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Archive for 2008

Regular Meeting, December 3, 2008

WILMA TOWN BOARD MEETING DECEMBER 3, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Mark Pallow, Toni Williamson, and a citizen.

Paul read the record of the November meeting. Mike moved to approve; Glen seconded.

OLD BUSINESS: Danforth/Wilma Range Line Road Agreement:

Danforth’s board approved the new joint-road agreement for maintenance of Crooked Lake and Eagle Head Roads, and returned our copy, signed. They also signed and mailed the letter to Marlene Kelch from both boards, asking her to move the trailer in the right-of-way on Crooked Lake Road. They paid all outstanding invoices, including the disputed one for Crooked Lake Road, total $549. They sent us a bill for cleaning culverts and for grading, for $178.50. The board asked Paul to send a letter with our payment asking them to provide more details when they send claims, like the dates and what exactly was done, and the hours involved. Also to remind them that the agreement specifies that screens must be installed on the culverts to keep out beavers now that they are cleaned out or Wilma will not be liable for future culvert cleanings.

New Dosey Claim: So far we have not received payment for our invoice to New Dosey Township.

Subcontactor taxes: Glen said that subcontractors who do work for Wilma Township, like brush cutting, do not have taxes deducted and do not need to receive a 1099 unless they do $600 worth of work in one year for the township. They are still responsible to report their earnings to the IRS.

Town Hall Siding: Mark got a bid for new siding for the Town Hall,

$6,089 for vinyl and $8,762 for steel siding. This bid includes tearing off the existing wood siding. Paul asked Mark if they could install the new siding over the wood siding for greater insulation. Mark said no, but we could ask them to put some Styrofoam insulation over the walls under the Tyvek wrap before they put the new siding on. We don’t have enough in the building fund yet, but will receive another check in December for our second half levies which should be enough. Gary said we should fix the foundation before installing new siding. Mike asked how bad it is; would it need to be jacked up or could it be repaired without that? Mark said it could be repaired either way.

Snowplowing: Pete Jensen send a check for snowplowing, although he is not a year-around resident. Glen asked if we ever got a decision from the Township Association attorneys about snowplowing. Paul said they said we could set our own policies, but we can’t lose money on plowing private drives. Gary said the attorneys said we could avoid all hassles and controversies if we eliminated all plowing of private drives. Paul will call the attorneys again and ask for a clarification on snowplowing, and to get an answer on whether we can charge a user fee for loggers using our roads; they have still not responded to several requests.

Terry Ann Derchel still has not paid the remaining $25 for her snowplowing. Paul will write her also, and ask her to move her car when Mark comes to plow. Mark said the plow has a loud horn and he can let her know. Mike asked for the same because in the past he didn’t have any warning to move his vehicles.

2010 Census: Gary got some preliminary information on the 2010 Census, asking if we had any road or boundary changes since 2000. Gary didn’t have the material with him, but he said he will respond. They did not have some of our roads named or marked on their maps.

Lost River Road: Everything has been done to record this road as a township road with the County Recorder. All expenses related to this road will be paid by Leighton Quinn.

NEW BUSINESS: Duxbury News: Tony Williamson is now writing a twice-monthly column in the Pine County Courier with Duxbury news. Glen thanked her on behalf of the board and township for writing this and said we also have a website: duxburynews.info, that carries the column and news of our town. This is besides the official township website: wilmatownship.com. Toni said they are talking with the Askov American about carrying the column. Glen asked that anyone with news should call or email Toni at DuxburyNews@gmail.com.

Grader: Gary said he and Mark Pallow got two new tires for the grader and Glen’s Tire mounted them and put on the chains, and he and Mark installed them on the grader. Mark said the grader is now ready to go, once we get some snow. The new tires and chains make a big difference.

Bills and Treasurer’s Report: Patrice gave the treasurer’s report (attached). Patrice gave all board members the new non-tax expense claim forms. Bills were presented:

Glen’s Tire $ 1,094.06

ECE 37.23

FNBNS 2,000.00

Danforth Township 178.75

John Finkle 30.00

Paul Raymond 209.00

212.40

Glen Williamson 34.63

Patrice Winfield 126.99

Gary Vink 190.47

Mike McCullen 34.63

Mark Pallow 117.74

42.50

Total Bills $ 4,308.40

Glen moved to approve the Treasurer’s report and to pay all the bills and to transfer $4,300 from savings to checking. Mike seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 9 p.m.

Paul Raymond, Clerk

Election Notice for March 2009

Persons wishing to file for office for Township March 2009 Election must file with  Clerk Paul Raymond between January 1 and January 13, 2009. Call Clerk for information

Regular Meeting, November 5, 2008

WILMA TOWN BOARD MEETING NOVEMBER 5, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, Mark Pallow, and four citizens.

Paul read the record of the October meeting. Glen moved to approve; Mike seconded.

LOST RIVER ROAD: The board accepted the agreement to take over Lost River Road as a township road after receiving $2,500 payment from Leighton Quinn in escrow for any road work required on this road for the next two years. Mike moved to amend the agreement to say that Wilma Township will bill Mr. Quinn monthly for any work done on this road, rather than every 6 months. Glen seconded, and the board signed the agreement. Mike move that Wilma Township adopt Lost River Road as a township road and to have it so recorded with the County Auditor.

SEPTEMBER JOINT-RANGE LINE/ESCROW ROAD BILLING: Mona Drive: ½ hour, $75, for blading in September. Heller Road: Bill New Dosey for ½ hour blading, $75, September, and 3 hours of brush cutting and one hour of mulching, $135 total divided by two: $67.50, plus $35.41 equipment rental; plus $25 mileage, total $202.91

Blading $ 75.00

Rental 35.41

Labor 67.50

Mileage 25.00

Total $202.91

ARNA RANGE-LINE PROPOSAL: Arna Chairman David Drake send an email on proposed work on one of the range-line roads, to remove trees that are encroaching on the road and putting two loads of pit-run gravel on the road extension, for a total cost of $1,000. The Supervisors said this proposal doesn’t specify which road and if the $1,000 includes the gravel and directed Paul to respond asking clarification on these issues before the board approves, and saying that the board would like Arna to call Gary to arrange a joint road inspection before we approve this work.

COUNTY TOWNSHIP OFFICERS MEETING: Glen is the Secretary-Treasurer of the Association, but is not paid for attending these meetings. He asked if he could still be paid by Wilma as a township officer. The board said that he does represent Wilma Township and should be paid.

WILMA FALL FEST: Glen gave a report of Wilma Fall Fest held October 18. He said 46-48 people attended, with a potluck dinner and door prizes and music and dancing. He said they spent under budget by $96, with $236.55 total spent. $140 went for the DJ. Thank-you letters have been sent to all donors of door prizes. Glen said it was very successful and we plan to have it an annual event the third Saturday in October next year.

SNOWPLOWING: The Board directed Paul to write Terry Ann Derchel to ask for an additional $25 for snowplowing; she sent $50. Also to return checks from Lost River Road cabin owners who are not year-round residents: Ronald and Donna Rogstad and Ross and Nita Gay.

Glen asked what we should do if someone misses the deadline for snowplowing payment, November 5. Mike said if someone moved into the township after the deadline, we could make an exception. Mike moved that any late snowplowing fees from current full-time residents be penalized at the rate of $25 per week for each 7 days from November 5 that they are late.

Glen seconded.

SISTERMAN EASEMENT: Paul got a call from the DNR in Duluth saying that the Sisterman easement is a public access and that they cannot gate the road.

BILLS AND TREASURER’S REPORT: Patrice gave the Treasurer’s Report (attached). Bills were presented:

FNBNS $ 2,000.00

ECE 86.04

Pine Co. Courier 47.00

The Evergreen 22.50

Donna Filler 127.50

Pine Septic and Design 965.00

MAT Agency (Workers Comp. Ins.) 727.00

Robert Nadeau (labor for brush cutting) 223.00

Michael McCullen 38.09

Glenford Williamson 70.41

Gary Vink 44.45

Patrice Winfield 138.52

189.49

Paul Raymond 173.80

133.91

Mark Pallow 204.64

444.21

Glenford Williamson, Jr. (road work; DJ) 417.50

Total all Bills: $ 6,177.56

Mike moved to approve the Treasurer’s report, to pay all bills, and to transfer $6,100 from savings to checking. Gary seconded. Glen moved to adjourn the meeting; Mike seconded. Meeting adjourned at 10:00 p.m.

Paul Raymond, Clerk

Regular Meeting, October 1, 2008

WILMA TOWN BOARD MEETING, OCTOBER 1 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. There were 16 citizens present, including Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Toni Williamson, Joe Vink, Mark Pallow, Leighton Quinn, Ross Gay, Jason Patric, Daniel Larson, and Richard Noyes.

DANFORTH/WILMA RANGE LINE ROAD AGREEMENT: Danforth Township Supervisors Jason Patric and Daniel Larson attended to draw up a new agreement on maintenance of the joint range-line Crooked Lake and Eagle Head Roads. Gary said that the disputed invoice for 10/25/07 for 3 hours of blading the roads should be adjusted to $187.50 and resubmitted to Danforth Township. There was a ½ hour overcharge. Danforth had believed that we were billing for work done by Carlson’s Lumber, and that Carlsons claimed that our grader did not go down the road that day. We had grader records showing that the road was graded. Glen moved that we rescind the invoice for Gary’s road inspection on 6/7/08. Mike seconded.

Danforth is willing to take over responsibility for road maintenance; they said that Sandstone Township charged them half of what we charge. Mike said that Danforth will have to deal with the Kelch’s and their trailer, which is in the right-of-way. Mike moved that we draft a letter from both townships telling them that they have to move their trailer 33′ from the center of Crooked Lake Road. Glen seconded.

Glen moved that the Board accept Danforth Township’s letter of July, 2008, canceling the 2006 road agreement. Glen moved that the Board adopt a new agreement with Danforth Township where Danforth will be responsible for routine snowplowing, ditch work and grading of the range-line roads and will bill Wilma for half, not to exceed $100 per hour for the total cost to both townships. This agreement will be subject to amendment or renewal every September. Wilma will be held harmless and not liable for any damages or claims against Danforth Township arising from maintenance authorized by them. Wilma will be allowed to do emergency plowing or maintenance at our regular rates when Danforth is unable to do it.

Wilma has one last bill for Danforth under the old agreement, for putting 154 yards of gravel, 11 loads, on Crooked Lake Road on 8/7/08, at $8/yard, total cost $1,232, minus $500 from Carlson’s escrow account = $732, divided by two, Danforth’s half, $361.50.

ESCROW ACCOUNT: We still have no response from the Township Attorneys regarding our charging a road use fee from loggers instead of an escrow fee.

LOST RIVER ROAD: Leighton Quinn, Dick Noyes and Ross Gay attended to discuss the township taking over the Lost River Road. The agreement entered into in October, 2005, between the township and Leighton Quinn required a $2,500 escrow deposit by Mr. Quinn to pay for maintenance on Lost River Road until one year from the date that the last lot is sold in order for the town to take over the road. Mr. Quinn said that he may not sell all the lots, but keep some. Mike moved that the agreement be amended to say that this escrow deposit would be for two years from the date that it is received. Glen seconded.

WILMA FALL FEST: Patrice said she is available to help and had received door prizes from Ace Hardware and the Organic Carrot. Toni Williamson has a prize from the Grand Casino. The prizes can be raffled off for $1. Mark has a candy wreath. Glen and Tony made posters for the October 18 event.

TRI-TOWNSHIP DISPOSAL DISTRICT MEETING: Mike attended the meeting and they lowered taxpayer rates by $6/year. Some people in our township dumped trash on a road which required the disposal people to pick it up and dispose of it, including some paint. The Disposal District billed them $302 for the cleanup, but they didn’t pay. Mike directed Paul to write them and ask for payment, and tell them that if it is not paid in 75 days that we will have it assessed on their taxes. Paul will call the county assessor to make sure that we can levy a special assessment like that.

CHAINSAW POLE: Mark needs to rent a chainsaw pole to trim the trees on Heller Drive and Dollar Lake Road where they are hitting the grader. He called Hinckley Rental for quotes. Mike said it may be more economical to buy one than to rent. Mark said he also would like to rent a chipper to dispose of the branches. Mike moved that Mark be authorized to research the cost to rent and/or buy the pole and chipper, and to buy or rent the pole after calling the board members. Gary seconded.

BILLS AND TREASURER’S REPORT:

Patrice gave the Treasurer’s Report (attached). Bills were presented:

Pine County Courier $ 18.80

Hopkins Sand and Gravel 3,855.60

FNBNS 2,000.00

Bruno Deep Rock 126.22

US Treasury 477.52

Donna Filler 138.00

Antoinette Williamson 45.00

Mike McCullen 80.80

Gary Vink 81.96

Mark Pallow 169.92

Glenford Williamson 34.63

Patrice Winfield 71.58

133.40

Paul Raymond 240.00

110.82

TOTAL $ 7,584.75

Glen moved to approve the Treasurer’s Report and to pay all bills, and to transfer $7,600 from savings to checking. Mike seconded. Mike moved to adjourn the meeting; Glen seconded. Meeting adjourned at 10:15 p.m.

Paul Raymond, Clerk

Regular Meeting, September 3, 2008

WILMA TOWN BOARD MEETING, SEPTEMBER 3, 2008

Chairman Gary Vink called the meeting to order at 7:30 p.m. with the Pledge of Allegiance. Also present were Supervisors Michael McCullen and Glenford Williamson, Treasurer Patrice Winfield, Clerk Paul Raymond, and Joe Vink, Mark Pallow, and a citizen.

Paul read the record of the August meeting. Mike moved to approve; Glen seconded.

Pete Anderson/Langstorm Range Line Roads: Arna Township Chairman David Drake sent a letter dated August 1 saying that Wilma did not put gravel on the end of Pete Anderson and Langstrom Roads in 2007 as per our joint road agreement, and informing us that they believe six loads of pit run gravel are needed at 58502, ditching at the new culvert, and 4 -6 loads of pit run at the low spot 100-200 yards north of Duxbury Road where it flooded, and that they plan to do this work this year, their maintenance year. We have the claim dated 1-15-08 showing that we did put 24 yards of gravel at the two road extensions in November, 2007 and billed Arna, and that they paid the claim.

There was a discussion on their other proposals. Gary and Mark inspected the road today, September 3rd, and they don’t believe that there is a need for 6 loads of gravel south of 58502. Gary said that if any gravel is used there, it should be class 5; pit run would just make it worse. In the area 200 yards north of the Duxbury Road, Gary again said that if anything, it should be class 5 gravel. Mike said he has heard several complaints about the Pete Anderson Road, people saying the crown is too high. Joe said that it is not too high; he drove the road both before and after they graded it and he didn’t see much difference. Mike said the area 200 yards north of Duxbury Road will always need gravel as it is low and sinking into the swamp. Joe said that if you put pit run gravel just 3″ deep with 4″ rocks it will just be scraped off; it needs at least 6″. He said the best practice is 4″ of pit run topped off with 2″ of class 5 gravel. Mike said if they do what they propose, we could just fix it next year in our year. Glen moved that we respond to their proposal, sending a copy of our paid claim showing that we did put the 12 yards of gravel at the end of both roads last year; and saying that Gary and Mark inspected Pete Anderson Road on September 3rd and do not believe the road needs 6 loads of pit run south of 58502; and that we agree with the third part of putting 4-6 loads of pit run 100-200 yards north of the Duxbury Road.

WILMA DAYS CELEBRATION: Glen said preparations are on for our Wilma Days celebration set for Saturday, October 18, from 6 to 11 p.m. Glen said we need a consensus that we will have the event and set a limit for the budget for food and entertainment and advertising. The board agreed to have it pot-luck and BYOB, with a band to play from 8 to 11. Mike moved that a $300 limit be set for the band and advertising, with Glen in charge of the planning committee, which will include Patrice. Glen seconded. Patrice suggested the name Wilma Fall Fest, which the board liked and adopted, with the possibility of making this an annual celebration.

DANFORTH RANGE LINE ROAD NEGOTIATIONS: We did not get a response to our invitation for their board to meet with ours. Mike said according to our agreement, the current agreement is still in effect until both boards agree in writing to change or nullify it. The board directed Paul to write to Jeff Shute, telling their board that we consider the agreement to still be in force and that we will not pay for any work authorized by or done by Danforth Township outside of this agreement until both boards can meet and agree on a new agreement, and to invite them to our October 1st meeting.

SNOWPLOW NOTICE: Paul needs to post and publish the notice that snowplowing fees are due for the 2008-09 season by the first Wednesday of November. The rates set by the town at the annual meeting are $75 for regular drives; $100 for driveways over 700 feet, with special plowing at $150 per hour

TREASURER’S REPORT AND BILLS: Patrice presented the Treasurer’s report (attached). Bills were presented:

FNBNS $ 2,000.00

ECE 43.44

The Evergreen 9.75

Patrice Winfield 36.00

131.59

Paul Raymond 87.73

Gary Vink 62.33

Glen Williamson 41.56

Pine County Courier 18.80

Federated Coop 423.01

Mark Pallow 125.60

7.00

Mike McCullen 41.56

Total Bills $ 3,028.37

Gary moved to pay all bills and to approve the Treasurer’s Report, and to transfer $3,050 from savings to checking.

SOIL AND WATER CONSERVATION DISTRICT QUESTIONNAIRE: The Board had a discussion on how to respond to the questionnaire from the Soil and Water Conservation District. Mike said that he feels that the reponse is that there are too many governmental regulations on people already and that the most endangered resource is our taxpayers. He moved to send it back with his suggestions; Glen seconded.

AUTOMARK PUBLIC TEST: Patrice conducted the public test of the Automark Voting Machine, running test ballots that were collaborated by the Clerk and Board. The machine worked fine. The polls for the Primary Election will be open from 10 am to 8 pm, Tuesday, September 9. Judges will be Paul, Patrice, and Donna Filler.

Gary moved to adjourn the meeting; Mike seconded. Meeting adjourned at 10 p.m.

Paul Raymond, Clerk