Chairman Glenford Williamson , Sr., called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.   Also present were Supervisors Michael McCullen and Gary Vink, Treasurer Patrice Winfield, and Clerk Paul Raymond, plus Eldon and Marjorie Schmedeke and Dennis Schmedeke.

Paul read the record of the November board meeting.   Gary moved to approve the report; Mike seconded.

OLD BUSINESS:  MAT Insurance Coverage:   Paul said that the jeep and old grader were dropped from our insurance policy, and that they refunded several years of our payments for them, $1,400.

Northern Corridor Railway Meeting: Glen said that there will be a meeting regarding the future high-speed railway from the cities to Duluth in Hinckley on December 10 at 5 p.m. at the City Hall.   Mike said this doesn’t really affect our township.

Road Report: Gary asked Paul to bill New Dosey for half of one hour of blading Heller Road on November 11,  $75.  Short Road/Mink Farm Road:  Gary inspected both roads after T & T Logging finished their activities.  Despite our request that they meet with us so there are no questions about the escrow deductions, no one from T & T  has contacted Gary.  He said they rutted up the Short Road pretty badly, and cut up the Mink Farm Road with dozer tracks.   Gary said that at the spring road inspection the board can make a determination of the damages.  We can contact T & T to be present then.     Dollar Lake Road:   Mike said Eric Vathne has had loggers on his land, and they have torn up Dollar Lake Road.  Mike and Gary thought Eric was doing the work himself, but before hunting season Mike saw a logger and truck in there who wasn’t Eric.   Mike said we shouldn’t treat this any differently than other loggers, and he moved that we write to Eric Vathne and ask for a $500 escrow deposit for the road if there is going to be any continuing logging activity on that road.  Glen seconded.   Mike said he could be done by now with all the logging.

NEW BUSINESS:    Pine County Soil & Water District Meeting:   Glen said that the Pine Co. Soil and Water District is having a public meeting on January 30th for training county and township officials on road maintenance and the Wetland Conservation Act.  Mike said we should probably attend this training, especially to discuss the issue of people gating off old cartways so people can no longer use them to access waterways and state land.  He said the south end of Crooked Lake Road has been gated off; at one time the Mayfield Road went all the way to Crooked Lake Road as a state snowmobile trail, and Crooked Lake Road went two more miles south.  Also Heller Drive is posted at the end, when it used to cross the Tamarack River to the Vink Road.   Even though the township does not claim these cartways or maintain them as township roads, they should be kept open for public use after years of serving as cartways.  Glen asked how we can remove a gate?  Mike said that’s why he wants to go to this meeting.   Mike said we should discuss attendance at our January 6th Board Meeting;  they need to be notified by January 20th.

Lakes & Pines Cooperative Agreement: Lakes & Pines has applied for a grant to help low-income home-owners fix up their homes, as well as commercial building owners and low-income rental housing.  The State said that the first 15 months of this program need to be targeted at certain towns and townships in the north part of the county, like Willow River and Sturgeon Lake, but after that any county property owner could apply.  They sent us a cooperative agreement that would permit property owners in Wilma Township to apply for these funds.   Glen moved that we sign this and participate in this program; Mike seconded.   Glen and Paul signed it and will send it in.

Schmedeke Lane: Eldon asked for the floor to discuss Schmedeke Lane and the Memorandum of November 12 sent out to all the board members and to interested parties by County Attorney John Carlson regarding Schmedeke Lane and the history and controversy.  Eldon said that he and Bob and Barbara Jensen attended the County Commissioners meeting in Pine City on December 1st, and he wanted to correct some falsehoods in the document and at the meeting.   He said that Barbara Jensen was lying when she said that she did not measure out the distance for Schmedeke Lane with Marjorie Schmedeke, and that by denying this she was calling him and Marjorie liars because they say she did assist in the measurement.  Eldon said he never put no trespassing signs on Schmedeke Lane, but that Bob Jensen did.  Eldon said that subsequent surveyors have made and perpetuated errors.  He read a document that stated that an original survey has precedence over all subsequent surveys.  Eldon presented charts showing the exact mile measurements between sections, north and south and east and west, and that there is exactly four miles from Tamarack River Road to the Langstrom/Pete Anderson Roads.  He also had charts demonstrating a distorted survey, which he said the county wants to enforce.  He presented a resolution he asked the board to adopt and submit to the County Commissioners which states, “We, the Board of Supervisors of Wilma Township recommend that the County abide by the original govt. records of 1853 and recorded 1899. True measurements from govt. monument 2 miles north of Co. Rd. 141 starting at NE corner of Section 3, running due south between Sections 3-2 and 11-10 and ending at SE corner of 10 and Duxbury Rd.  From NE govt. corner of Section 3 due east one mile (5278’) to newly set monument thence going due south between Sections 2-1 and 12-11, two miles to Duxbury Rd and ending there.  This will be proper and solve a multitude of problems and possible litigation.”  Glen moved that the board adopt this statement as a recommendation, not a resolution, and submit it to County Attorney John Carlson.  Paul asked that the board not take a position on the conflicting surveys until the meeting with the County Commissioners.   Eldon took issue with this, but Paul said he was not taking sides but was only concerned to protect the township from litigation.   Mike seconded the motion, and Paul will forward it to John Carlson.  Glen moved that the Board of Supervisors attend the meeting of the County Commissioners at 9:30 a.m. on Monday, December 21, at Schmedeke Lane, to join them in their survey and deliberations.   Gary seconded.   Paul will post this as a public meeting.

Glen reminded Paul to post and publish the dates to file Affidavits of Candidacy for our Township Election on March 9, 2010.  Glen and Paul are up for reelection.  The filing dates are December 29 through January 12, 2010, and the fee is $2.

Treasurer’s Report and Bills:    Patrice gave the Treasurer’s report (attached) and bills were presented:

The Evergreen                         $        42.00

Pine County Courier                         13.16

ECE                                                  38.40

MATIT (Workers’ Comp.)               770.00

Joe Vink                                           150.30

Paul Raymond                                  106.20

Gary Vink                                          62.33

Michael McCullen                                        66.95

Patrice Winfield                                101.38

Glen Williamson                               24.24

Total Bills            $     1,389.01

Mike moved to approve the Treasurer’s report, to pay all the bills, and to transfer $1,400 from savings into checking.   Gary seconded.

Gary moved to adjourn the meeting; Glen seconded.   Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk



Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.   Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow, and Eldon and Marjorie Schmedeke.

Paul read the clerk’s record of the October meeting.  Patrice asked that the record be amended with a total October bills of $6,485 and a transfer of $6,500.  Mike moved to approve the report as amended; Gary seconded.

OLD BUSINESS:  Wilma Fall Fest: Glen gave a report on the Fall Fest.  He said it was a very successful event with guests from as far away as White Bear Lake, and with many prizes given out.  Toni published a story about it in the Courier, and has written thank-you’s to all the prize donors.  We kept the expenses to under $200, half of the budget.

County Township Officers Meeting: Paul gave a report on the County Township Officers meeting in Hinckley on October 24.  No county officials showed up, but most of the Commissioners spoke, as did Don Sherper, our district MAT  Representative, and Brett Grundemeier from the DNR.   Don Sherper and other Township officers stressed the importance of attending the district MAT meetings in Cambridge.  Mike said that if we do send delegates to these meetings, we need to have our agenda ahead of time and have our issues and questions brought up.  There was a discussion on sending representatives to the State Township Officers Meeting in Rochester on November19-21.   Because of the mileage expenses that far, plus the need for two nights of motel rooms, it was decided that the costs would be prohibitive, but that we should try to attend the next district meeting.  The Commissioners spoke on the County budget, the threat of cities annexing townships, and high-speed rail line, and ATV use on county and township roads.  Eldon thanked Paul for his report.

ATV’s on County and Township Roads: Mike asked who enforces ATV use on township roads, when they tear the roads up.   He sees a need to call the DNR.  He said ATV operators are riding on county roads and on township roads and are not yielding to cars.  Gary said anyone damaging a township road should be liable for the repairs.  Eldon said he fought to get public trails like the Gandy Dancer Trail, but if ATV drivers use township roads they should stay on the shoulders and drive 20 mph.  He said landowners own the ditches, not the county.  They aren’t allowed in ditches on the freeway and shouldn’t be allowed to tear up township ditches.  Gary said many times he has driven up a blind hill and ATV’ers are right in the road.  The County Commissioners are discussing allowing  ATV’s on county roads.  Even now the sheriff isn’t stopping ATV’ers if they’re riding slowly on the right side in places they can’t use the ditch.  Eldon said he sees them riding side by side on county roads.

December meeing change: Mike moved to change the date of the December Town Board meeting from December 2nd to December 9th.  Paul will post and publish this.

Road Issues: Eldon said there are some issues in the eastern end of the township.   He asked that any comments be off the record.   Glen said that the open meeting laws do not allow any off-the-record discussions at township meetings, so the only way to keep anything off the record is not to bring it up.

Public Cartway Issues: Mike asked about the issue Dave Baker raised at the County Officers’ meeting regarding property owners gating off township cartways and denying access to public use on old, established cartways.  New Dosey has spent a lot of time and money defending lawsuits on cartway use.  He said roads like the Pete Anderson Road and the Mayfield Road used to go all the way to the range lines, but the cartway parts have been fenced or gated off and access denied.  Heller Drive is posted at the end, when it used to be a town cartway.  Mike said we could lose the use of these cartways.

MAT Township Insurance Coverage: The Board went over our policy and said that we were still insuring a brush-rig jeep and our old grader.   The fire department insures their own vehicles, and we don’t use the grader, so these shouldn’t be on the policy.   Paul will contact MAT to get them removed and our premiums refunded.

Grader: Gary said that the wing and chains were put on the grader for winter snowplowing.  Twelve citizens paid their snowplowing fees for this season by the deadline today.

Mutual Aid Fire Department Meeting: Gary moved that the Mutual Aid Fire Department Chiefs and the Sheriff be allowed to use the Wilma Town Hall on Thursday, November 19, at 7:30 p.m. at no charge for their annual meeting.  Glen seconded.  There will be no fire department training in November due to hunting season.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s Report (attached).   Bills for November were presented:

Patrice Winfield (expenses)                        $         40.70

Pine Co. Courier                                                  22.56

ECE                                                                     43.22

Paul Raymond (expenses)                                    46.73

John Rioux (Fall Fest)                                         100.00

Glen Williamson (expenses)                                124.51

Scott Quady                                                                   56.10

Mike McCullen                                                     20.77

Glen Williamson                                                  70.41

Patrice Winfield                                                   150.06

Gary Vink                                                            76.19

Paul Raymond                                                     143.14

Mark Pallow                                                        141.29

Total Expenses              $    1.035.68

Mike moved to approve the Treasurer’s Report and to pay all the bills, and to transfer $1,050 from savings to checking.   Gary seconded.

Gary moved to adjourn the meeting; Mike seconded.  Meeting adjourned at 9:30 p.m.

Paul Raymond, Clerk



2009-2010 snowplowing fees due now:

$75/Season; Driveways over 700 ft.: $100

Must pay by Wednesday, Nov. 4, 2009.

Full-time residents only.

Special plowing $150/hr.

No closed gates.

Must have turnaround space.

Wilma Township not liable for inadvertent damages while plowing private drives.

Checks payable to “Wilma Township.”

Mail to Paul Raymond, Clerk
52938 Tamarack River Rd
Markville, MN 55072

Or bring to Nov. 4, 2009 Board meeting.



Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance. Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow.

OLD BUSINESS: Bank C.D.’s: Patrice said that in order to put the money into C.D.’s the bank needs a signed claim form from last month, and the C.D. amounts will not show up in the Cash Control Statement but will have a separate Investment Worksheet Statement. The C.D. documents are stored in Patrice’s safe-deposit box, and she has copies.

P.E.R.A.: Patrice researched PERA and downloaded a manual for interested officers. We won’t start it until 2010, if anyone is interested.

Fire Hall Grant: Mike asked Paul to check the status of our application for a grant for a new fire hall. He said they likely will not contact us if we are not awarded a grant, so we need to research it.

Recognition Plaque: Glen said he would like to see the plaque recognizing significant deceased Township citizens by the time of the annual Town Meeting. Possible candidates who were discussed were Belle Anderson, George Anderson, E.E. (Andy) Anderson, Bev Vink, Arnold and Lillian Shute, Betty McCullen, Archie Schmidt, Denny Hanson, and Kenny Peterson. Glen moved that we choose a board to nominate two or three deceased persons of significance to our Township every year, and that they be commemorated on a plaque in the Town Hall. There was no second. Mike said he would like to see how New Dosey is handling their commemorative plaque, and any difficulties they may have had. Mark said he would be glad to check the New Dosey plaque. The motion was tabled.

Wilma Fall Fest: Glen said plans for the Fall Fest October 24th are on schedule. He distributed flyers for board members to put up at businesses. He said he has approached Rich’s Bar, the Gaslight, the End Zone, Ringers, and stopped at Chris’s. He also heard from the Casino. Patrice contacted Ace Hardware and the Organic Carrot, and her father Hollis Nelson and Patrice and Maureen and Mark will donate prizes. Gary will donate maple syrup and Mike’s Fidelity Tackle will have a prize. Mark and Gary will check with Wild Waters Bar and they or Mike will contact the Fishbowl. Paul will paint a big sign to put out in the road in front of the Town Hall. There was a discussion on buying a keg of beer, but liability concerns made this too risky. We will have BYOB.

NEW BUSINESS: Road Report: Gary gave the Road Report. Hopkins Sand and Gravel hauled 420 yards of gravel, which was put on the following roads:
South Duncan Road 70 yards

North Duncan Road 196 yards (this was put up by Hirte’s and up to Thiry’s place. 12 yards were put past Thiry’s by Peno’s.)

Pete Anderson Road 14 yards at end

Langstrom Road 14 yards at end (Paul will check if our townships have billed each other for this annual gravel at the end of these townline roads, and if so, he will bill Arna).

McCullen Road 42 yards

Vink Road 84 yards

T & T Logging has not yet contacted Gary in response to our letter asking them to have a joint road inspection before and after their logging and hauling activities on our roads, so there is no question about damages and our escrow deductions.

Mark said the grader has a flat tire on one of the new tires, and will need to be repaired. Gary said we also need to order 300 gallons of diesel fuel for the grader.

Larry Erickson said he does want to cut the trees by his place on Langstrom Road and he wants the wood, but that he won’t be able to cut them until 2011.

Annual Township Road Certification: This report is due Nov. 1. Gary made some changes to the maps and report, including Short Road.

TREASURER’S REPORT AND BILLS: Patrice gave the Treasurer’s Report (attached). Bills were presented:

ECE $ 54.78
Hopkins Sand and Gravel 1,827.00
Paul Raymond (stamps and keys) 18.35
Mark Pallow (expenses) 81.95
Duxbury Volunteer Fire Dept. 3,500.00
U.S. Treasury (3rd Qtr. Wthld.) 303.90
Patrice Winfield (expenses) 4.80
Mark Pallow 157.46
Glen Williamson, Sr. 24.24
Gary Vink 235.49
Mike McCullen 66.95
Paul Raymond 106.20
Patrice Winfield 103.89
Total Bills: $ 5,790.78

Mike moved to approve the Treasurer’s Report, to pay all the bills, and to transfer $5,800 from savings into checking. Gary seconded.

County Township Officers Meeting: This will be Sat., Oct. 24 (the same day as Wilma Fall Fest) at 9 a.m. at the Hinckley American Legion. Glen will drive and we will meet at the Duxbury Store at 8:15.

Snowplowing Fees: Fees are due by November 4, our next meeting date. Paul will post and publish this. $75/season; $100 for driveways over 700 feet.

Fire Department Raffle and Party: This will be November 14 at the Duxbury Store Bar. Training is next Tuesday at 5 p.m. in Duxbury.

Mike moved to adjourn. Gary seconded. Meeting adjourned at 9 p.m.

Paul Raymond, Clerk



Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. at the Wilma Town Hall with the Pledge of Allegiance.   Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, and Clerk Paul Raymond.

OLD BUSINESS:   T & T Logging Escrow: T & T Logging said they would pay the escrow deposit for use of the Mink Farm and Short Roads.   They also paid $720 for the damages to the South Duncan Road.   Paul said the DNR Logging official Rick Dunkley said that T & T has concerns about our escrow requirements, and he said that T & T has always built up DNR roads after use.   Mike said that we should have inspections of township roads with the loggers both before and after they use the roads, so that there is no misunderstanding.  Mike moved that we ask that loggers notify the Board before they start logging activities and that Gary do a joint inspection with them, and that Gary also do a joint inspection with them after the logging and hauling activities cease, the cost to be deducted from their escrow accounts, a minimum of one hour per inspection.  Glen seconded, and asked Paul to write to T & T and notify them of this requirement.

Schmedeke  Lane: Paul had two calls with County Attorney John Carlson about Schmedeke Lane.   He said that the county agrees that Schmedeke Lane is exactly one mile from Pete Anderson Road, but that the original survey has precedence and that survey showed the section line across from Fust Lane, and that is where the markers were.   They have talked with Bob Jensen about giving him a comparable piece of county land adjacent to his land to compensate for the land he and his mother lost when Schmedeke Lane was built on their land, and that he has agreed to this settlement.   If the County Commissioners approve this, then Schmedeke Lane will not have to be moved.  The County wants to extend Schmedeke Lane to get more access to County land further north.   Attorney Carlson said that if Wilma Township has done maintenance (gravel and/or grading) on Schmedeke Lane for six years, that by default it becomes a township road where it is.

Keys/Armchair: Paul went to the family who borrowed town hall chairs and did not find the missing arm chair.   Gary said that when they were shutting off the power for the painters that they found it up in the records closet.  Paul distributed keys to the Board members, plus one for the Fire Hall.   Both doors will be locked from now on.

Boy’s Camp: The DNR sent us a certified letter saying they are going to try to auction off the Boys’ Camp again on October 21, with a minimum bid of the appraised value plus sales costs.  We don’t know what the appraised value is at this time.

C.D.’s for Township Funds:  Patrice researched our past budget and fund history and the returns on CD’s.   In the past two years, our lowest balance was $32,000, with an average of $38 – $39,000.  She feels that we could put up to $20,000 into interest-bearing CD’s without endangering our available fund balances.   Three month CD’s pay 1 ¼%; 6 month 1 ½%; 12 month 1 ¾%, and 18 to 24 month 2%.  Gary moved that we put $5,000 into a 3 month CD; $5,000 into a 6 month; $5,000 into a 12 month; and $5,000 into an 18 month CD, and that every three months the 3-month be rolled over into the 6-month CD, and so on, until eventually all the CD’s are in the 18 month 2% CD.   Glen seconded.  Glen moved that Patrice be authorized to keep the CD documents in her safe-deposit box.  Mike seconded.

PERA: Paul got application forms for PERA pension deductions and a manual online.   Patrice asked if we could wait until 2010 to start PERA deductions, so it doesn’t mess up our books.   The Board agreed.

NEW BUSINESS:  Census New Contstruction Survey: Gary got a form from the Census Bureau asking us if we would participate in reporting new construction in Wilma Township.   Glen moved that we notify them that we do not have the resources to participate.  Gary seconded.

Pine County Soil and Water: Jill Collier from Pine Co. Soil and Water would like to make a presentation to the Township.   Glen is inviting her to the County Township Officers Meeting in October.

Wilma Fall Fest: Glen asked that we get the word out and talk to everyone we can about donations for door prizes.

Ponds for Fire Trucks: Mike said that Rick Dunckley with the DNR in Sandstone has authorized the Fire Department to make a road on state land to the ponds on Tamarack River Road two miles south of Duxbury for access to the tanker trucks to pump water.   These ponds never freeze, and would give us a readily available source of water.   Mike said the construction would be financed with matching grants.

Fire Hall Grant: Mike said that if we  get the FEMA grant to build a new fire hall, that the best site would be the land between the store and the Town Hall.    We will wait until that happens to worry about it.

TREASURER’S REPORT AND BILLS:     Patrice gave the Treasurer’s Report (attached).   Bills were presented:

John Robertson (Painting Town Hall)                  $        1,000.00

ECE                                                                          49.31

The Evergreen                                                             8.25

Glen Williamson                                                       40.41

Patrice Winfield                                                         94.65

Paul Raymond                                                        159.30

Mike McCullen                                                          34.63

Gary Vink                                                                 76.19

Total Bills                                               $        1,462.74

Gary moved to approve the Treasurer’s Report and to pay all the bills, and to transfer $1,500 from savings to checking.   Mike seconded.   Mike moved to adjourn the meeting; Glen seconded.   Mike seconded.   Meeting adjourned at 9 p.m.

Paul Raymond, Clerk



Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.  Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow and Toni Williamson.

Paul read the record of the July meeting.   Mike moved to approve; Gary seconded.

OLD BUSINESS:   Town Hall Siding/Painting: We got a bid from Duane Glienke’s brother-in-law John Robertson offering to paint the Town Hall  for $750, including pressure-washing and some sanding and scraping and the paint, including the windows and doors.   Mike said that if we have siding put on we should have the windows replaced at the same time, and may need custom-made windows.  Mike asked that the Board go outside and walk around the building and see what condition it is in.   The inspection revealed a need for extensive sanding and scraping.  The garbage truck had knocked the north outhouse away from the Town Hall building, tearing off the corner siding.  Mike said a good job of painting on bare wood should last more than five years.  Glen moved that Paul contact John Robertson and specify our requirements for sanding and scraping and pressure washing down to bare wood, and that if he can do this and paint the Hall using oil-based paint for under $1,000, that Paul should authorize him to go ahead and paint the hall.  Mike seconded.

Mark did get an estimate from JR Construction for siding.   To remove the lap siding and install Tyvek and vinyl siding would be $6,421; for steel siding, $9,094, including all materials.   If they add ¼” insulation, it would add $774;  1” insulation would add $1,280.  New thermal windows would add $3,964.  Patrice asked why we don’t have running water.   Glen explained that we would have to heat the building year-around, and with an un-insulated building this would be cost-prohibitive.  Plus we would need a septic system if we had a flush toilet.

U.S. Census Homeless Locations: Gary got a follow-up letter from the U.S. Census asking for the locations of any targeted nonsheltered , i.e., homeless shelter locations in Wilma Township.   Glen moved that Paul be directed to respond that we have no homeless people.  Gary seconded.

Sale of Old Grader: Gary will take over the sale of the old grader.  Duane told Mark he’d pay $2,000.  Gary can call Caterpillar and ask them what the value is and if they would be interested or know someone who would be.  Mike moved that Gary be authorized to research the sale of the old grader, up to two hours.  Glen seconded.

Summer Short Course: Four officers attended the Short Course in Carlton on July 31, Glen, Patrice, Gary and Paul.  Glen said that it was a very informative and valuable training.    The mock town board meeting showed good and bad procedures.   Glen took the Assessor Recertification course.   Gary attended the Road Sign update sessions.    Patrice went to PERA training, and Paul took the CTAS hands-on computer training.

PERA Coverage: Every officer must be offered PERA pension participation.   The Clerk keeps a record of whether it was declined.  If any employee earns $425 in any single month then PERA coverage is mandatory, unless this is seasonal work and there is a 30 day break between work days and they work less than 185 days in any calendar year.  At first, Mark said he would like to be covered under PERA because he would get more pension pay.  Glen and Gary said they would like to be enrolled.   Paul will get the forms and information.

Interest Affidavit: We need a signed affidavit of official interest in a claim any time a Supervisor does any non-Supervisor duties for the township, such as mowing the lawn.  Paul will download more forms, so we have some on hand.  The Board already passed a resolution authorizing Gary to do any mowing or maintenance for the township, but he still needs to sign an affidavit every time he is paid.

NEW BUSINESS:  Town Hall Chairs and Property: Someone borrowed the Town Hall tables and chairs without consulting Gary or anyone.   Our chair with arms is missing.  Mike moved that any time tables or chairs are borrowed that at least one officer give approval, and that if more than one item is borrowed that a $50 deposit be required for their safe and sound return, and that such requests be noted in the meeting minutes at the next meeting.  Gary seconded.

Town Hall keys: Mike moved that we lock the Town Hall doors and that Paul get key copies for all the officers.   Glen seconded.  There was a discussion on installing a surveillance camera in the hall.   Glen said we could get one for under $100.  If we keep the Hall locked, this shouldn’t be necessary at this time.

Range Line Road Work: Gary asked Paul to bill New Dosey for ½ hour blading Heller Drive on August 3, $75;  Also, one hour blading the Pete Anderson and Langstrom Roads, $150, on August 6; and to deduct ½ hour blading from the Mona Drive escrow account, $75, also August 6.

Gary met with Arna Chairman David Drake about the joint roads.   He agreed that we should put 2 loads of class 5 gravel at the end of each road.   David said that Arna is considering buying a tractor with a  side-arm mower or having all three townships purchase one jointly.   If the other towns didn’t want to co-own it, Arna could buy it and rent it out.  Mark said that the county will not rent out their equipment.  Dave said that Larry Erickson on Langstrom Road has the equipment to cut the trees that are in the road right-of-way, and Gary said we should offer him the opportunity to cut the trees.   We need to notify landowners when we cut trees next to their land in the right-of-ways.  Glen moved that Paul write to Erickson and offer him the opportunity to cut down the trees, and if he doesn’t want to that we will need to have them cut and dispose of the wood.   Gary seconded.

Wilma Fall-Fest: Glen moved that we set the budget as voted on at the annual Town Meeting at $400 or less, and that the date be Saturday, October 24, at 6 p.m. for dinner and 8 for the music and dancing.  Gary seconded.   Last year Patrice and Toni approached local businesses for door prizes.   Glen asked that all the officers and interested people work on approaching local businesses for door prizes.

Schmedeke Lane: Gary spoke with County Forester Greg Beck who said that the County Attorney is reconsidering moving Schmedeke Lane as voted on by the County Commissioners, and he suggested that we call our local Commissioner to clarify if the county intends to move the road and make Wilma Township responsible for the costs.  Mike moved that Paul call the Commissioner or County Attorney to see what is happening with this road.   Glen seconded.

Short Road Logging: Glen said that there are piles of logs off of our Short Road bordering Arna Township.   Mark said that it is T & T Logging.   T & T has not paid for the damages to the South Duncan Road, and Glen said that Paul should write to T & T and tell them of our escrow requirement for every township road they use.   If they do not pay, Gary can barricade the Short Road.

Bills and Treasurer’s Report: Patrice gave the Treasurer’s Report (attached).  Glen asked if we have ever put any of our fund balances in the bank into CD’s.   Glen said we could put up to $20.000 into CD’s in $5.000 increments.   Patrice suggested putting $5,000 into a 6-month CD, and $5,000 into a 1-year CD, and so much in a 2 year and 3 year.   Mike moved that Patrice be authorized to investigate CD rates and the possibility of depositing some of our funds into CD’s.   Glen seconded.

Bills were presented:

ECE                                                  $        46.29

Paul Raymond (Tuition)                                      40.00

Pine Co. Courier                                                     13.16

Glen Williamson (mileage)                                81.50

MAT Agency (Township Policy)              1,926.00

Mike McCullen                                                       73.88

Patrice Winfield                                                   184.70

Glen Williamson                                                  124.67

Paul Raymond                                                     226.26

Gary Vink                                                              161.61

Mark Pallow                                                        295.52

Total Bills                                                 $    3,173.59

Mike moved to approve the Treasurer’s report, to  pay all the bills, and to transfer $3,200 from savings into checking.

Glen said we have a wonderful township with a rich history and that he thought we should have a recognition wall honoring and recognizing deceased people who have made contributions to our township, such as Bev Vink.  Patrice said we could nominate two people every Fall Fest.  Glen said we could have a large plaque on the Town Hall wall with engraved plates , and then give the families commemorative plaques.

Mike moved that the meeting adjourn; Gary seconded.   Meeting adjourned at 10 p.m.

Paul Raymond, Clerk



Chairman Glenford Williamson, Sr., called the meeting to order at 7:30 p.m. with the Pledge of Allegiance.   Also present were Supervisors Gary Vink and Michael McCullen, Treasurer Patrice Winfield, Clerk Paul Raymond, and Wilma Township Assessor Robert Brewster.

OLD BUSINESS:   Kelch Trailer: The Kelchs have assured the Township that they will move the trailer in the Crooked Lake Road right-of-way.   We notified Jeff Shute from Danforth Township.   As soon as their relative with the truck returns from Mississippi, they intend to move it.

Sale of Old Grader Blade: Mark didn’t get any information yet on selling the old blade.

Town Hall Siding: We do not have any estimates yet on the bid for siding for the Town Hall.

Fire Hall Heating Costs: Mike said that at the Fire Department business meeting, the subject of Wilma’s billing the Fire Department for half the cost of heating the Duxbury Fire Hall was discussed, and that if Wilma goes through with this, the other townships will also be forced to bill the Fire Department for their heating, and the Fire Department will have to pass on this increased cost to the towns in the fire protection fees, so there will be no benefit to the towns.  Currently  all townships pay the full cost of heating their fire halls.  Gary said this opens up a can of worms, and he moved that his motion to bill the Fire Department for half the cost of heating the hall be rescinded and that we do not bill the Fire Department.   Glen seconded.  Passed.

T & T Logging Damages: We have not received a response from T & T for our billing them for the damages they caused on the South Duncan Road.  We have started the process of repairing the North Duncan Road where the grader got stuck.  That road also needs gravel at Alan Thiry’s place.

NEW BUSINESS:  Exempt Parcel Appraisals: Bob Brewster said that every six years he is required to appraise exempt parcels in our townships (exempt means government owned properties and parcels like the St. Croix Boys Camp which are exempt from property taxes).  Wilma Township has 278 non-exempt parcels and 57 exempt parcels.   In any one year, Bob actually surveys one-fifth of the non-exempt parcels, or 56, so his workload will double this year.  He also personally surveys any parcels over $100,000 every year, and any incompletes, and new construction, anyone who has a complaint about their assessments, and any classification changes.  He proposed an increase of $627 for this one year for his 2010 township assessments, which is considerably less than if he charged the full-parcel rate.  Mike moved that the Board accept Bob’s proposal for 2010 of $2,156, which would be $627 over our usual annual rate.  Gary seconded.  Bob had a contract for our 2010 assessments and the Board signed it.

Town Hall Rental: Gary had a request from the Grand family, Brian Vink’s former in-laws, requesting the use of the Town Hall for a wedding anniversary.   Gary said we used to charge $50 for use of the hall; Glen thought $100 would be more appropriate now.   Mike moved that we ask the Grands for $75 and that they sign a waiver releasing the Township from all liability, and that they clean the Town Hall when they are done.  Glen has sample liability waivers he will get to Paul so he can write up a contract.  Gary will get Paul the address.

P.I.L.T. Payments: Mike said other town’s Supervisors told him they are getting up to $12,000 from the county for logging activities in their townships.   Patrice said that we have been getting about $1,200.   Gary said that before the new law was enacted increasing the payments counties had to give townships, that they pushed through a lot of logging contracts so they wouldn’t have to pay the new fees.   Paul said he will call the Auditor and see why other townships are getting so much more than we in their Payments in Lieu of Taxes.

August Town Meeting: Paul and Mike will both be on vacation the first week of August.  Mike moved that we change the August meeting from August 5 to August 12, and that Paul post and publish this.  Gary seconded.

Cooperative Purchasing Venture: The State of Minnesota Materials Management Division sent our renewal for participation in the Cooperative Purchasing Venture.   Mike moved that we renew; Glen seconded.  Glen and Paul signed it.

Two Creeks Campground: Glen said that Two Creeks has a scheduled event with 400-500 people the week of July 15 – 19.  Glen said he will send a formal notice to the Township and the Fire Department, as he always does.

Treasurer’s Report and Bills: Patrice gave the Treasurer’s report (attached).  Bills were presented.

Federated Propane (tank rental)                                    $          10.65

US Treasury (3rd quarter withholding)                                    445.24

Joe Vink                                                                          19.25

Patrice Winfield (ink cartridge)                                                  56.19

Pine Co. Treasurer (Assessments)                                 323.00

Paul Raymond (stamps)                                                              8.40

E.C.E.                                                                              54.68

Mn. Association of Townships (Patrice Short Course)   40.00

Mn. Asssociation of Twps. (Glen and Gary tuition)             80.00

Duane Glienke                                                                 65.00

Patrice Winfield                                                               78.50

Gary Vink                                                                      115.44

Paul Raymond                                                               110.82

Glen Williamson, Sr.                                                       16.16

Mike McCullen                                                              41.56

Total Bills            $     1,464.00

Glen moved to approve the Treasurer’s report and to pay all the bills, and to transfer $1,500 from savings into checking.   Mike seconded.

Glen brought up the possibility of bringing high speed internet to Duxbury, through a wireless antenna.  He would need subscribers to make it cost-effective.

Mike moved to adjourn; Gary seconded.   Meeting adjourned at 9:30 p.m.

Paul Raymond, clerk