow balance.  Clerk came up with $887.50 and Treasurer concurred.  Mike S. stated that he will leave the balance in his account to use for gravel.  Glen asked if this meant that he was donating the remaining funds for gravel on the road and Mike S. responded yes that he wanted to donate for gravel on the road.  There was a motion by Mike McCullen to close the escrow account and that the $887.50 donated by Mike and Donrena Scott will be used for graveling Mona Drive with so donated funds until gone, it was seconded by Gary and the Motion carried.  Mike Scott requested a letter noting that the escrow is closed. It was noted that the contract is null and void and will be mentioned in the minutes and online.  Mike Scott said that he takes pride in his area as he did lots of work and does not like how it is treated, particularly by the four wheelers. Mike McCullen suggested that he turn them in.

Toni read the letter that she sent to Peter R. Eakman, County Engineer,  for Pine County Public Works in Pine City.  As of the meeting, there was no response from him.

MAT Conference-

Glen spoke, saying that there were approximately 400 people in attendance including speakers from the Mayor of Duluth to State Representatives.  Issues were covered from the Green Acres to the Fire and Rescue.  It was noted that there are funds for the Volunteer Fire Department and for their retirement. Records show that Duxbury did not put in any claims for training.  With regard to restore/reflectivity – we have until 2012 to complete and also discussion on where exemption would apply.  There were many other seminars.  Toni spoke on the conference also, noting the networking and classes.  She attended the End of the Year Training for Clerks and Treasurers and gained knowledge to help prepare for the end of the year Clerk duties.

NEW BUSINESS

It was noted by Mike and Gary that Ryberg hauling (Kip Ryberg) was taking from our gravel pile without permission.   They stated that Kip said that they were unable to their gravel pile and they used some of ours.  It was motioned by Glen to instruct the Clerk to write a letter asking how much was taken, when it will be replaced, and that the township received no notification or gave any permission. The Board would also like to ask Ryberg, that in the future, they contact our Road Manager, Gary Vink at 320-245-2517 to inform them of their intentions.  This was seconded by Mike and the motion carried.

Town Hall and Fire Hall

Winter is not a good time to check any further.  Fowler (aka Absolute Vinyl and Windows) will do a small window missed at the hall.  It was not in the initial charge so it will cost about $275.  There was a motion by Mike to add windows and doors.  After discussion it was tabled until the next meeting

Recent Snowfall

David Storevik called several times wondering when he would get plowed.  Per Mark Pallow, the grader was stuck for five hours.  There were various comments and hopes the area will be plowed.  Per Mark, the driveways are too soft to plow. Mike suggested that when Mark gets stuck in the future that it is better to call a wrecker.  Gary noted that they did but they arrived late due to other business.

Recently Passed

It was noted that Ken Yaeger passed away over the November election.  It was also noted that Al Wolf passed away on November 30.  Glen and Mike suggested that we send a letter to the family of Al Wolf and Mike mentioned that he would like good representation from the fire department at Al’s funeral.

Mike mentioned that he took 4.1 gallons of Diesel fuel and that this is owed to the fire department.

Patrice gave the Treasurer’s Report Bills were presented

Leighton Quinn                $1937.50              Escrow Refund

ECE                               $42.18                 Electric Service

Toni Williamson                $165                    MN Assoc of Twps Conference Fee

Joe Vink                         $205                    Mileage for Stuck Grader

Glen Williamson                $445.82               MM Assoc of Twps Conf/ Mileage/Hotel

Mike McCullen                  $83.58                Meetings

Patrice Winfield                $136.67               Meetings

Glen Williamson                $227.30               Meetings

Toni Williamson                $319.53               Meetings/Reconciling Escrow/Updating Escrow

Gary Vink                        $228.56              Meetings/Repair/Road Work

Joe Vink                         $41.56                Grader Blade Repair

Mark Pallow                     $210.55              Grading, Misc repair

TOTAL                           $4060.75

Treasurer would like to transfer $4060.  Motioned to transfer said funds by Gary and seconded by Mike.

Motioned to adjourn by Gary and seconded by Mike.  Meeting adjourned at 9:05pm

Toni Williamson
Clerk Wilma Township

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, NOVEMBER 3, 2010

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, NOVEMBER 3, 2010

The meeting was called to order by Chair Glen Williamson with the pledge of allegiance at 7:30pm.  Other officers in attendance were, Supervisors Gary Vink and Mike McCullen, Treasurer Patrice Winfield and Clerk, Toni Williamson.  Other citizens were also present.  The minutes of last month’s meetings were read and approved.

OLD BUSINESS

Lost River Road

Gary and Mark Pallow checked on Duncan Road.  It is still too wet to grade.  Gary has contacted Hopkins Gravel.  He also checked the roads and cut trees from the recent storm damage.

Grader time for New Dosey is 30 minutes on November 23 2010, cost $75.

Borrowed Minutes

Gary will bring the minutes from several past meetings to the Duxbury Store to be picked up when he is finished checking them out for info on space in the Fire Hall.

Wilma Fall Fest

We came in under budget once again.  After the cost of plates, silverware, copies, additional decorations and DJ, we came in at $230.46.  Glen noted to go to Duxburynews.info for pictures of the event and inquired if it should also be on the WilmaTownship.com site.  Mike agreed and then thanked everyone.

Door Installation

Mike asked about getting doors in and when we can get them done.  Patrice Winfield mentioned that we still have a bad fly problem.  It was thought that it was just dead flies, but Patrice and Toni noted that for the setup before the Wilma Fall Fest, most of the flies were still alive.  Mike asked how the flies were during the election and Patrice mentioned they were still there, some dead, some alive.  Other citizens in the audience mentioned other ways of fly control, to include fly strip that stick to the windows and trap insects.

Duluth MAT Conference – November 18-20, 2010

Mike asked for the Agenda and Glen presented a copy to see if there are some other seminars to refer to Glen to attend since he will already be attending.  Toni requested to also attend the MAT Conference as they will be covering the CTAS software used by the Clerk.  Mike motioned for Toni to attend and Gary seconded.  Glen abstained and the motion was passed.

Election

Glen thanked the Election Judges for their hard work.  With 48 registered voters, we had 33 people come in to vote and one new registration.  It was asked how most people voted and Patrice listed a few of them.  For example, in the US Rep, District 8, there were 16 votes for James Oberstar, 15 for Chip Cravaack and 2 for Timothy Olson.  For State Senator Districe 8 there were 17 votes for Tony Lourey and 16 for Michael Cummins. Also for County Sherriff, there were16 votes for Mark Mansavage and 11 for Robin Cole.  A listing will be in the Duxbury News Article and a complete listing will be available online at WilmaTownship.com.

NEW BUSINESS

Glen welcomed Leighton Quinn and read a letter from Pat and Helena Storey that was received on November 3, 2010.  It read as follows:

Honorable Chairman and Members;

Please accept read aloud in our absence the following concerns directed to the Wilma Township road maintenance program. We want to understand what to expect from the township.

The intent of this transmittal is to understand the process and procedure required by Wilma Township to maintain roads in those developments that have met the Pine County Final Plat Approval and accepted by Wilma Township as provided by Section 603N of the Pine County Ordinance.

Please provide details covering the Process and Procedures to maintain roads in conditions as not to degrade or deviate from the approved road design and development.

·         When and how is it determined that roads need grading? What are the standards once the decision is made to grade?

·         Are there operator training or experience standards to perform the grading or maintenance task?

·         Does the Township contract out the road maintenance?

·         Does the township have full time employee for road maintenance?

·         What is the procedure to maintain the road when grading is not required? Such as filling in holes and washouts?

·         What can the residents do to assist in preventing road problems and notification of problem areas?

·         Does Wilma Township have drainage standards for lots and parcels to follow as not to alter drainage that would erode the roads?

·         What is the process to install new or repair private driveways with or without culverts?

Thank you for considering our questions. We want to do our part in making Wilma Township a great place to live.

Patrick & Helena Storey

Leighton as been in contact with them and added that the agreement of two years ago is ending and has questions about the numbers and wants to end his responsibility for the road.  He asked what is left for escrow as he thinks it is about $1900.  Our records show it is $1600.  Leighton would like to get this straightened out.  He provided a copy of the contract and it was said they will have no problem returning any funds.  Toni will work with Patrice and get fund information to they by the next meeting.

He mentioned that past grading was OK but the grading as of late has not been good.  Gary said that they must be maintained to keep down the mud and sludge.  Mark Pallow explained some of the logistics of grading and explained there was son on the side and grass growing.  Mike asked about drain off and other possible ruts they can cause.

Mike moderated and answered the questions put by the Storey’s in order of their letter as noted below:

Question 1         When and how is it determined that roads need grading? What are the standards once the decision is made to grade?

Answer:            When the sod and grass emerge and the road is not smooth and able to maintain a crown.  There was discussion on grading logistics and inquiry on how the County grades roads.

Question 2         Are there operator training or experience standards to perform the grading or maintenance task?

Answer:            Yes, they have gone through training.  Mark did hands on training in Elk River and also in Hutchinson with Gary for maintenance courses.  It was asked if the township contracted out and they said only gravel hauling and all other work is done by the Township.

Question 3        Does the Township have full time workers for maintenance?

Answer:            No.  Gary will work and inspect once a year as well as after storms, etc.  Mark may also help as needed.

Question 4         Does the Township contract out the road maintenance?

Answer:            Only for gravel hauling.  All other work is done by the Township

Question 5         What is the procedure to maintain the road when grading is not required? Such as filling in holes and washouts?

Answer:            Standard maintenance

Question 6         Does Wilma Township have drainage standards for lots and parcels to follow as not to alter drainage that would erode the roads?

Answer:            No standard, but the State and County cannot compromise right of way.

Question 7         What is the process to install new or repair private driveways with or without culverts?

Answer:            Must be drainage in the ditch.

Mike mentioned that we will do our best and Glen asked what would make them happy.  Leighton will talk to Toni when numbers are found.  Mike and Joe Vink looked at the road and it was rough and the rain did not help it.

Glen suggested since it took Mark 30 minutes to grade that we not charge for last grading and for Toni to note in escrow.  It was motioned by Mike to waive the $75 and seconded by Glen.  When put to a vote Glen voted yes and Mike voted no due to the word legality by Leighton.  He was in favor prior to that.  Gary also voted no and the motion was denied.  Leighton felt it was a conflict of interest because the person making the decision to grade will also be getting paid.

Pallets on River Cabin Road

Gary said the emails of the pallets are not on the right of way.  Mike said that they burn them.  Glen said that when it comes to burning we cannot enforce DNR rules.

Wilma Fall Fest 2011

Mike spoke with Stephanie Hansen and they are willing to provide music for next year’s Fall Fest.  The Committee will be in touch with them.

Backup Grader

Glen suggested that we get a backup grader operator.  Joe Vink said he can be the backup.  Mike suggested Bruce Filler go along with Mark for instruction on basics.  The cost will be $18/hr.  Mark guessed about two hours training time.  It was motioned by Glen to have Mark train Bruce on the East Side.  Mike seconded, and wants it noted that Mark is the main grader, Joe the second and Bruce will be an alternate. The motion carried.

Mona Drive

Toni received a phone call from Mike and Dornalee Scott. They have $2,000 Escrow with Wilma Township.  They plan to keep the last four lots and close up.  They have seven cabins and are closing company accounts.  They have received no itemized bills. They are wondering how to handle the escrow and balance on the seven units on the property and will the taxes handle the roads.  This issue is tabled until Treasurer and Clerk can look into the records.

Water on the Roads

Eldon Schmedeke mentioned the water on the roads and that we should ask to have it raised by the Highway Department.  He said there were no signs warning of the water.  Mike said that the road had been raised and Joe said that there were signs out. Gary noted that if the road were raised, they would have to also raise the bridge.  Mike motioned for the Secretary to write to the County Board, seconded by Glen and motion carried.

Fire Hall

The Supervisors went next door to view the Fire Hall building.  Glen noted that a meeting must be posted at least five days prior to discuss any plans.  The issue was tabled and they will set a date for inspection at the December meeting.

Mail In Ballots

It was mentioned by Patrice that there are possible savings by going to mail in ballots as we are required to have four judges due to the use of the Automark.  It was also mentioned that New Dosey said they saved approximately $1200.  The downside is that if the ballot is lost, no other will be sent and that you also must have someone witness it.  It will be discussed at the Annual meeting in March.

Patrice gave the Treasurer’s Report Bills were presented

Donna Filler                              $181.50 Election Judge

Pine County Courier                   $ 22.56             Election posting

Mark Pallow                              $ 49.50

East Central Energy                   $ 46.54

Patrice Winfield                         $ 32.00

Toni Williamson                         $295.00

Joseph Vink                              $ 28.50

Glen Williamson                        $ 41.00

Aspire Inc                                 $157.85

Gary Vink                                  $261.81

Patrice Winfield                         $193.93

Glen Williamson                        $102.97

Toni Williamson                         $156.07 Election Judge

Mike McCullen                           $ 96.04

Mark Pallow                              $182.85

Mike McCullen                           $   8.50

Dave Baker                               $ 42.00             Election Judge

Patrice Winfield                         $333.39

New Dosey Township                $100.00

Bruno Deep Rock                      $444.01

MN Assoc Twnshp Assoc          $422.00

Maynard Workman                    $117.00 Election Judge

It was requested that the clerk note what the payments are for in future records.  Patrice will need to transfer $3,300 to checking account to pay the bills.  It was motioned by Gary to transfer necessary funds and seconded by Mike, motion passed.

Gary motioned to adjourn and Mike seconded.  Motion carried and meeting adjourned at 9:45pm

Toni Williamson
Wilma Township Clerk

NOTICE OF FILING WILMA TOWNSHIP MARCH 2011 ELECTION

NOTICE OF FILING
WILMA TOWNSHIP

Filing dates for the March 2011 township election are December 28, 2010, to 5 P.M., January 11, 2011. Because January 1st is a holiday, no filings will occur that day.  Filing may be done at the home of the Clerk or by arrangement to do so at the town hall.  The fee is $2.  Offices to be filled are Supervisor (3-year term) and Treasurer (2-year term).  Clerk’s phone is (320) 245-5194.

Toni Williamson, Clerk
Wilma Township

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, OCTOBER 6, 2010

WILMA TOWNSHIP BOARD OF SUPERVISORS MEETING, OCTOBER 6, 2010

The meeting was called to order by Chairman Glen Williamson with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, Clerk Toni Williamson, Mark Pallow, Marge and Eldon Schmedeke and Don Sherper, District Minnesota Association of Townships District 7 Representative.

Toni Williamson read the minutes of the last meeting and the minutes were approved with the correction of Dave’s last name being Mazer (not Masters).  Toni noted that Gary had asked Paul for the minutes from 1981 to 1994.  Gary said that he was checking on the Fire Department relationship to the Township with the garage.  He said he will get them back as soon as he is finished.  It also was requested of Toni to check on the Resolution for Signage for the Clerk position.

MATTRESS ON LITTLE TAMARACK LAKE ROAD: The mattress is still there.  Gary called Robbie Fisher at Pine County Government Center about the county picking the mattress.

RIVER CABIN ROAD AND LOST RIVER ROAD:   Gary is in touch with Qwest as they plan to install phones and we need to mark the road.  We need to mark the road to ensure we know where wires and culverts are so they are not compromised.

BILLS TO BE SENT:

New Dosey Township for Heller Road grading on September 21, 2010:  One half hour there, cost of $75

Escrow Laden Quinn: Road grading September 30, 2010.  Forty Five minutes, cost of $112.50

Escrow Mona Drive September 30, 2010:  Forty Five minutes, cost of $112.50

Gary Vink asked if the bond was paid by Carlson Logging.  Patrice said she did not think so, but will check.  After checking she said it was not received. The last bond received was in February for Dollar Lake road and that was from Doug Moske.

TOWN HALL WINDOWS:  The windows have been installed.  Mike mentioned that the newly installed windows are easily washable on both sides and that there is a lifetime warranty on all parts.  He said that it is a reputable company and they should be around for a long time.

STAIRS AND HANDICAP RAMP:  Steps in back of Hall are completed.  Mike asked which gravel pile is ours as he used a couple of pails to fill in the ground for the stairs. The Handicap ramp it is not qualified as there can be no lift on the ramp bottom to be handicap accessible.

LEGAL SEMINAR:  Mike attended the legal seminar in Albertville.  Some things were not particular to us.  He has notes, but mentioned that the Abandonment rules which was thought to be a 40 year limit is actually a 60 year limit.  New signage issues were discussed also. For example, if stop sign notifications are 500 feet in front of the stop sign, they do not need reflectors.

GUEST SPEAKER:   Don Sherper, the District Minnesota Association of Townships District 7 Representative was in attendance to give information on MAT and to encourage the township officers to attend the MN Association of Townships District and State meeting.  He started with a quick joke about computers.  He said that he appreciated the report from the legal seminar and re-emphasized the importance of documentation.  He also attended the National Association of Towns and Townships meeting, a few weeks ago in Washington, DC .

He mentioned that he spoke with the National Lobby Association, known as the Ferguson Group and that the group wants Fire Departments to get a better tax exemption from the current $300 to $600.  Gary asked if it was on sales and Don told him it was on income.  Mike said that they are running into that also for Wilma.  Don said we can do more when we work together.  He said the office of Legislative Auditor did a study on the DNR.  They have conservation easements on millions of acres of land that the townships must maintain in lieu of taxes.  MAT is working on this as it feels it is not fair.  Don said it was important for townships to contact their legislator to go to the meeting and find out the results.  He said his area has issues with “Green Acres” and that it most likely does not pertain to us.  Glen asked what the purpose of the district meeting in Cambridge.  Don said it is a review of the Legislative update by and Mr. Frickey was in attendance.  The planner from Baxter does a comprehensive plan and spoke about our situations regarding foreclosures and the economic situation.

The State Conference will be in Duluth on November 18-20, 2010.  Eldon Schmedeke thanked Don and asked if he could get on the agenda at the Pine County Township Officers Association meeting, Saturday, October 23.  Eldon said he is opposed to all the control.  Don plans to be at the meeting and is on the Agenda He went on to say that the National Association of Towns and Townships will be hosted by Minnesota in Washington DC in 2011 and asks each town and township to donate $25 to help defer the costs.  Glen asked what it means when we host.  Don said that the reception and prizes, etc.,  are paid by the state that’s hosting.

Glen asked how many states have townships and how many come to the national convention.  Don said that some states have huge ones, for example Pennsylvania has some township with over 100,000 people.  Wisconsin has more than 1250 townships.  The Chairman thanked Don for making the trip from Elk River.  Don said that he thinks townships are the greatest thing to happen to local government.

UPCOMING MEETING:  Glen announced the October 23, 2010 Pine County Township Officers Association Meeting will be held at 9am at the American Legion in Hinckley Minnesota and should be well attended.  Mike motioned that all that wish to attend be allowed to do so.  The motion was seconded by Glen and passed.

WILMA FALL FEST:   Toni said that the planning was coming along well.  She spoke with Jay Polasny regarding a band to play and he said that they would charge $400.  She is still looking for another band, but can still have a DJ.  To date we have several prizes, a hotel room and dinner package from Grand Casino Hinckley, two certificates for ½ lb of fudge from Cheri’s Flowers, and a $10 certificate from the Wild Bamboo Restaurant in Pine City.  Patrice Winfield also has several $10 coupons from Ace Hardware, a gift basket from the Organic Carrot and she and her father will donate several items also.  Glen announced that Two Creeks Campground will donate two Cudlees (which is a robe for cold weather).  All are working on getting more prizes and it was also mentioned in the Duxbury News article in the Pine County Courier and the Askov American.  Glen asked if the Wilma Fall Fest sign can be updated and put outside and then he and Toni will place flyers in a covered clear plastic container for information for those that wish to come.  Glen also suggested the idea for a Winter Wilma Festival.

DUNCAN ROAD:   It is still too wet to gravel.

OTHER ROADS:  Gary spoke with Jeff Schutte and he mentioned that brush cutting is behind.  Mike said that we should speak with them before they start on our roads.

Glen asked Gary and Mark how we are set up for winter plowing.  Gary said they had added new tires, added needed oil and it has a new blade.  Mark Pallow mentioned that the air conditioner was not working.  Glen asked Mark for better document where he grades when he submits his time sheet.

OTHER QUESTIONS:  Eldon Schmedke asked how conservative the vote for the Presidential election was.  Glen said the County Auditor should have that information.  Patrice told Eldon that of the 43 votes there were 23 for Barack Obama and 22 for others.  Glen suggested that Toni add the after election results for Wilma Township in her article that she writes for two local newspaper.  It was mentioned that it had been done for Wilma in the past and should be done again.

MISCELLANEOUS PURCHASES:  Glen requested permission for the clerk to purchase a flash drive at a cost of about $14.  Mike made a motion for the clerk to buy a flash drive.  It was seconded by Gary and motion was passed.

Mike requested Patrice to use money from Petty Cash to pick up fly strips for the town hall.

TREASURER’S REPORT AND BILLS:   It was motioned by Mike to waive the reading of the bills and seconded by Gary. Glen added to waive the reading, but that they still are entered into the record.  The motion was passed.  Patrice will transfer needed funds to pay the bills.

Patrice gave the Treasurer’s Report Bills were presented

ECE                                                                 $49.61
Pine County Courier                                           $26.32
Glen’s Tire                                                         $1,086.84
DM Stamp & Specialties                                                $27.47
Eggen’s Bulk Service                                        $762.79
United Stats Treasury                                        $437.60
Mark Pallow (Mileage)                                        $68.00
Paul Raymond (Mileage & Election Training)       $45.00
Joe Vink (Mileage)                                             $27.00
Glen Williamson, Sr.(Reimburse-Web Domain)    $24.54
Absolute Vinyl Window & Siding Co                   $4,025.00
Mike McCullen (Mileage/Reimburse for Steps)    $180.76
Mike McCullen                                                   $171.31
Mark Pallow                                                      $390.64
Paul Raymond                                                  $60.95
Gary Vink                                                          $295.06
Toni Williamson                                                 $162.54
Glen Williamson, Sr                                           $42.60
Patrice Winfield                                                 $108.97

Total Bills                                                          $7993.00

Transferred to checking                                     $8000.00

Mike motioned to move for adjournment, it was seconded by Gary, motion was passed and meeting was adjourned at 9:30pm

Toni Williamson, Clerk

Wilma Fall Fest, Saturday, October 23, 2010

We’ll be giving away many prizes to include Grand Casino Hinckley, Cheri’s Flower Shop, Warmers and more.  The great thing about this party is that, it’s ALL FREE!!